USACE Joplin Area Tornado Recovery Mission · 2019-09-27 · USACE Joplin Area Tornado Recovery Mission Commander’s Final Report 11 September 2011 . ... RFO location identified

US Army Corps of Engineers

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USACE Joplin Area Tornado Recovery Mission

Commander’s Final Report

11 September 2011

Scope of Devastation

• On the evening of 22 May 2011, an EF5 tornado devastated a heavily-populated and densely-vegetated area in the cities of Joplin and Duquesne, Missouri

• Trail of devastation was 6 miles long and nearly 1 mile wide.

• Destroyed nearly 30% of Joplin (nearly 75% damaged)

– More than 4000 homes.

– More than 1000 businesses.

– 7 schools.

– 1 major hospital.

• Killed 160 people.

Joplin – Before

Joplin – During

Joplin – After

Joplin – After

Joplin – After

Joplin – After

USACE / FEMA – ORGANIZATIONS Response to Recovery

National Response Coordination Center FEMA NRCC FEMA NRCC USACE UOC

Division EOC FEMA RRCC

Regional Response Coordination Center

Other ESFs

DCO – Defense

Coordinating Officer

SCO – State

Coordinating Officer

ESF# 3

Joint Field Office

9

ESF#3

Recovery Field Office

EFO EFO EFO

State EOC

DIST EOC ESF# 3 FEMA JFO Div Fwd District

Emergency Field Office

Joint Field Office

RFO

EFO

EFO

EFO

ESF#3

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State

FEMA

Local

Other ESF’s

Mission Statement

The USACE Kansas City District established a Recovery Field Office (RFO) to provide rapid response and recovery assistance to the citizens of Joplin and

Duquesne, MO through the execution of FEMA Mission Assignments in support of

the National Response Framework.

Mission Summary

• Debris

– ROW/PPDR Debris Removal

– Technical Assistance Team

• Temporary Housing

– 346 Units w/ Storm Shelters

– Highway interchange

• Critical Public Facilities

– Fire Stations

– Schools

– Hospital

USACE Response Timeline • 23 May at 0844: FEMA issues WARNO to USACE

• 23 May at 1508: FEMA issues verbal mission assignments for Regional Activation & Debris

• 24 May: NWK deploys NWP Debris PRT and LRH Temp Housing Planning Team to Joplin; also deployed Team Leaders to RRCC and JFO

• 25-26 May: NWK CDR, Deputy, EM Chief and GIS lead visit Alabama to gain lessons learned

• 25-26 May: NWK begins working SDIC contract for Joplin area

• 26 May: FEMA issues verbal mission assignment for RFO

• 27 May: FEMA issues formal mission assignment for RFO

• 27 May: RFO location identified in Joplin, MO

• 28 May: Advanced Party occupies RFO

• 29 May-30 May: Additional Key & Essential Personnel report to RFO

• 30 May: SDIC contract awarded 01 Jun: RFO receives Critical Public Facilities Planning Mission from FEMA

• 01 Jun: 1st truck-load of debris hauled

• 01 Jun: Received $30 Million for Debris Mission

• 03 Jun: Received $35 Million for Debris Mission

• 07 Jun: RFO receives Mission to build Temporary Fire Stations 2 & 4

• 13 Jun: RFO receives Temporary Housing Mission

• 17 Jun: RFO receives Temporary Schools Mission

USACE Response Timeline • 17 Jun: Received $147.5 Million for Debris Mission

• 23 Jun: Contractor places first Temp Fire Station unit

• 27 Jun: RFO issues last of 8 awards for Temporary School Contracts

• 30 Jun: Pre construction meeting with the 3 Follow-on Debris Contractors

• 01 July: Temporary Housing contract awarded

• 05 July: Temporary Housing began construction

• 05 July: Removed over 1 Million cubic yards of debris

• 09 July: Follow-on Contractors begin onsite work

• 15 July: Returned $10 Million of Debris Funding

• 17 July: SDIC contractor completed operation in the EDR

• 22 July: Returned $10 Million of Debris Funding

• 1 Aug: Contract “Substantially” completed target

• 7 Aug: Completion of the EDR 90/10 cost share

• 7 Aug: Projected vegetation reduction site completed

• 8 Aug: Start 75/25 cost share (Debris Mission)

• 21 Aug: Complete 75/25 cost share (Debris Mission)

