U.S. Embassy Dakar GSO/Procurement June 16th, 2017 To: Prospective Quoters Subject: Request for Quotations number SSG20017Q0044 Enclosed is a Request for Quotations (RFQ) for Warehouse Fire Alarm Maintenance Services at the US Embassy Dakar. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 18. The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so. Quotations are due by July 3rd, 2017at 12.00 noon. Sincerely, Matthew A. Boullioun Contracting Officer Enclosure
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U.S. Embassy Dakar GSO/Procurement · 2017-08-14 · U.S. Embassy Dakar GSO/Procurement June 16th, 2017 To: Prospective Quoters Subject: Request for Quotations number SSG20017Q0044
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U.S. Embassy Dakar
GSO/Procurement
June 16th, 2017
To: Prospective Quoters
Subject: Request for Quotations number SSG20017Q0044
Enclosed is a Request for Quotations (RFQ) for Warehouse Fire Alarm Maintenance Services at
the US Embassy Dakar.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete
the required portions of the attached document, and submit it to the address shown on the Standard Form
18.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting
an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on
initial quotations, without holding discussions, although we may hold discussions with companies in the
competitive range if there is a need to do so.
Quotations are due by July 3rd, 2017at 12.00 noon.
Sincerely,
Matthew A. Boullioun
Contracting Officer
Enclosure
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TABLE OF CONTENTS
Section 1 - The Schedule
SF 18 cover sheet
Continuation To SF-18, RFQ Number SSG20017Q0044, Prices, Block 23
Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement
Attachment 1 to Description/Specifications/Performance Work Statement, Government
Furnished Property
Section 2 - Contract Clauses
Contract Clauses
Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
Solicitation Provisions
Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part
12
Section 4 - Evaluation Factors
Evaluation Factors
Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12
Section 5 - Representations and Certifications
Offeror Representations and Certifications
Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not
Prescribed in Part 12
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SF-18
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SECTION 1 - THE SCHEDULE
CONTINUATION TO SF-18
RFQ NUMBER S-SG20017Q0044
PRICES - BLOCK 23
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
I. PERFORMANCE WORK STATEMENT
The purpose of this firm fixed price contract is for an indefinite delivery, indefinite quantity (IDIQ) purchase for the Warehouse Fire Alarm Maintenance Services in accordance with the scope of work described herein.
SW 1.0 – PROJECT DESCRIPTION
SW 1.1 Project Synopsys The US Embassy, Dakar is seeking potential companies to perform semi-annual inspection and maintenance of the fire alarm system at the warehouse, US government (USG) owned property, OBO X – 0001 located at Route de Rufisque Km 4.5 Dakar. The works shall be done by a qualified company as stated herein in this scope of work, specifications and general contract conditions. The contractor shall provide all labor, material, tools, equipment, supervision and other related items required to
complete the project as per scope of work and specifications.
SW 1.2 Background
The warehouse is equipped with a fire alarm system with 8 zones. The main control box is located in the SAGAM Guard booth. The system contains smoke and heat detectors, fire release mechanism and speaker that need to be inspected and maintained on a semi-annual contract.
SW 1.3 Solution Contractor shall coordinate with the Facility Management or his designee for optimization of efficiency in keeping perimeter controlled during inspection. All works shall be performed in
accordance with the scope of work and specification, basic contract technical specifications, Uniform Building Code, and all safety and security regulations. A pre-visit shall be organized for contractors to verify the existing site conditions and develop their proposal. Contractors shall have a minimum of three documented years of successful experience in installing and maintaining similar or more complicated fire alarm systems.
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Contractors shall develop a proposal for the inspection and maintenance of the existing fire alarm system and troubleshoot all defaults. All presented documents shall be in English. SW 2.0 – GENERAL REQUIREMENTS
SW 2.1 – contractor shall develop and submit shop drawings showing connections of the fire alarm systems including smoke detectors, heat detectors, fire release mechanisms, range of travel, area coverage arcs and all electrical and mechanical connections to the main panel box.
