UP JPIA 56 EB Kit

U P J P I A 5 6 . 1 E B A P P L I C AT I O N S

EB SYSTEMEB SYSTEM 1. To develop the members of UP JPIA in the aspects of leadership and project management 2. To give the members a learning experience of working with a team and interacting with people beyond the academic environment 3. To provide an avenue for members to carry out projects/events that are of value to the organization, the society, and to themselves

GOALS

EB SYSTEMEB SYSTEM

1. Fill out the online application form.2. Reserve a time slot for your interview.

For chairs – separate linkFor CCs and VCs – under the EOIC of your first choice

3. Wait for a confirmation text of your application.

APPLICATION

EB SYSTEMEB SYSTEM1. All applicants should prepare their vision and plans for the teams they are applying for. The interview will weigh heavily in the deliberation.

Note: Projects presented are staple projects. Applicants are highly encouraged to suggest their own projects/initiatives.

2. Duration i. Chairs – 1 hour ii. CCs and VCs – 30 minutes

INTERVIEW

EB SYSTEMEB SYSTEM

3. Manner i. Chairs - panel ii. CCs and VCs – one-on-one

4. It is encouraged but not required to prepare a visual outline of your plans.

INTERVIEW

EB SYSTEMEB SYSTEMIn general, chairpersons…

1. In cooperation with their respective teams, will have to report to the EOs (start, midsem, endsem revalida).2. Are required to attend the Planning Seminar, except for valid reasons.3. Work hand-in-hand with their EOICs in handling their teams and executing the team’s projects/events

CHAIRPERSON

EB SYSTEMEB SYSTEM1. Work directly with their team in planning and carrying out their projects and fulfilling their duties and responsibilities

2. For CCs: handle a core group (5-6 members of their respective committees)

CCs/VCs

EB SYSTEMEB SYSTEM

•Streamlined processes•Training and development for functional positions (i.e. Telemarketing workshops, focused Pub workshops for EBs)

PERKS

MEMCOMMMEMCOMM

MEMCOMMMEMCOMM•In-charge of the reaffirmation of the members•Establish Memcom policies (attendance and grading system)•Evaluate the performance of each member through a grading system•Keep and update the Members Database•Spearhead innovative projects/activities for the welfare of all members•In-charge of grievance and feedback

Staple Projects: RNR, MOMP, Birthday TBs and Pubmats, Tambay Week, TBA, Midsem and Endsem Member Evaluation,

Induction and Awards Night

Challenge: To spearhead member-oriented projects to increase member involvement beyond the app process

MEMCOMMMEMCOMM•Proactive and innovative, has the initiative to do ways to tap and involve the members•A people person, very approachable and encouraging•Is flexible, a multitasker and very organized•Creative and bold in coming up with new projects/initiatives•Determined to attain a goal•Will always check on the members’ welfare•Will also serve as the Chair of the Council of Chairs

1 chairperson

MEMCOMMMEMCOMM•People persons, bibbo, approachable and charming•Creative and innovative•Have initiative•Have bright ideas•Want to get to know the members more•Will serve as the CG Leaders of their committee and involve them

6 co-chairpersons

APPS ADHOCAPPS ADHOC•Memcom people who will be in-charge of the recruitment and application process•Establish the app essentials and policies•Screen the applicants through a grading system•Spearhead projects/activities to immerse the applicants to the organization and make them realize their potentials•Responsible for the applicants’ welfare

FOR MEMCOM ONLY

•Staple App Essentials: SigSheet, AOAP, Apps’ Outing, Hell Week, Sponsor-Sponsee Tasks, Apps’ Officers, App Project, Challenge Night

APPS ADHOCAPPS ADHOC•Proactive, innovative and organized•Has the initiative to reach out to all applicants•Determined to attain a goal•People person, very jolly, friendly, approachable and encouraging•Will always check on the applicants’ welfare

1 chairperson

APPS ADHOCAPPS ADHOC

•People persons, bibbo, approachable and charming•Like to have new friends•Will take care of the applicants

5 vice-chairpersons

ALUMNI RELATIONSALUMNI RELATIONS•In-charge of bridging the gap between the alumni and the members•Keep and update the alumni database•Keep the alumni updated with the events of the organization•Head projects that will strengthen our connection to the alumni•Initiate ways to reach the alumni

Staple Projects: Alumni Mentoring, Send-off, Board Ops, Alumni Corner, Alumni Digest, Alumni Association and Officers, Members vs Alumni Activities

