U.S. General Services Administration Welcome to the Great Lakes Region Chicago, IL Personal Property Disposal Training
Dec 15, 2015
U.S. General Services Administration
Welcome to the Great Lakes Region
Chicago, IL
Personal Property Disposal Training
May, 2012
Training Objectives
Train client agencies to effectively dispose of their Federal excess personal property Provide historical background and overview of the disposal program. Review everyone’s responsibilities. Provide useful information throughout the course of the week that will help everyone improve their ability to do their job! Satisfy your expectations for training.
Training Summary
Handouts
• Personal Property Disposal Guide- Publications http://gsa.gov/cmls
• Property Disposal Websites• Federal Property Disposal Flowchart
Presentations
• Available on GSAXcess.gov Homepage
Class Exercises / Participation• What do you expect to get out of this training?
U.S. General Services Administration
May 2012
Doug JankaArea Property Officer (APO)Personal Property Management (PPM)
Personal Property Disposal Overview Legislative History, Statutes, Organization
and Functions
Personal Property Disposal Overview
Legislative History and Regulations GSA Structure and Players Responsibilities Review Disposal Process
• Utilization, Donation, Sales, A&D Special Handling Requirements Review GSA Systems Recycling Resources GSA Products and Services Overview
Legislative History
The Constitution Forces of Evolution The President and Congress… Enabling Statutes Administrative Law
• Regulations, Orders, Policy Special Authorities
Article IV: Vested in Congress the authority to acquire and dispose of property on behalf of the United States. Subsequently, Congress passed legislation establishing policies to serve the interests of the taxpayers. Today, Congress remains the ultimate arbitrator in determining the public’s best interest in disposing of Federal Property.
World Wars Program Fragmentation Presidents and Congress Expanding Role of Government
Forces of Evolution
Origins of the Utilization program
1918 - Executive Order 3019
• Post WWI, President Wilson directed surplus (war) materials, supplies and equipment be transferred to Government establishments (Federal agencies) and Congress designated the Secretary of Treasury to administer the process.
Major Presidential Milestone:
Origins of Donation program
1919- Public Law 66-91
• Congress Authorized Secretary of War to sell surplus machine tools under control of War Department at 15% of cost to educational institutions.
Major Presidential Milestone:
1928 - Public Law 70-254
• Allowed aeronautical equipment to be given for display purposes to museums.
1930 - Public Law 71-249
• Authorized the Secretary of Navy to provide property “without cost”.
Major Congressional Milestones:
1944 - Public Law 78-457
• Known as the “Surplus Property Act of 1944”. Temporary statute created to address huge WWII surplus.
• The Act set up several entities to manage the disposal process including the Reconstruction Finance Corp., Surplus Property Administration, War Assets Corp., War Assets Administration and Federal Security Administration.
• Allowed the donation of property to educational, public health, local governments and nonprofit institutions at reduced or no cost for public benefit.
Major Congressional Milestone:
1949 - Public Law 81-152
• Known as the “Federal Property and Administrative Services Act of 1949”.
• Established GSA as the sole successor to administer the provisions of this Act. GSA assumed overall responsibility for property management matters government-wide.
Major Congressional Milestone:
1956 - Public Law 84-655
• Established that no property could be donated for use in a state except through a “State Agency for Surplus Property (SASP)”.
• The Department of Health, Education and Welfare (DHEW) was designated to screen and allocate surplus property for civil defense purposes.
1976- Public Law 94-519
• Transferred responsibility of the donation program from DHEW to GSA.
Major Congressional Milestones:
1992 - Public Law 102-45 - Stevenson-Wydler Technology Innovation Act and 1996
• A.k.a. Executive Order 12999 - Permits agencies to give research equipment to educational institutions for scientific education/research and computers to schools.
2002 - Public Law 107-217 • Codified the Property Act into Title 40, United States Code,
“Public Buildings, Property, and Works”
Major Congressional Milestones:
GSA, Office of Governmentwide Policy
FAR (Federal Acquisition Regulations)
FPMR (Federal Property Management Regulations)
FMR (Federal Management Regulations)
Executive Agency Orders
Property Regulations and Administrative Law
Deviations Require a written Waiver from GSA Office of Government-wide Policy Division
• DoD – DLA Disposition Services
• Dept of Interior – Aviation Mgt.