All works shall be accomplished according to the
International codes, which include the International Building Code, International Mechanical Code, National Electrical Code (NEC), Fire Building Code TC 21/SC 3; NF 292 EN 14604 and according to the Fire Protection Guide Section G-4.
Should there be a discrepancy the US Specification and the applicable Building Code, the more stringent of the two shall govern.
The contractor is responsible for compliance with all Building Codes; work not in compliance with the codes shall be deemed to be unacceptable.
SW 2.2 - Contractor shall complete all work, including furnishing all labor, material, equipment and services, unless otherwise specified herein, required under this statement of
work. The work shall be executed in a diligent and workmanlike manner in accordance with the Scope of work, the project schedule, International Codes, and the Senegalese laws and permits where applicable.
SW 2.3 All work and procedure shall be performed in conformity with the specifications and work requirement herein. All local and US work safety, standards and health norms apply to this contract.
SW 2.4 All specifications and requirements are written in this statement of work and cannot be changed without the approval of the contracting officer
SW 2.5 The USG reserves the right to inspect and test all the work under this contract at any time. If any of the work does not conform to the contract requirements and specifications, the USG may require the contractor to perform the services again at no additional cost to the USG and until such time as the work is deemed to be acceptable.
SW 2.6 Work hours. Unless otherwise agreed with the
Contracting Officer’s Representative (COR) or the Facility
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Manager, the work shall be executed during normal Embassy work hours Monday through Thursday 08.00 to 17:30 and Friday 08:00 to 13:00. Night, week-end or holiday work shall not be permitted except as arranged in advance with Facilities Management and COR. Embassy holiday schedule is available from Facilities Management or COR.
SW 2.7 Safety. The contractor shall be responsible for
conducting the work in a manner that ensures the safety of USG employees, visitors and the contractor’s employees.
The contractor and each of its employees shall comply with all applicable local and US rules, regulations and practices. The Contractor shall also be responsible for all injury to person or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to
protect the work, the workers, the public, and the property of others. The contractor must assign a safety coordinator for this project to mitigate any safety hazards associated with the performance of this work. Safety hazards that have been identified for this type of work include, but are not limited to, falling hazards (from ladders and building structure), electrical hazards, and hazards from powered equipment (generator, etc.). The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the project.
SW 2.8 Workforce. The contractor shall provide all
supervision, skilled and non-skilled labor needed to perform the work. The contractor shall comply with embassy security policy by
providing embassy approved escorts. The contractor shall prepare requests to RSO for vetting employees to get escort badges. SW 3 – PRE-CONSTRUCTION REQUIREMENT SW 3.1 The contractor shall provide to the COR a detailed project schedule showing start to completion including significant milestones he shall also provide details of the proposed installation utilizing written description or sketches or both and also past experience with similar project.
SW 3.2 - The Contracting Officer (CO) may at any time, by written order, make changes in the drawings and specifications of this contract and within the general scope thereof. No changes in the scope of performance which results in cost increases shall be
valid without the expressed advance written approval of the contracting officer.
SW 3.3 – The contractor shall provide submittals of drawings
for each materials and equipment for approval. No work shall begin until the bill of materials is accepted by the COR and relevant approvals are obtained.
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SW 4 – SCOPE OF WORK The work comprises the complete construction presented in the subcontract documents, and includes all labor, materials, transportation, equipment and supplies necessary for the installation of the electric sliding gate. Tasks assigned under this work effort may include, but are not limited to the following craft areas:
- Inspection and maintenance of the fire panel box
- Inspection and maintenance of the battery located inside
in the panel 2 ea 12,7AH
- Inspection and maintenance of all existing cables
- Inspection and maintenance of all existing smoke and heat
detectors located on shops and main warehouse
- Inspection and maintenance of all detection system and
pull stations
- Inspection and maintenance of the fire alarm sound system
- Troubleshoot all deficiencies noted on the main fire
alarm panel box
At the end of the inspection
The contractor shall provide written/ maintenance
guidance and this guidance shall include component
manuals. At a minimum this shall include:
Reports all findings and recommendation
Inspection and maintenance procedure (what to check,
location, steps to follow, frequency etc).