Challenge: To think of innovative ways to make JPIA more relevant to the alumni and vice versa-Mobilize the formation of the UP JPIA Alumni Association

ALUMNI RELATIONSALUMNI RELATIONS

•Proactive•Outgoing and could relate well•Innovative and organized•Eager to know our alumni and be close with them•Can work with a small team, but can deal with great responsibility

1 chairperson, 5 VCs

FI-ADHOCFI-ADHOC•In-charge of organizing projects catering to the freshies as part of recruitment•Responsible for introducing UP JPIA during the Freshie and Shiftee Orientation•Will handle JPIA’s Freshie Block and initiate activities for freshies to know more about JPIA and its members

•Staple Projects: Bagsakan, Block Bondings, Math 17 Tutorials

(FRESHIE INITIATIVE)

Challenge: To think of innovative ways to reach out to the Freshies throughout the semester


FI-ADHOCFI-ADHOC

•Freshie at heart•Jolly, approachable and easy to make friends•Have initiative and innovation to create new projects•Like to get to know more people

1 chairperson, 4 VCs(FRESHIE INITIATIVE)

EXTERNALSEXTERNALS

EXTEEXTE•Provides avenues for UPJPIA to give back to the society through socially relevant projects and activities.•Acts as the bridge between JPIA and parties outside UP by initiating and maintaining partnerships with external entities.

Staple Projects: Wish ko lang, Sabado Saya,Pasablood, Satskul

Challenge: Increase member involvement in JPIA’s socio-civic initiatives and projects

(EXTERNALS COMMITTEE)1 chairperson, 6 VCs

EXTEEXTE(EXTERNALS COMMITTEE)

•In charge of creating a socio-civic project for the semester•Ensures that Exte mems are updated in the happenings of the organization•Inspires Exte mems to attend and participate in events•Free during weekends and/or afternoons•Ever-present and Competitive•Approachable and Friendly (People Person)•Very patient in dealing with people•Strong-willed and Passionate in giving back and helping others

1 chairperson, 6 CCs

LEAPLEAP•Raises funds for the scholarships by executing small-scale RGPs•Coordinates with external entities (other universities) in finding a new set of UP JPIA Scholars.•Acts as the bridge between UP JPIA and the scholars (2 PUP and 1 UP)

(LONG TERM EDUCATIONAL ASSISTANCE PROGRAM)

Staple Projects: Leap Treats Food Bazaars

Iskolar ng Bayan Merchandises

Challenge: Spearhead initiatives to reach out to the scholars and make JPIA more relevant to them, establish a new set of JPIA scholars

LEAPLEAP

•In-charge of raising funds for the scholars•Creates avenues for the scholars to interact with UPJPIA•Innovative in coming up with RGPs•Hard-working and patient•Willing to travel and visit other universities (especially PUP)

(LONG TERM EDUCATIONAL ASSISTANCE PROGRAM)1 chairperson, 4 VCs

NF ADHOCNF ADHOC•Acts as the bridge between UPJPIA and the National Federation of JPIA•Involves the members in the various activities, both academic and non-academic, of NCR JPIA•Maintains a favorable image for UP JPIA and a friendly relationship with the other local chapters•Handles the bidding of projects (much like a marketing pitch) and participates in NF Competitions

(NATIONAL FEDERATION)

Challenge: To strengthen our relations with NF and to successfully bid for relevant projects

Staple Projects: NCR Cup Bidding NCR Events Bidding (Colorama)Accounting Quiz bees Auditing Simulation Contest

NF ADHOCNF ADHOC•In-charge of creating and presenting proposals for the project biddings of NF JPIA•Ensures that UPJPIA is well-represented in NCR Contests and events•Willing to sacrifice weekends, especially Sundays•Friendly, Sociable, and Competitive•Patient in dealing with people•Very creative in bidding for projects and good and confident in presenting

(NATIONAL FEDERATION)1 chairperson, 4 VCs

ASSETASSET•Handles the 12th national summit for top accounting students•Upholds the prestigious image of JPIA to all external entities •Aims to deliver a competitive advantage for accountancy students through forums with distinguished guests, rigorous case analyses, mock boards, and corporate tours

(Accountancy Students’ Seminar and Extra-curricular Training)

Challenge: To improve on the past successful ASSETs

ASSETASSET

•Able to handle people well by fostering team synergy•Professional and patient•Properly delegates tasks•Great in time management


