USA Volleyball Advanced Event Systems (AES ... - Aloha … Notes.pdf · USA Volleyball & Advanced Event Systems (AES)Advanced Event Systems (AES) National Event Registration Information

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Advanced Event Systems (AES)Advanced Event Systems (AES)

National Event RegistrationInformation SessionInformation Session

October 10, 2008

Additional Notes/Comments:

• First step is to be sure membership data is accurate in Webpoint and verified prior to accessing AES.

• Non Webpoint regions need to supply club administrator information to• Non‐Webpoint regions need to supply club administrator information to USAV for login to be created.

• A Webpoint email support form will be inserted.  USA Volleyball and AES will receive a copy of the email with questions comments or issues towill receive a copy of the email with questions, comments or issues to respond. 

• Once players & staff are in AES the next step is to add them to your team rosterroster. 

• If a member of a club is not displaying, there may be a problem with that individual’s membership within the club (not identified properly), within the region (registration or payment not received) or within the USAVthe region (registration or payment not received), or within the USAV national office (data regarding current membership status or current background screening not received). First action should be to check the club records If everything appears to be in order within the club the nextclub records.  If everything appears to be in order within the club, the next action should be to contact the Region.

Additional Notes/Comments:

• Information regarding IMPACT certification must be included in USAV data. 

• Coach Eligibility in Webpoint Regions is determined by the Coach Code of• Coach Eligibility in Webpoint Regions is determined by the Coach Code of Ethics Date Received field.  Regions may use this to track additional regional eligibility requirements.

• Coach Eligibility in non Webpoint Regions is determined by the data file• Coach Eligibility in non‐Webpoint Regions is determined by the data file including the role of Coach or Assistant Coach.  An individual should only have this role associated with his/her record if regional coaching eligibility requirements are metrequirements are met. 

• For junior clubs, ALL adult members must have a current Background Screening in order for the membership data to import into AES. 

• USAV data may be imported periodically to overwrite manually entered• USAV data may be imported periodically to overwrite manually entered records with verified USAV data.  USAV data imported into AES will not need to be verified by the Regions.  Data which is manually entered into AES will need to be verified by the RegionsAES will need to be verified by the Regions.