USAG HESSEN Environmental Management System (EMS) Environmental Compliance Officers EMS Awareness Training USAG Wiesbaden October 2005.

USAG HESSENUSAG HESSEN

Environmental Management System (EMS)

Environmental Compliance Officers EMS Awareness Training

USAG Wiesbaden

October 2005

USAG WIESBADENUSAG WIESBADEN

October 2005 ECO EMS Awareness Training

Purpose• Basic understanding of Environmental Management System

(EMS)

• Why an EMS is necessary

• Benefits of EMS

• EMS process and EMS Model

• Garrison‘s Environmental Policy

• Garrison‘s significant environmental aspects

• Mission activities, environmental aspects and impacts

• Roles and responsibilities in EMS

• Procedure for non-conformities with EMS requirements

• Personnel contribution to environmental protection



What is an Environmental Management System?

• An organizational approach to environmental management

• Provides a structured framework specifically designed to achieve continual environmental improvement

Environmental Management without EMS Environmental Management with EMS



Why EMS?• EO 13148 - April 22, 2000 - “Greening the Government

Through Leadership in Environmental Management”– Implementation of an EMS by 31 Dec 05

• July 13, 2001 - Army Environmental System Action Memorandum from the Deputy Assistant Secretary of the Army– Army installations must adopt ISO 14001 as a goal– Full conformance with ISO 14001 NLT FY 09

• June 25, 2004 – Memorandum, AEADC, HQ USAREUR/7A, subject: Environmental Stewardship– Co-signed by Deputy Commanding General/Chief of Staff

and Director IMA-E

• December 28, 2004 – Memorandum, AETV-CG, HQ V Corps, subject: V Corps Tactical Environmental Policy– Support development and implementation of an EMS



Benefits of EMS• Improved environmental awareness, involvement and

competency

• Better communication of environmental issues

• Positive effect on compliance and performance

• More efficiency, reduced costs, greater consistency in environmental program

• Identification of risk and prevention of problems outside of regulatory requirements - e.g., aging infrastructure

• Continual improvement aspect (flexibility, better chance to correct imperfections)

• Better relationships with regulator



EMS Process: Plan Do Check Act (PDCA)

Continual Improvement

EnvironmentalPolicy

Planning & Preparation

Execution: Implementation

& Operation

ManagementReview (AAR)

Checking &

Corrective Action



Environmental Policy

• Policy is available at the DPW Environmental Management Office:

(DPW EMO, WAAF, Bldg 1057, DSN 337-5886).

• In the policy the Garrison commits itself to:

– ensure that all base activities are in compliance with environmental policies, laws, regulations and other requirements.

– fully integrate the relevant environmental requirements into its mission procedures and work practices.

– identify and address pollution prevention opportunities to meet Army goals.

– communicate and reinforce this policy throughout the Garrison.



Environmental Aspects

• Garrison assess the environmental aspects.An environmental aspect is the part of an activity, product, or service that interacts with the environment. (per ISO 14001)

• Garrison determines how its activities, products and services (could) impact the environment.

An environmental impact is any change to the environment that is caused by an environmental aspect.

• Garrison determines its significant aspects.A significant environmental aspect is any environmental

aspect that has or can have a significant environmental impact.

• Garrison takes the significant aspects into account when establishing its environmental objectives and targets.



Example: Activity – Aspect – Impact Relationships

Activity/Process Aspect Examples Impact Examples

Vehicle Maintenance

Hazardous and solid waste generation

Water, electricity and fossil fuel consumption

Noise generation

Wastewater generation

Air emissions (volatiles)

Reduced landfill space

Loss of natural resources

Increased noise levels

Contamination of soil, groundwater or surface water

Reduced air quality

Office Work Water and electricity consumption

Wastewater generation

Solid waste generation

Air emissions (ozone depleting substances in air cooling units)

Loss of natural resources

Contamination of soil, groundwater or surface water

Reduced landfill space

Reduced air quality



Significant Aspects

• Determined by scoring the following criteria for each aspect:

– Regulatory Compliance (Weighted)– Environmental Risk (Severity + Frequency)– Mission Impact– Community Concern

• Aspects ranked from high to low. Top 3 considered as Significant Aspects.