1 chairperson

ASSETASSET•In charge of the venue, program, transportation, materials and equipment, permits, and all other manual work•Manages event preparation and execution and on-site happenings, and creates contingency plans for possible problems•Should be detail-oriented (OC), very resourceful and has extreme bargaining skills•Willing to travel for oculars and for the search for the cheapest materials


3 VCs FOR logistics

ASSETASSET•In-charge of creating all publicity materials and promoting in all possible outlets (media, print, web, etc)•Handles the application process of applicants (checking of forms, notifying, answering of questions•Coordinates with the delegates during the event•Documents the entire seminar for sponsors•Willing to school-hop for ASSET promotions•Able to balance creativity and professionalism


3 VCs FOR PROMOTIONS

ASSETASSET

•In-charge of raising funds through corporate sponsorships•Finds and contacts other institutions for possible event partnerships (PICPA, CFA, etc)•Handles the proof-reading, signing, and executing of marketing contracts and ensures that all needs and conditions of sponsors are well taken care•Interacts with sponsors during the event



INFOPUBINFOPUB

INFOPUBINFOPUB•The creative hub of JPIA•Manages the information system within the organization•Responsible for relaying such information to JPIA in a creative way•Spearheads initiatives for the creative development of the members•Ultimate authority in all creative workshops

Past Projects: PowerPub, RnR & Bulletin Board workshop, Orgpres Set Design, Sigsheet, Creatives crew

Challenge: Create new ways to develop the creativity of JPIAns, revolutionize JPIA’s information system especially documentation of events and evaluation

(INFORMATION AND PUBLICITY COMMITTEE)1 chairperson, 6 VCs

INFOPUBINFOPUB•Committed to the committee and to the organization•Has the heart to involve and develop people•Should have an InIt2WinIt mindset in terms of accomplishing tasks•Organized in managing the team•Ready to lead and work with an awesome team and VP


1 CHAIRPERSON

INFOPUBINFOPUB•Committed to the committee and to the organization•Has the heart to involve and develop people•Has the passion to learn photoshop and creatives•Makulit and enthusiastic•Ready to lead and work with an awesome team and VP


5 VICE-CHAIRPERSONS

Don’t you worry child! #fearlessforecast The vision for this year’s InfoTeam is a team that is well rounded in terms of creatives. Workshops c/o VP will be organized before the sem to hone these skills. #BOOM

NETWORXNETWORX•The official newsletter of UP JPIA•The home of MAMA-G•Ensures that all JPIAns are up to date with the latest events, issues and even chichis

Projects: Networx Revué

Challenge: Strike a balance between professionalism and cultural relevance, think of ways to keep JPIA up to date beyond the regular issues


NETWORXNETWORX•Creative, innovative and skilled in writing•Up to date with the latest happenings•Organized in managing a team•Knows the line between work (being strict with deadlines) and fun•Excited to work with a MAMA-G team and VP

1 chairperson, 6 VCs1 EDITOR-IN CHIEF

NETWORXNETWORX•Creative, innovative and skilled in writing•Up to date with the latest happenings•Knows how to manage time well•Works well with people (i.e. contributors)

1 chairperson, 6 VCs2 Print Editors

•Eye for beauty + creativity•Skilled in layoutting•Knows how to manage time well

2 LAYOUT Editors

2 BUSINESS MANAGERS•Loves money and loves to raise them•Creative in thinking of fundraisers•Be able to raise funds for all NWX issues #independence

BRANDHOCBRANDHOC•The JPIA promotional strategy hub•Maintains and uplifts the equity of the organization•Manages the promotional strategies of all teams in JPIA•Handles the online media accounts of JPIA (e.g. facebook, twitter, website #pasabog)•Serves as the ad agency of teams without self sustaining promotional functions •Creates campaigns to add value to JPIA’s image (e.g. Recruitment Campaign, Promotions of ASadhoc)•Ensures that all publicity efforts of JPIA are aligned with our brand equity and core competency

Past Projects: Beyond Numbers campaign, UFTRS, SEE card, SuperCharge marketing workshop, Branding workshops

Challenge: Create a framework for all publicity efforts of JPIA, think of innovative ways to further improve our equity

(BRAND MANAGEMENT ADHOC)1 chairperson, 6 VCs

•Innovative and creative•Well oriented in marketing•Works well with other people (as this will entail coordination with various teams)•Open minded and can foster an atmosphere of idea generation•Ready to work with a breakthrough team and VP