Special safety precautions
Listing of parts and components requiring inspection and
maintenance together with frequency of the
inspection/maintenance
Listing all parts that need to be replaced and action
plan
W 5 – RESPONSE TIME The work shall be performed as stipulated in each Task Order and will be performed according to International Code and specifications.
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1) Contractor shall provide a schedule for the work.
2) All work shall be of the highest standard. All materials and
equipment required under this contract shall be of the
highest quality. Samples of materials must be provided for
approval before installation/application. Failure to receive
such approvals may result in the contractor being required
to redo the work with no additional compensation.
3) SAFETY
The contractor shall provide and maintain work environment and procedures which will include:
- Safeguard the public and government personnel, property,
supplies, and equipment exposed to Contractor operations
and activities
- Avoid interruptions to Government operations and delays
in project completion dates
- For these proposes on contracts for construction or
dismantling, demolition, or removal of improvements, the
contractor shall
Provide appropriate safety barricades, signs, and
signal lights
Comply with all safety guidelines herein mentioned
Whenever the Contracting Officer becomes aware of
any noncompliance with these requirements or any
condition which poses a serious or imminent danger
to the health or safety of the public or Government
personnel, the Contracting Officer shall notify the
contractor orally, with written confirmation, and
request immediate initiation of corrective action.
This notice when delivered to the contractor or the
contractor’s representative at the work site shall
be deemed sufficient notice of the noncompliance
and that corrective action is required. After
receiving the notice, the contractor shall
immediately take corrective action.
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If the contractor fails or refuses to promptly take
corrective action, the Contracting Officer may
issue an order stopping all or part of the work
until satisfactory corrective action has been
taken. The contractor shall not be entitled to any
equitable adjustment of the contact price or
extension of the performance schedule on any stop
work order issued under this clause.
SW 6 PROJECT SCHEDULE
1. pre-award activities
Pre-Bid site survey
Bids due date Contract Award Notice to Proceed (NTP)
2. Construction Milestones from Notice to proceed
Notice to Proceed (NTP) Project schedule from contractor to be approved by FAC Manager Project Design Notes/sketches FAC review Procurement, shipping of goods Construction completion As built project design
Project acceptance As built, warranties
3. Commencement, Prosecution, and Completion of Work
The contractor shall be required to commence work under this contract within 5 calendar days after the date the contractor receives the Notice to Proceed, prosecute the work diligently, and complete the entire work ready for use not later than twenty (20) calendar days after NTP. The time stated for completion shall include final cleaning of the premises. SW 7.0 RESPONSIBILITIES AND PROJECT MANAGEMENT 1. COR. A Contracting Officers Representative (COR) will
be assigned to ensure quality assurance goals are met
and will provide all coordination between the
contractor and the CO. The contractor shall provide the
COR access to the site at all times.
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2. Point of Contact. The COR shall be the main point of
contact for this project. The contractor shall report
to the COR on (a) status of the project (b) changes in
schedule, (c) accidents and safety issues, (d)
disruptions to utility services, elevator and all
important information pertaining to the project
3. English Speaking Representative. The contractor shall
provide an English speaking representative on site
during all working hours with the authority to make all
decisions on behalf of the contractor and
subcontractors.
4. Management Personnel. The contractor shall staff the
site, full time, with a competent senior manager who
will perform project management. This person shall keep
a detail photographic and written history of the
project and shall update the Government weekly.
5. Site security. The contractor is responsible for on-
site security as necessary to ensure no unauthorized
access to their work sites. The contractor is 100%
responsible for securing their working materials and
equipment. Any damage to facilities or infrastructure,
which happens due to a lack of security, will be the
responsibility of the contractor to correct.
6. Contractor’s Temporary work center. The contractor will be
permitted to use a designated area within the contract
limits for operation of his construction equipment and
office if warranted. The site shall be cleared of
construction debris and materials and the area restored to
its final grade after completion of the project.