• 26 Aug: RFO Closeout

US Army Corps of Engineers

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Commander’s Final Report Debris Mission

PRT Lead – Portland/Kansas City Districts

Debris Mission SCOPE:

• Provided Debris PRT support personnel and contractor resources to coordinate and execute all necessary actions associated with debris clearance and removal • Completed all 90/10 work by 7 Aug; included more than 1.45M CY of debris and 1505 Private Property Debris Removal (PPDR) • Completed additional 75/25 debris by 21 Aug – Cumulative 1.7M CY. • Debris consisted of Construction and Demolition (C&D), Vegetative, and Regulated Asbestos Containing Material (RACM) • Provided Technical Assistance thru 9 Sep

CRITICAL MILESTONES: • Tornado Event – 22 May • SDIC Contract Award – 30 May • First debris loaded and hauled – 1 Jun • First ROE received from FEMA – 16 Jun • Small Business Contract Awards – 24 Jun • End of PPDR and 90/10 Cost Share – 7 Aug • End of extended ROW work – 21 Aug

PROGRAM AMOUNT: $192.5M ($125M) • $55M Weston (Debris Removal) • $30M Intelligent Investments (Debris) • $30M R&R Trucking (Debris Removal) • $30M Larry Snyder & Co. (Debris Removal) • $20M Asbell Trucking (Veg Reduction) • $7.4M Rostan Solutions (ADMS) • $13.4M Misc

What’s 1M CY of Debris look like?

Debris Mission – Sector Map

Before

After

Right of Way Debris Removal

Before

After

PPDR Debris Removal

Before

After

PPDR Debris Removal

Commander’s Final Report Temporary Housing Mission

US Army Corps of Engineers

BUILDING STRONG®

PRT Lead – Huntington District

Temporary Housing Mission SCOPE • Provide design, site development, and construction, including installation of utilities, for Community Group Sites as directed by FEMA • Two Parks concurrently constructed: Hope Haven (152 units) and Officer Jeff Taylor Memorial Acres (194 units) • Pads released in phases within each site for housing unit placement to expedite occupancy • Provided 170 units for families with school-age children before the first day of school

CRITICAL MILESTONES • PRT DEPLOYED TO JOPLIN – 13JUN11 • PROPOSALS RECEIVED - 28JUN11 • CONTRACT AWARDS – 01JUL11 • CONSTRUCTION START – 5JUL11 • TURNOVER of PADS BEGINS – 22JUL11 • COMPLETE – 31AUG11 • ADDITION OF TURN LANE – 28OCT 11

PROGRAM AMOUNT: $9.4M • Site plan and design leveraged “Hope

Haven” site for future Regional Training Facility for Emergency Responders (Police Chief involved)

• Used Huntington District MATOC contractors for infrastructure work

Temporary Housing Officer Jeff Taylor Memorial Acres

Temporary Housing Officer Jeff Taylor Memorial Acres

• 194 Community Homes • 11 Storm Shelters • School Bus/ Trolley Stop • 31 UFAS Accessible Units

Temporary Housing Hope Haven Community Group Site

• 152 Community Homes • 9 Storm Shelters • School Bus/ Trolley Stop • 21 UFAS Accessible Units

Temporary Housing Hope Haven Community Group Site

Temporary Housing Community Development

US Army Corps of Engineers

BUILDING STRONG®

Commander’s Final Report Critical Public Facilities Mission

PRT Lead – New York District

Critical Public Facilities Fire Stations 2&4

SCOPE: • Developed Critical Public Facilities plan for City of Joplin’s Fire Department. Included construction of 2 temporary fire stations that will be utilized for approximately 1 ½ years at the existing site of the destroyed facility • Each station has 2 vehicle bays, sleeping quarters, storage area, workout facility, and kitchen

CRITICAL MILESTONES: • CONTRACT AWARD DATE - 16JUN11 • START CONSTRUCTION - 20JUN11 • CONSTRUCTION COMPLETION- 7JUL11

PROGRAM AMOUNT: • First projects to be completed by USACE

SCOPE: • Installed modular facilities at 8 interim

school locations for the Joplin School District, to include High School, Intermediate School, and Elementary Schools

• Modular structures included science labs, gymnasiums, kitchens, and cafeterias

• Storm shelters provided at all sites • Added Athletic Fields

CRITICAL MILESTONES • CONTRACT AWARD DATES – 20-29 JUN 11 • BENEFICIAL OCCUPANCY DATE – 12AUG11 • SCHOOLS REOPEN – 17AUG11 • ATHLETIC FIELDS COMPLETE – 30SEP11

PROGRAM AMOUNT: • All schools completed and received

Certificates of Occupancy before scheduled first day of school (17 Aug )

Critical Public Facilities Schools

SCOPE • Infrastructure Design Development and

Construction for 1M SF temporary hospital • Hospital and FEMA tasked USACE with the

site design and development of approximately 200,000 square feet of long term component medical facilities

• Acquisition strategy Identified for site works, design/build will be used. A/E used to develop RFP.