1 chairperson, 6 VCs1 CHAIRPERSON

BRANDHOCBRANDHOC(BRAND MANAGEMENT ADHOC)

•Innovative and creative•Thinks outside the box•Eager to learn and master marketing•Works well with other people (as this will entail coordination with various teams)•Ready to work with a breakthrough team and VP

1 chairperson, 6 VCs4 VICE-CHAIRPERSONS

BRANDHOCBRANDHOC(BRAND MANAGEMENT ADHOC)

FINANCEFINANCE

FINANCEFINANCE(FINANCE COMMITTEE)

1 chairperson, 6 VCs•Responsible in raising funds for the operations of the organization.•Implement financial policies and processes.•Regulate Income-Generating Projects of all teams•Search for partner establishments to sustain and expand the UP JPIA Membership Card •Also in charge of liquidating X-deals from sponsors and other sources.•PROJECTS: Book Sale, Brand Sale, UP JPIA Membership Card, Shirt Sales, Clearance Sale

Challenge: Improve on staple events and think of new ways to raise funds for the organization


1 chairperson, 6 VCs1 CHAIRPERSON• Has the capability to lead the Finance committee• Organized and has a technical know-how on budgeting and handling resources as well as scheduling• Best in interacting with people• Capable of thinking new RGPs• Patient and hardworking• Brave and strong


1 chairperson, 6 VCs6 co - CHAIRPERSONs

•Proactive, dependable and eager to learn•Patient and matiyaga•Can interact with people with different personalities

MADHOCMADHOC(MARKETING ADHOC)

1 chairperson, 6 VCs•In charge of initiating and streamlining the marketing efforts to acquire corporate sponsors.•Implement marketing policies to efficiently allocate corporate contacts.•Sustain the UP JPIA Marketing Database•Think and create specialized events for sponsors•Maintain good relationship with the corporate partners•Monitor and regulate the marketing efforts of all committees and ad hocs with marketing departments.

Projects: Corpo Genmeets, Marketing workshops

Challenge: Maintain good relationship with current sponsors and think of innovative ways to acquire more sponsors

1 chairperson, 6 VCs1 CHAIRPERSON•Has a background and experience on sponsorship marketing •Can easily persuade people (through skills or charm levelz)•Great with talking to corporate people•Has a lot of event ideas for the sponsors


1 chairperson, 6 VCs4 VICE-CHAIRPERSONS

•PATIENT•Eager to learn and meet new people•Kinda aggressive, not shy


FPFP(FINANCIAL PROJECT)

1 chairperson, 6 VCs•Conceptualize and organize a project, an event or series of events/projects that will boost the financial position of the organization•Flagship event/project that increases the awareness and equity among stakeholders•An avenue to create new and innovative event/s and project/s.•Let your creative juices flow!

Challenge: Turn the 50k budget to a six-digit profit! ROI: 1.00



•Has the capability of leading the team•Responsible for the coordination of the different departments of the team•Innovative but realistic

1 CHAIRPERSON



•Responsible for the over-all management of the event (event flow, Gantt charts, permits, program flow)•Ensure the smooth flow of the event from planning to execution •Knowledge of the 4Ps (Program, People, Procurement and Place)

3 VCs FOR LOGISTICS


1 chairperson, 6 VCs•Responsible for the overall marketing efforts in acquiring corporate partners•In-charge of creating the marketing proposal and ensuring that the terms and conditions in the proposal is well-complied with

3 VCs FOR MARKETING



•Manage the financial resources and the disbursements of the team•Directly coordinate with the Finance Committee for capital requests and cash flows•Implement a system in collecting receivables and monitoring disbursements. •Conduct revenue generating projects for the initial expenses of the event•Also in charge of liquidating X-deals from corporate sponsors

2 VCs FOR F AND A



•Take care of the branding of the event•Assist the marketing department in creating a layout for the marketing proposal•Design publicity and promotional efforts in all media•Makessure that the event is well-promoted to stakeholders


ENRENR

ENRENR(EDUCATION AND RESEARCH COMMITTEE)

1 chairperson, 6 VCs•In-charge of executing projects which will promote the scholastic well-being of its stakeholders•Serves as custodian of all the nonfinancial assets of the organization•Responsible for maintaining a strong bond amongst the members of the Education & Research committee

Challenge: Think of new ways to provide academic support to JPIAns and the college