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7. Health and Safety. The contractor shall be solely
responsible for risks assessments, managing health, and
safety issues associated with the project. Based on
hazard assessments, contractor shall provide or afford
each affected employee personal protective equipment
(PPE) that will protect the employee from hazards. At a
minimum PPE shall consist of eye protection, hard hats,
and closed protective toe shoes. All construction
workers and management personnel must wear hard hats at
all times on the construction sites. Other PPE such as
gloves, dust masks, air respirators shall be considered
whenever needed. Any worker at an elevated location
above 4 meters, with the exception of a portable ladder
shall be provide and shall utilize a safety harness.
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Attachment 1 The propose of this checklist is to give the inspector a quick and easy guidance to follow when conducting the inspection and maintenance of the Fire Alarm System
FACILITY INSPECTION DATE
VENDOR INSPECTOR NAME FAC INSPECTOR NAME Manufacture of the Fire alarm system Fire alarm system Model Number
STATUS
DESCRIPTION YES NO N/A comments Zones Properly indicated and marked
Devices properly indicated and marked
Power indicator lamp operational
Panel clear from trouble indicators
Lamp test
Panel in acceptable location and accessible
Pull station location acceptable
Pull station working properly
Heat and smoke detectors tested
Heat and smoke detectors cleaned
Cables connections checked and maintained
Annunciator working properly
Fire system fully functional
Copy of the report transmitted
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PERFORMANCE PERIOD
The contract performance period will be for a one-year period from the date of the contract award, with
four (04) one-year options to be exercised at the discretion of the U.S. Government.
MINIMUM AND MAXIMUM AMOUNTS
During this contract period, the Government shall place orders totaling a minimum of one (01)
maintenance service per year. This reflects the contract minimum for this period of performance.
The amount of all orders shall not exceed two (02) maintenance services per year.This reflects the
contract maximum for one year of performance.
QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)
This plan provides an effective method to promote satisfactory contractor performance. The QASP
provides a method for the Contracting Officer's Representative (COR) to monitor Contractor
performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of
continued unsatisfactory performance. The Contractor, not the Government, is responsible for
management and quality control to meet the terms of the contract. The role of the Government is to
monitor quality to ensure that contract standards are achieved.
Performance Objective Scope of Work Para Performance Threshold Services. Performs all logistics related services set forth in the scope of work.
1.
All required services are performed
and no more than one (1) customer
complaint is received per month.
1. SURVEILLANCE. The COR will receive and document all complaints from Government
personnel regarding the services provided. If appropriate, the COR will send the complaints to the
Contractor for corrective action.
2. STANDARD. The performance standard is that the Government receives no more than one (1)
customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that
the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4,
Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the
standard.
3. PROCEDURES.
(a) If any Government personnel observe unacceptable services, either incomplete
work or required services not being performed they should immediately contact the COR.
(b) The COR will complete appropriate documentation to record the complaint.
(c) If the COR determines the complaint is invalid, the COR will advise the
complainant. The COR will retain the annotated copy of the written complaint for his/her files.
(d) If the COR determines the complaint is valid, the COR will inform the
Contractor and give the Contractor additional time to correct the defect, if additional time is
available. The COR shall determine how much time is reasonable.
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(e) The COR shall, as a minimum, orally notify the Contractor of any valid
complaints.
(f) If the Contractor disagrees with the complaint after investigation of the site and
challenges the validity of the complaint, the Contractor will notify the COR. The COR will
review the matter to determine the validity of the complaint.
(g) The COR will consider complaints as resolved unless notified otherwise by the
complainant.
(h) Repeat customer complaints are not permitted for any services. If a repeat
customer complaint is received for the same deficiency during the service period, the COR will
contact the Contracting Officer for appropriate action under the Inspection clause.
II. PRICING
The pricing must be in local currency – CFA franc
VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the line item rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.
