USDA Agricultural Marketing Service (AMS) National Organic Program (NOP) and Information Technology Service (ITS) Organic Integrity Database Project Notes from August 4, 2015 Public Webinar On August 4, 2015, the USDA Agricultural Marketing Service’s (AMS) National Organic Program (NOP) and Information Technology Service (ITS) hosted a public webinar about the Organic Integrity Database, an information technology project currently in development. This webinar shared information about planned capabilities for the system, and reviewed the draft data template and product taxonomy. Over 120 people attended the webinar, and several participants have requested the slides and a summary of the group’s comments. This document responds to that request. Attachments: The slides from the webinar and an overview of the draft taxonomy as it currently stands are included in this summary document, beginning on page 2. Participant Comments: During the webinar, participants shared a few comments and questions, which are captured in the bullets below: • It would be preferable to have email addresses reported, to reduce paper. (Note: Email will be an optional field for certifiers to complete, as some operators don’t provide that information, and a significant number do not have email.) • A participant asked when acreage data will begin to be available at an aggregate level. It was noted that acreage will start to be available as certifiers start to feed new data into the system - that will start as soon as September, but may take some others until further into the Fall. • A few participants asked about the source of the taxonomy. The NOP shared that Intact was the lead contractor that developed that product, with guidance, input, and feedback from the NOP. • It was suggested that the NOP taxonomy also be ultimately mapped to the USDA's Fruit and Vegetable inspections list (FV-345), which is quite extensive.
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USDA Agricultural Marketing Service (AMS) National Organic Program (NOP) and Information Technology Service (ITS)
Organic Integrity Database Project Notes from August 4, 2015 Public Webinar
On August 4, 2015, the USDA Agricultural Marketing Service’s (AMS) National Organic Program (NOP) and Information Technology Service (ITS) hosted a public webinar about the Organic Integrity Database, an information technology project currently in development. This webinar shared information about planned capabilities for the system, and reviewed the draft data template and product taxonomy.
Over 120 people attended the webinar, and several participants have requested the slides and a summary of the group’s comments. This document responds to that request.
Attachments: The slides from the webinar and an overview of the draft taxonomy as it currently stands are included in this summary document, beginning on page 2.
Participant Comments: During the webinar, participants shared a few comments and questions, which are captured in the bullets below:
• It would be preferable to have email addresses reported, to reduce paper. (Note: Emailwill be an optional field for certifiers to complete, as some operators don’t provide thatinformation, and a significant number do not have email.)
• A participant asked when acreage data will begin to be available at an aggregate level. Itwas noted that acreage will start to be available as certifiers start to feed new data intothe system - that will start as soon as September, but may take some others untilfurther into the Fall.
• A few participants asked about the source of the taxonomy. The NOP shared that Intactwas the lead contractor that developed that product, with guidance, input, andfeedback from the NOP.
• It was suggested that the NOP taxonomy also be ultimately mapped to the USDA's Fruitand Vegetable inspections list (FV-345), which is quite extensive.
Organic Integrity Database
Update Webinar
August 4, 2015 USDA Agricultural Marketing Service (AMS)
National Organic Program (NOP) Information Technology Service (ITS)
1
Welcome to this INTEGRITY Update!
• If you are online and cannot hear, please also call in: Toll-Free (U.S. & Canada): 866.740.1260 Access Code: 7202000
• Please introduce yourself through the chat box – name and organization.
• Please mute your phone when you are not talking. • Please use chat box to post questions and comments.
Activate chat in the upper left side of your screen. We are sharing the screen, so your chat messages can be seen by everyone, not just the presenter.
• This call is being recorded and voice/slides and chat will be available to the development team and to our certifier user group.