• Dept of Energy – Mgmt and Contractor maintained property
• USDA/ARS – livestock and commodities
Deviations/Waiver from the FMR
FMR102-36 Disposition/Utilization102-37 Donation102-38 Sales*102-39 Exchange/Sale102-41 Forfeited/Unclaimed102-42 Foreign Gifts
FPMR101-42 Hazardous and other categories of special handling
101-45* & 101-42 Sections still apply for sales of special classes of property
Regulations are still in the process of change...
• OGP rewriting Federal Property Management Regulations (FPMR) into Federal Management Regulations (FMR).
• Current Status of FMR rewrites:
FPMR to FMR…
OGP: Office of Government-wide Policy
• Creates and revises regulations for the procurement, management and disposal of property for all executive agencies.
GSA Organization
GSA Organization
FAS: Federal Acquisition Service• Dedicated to procuring goods and services for the
government. Manages operations including a nationwide property management disposalsystem for Excess Personal Property.
PBS: Public Building Service• Acquires space on behalf of the federal government
through new construction and leasing, and acts as a caretaker for Federal Real Property. Federal government landlord.
Central Office• Plans, directs and coordinates the U & D and Sale of
personal property. Maintains a national database for consolidating all excess/surplus personal property.
Regional Offices• 11 Region offices strategically located in the U.S.
• Region and field offices are staffed with Specialists in the Utilization, Donation and Sales of Federal excess and surplus personal property.
GSA FAS Structure
11 GSA Regional Offices
Provide expert advise and training
Assist with Disposal Planning and Problem Solving
Promote program objectives in accordance with Policy and Regulations
Allocate property and Approve Transfer Orders
Locate your local APO at http://gsa.gov/apo
GSA Area Property Officers (APO)
DLA / Defense Logistics Agency• Disposition Services (Formerly DRMO)• RCP
USA-FEPP• Users and Screeners Association
NASASP• National Association of State Agencies for Surplus Property
Other Groups of Interest / Major Players…
Due to the unique nature of DOD assets GSA delegated certain authorities to DOD.
DOD reassigned property management responsibility to DLA, Disposition Services with field sites called DRMO’s. All military services must turn their excess property into a DRMO, which consolidates the data and reports the excess property to GSA.
A recycling control point (RCP) is a method for managing the disposal of excess inventory at a DLA military supply depot. Property is reported electronically to GSA for screening. Selected property is shipped free of charge to Federal activities and staged for pickup by SASPs.
DLA/DRMO/RCP
Users and Srceeners Association Federal Excess Personal Property
• USA/FEPP is an independent nonprofit consortium of Federal agencies, cost reimbursement contractors, project grantees, universities and others who acknowledge the prime directive to use excess personal property as the first source of supply.
• It’s purpose is to share expertise, alert members to program changes, promote the use of excess, develop professionalism and to provide a unified voice concerning Federal personal property management.
USA-FEPP
National Association of State Agencies
for Surplus Property
• Motto: Pro Bono Publico (For the public good)
• The purpose of NASASP and its’ 56 state members is to partner with GSA and to save taxpayer dollars by extending the useful life of surplus to public agencies and nonprofit organizations in health and education.
NASASP
The Big Picture The U.S. Government
purchases more supplies and materials than any other entity in the world.
Requires effective and efficient disposal solutions
FMR 102-36: Disposition of Federal Excess Personal Property
GSA Sustainability Plan
GSA has set an agency-wide goal for achieving
Zero Environmental Footprint (ZEF).
• Personal Property plays an important role and has been a leader in the reuse of property since its inception in 1949.
• Personal Property is often referred to as the “Original Green Program”.
• Accordingly, Personal Property adopted the green theme:
Reuse is Recycling...
Disposal Process Responsibilities…
GSA Responsibilities
Executive Agency Responsibilities
Overview of Disposal Process
Provide utilization, donation and sales training. Promote excess & surplus for agency needs. Expedite the disposal process when justified . Allocate and approve transfers and donations. Conduct sales of surplus & exchange/sale property. Maintain systems to facilitate property disposal Provide expert customer field support with Area
Property Officers (APOs).
GSA Region and Field Office Responsibilities
Agency Responsibilities for Acquiring Excess
Use Excess as first source of supply
Acquire only what is needed to support mission
Facilitate timely removal of excess
Maintain system for property accountability
Perform care and handling, protect against hazards such as fire, theft, vandalism, weather.
Maintain appropriate inventory levels
Agency Responsibilities for Disposing of Excess
Reassign idle property internally
Survey inventory and determine excess
Promptly report excess property to GSA
Perform care and handling
Provide reasonable access for inspection and removal
Ensure compliance with environmental, health, safety and national security regulations
Agency declares Excess or Exchange/Sale?