Results of the 2004 aspect assessment

– Solid waste generation (domestic)

– Spills and leaks (POL)

– Segregation of solid waste



Roles and responsibilities in EMS (1/5)

• Are documented in EMS Manual (available from EMO).

• Amongst others, the roles and responsibilities for the following positions are defined there:

– Environmental Compliance Officers (ECOs)– Unit Commanders/Directors– Unit/Organization Personnel– DoD Dependents

• Primary responsibility: Conform to environmental policy and EMS procedures (contained in the EMS Manual) and to know one‘s role and responsibilities in EMS



Roles and responsibilities in EMS (2/5)• Environmental Compliance Officers (ECOs):

– are a unit’s primary POCs for EMS– disseminate EMS information to unit personnel – provide EMS awareness training and operation specific

training to unit personnel– influence significant environmental aspects with their work– are aware of the benefits of improved personal performance– give feedback to EMO on EMS– maintain documents and records relevant for EMS– report EMS non-conformities to the CFT/EMO– know consequences for not conforming to EMS

requirements




• Directors/Unit Commanders:

– regularly attend EQCC meetings

– instruct personnel under their command in EMS and incorporate it into the day-to-day functions

– meet with the EMSMR as needed to facilitate implementing and maintaining the EMS and to resolve non-conformities

– appoint a member of their organization to the CFT/EMS workgroups, if required

– provide resources if required to implement and maintain EMS




• Unit/Organization personnel:

– are aware of significant environmental aspects that they may influence with their work

– are aware of the benefits of improved personal performance

– report EMS non-conformities to the CFT/EMO– know consequences for not conforming to EMS

requirements




• DoD Dependents:

– are aware of significant environmental aspects that they may influence

– report EMS non-conformities to the CFT/EMO– know consequences for not conforming to EMS

requirements



Procedure for eliminating non-conformities

• Is required by ISO 14001.

• As soon as an EMS non-conformity is identified the Preventive/Corrective Action Request (PCAR) process for implementing corrective/preventive action has to be started.

• Steps include:

– Identify non-conformity– Develop corrective/preventive action(s)– Implement corrective/preventive action(s)– Check corrective/preventive action(s)



PCAR Process (Preventive/Corrective Action Request Process) (1/2)

Originator* Submits PCAR

CFT Reviews PCAR

Valid Request?

Owner** Notified

Owner Responds (Root Cause, Corr/Prev Action,

Proposed Imp Date)

Response Adequate?

CFT Reviews PCARCFT/EMSMR Requests Additional Information

PCAR Deleted

Originator Notified

Yes

Yes

No

*Originator = person who identifies non-conformity

**Owner = person responsible/ accountable for implementing corrective/ preventive action

No



PCAR Process (Preventive/Corrective Action Request Process) (2/2)

Owner Implements Corr/Prev Action

Owner Notifies EMSMR of Completion Date

Owner Commander or Director Approves Corr/Prev

Action***

Quality Assurance (QA) Representative Verifies

Implementation

Implementa-tion Effective?

PCAR ClosedOriginator Notified

EMSMR Contacts Owner resp. Owner Commander or

Director and Coordinates Additional Actions

Yes

No

***This step only applies for tenant organizations !



How Can You Support?

• Be aware of EMS and its status at the USAG Wiesbaden.

• Help implementing EMS by following the EMS manual and propagating environmental awareness.

• Integrate the EMS principles into your daily work.

• Be aware of the environmental regulations and guidance applicable to your job.

• Consider and minimize your job’s impacts on the environment.

• Hand in PCARs where you see a need for improvement.

• Attend EMS training and workshops when offered.

• Use the web sources provided under www.wiesbaden.army.mil/sites/directorates/pw/ems.asp to deepen your understanding of EMS.

• Cooperate with the DPW EMO.



To achieve this:

Regularly communicate with the DPW EMO.Request assistance of the DPW EMO, when needed.

DSN 337-5886

How Can You Support?



Thank you

Further questions?

USAG HESSEN Environmental Management System (EMS) Environmental Compliance Officers EMS Awareness Training USAG Wiesbaden October 2005.

Documents

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environmental protectionwhat

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environmental aspectsgarrison

significant aspects

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