USAC/Schools and Library Web Site Tour
Jan 05, 2016
USAC/Schools and LibraryWeb Site Tour
Web Site Tour – Morning Edition…• Navigation on the site– Instructions– Forms–Reference Area– Tools
Later This Afternoon Funding Commitment and
Advanced Data Searches
http://www.universalservice.org/sl
Breaking News Here
Menu Here
Click on Overview of Process and you get a step by step guide to
filing for e-rate discounts!
Click on Outreach and Training to see copies of prior trainings, to find out how to schedule a HATS visit and to see a collection of the Schools and Libraries Weekly News Briefs.
Click on Schools and Libraries News Briefs to see articles by topic or to look at weekly news briefs. To subscribe to get the news briefs delivered directly to your e-mail box click the subscribe link above.
News Briefs are filed two ways. This is the “By Topic” sort. If you are interested in a specific topic – you just scroll down to that topic and select the latest publication date.
Sorting by date gives you the option of just reading the latest publications. They are published weekly, usually on Friday.
Click to on Apply Online
This is the page you go to in order to file your forms on-line. At this date, only forms 470, 471, 486 and 472 are available on-lie.
Form 470• To apply– Click on either Form 470 Interview or– Create Form 470
• To review a prior year’s application or another district’s application– Click on Search Posted
• If you’re now ready to finish a form started earlier– Click on Continue Incomplete
• If you completed the form and now have your PIN number or would like to print off a certification page to sign and mail in– Click on Certify Complete
After you have selected Search Posted, you see this screen. Select the correct funding year (and fiscal year) for your
search.
Type in search criteria and
then click on next.
Select which application you would like to review then click on Review Selected Application.
This is your 470 form number.This is your district’s assigned form number.You can see the status of your application here.This is the date you posted the form 470.
This is the FIRST DATE you can sign a contract.
You can see if your PIN number or signature was recorded if a certification date is entered here.
Form 471• To apply
– Click on either Form 471 Interview or– Create Form 471
• If you’re now ready to finish a form started earlier– Click on Continue Incomplete
• If you completed the form and now have your PIN number or would like to print off a certification page to sign and mail in– Click on Certify Complete
• If you want to look at a prior application or an application from another school– Click on Display
• If you want to check on the status of your application– Click on Application status
To print out an application put your
471 # here.
In this area, click the radio button by current if your application has
been approved, if funding has not yet
been committed you will have to select
original.
Then click display.
This area shows you application number, status if filed within the
open window, when RAL was sent and date the form was certified.
Click on Display Entire Application to see the
application in its entirety.
To check the status of a form 471, enter your Billed Entity Number
here.
Then click on search.
Select the funding year in question.
Then this page appears. Click on continue to get final results.
You then see this page with your form number and status. Below you will find the definition
of each status.
Form 486• To apply– Click on either Form 486 Interview or– Create Form 486
• If you’re now ready to finish a form started earlier– Click on Continue Incomplete
• To review a prior year’s application or another district’s application– Click on Display
• If you completed the form and now have your PIN number or would like to print off a certification page to sign and mail in– Click on Certify Complete
BEAR – Form 472• To file your BEAR form on-line – Click on BEAR On-line under the utilities bar– Then sign into the login page
•BEN = Billed Entity #•PIN = You may have a separate PIN # for BEAR forms•Then enter your E-Mail address and last name then click on login
To create a new BEAR form click
here.To track existing BEAR forms click
here.
Form starts pre-populated with this information.
Enter the SPIN number and a district assigned form
number.
You need to do ONE BEAR form per service provider,
but if you have multiple FRNs for one provider, you only
need to complete one BEAR form!
Form 471 # can be found
on your FCDL. To
make it a 10 digit number
start the number with four zeros.
FRN can be found on your FCDL. To make
it a 10 digit number start the number with three
zeros.
For reoccurring services enter the
first date of the term you are billing for in
column 12, for internal connections, enter delivery date
in #13.
Gross eligible services go in
this cell. Be sure to take out items ineligible items
and personal phone calls from cell phone bills.
This cell contains your gross eligible services times your discount percent OR your
funding commitment. WHICHEVER IS SMALLER.
Read and affirm your compliance!!!
Add contact information in this area.
Add account numbers or other information that would identify YOUR bills to YOUR service provider – then click on certify and submit.
How to track BEAR forms
Click on Track Form
Add your query information here
Then click on search
Your search results show up here –
Click on invoice ID to get a summary.
Top half of page includes SLD assigned Invoice ID, date created and date last updated.
Shows your submission/certification date here.
Shows service provider’s certification date here.
If the e-certification process does not work, you can click on the printable page here and a form
will be printed that you can then fax to your service provider for signatures.
You can view funding
commitments at this link. Don’t miss afternoon
session for more details.
You can submit a question about any subject by clicking on the
Submit a Question link and
following instructions.
Latest news gives you the full article from the notices posted to the
right.
A generic calendar with deadlines can be found under the
Calendar and Reminders link.
What you find on Required Forms link….
Download forms and instructions from this
link.
Reference Area
Click on letter of alphabet to
search by topic starting
with that letter or scroll
down for printout of
topics.
Search ToolsThis link includes
commitments searches, data retrieval tools,
deadline calculation tools,
posted form searches, SPIN
number searches, BEN
searches, eligible services
database, etc.
Stay tuned this afternoon for a
step by step tour of the Data
Retrieval Tool.
Spin Contact SearchUse this tool to find a service provider’s SPIN number, to see
if they are an eligible telecomm
provider and if they have filed their
annual SPAC form.
Type information in name or SPIN field then click
on next.
SPIN # and Service Provider Name
Their E-Rate
Contact Person
Their address
Their E-Rate
Contact Person’s phone #
If they are an eligible telecommunications provider
they will have a Y in this column.
If they have filed the required Annual
Service Provider SPAC form, the year will be
found here.
Changes and Corrections
Click on links for instructions for changes and corrections.
Suspensions and Debarments
Do NOT do business with anyone you find on this
list!!
How do you report Misuse and Abuse?
Having problems with SLD staff?
Stay Tuned….This afternoon we will show an
example of retrieving funding commitment information and a
example of a data retrieval.