USDA Agricultural Marketing Service | National Organic Program 2
– A Look at the Data Fields – A Look at the Taxonomy
• Next Steps
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Vision: The Organic Integrity Database
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The NOP is responsible for the integrity of the USDA organic seal. The Organic Integrity Database will be a modernized certified organic operations database that will: • Contain up-to-date and accurate information,
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Big Picture Project Timeline
Spring 2014 Farm Bill funding allocated for Database Summer/Fall 2014 Established USDA team (NOP and ITS) and
completed acquisition strategy November 2014 Convened certifier user group (22 certifiers) December 2014 Public webinar to gather community input February 2015 Certifier training presentation, feedback March 2015 Contract awards to Intact and Harmonia March-July 2015
5 meetings with certifier user group, and system design and development
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Meet the Team! AMS: NOP & ITS, Intact, and Harmonia
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Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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In Other Words, Release 1 Enables…..
• Certifiers to login to the database, and regularly update the list of organic operations they certify
• Capacity to begin tracking the history of an operation to support certification and compliance activities
• Industry and the public to conduct searches and access standard reports more easily and with greater precision than with the current posted list
• Certifiers to use a more structured listing of commodities and services, a significant improvement over the current listing
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Deferred Capabilities
Operation Mapping (Later, Internal Only)
Adverse Action Reporting
Certificate Module
Advanced Reporting
Accreditation Management
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Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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User Accounts (Certifier Profiles/Accounts)
• Certifiers will have personal logins and passwords for each employee who accesses the system
• Already established USDA authentication system provides proven security controls
• Either NOP or certifier will administer certifier staff accounts (certifier’s choice)
• Online invitation-driven enrollment process • Goal is to establish system-to-system access,
as well as user interface access
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Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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Data Elements and Submittal Template
• Goals – Begin with 2014 List of Certified Operations template – Include additional fields requested by certifiers – Align better with industry data standards (addresses) – Allow for more granular reporting to support certifier and industry
needs – Build in multiple “on ramps” to facilitate more frequent and high
quality data submittals
• Key questions team regularly asks: – What do we build to meet both near-term and long-term
expectations for success? – What do we build to accommodate diverse certification systems
across certifiers?
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Data Fields in New System – Operation Level
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Data Fields in New System – Operation Level
• AND: – Certification Status and Effective Date for Each
Scope – Physical or Mailing Address (one or both) – Phone, email, website (optional) – Business Type/Services (Broker, Restaurant,
Processor, Co-packer, Slaughterhouse, Dairy, CSA, Grower Group, and others) (optional)
– Total Certified Organic Acreage (optional)
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Data Fields in New System – For Each Item Listed……
• Operation ID • Certificate Number • Taxonomy Selection: Category • Taxonomy Selection: Item • Text Field for Items Outside Taxonomy • Text Field to List Varieties for Taxonomy Items
(optional) • Certification Status, Status Effective Date, Last
Review Date (optional) • Optional Reporting at Item Level:
– Acres or Heads (Organic and Transitioning) – Label Category (100%, Made With, Organic)
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Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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Towards a Common Product Taxonomy
2014 List
• Open free text fields
• Hard to search • Significant
data quality problems
New NOP Taxonomy
• New taxonomy includes both categories (berries) and items (strawberries)
• Flexible mapping to meet a variety of needs
• Built using both top-down and bottom up methods
End State
Standard but flexible
taxonomy for certifier adoption
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Scope/Product Taxonomy Development
• Goals for Taxonomy Development: – Multi-level with flexible options for engaging =
multiple “on ramps” based on certifier practices – Use “top down” and “bottom up” approaches – existing
taxonomies plus analysis of 2014 certified operations list of products produced
– Flexible data matching to accommodate and map to NASS, existing certifier tools, and other trade databases
– Provide structure and process to improve data quality and completeness across certifiers
• For “Top Down” view: Reviewed 18 taxonomies: NASS, EU, OTA, Global Gap, Individual Certifiers, Retailer Standards, and gs1 global product classification systems
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Most Common Items from 2014 List
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Structure of Taxonomy
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Scope
Category Name
Item Name
Text Field: Other Item
Gooseberry
Rainbow Swiss Chard
Text Field:
Variety
Green Leaf Romaine
Item ID:
Each category and item will have number
ID to facilitate mapping
Crops
Fruits – Berries
Leaf Vegetables
Cranberries
Other
Lettuce
Other
Fruits – Berries
Leaf Vegetables
Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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Imports/Exports
• 3 likely options to feed new and updated data to NOP: – Direct user data entry – Excel file uploads – Web services/API calls (planned Winter 2015)
• We will work with certifiers to understand existing tools,
to facilitate new data transmittals as smoothly as possible.