Internal Reuse
Special Disposal Authority
GSA Utilization
GSA Donation
GSA Sales
Abandonment/Destruction – Recycling
Overview of Disposal Process
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by Approved Federal Asset Sales Center
• GSA FAS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Excess vs. Exchange/Sale
Excess “means any personal property under the control of any Federal agency that is no longer required for that agency’s needs”
Exchange/Sale “means property not excess to the needs of the holding agency but eligible for replacement. Exchange allowance or proceeds of sale must be applied towards replacement item”
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by Approved Federal Asset Sales Center
• GSA FAS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Step 1: Internal Screening Inventory and reassign unneeded property within agency
Systems for internal screening vary by agency
• GSA offers AAMS (Agency Asset Management System) to support internal screening/redistribution
- AAMS is a screening module within GSAXcess that can be customized to meet your agency’s needs for reporting and internal screening.
- Dept of Energy, Commerce, VA, USDA
Once internal screening is complete, agencies should report their excess property to GSA.
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by Approved Federal Asset Sales Center
• GSA FAS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Use of Special Authorities
Exchange/Sale property (FMR 102-39)
Stevenson-Wydler Act
Executive Order 12999 - Computers for Learning
Dept of Defense – 13 special authorities under Defense Appropriations Act - HAP / LESO
Direct Transfer to other Federal Agency if under $10,000 (Mandatory copy provided to GSA)
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by Approved Federal Asset Sales Center
• GSA FAS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools Only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Notification to GSA of available excess
3 Methods of Reporting to GSAXcess®
• On-line (GSAXcess.gov)• Batch• SF 120
Reference: 41 CFR 102-36.210 through 102-36.240
Step 2: Report Excess to GSA
FMR 102-36.35 requires that… “all executive agencies must, to the maximum extent practicable, fill requirements for personal property by using existing agency property or by obtaining excess property from other Federal agencies in lieu of new procurements”
FMR 102-36.220 requires that… generally, all
excess property is to be reported to GSAFMR 102-36.220 requires that… generally, all
excess property is to be reported to GSA
Key Requirements
Direct Transfer property Abandonment/Destruction property Non-appropriated Fund property Scrap, except aircraft in scrap condition Perishables Hazardous Waste Property dangerous to public health/safety NRC-Controlled Materials Classified or Sensitive FMR 102-36.220
Must All Excess Property Be Reported to GSA? Exceptions…
Good & accurate descriptions are critical to success!
Disposal Condition Code
Definition
1 New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.
4 Usable. Property which shows some wear, but can be used without significant repair.
7 Repairable. Property which is unusable in its current condition but can be economically repaired.
X Salvage. Property which has value in excess of its basic material content, but repair or rehab is impractical and/or uneconomical.
S Scrap. Property which has no value except for its basic material content.
Condition Codes for Reporting…
U & D Screening Time Frames Internal screening varies by agency 21 calendar days GSA Federal/Donation screening First 7 days of 21 day period - Computers For Learning (CFL) 14 calendar days – Office Furniture (FSC 7110) Removal – 15 days normal, 21 days for DOD excess
Sales Time Frames 30 - 35 calendar days average sales cycle time
(includes verifying availability, posting, collection & removal) Average Total cycle time - 57 calendar days
How long does the disposal process take?
GSA may extend or shorten the screening time
due to:
Agency Relocation
Lack of Storage
Sudden generation of large
accumulations of excess property
Potential loss or damage to property
Other appropriate justifiable circumstances
However, we are flexible….
YOU,
THE OWNING AGENCY, Retain possession
Remain accountable and maintain stewardship over excess property reported to GSA pending disposal instructions
(FMR 102-36.245)
Who is accountable for excess property pending disposal?
New Homepage GSAXcess.gov
GSAXcess Main Menu options for Reporting, Searching and CFL Functions.