• 90% Design Meeting held in KC 9/23 • LPTA SB Stafford Act Set-aside

CRITICAL MILESTONES • RTA 11OCT11 • AWARD 8DEC11 • BOD 1APR12

PROGRAM AMOUNT: Pending

Critical Public Facilities St. Johns Mercy Hospital

PROJECT MODULAR UNITS

STORM SHELTERS

TENT STRUCTURE

COMMENTS

FIRESTATION #2 #4 2 2 2 2 MODULAR UNITS , 2 GARAGES, STORM SHELTERS

IRVING@WASHINGTON 7 7 N/A

7 CLASSROOMS AND KITCHEN UNIT WITH FREEZERS, STORM SHELTERS

EARLY CHILDHOOD@ McKINLEY

30 N/A N/A

CLASSROOMS

JOPLIN HIGH SCHOOL@ SHOPKO

9 37 N/A

CLASSROOMS, KITCHEN UNITS WITH FREEZERS, AND STORM SHELTERS

JOPLIN HIGH SCHOOL@ MEMORIAL

17 N/A N/A

CLASSROOMS

EMERSON@DUQUESNE 8 3 1 CLASSROOMS, GYMNASIUM, STORM SHELTERS

DUQUESNE@DUENWEG 7 9 N/A

CLASSROOMS, STORM SHELTERS

EAST MIDDLE SCHOOL@ CROSSROADS

19 1 1 CLASSROOMS, GYMNASIUM, LOCKER ROOM, KITCHEN UNIT WITH FREEZERS, AND STORM SHELTERS

FRANKLIN TECH N/A 4 N/A

STORM SHELTERS

Joplin Schools

Jun 06, 2011

August 1, 2011

Joplin Fire Department

Jun 06, 2011

July 10, 2011

St. John’s Mercy Hospital

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USACE District/Division Representation Total Employee Deployed = 439

Mission Accomplished One Team

Highlights

• Structure – Responsiveness: ESF#3, District, PRTs and Supporting Districts

mobilized rapidly and established key relationships – External Relationships: Strategic Communications with FEMA, State,

and Local stakeholders aligned goals and effort – Internal Relationships: ESF/RFO matrix alignment (needs to occur

earlier in mission) • Process

– Project Management Approach: Completed of ALL missions on schedule

– Safety: Command focus resulted in minimal reportable accidents despite aggressive optempo and record heat

• Tools – Forecasting: Resource-loaded schedules allowed leaders to manage

resources effectively and efficiently – PRB: Weekly boards allowed PRTs to maintain project focus and

stakeholder satisfaction

Lessons Learned

• Structure – Matrix Alignment: Establish clear lines of communication and

responsibilities; focus on ESF/RFO integration along PDT lines – Project Management: Provide PMP and PDT training for MM/AO; run

RFO like a PMO – Advance Party: Mobilize most experienced ESF/RFO leaders and SMEs

on ground early to establish unity of effort • Process

– Contracting: Develop ACI-type MATOCs that support mission (key milestones, incentives, Stafford Act, etc)

– Operations: Create a PMBP-type approach to RFO operations (v. SOPs) • Tools

– Project Controls: Mobilize robust PC team to support PRTs – Information Management: Standardize PRT reporting procedures and

tools that allow RFO leadership to forecast and analyze critical information

– Dashboard: Provide common operating picture, while standardizing and synchronizing information analysis and reporting; serves as training tool

Structure Matrix Alignment

Process PMBP Approach

Executive Dashboard

Home PRT Executive Stakeholders Event Training Links ESF3

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PRT Executive Stakeholders Event Training Links ESF3

After Action Reviews

Resource Management

RFO Personnel

Executive Executive Briefs

OPSUM

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MUB

SOPs

RFO SOPs