Indefinite-delivery indefinite-quantity type contract:
BASE YEAR PRICING
description of service 6 monthly rate Annual cost / FCFA
Total annual cost / FCFA
Maintenance service for the warehouse fire alarm system (twice /year)
Total for Base year
OPTION YEAR 1 PRICING:
description of service 6 monthly rate Annual cost / FCFA
Total annual cost / FCFA
Maintenance service for the warehouse fire alarm system (twice /year)
Total for option year 1
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OPTION YEAR 2 PRICING:
description of service 6 monthly rate Annual cost / FCFA
Total annual cost / FCFA
Maintenance service for the warehouse fire alarm system (twice /year)
Total for option year 2
OPTION YEAR 3 PRICING:
description of service 6 monthly rate Annual cost / FCFA
Total annual cost / FCFA
Maintenance service for the warehouse fire alarm system (twice /year)
Total for option year 3
OPTION YEAR 4 PRICING:
description of service 6 monthly rate Annual cost / FCFA
Total annual cost / FCFA
Maintenance service for the warehouse fire alarm system (twice /year)
Total for option year 4
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* “This amount is based on total estimated Government requirements. If more than one award is
made, the estimated amount of work awarded under task order(s) to any single contractor will be
less.” GRAND TOTAL
Base Year Total: FCFA ……………..
First Option Year Total: FCFA………………
Second Option Year Total: FCFA ……………..
Third Option Year Total: FCFA ……………..
Fourth Option Year Total: FCFA ……………..
GRAND TOTAL: FCFA ………………
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SECTION 2 - CONTRACT CLAUSES
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (JAN 2017), is incorporated by reference (see SF-1449, Block 27A)
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—
Commercial Items (JAN 2017)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses,
which are incorporated in this contract by reference, to implement provisions of law or Executive orders
applicable to acquisitions of commercial items:
(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).
(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-77 and
108-78 (19 U.S.C. 3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting
Officer has indicated as being incorporated in this contract by reference to implement provisions of law
or Executive orders applicable to acquisitions of commercial items:
[Contracting Officer check as appropriate.]
__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate
I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).
__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act
of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American
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3. The offeror shall address its plan to obtain all licenses and permits required by local law (see
DOSAR 652.242-73 in Section 2). If offeror already possesses the locally required licenses and
permits, a copy shall be provided.
(a) A work plan taking into account all work elements in Section 1, Performance Work Statement.
(b) Identify types and quantities of equipment, supplies and materials required for performance of
services under this contract. Identify if the offeror already possesses the listed items and their
condition for suitability and if not already possessed or inadequate for use how and when the items
will be obtained;
(c) Plan of ensuring quality of services including but not limited to contract administration and
oversight; and
(d) a copy of the Certificate of Insurance(s),
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ADDENDUM TO SOLICITATION PROVISIONS
FAR AND DOSAR PROVISIONS NOT PRESCRIBED IN PART 12
52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same
force and effect as if they were given in full text. Upon request, the Contracting Officer will make their
full text available. Also, the full text of a clause may be accessed electronically at:
http://www.acquisition.gov/far/ or http://farsite.hill.af.mil/vffara.htm.
These addresses are subject to change. If the FAR is not available at the locations indicated above, use
of an internet “search engine” (for example, Google, Yahoo, Excite) is suggested to obtain the latest
location of the most current FAR provisions.
The following Federal Acquisition Regulation solicitation provisions are incorporated by reference:
PROVISION TITLE AND DATE
52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)
52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991) 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN
ACTIVITIES OR TRANSACTIONS RELATING TO IRAN—REPRESENTATION AND CERTIFICATIONS (DEC 2012)
52.237-1 SITE VISIT (APR 1984) A site visit will be held on Thursday, June 20, 2017 at 10:00 A.M. GMT (meeting point: American Embassy Dakar – Warehouse, km 4,5 Boulevard du Centenaire de la Commun de Dakar – P.O.C: Mohamed Haris at 221 (77) 333 3630.
The following DOSAR provision(s) is/are provided in full text: 652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015) (a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:
(2) For all others, the Department of State Advocate for Competition at [email protected]. (b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Daniel Brown, at (221) 33879 4805. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 1060, SA-15, Washington, DC 20520.