GSA Role• Provide systems to facilitate transfers
Agency Role• Report excess computers on GSAXcess.gov• View school requests on GSAXcess.gov• Allocate computers to schools using the
CFL functions menu on GSAXcess• Approve transfer in GSAXcess• Coordinate release of computers to schools School Role
• Register on ComputersForLearning.gov• Screen & Request available inventory• Pick up computers from holding agency
Computers For Learning (CFL)
Schools Register directly on CFL Website
Homepage for ComputersForLearning.gov
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by approved Federal Asset Sales Center
• GSA FAS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Reference: 41 CFR 102-36.90 through 102-36.140
Search available property• On-line GSAXcess®• Physical screening
“Screening” period normally 21 calendar days• 14 screening days for furniture (FSC 7110)
Add items to shopping cart & checkout in GSAXcess®• Electronic Approval
Step 3: Excess: Screening & Federal Transfers
Property in GSAXcess® is available for screening by and transfer to:
• Federal agencies, their contractors, cooperatives and grantees
• Senate and House of Representatives• DC Government• Mixed-ownership Government corporations
Agency property personnel must have access to GSAXcess® to request property
• Contact your agency NUO or GSA, APO
Step 3: Excess: Screening & Federal Transfers
There must be an authorized need for the property
You must not acquire excess personal property with the intent to sell or trade for other assets
Golden Rules for Federal Agencies Acquiring Excess Property…
Acquiring agency is required to pay shipping and transportation costs.
When applicable, acquiring agency may have to pay packing, loading, and dismantling costs.
Who pays for the Transportation for Excess Property?
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by approved Federal Asset Sales Center
• GSA FAS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Allocated for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
At the completion of screening for Federal use, property not transferred is declared surplus to U.S. gov’t.
Property is donated by GSA through State Agencies for Surplus Property
http://NASASP.org
Step 4: Federal Surplus Donation Program…
Eligible Participants include:
• State and local public agencies
• Nonprofit educational and public health institutions
• Nonprofit and public programs for the elderly
• Educational activities of special interest to the Department of Defense
• Public airports
FMR 102-37
Step 4: Federal Surplus Donation Program…
Agency Inventories
Excess from Other Agencies
Federal Prison Industries, UNICOR
Ability One - NIB/NISH
Federal Stock Programs, SOP, CSC
Federal Supply Schedules
Commercial Sources
Federal Agency Priorities for use of Excess Property…
The Most Cost Effective Disposal of a Government Asset is its Continued Use in a Tax-Supported Program
Recap Our Motto,
Reuse is Recycling...
Utilization and Donation…
What if the Property is not Transferred or Donated????
Can Agencies conduct sales on their own?
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by Approved Federal Asset Sales Center
• GSA FAS Sales on GSAAUCTIONS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Property not donated becomes eligible for sales
Agencies must use an Approved FAS Sales Center or have a Waiver from OGP
GSA Auctions® is an Approved FAS Sales Center
• Multiple sales methods/multiple commodities, nationwide- Internet auctions via GSA Auctions®- Live auctions- Sealed bid sales
GSA sales provide national exposure, state-of-the-art
elements, competitive bidding, and maximum returns
Step 5: Surplus Sales
As of 2007, all agencies must use a FAS Approved Sales Center to sell their surplus personal property.
GSA is 1 of 4 approved FAS Sales Centers
• GovSales.gov - Single Point of Entry for Citizens- Linked to USA.gov- Displays all government assets available for
purchase
• GSAAuctions is integrated with GovSales.gov- Encompasses: Real and Personal Property
- Surplus- Exchange/sale- Forfeited
Federal Asset Sales Centers
What is MySales?
MySales is a website that provides Federal agencies a means to:
• Track status of items reported to GSA in sales status• Withdraw property items reported to GSA from sale process
Future functions to be added to MySales:• Report exchange/sale property directly to GSA Sales• Modify sale item data including descriptions
Access MySales with same user ID as GSAXcess• www.gsa.gov/mysales• www.mysales.fss.gsa.gov
What can I expect if item sells?
When an item sells, a copy of the Purchaser’s Receipt will be sent via email to the agency custodian upon receipt of payment.
Upon removal of the property, the custodian must have the bidder or shipping company sign the receipt showing items were picked up, and fax this back to the GSA sales contracting officer.
What can I expect if and item does not sell?
When an item does not sell, the Sales Contracting Officer (SCO) will contact the owning agency’s Point of Contact (POC) and coordinate a second attempt to sell.
If the item doesn’t sell after agreed attempts by the owning agency and SCO, a return letter for local disposal or an email from the Sales Contracting Officer will be sent to the owning agency POC.
Established that item has no commercial value.