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Certifier Data
Data Subset for NOP
Transmittal to NOP
Organic Integrity Database
Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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Certifier/NOP Workflow and Interfaces
• Certifier/NOP searches and data displays • Managing reinstatements (how to prevent
suspended operations from getting certified without reinstatement)
• Managing operation records if certifier accreditation is surrendered or suspended
• Adding certifiers and scopes over time
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Release 1 Priorities: September 2015
User Accounts (Certifier Profiles/
Accounts)
Operation Data Elements
(Dictionary)
Scope/Product Taxonomy
Certifier Imports/Exports
(Excel, User Interface)
Certifier/NOP Workflow and
Interfaces
Public Access Interfaces
(Search and Reports)
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Public Interfaces (Searches and Reports)
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Coming Soon! Defined Search and Reports
For Public Users Replacing http://apps.ams.usda.gov/nop/
Next Steps
1. We are in the review phase of the taxonomy and the data upload template
2. Development of Release 1 functionality continues 3. Initial launch will include 2014 data, with some
mapping to new taxonomy 4. We will work closely with certifiers to facilitate
transition to new system 5. Certifiers will provide new data throughout Fall
NOP Proposed Taxonomy ‐ Categories and Items (8/3/15)
NOP Scope Top level of Taxonomy is Crops, Livestock, Wild Crops, Handling.NOP Category An optional category for reporting that will only be used to improve search funtionality and utility (not certification relevant).NOP Category ID Unique numeric ID for each NOP Category to help Certifiers match to existing taxonomies and products, can also be used in lieu of NOP Category Name for reporting.NOP Item Name An optional level for reporting that provides additional detail ‐ general item names such as apples, pears, etc. that can be used to improve search functionality and data quality.NOP Item ID Unique numeric ID for each NOP Item Name to help Certifiers match to existing taxonomies and products, can also be used in lieu of NOP Item Name for reporting.Other Item A place to enter individual items or a comma‐separated list of items if no specific NOP Item Name or ID is selected.Item Varieties A place to enter individual varieties or a comma‐separated list of item varieties if an NOP Item Name or NOP Item ID is selected (but not Other). This may include specific products.
Fruit ‐ Melons Acerolas Sheep Bees Herbs Herbs Bread/Bakery/ Snacks
Animal Fibers
Fruit ‐ Stone Ackee Rabbits Bison Other Other Dry/Baking Goods Areca Fruit ‐ Pome Agave Equine Boars Chocolate Goods Baby SnacksFlower Vegetables Aguaymanto Venison Bred Gilts Other Grains, Pastas
and CerealsBaking Chips and Bars
Fruit Vegetables Aizen Goats Breeding Eligible Cleaners Baking MixesLeaf Vegetables Ajwain Swine Broilers Condiments and
SweetenersBambara Groundnut
Sea Vegetables Akudjura Buffalo Bulls Health Products BarleyStem Vegetables Alaria Other Calves Alcohol BeansSeed/Pod Vegetables
Other Almonds Geese Oils & Oleoresins Body Care ProductsAloe Vera Heifers Nuts/Seeds Body CreamAmaranth Horses Fruits/Vegetables Body OilsAmbarella Lambs Baby Food Brazil NutAmchoor Laying Hens Personal Care BreadAngelica Milking Cows Trees/Whole Plant
ProcessingBearberries Dark ChocolateBeets Dehydrated FoodsBergamot DeodorantBerries DisinfectantsBilberries Distilled Alcohol
BeveragesBlackberries DressingBladderwrack DurumBlueberries Egg WhitesBok Choy EggsBoldo Essential OilsBorage ExtractsBoysenberries Face CreamBrazil Nut FilbertsBreadfruits Flours and MealsBreadnut FlowersBroccoli FodderBrome Grass ForageBrussels Sprouts Fruit and Vegetable