Property not sold or No Commercial Value
Abandonment/ Destruction
• Recycling
• Donation to Public Agency in Lieu of A&D
• Abandonment
• Destruction
Sale of Property not Donated
• Sale by Holding Agency (Waiver)
• Sale by Approved Federal Asset Sales Center
• GSA FAS Sales on GSAAUCTIONS
GSA Surplus Property Donation Program
• State Agencies for Surplus Property
• Eligible Donees
Surplus Property
Non-Federal Screeners
• State Agencies for Surplus Property (SASP)
• Screeners Sponsored by Federal Agencies
Property not “Frozen” for Federal Use is declared Surplus and Is
Available for Donation
Property “Frozen” for Federal Use is transferred to the recipient
• Without Reimbursement
• With Reimbursement
Federal Screeners
• Federal Agencies
• Cost Reimbursement Contractors
• Grantees
21 Days Simultaneous Federal Utilization & Donation Screening (If CFL, day 1-7 for Schools only)
Report to GSA as Excess via (Batch Transfer and AAMS) GSAXcess.gov, or SF120
Excess Property
Report to GSA as Excess Property
Direct Transfer to another Federal Agency if under $10,000
• Stevenson-Wydler Act
• EO12999 ComputersforLearning
• Contractor/ Grantee Property
• Foreign Excess Property
• Precious Metal Recovery
• Special Commodities
• Special Legislative Authority
Select Disposition Route
GSAXcess AAMS or Internal System
Conduct Internal Screening
Inventory Personal Property Identify Hazardous and
Special Handling
Unneeded/ Unrequired Property
Can property be replaced using the Exchange/ Sale
Authority?
Federal Agency Action
The Federal Property Disposal Program
Step 6 – So, what happens when GSA cannot Transfer, Donate or Sell the Property?
You may, Exercise Abandonment/Destruction
authority to dispose of property provided your agency makes a written finding that the property has no commercial value or the estimated cost of care and handling would exceed the proceeds from its sale. Requires approval by reviewing official of your agency.
FMR 102-36.305 thru 330
You must not A&D
property in a manner
that is dangerous to
public health or safety.
Choose a responsible
recycling company.
If an entity wants to buy the property, you must implement sales procedures.
But Remember…
Property Disposal Summary There are 6 main phases in the Federal disposal process
• Internal reuse• Report excess to GSA• Excess transfer• Surplus donation• Sales to the public• A & D / Recycling
There is specific terminology • Excess• Surplus• Report• Screen and Select
There are systems to support property disposal• GSAXcess® - ComputersForLearning®• GSAAuctions® - MySales®
EXCESS SURPLUS
• Internal Reuse *• Special Authorities• Computers to Schools
(EO 12999)
• Federal Agencies• Cost Reimbursable
Contractors • Cooperatives & Grantees• Public Airports• State Agencies for Surplus
Property• (Public Agencies)• (Nonprofit Education & Public
Health Organizations)
AGENCYSCREENING(10-15 DAYS)
U&D SCREENING &
FEDERAL TRANSFERFEDS (21 DAYS)
ALLOCATE / PROCESS
DONATIONS(0 - 5 DAYS)
SALES(30 - 40 DAYS)
DONATIONREMOVAL
Federal Property Disposal Process
Agency or GSA Sales?(Federal Asset Sales)
GSAAuctions.govLive Cry AuctionsNegotiated SaleSealed Bid Auctions
DAY 22
– Allocate to SASPS
– Release all Non-requested surplus for sales action
UNNEEDED
A&D
RECYCLING
Abandonment/Destruction
*1 - 76 Total Days
1 2 3 4 5 6
Great Lakes Region PPM Staff230 S. Dearborn St, Suite 3286, Chicago, IL 60604
Director, Stephanie Wilson-Coleman
Ph: (312) 886-8194, [email protected]
Supervisor, Miriam Van gerpen, Ph: (312)983-1840, [email protected]
Contr., Kiki Lambropoulus Ph: (312) 353-3539, [email protected]
Area Property OfficersOH, MI - Doug Janka Ph: (513) 755-6594, [email protected]
WI, IL - Maria Lopez Ph: (312) 886-8994, [email protected]
IN, MN - Taronda Reed Ph: (312) 886-8996, [email protected]
Sales Contracting OfficersOH - Candice Waddles Ph: (312) 886-8677, [email protected]
OH - Robert Montgomery Ph: (513)983-1845, [email protected]
IL - William Siggeman Ph: (312) 353-0132, [email protected]
MI, IN - Mary Scott Ph: (517) 669-5771, [email protected]
MN, WI - Dorianne Hale Ph: (312) 886-9662, [email protected]