Staple Projects: ICQB, Tutorials, Tambayan Clean Up, Acad Resource Database, Mini Library, Acad Calendar



•Flexible in handling both the projects of the team and welfare of the committee•Willing to mingle with the members and applicants of the organization•Competitive and has high committee spirit•Innovative, organized and proactive

1 CHAIRPERSON



•Has bright ideas on how to create a strong bond amongst his/her CG•Approachable and willing to mingle with the members and applicants of the committee•Wants to learn new things and experience working for E&R and UP JPIA•Hardworking and dependable

6 co-chairpersons

ASADHOCASADHOC(ACCOUNTING SERVICES ADHOC)

1 chairperson, 6 VCs•In-charge of implementing projects which focus on utilizing the members’ competence in accounting and finance•Maintain good relationship between the clients in and out of the University•Increase awareness of the University with the UFTRS and expand the services offered by finding new clients

Past Projects: University Financial Transparency Reporting Standards,

Accounting Services for Gawad Kalinga Enchanted Farm



•Knows accounting/finance by heart•Can delegate tasks well among the team•Must foster team synergy•Hardworking and responsible

1 CHAIRPERSON



•Has a good understanding of different accounting/finance concepts•Wants to experience real-life application of accounting/finance lessons•Willing to learn and grow•Hardworking and dependable

6 VICE-CHAIRPERSONS

BITBIT(BUSINESS INITIATIVE TEAM)

1 chairperson, 6 VCs•In-charge of conceptualizing, organizing, promoting and executing a business-related event targeted to the UP Diliman community to strengthen the organization’s presence in the University and sustain the accounting branding of UP JPIA

•The event can be a seminar, a week-long initiative or even a univ-wide competition!



•Must foster team synergy•Should be innovative•Can delegate tasks well among the team•Proactive and inspiring•Hardworking and responsible

1 CHAIRPERSON



•Procurement of necessary equipment to be used during the event•Ensure smooth flow of event (from planning to execution)•Organized, especially in doing paperworks•Must be able to think fast when it comes to contingencies•Can communicate well with other people

3 VCS FOR LOGISTICS



•Create, distribute and follow-up marketing proposals to companies•Communicate with the sponsors before, during and after the event•In-charge of delivering marketing benefits and ensuring that sponsors are satisfied•Professional and polite•Hardworking and has initiative

2 VCS FOR MARKETING



•Assure proper dissemination of information regarding the event•Conceptualize and prepare all publicity materials for the event•Contact possible media sponsors•Create promotional strategies to widen the reach of the event•Creative and hardworking

2 VCS FOR PROMOTIONS

PEPPEP

PEPPEP(PEOPLE,EVENTs AND PUBLIC RELATIONS COMMITTEE)

1 chairperson, 6 VCs1 CHAIR, 6 CCs

•Responsible for planning, organizing, and executing projects that will foster the holistic development through cultural and social involvement of the members•Promote athleticism among the members by preparing sports activities (preparations for BACBACAN)•Spearhead the preparations of UP JPIA in BAC’s OrgPres•In charge of developing strong ties with other organizations within the campus (Org Partnerships, ACLE)

•Past projects: Talent DW, Talent Pool, PEQS, Sportsfest, Fitness Workshop

TIKTAKBO1 chairperson, 6 VCs

•Conceptualize and execute an innovative Tiktakbo 7, which will differentiate it from other fun runs, with the purpose of being the main source of financial assistance of UP JPIA’s Long-term Educational Assistance Program (LEAP)


•In-charge of managing all logistical needs of Tiktakbo: •Venue•Suppliers•Marshalls•Needed materials, etc.•Program flow•Org partnerships (manpower)

4 VCs for PROGRAM/LOGISTICS


•In charge of scheduling the flyering during running events, registration of runners•Contact/Look for registration sites and running clubs•Maintaining constant communication with and information dissemination to the registrants and registration sites•Contact registration sites for update of inventory(reg kit)•Maintain database of runners•Answer inquiries – calls, fb page, running sites•Deployment schedule

3 VCs for COMMUNICATIONS


•Obtain additional contacts of prospective sponsors•Create, distribute and follow up the marketing proposal to companies•Communicate with sponsors before, during and after the event•Ensure that the conditions in the marketing contract are fulfilled by both parties

3 VCs for MARKETING


•Design all creative Tiktakbo materials (pubmats, flyers, race bibs and singlet design,etc.)•Contact possible media sponsors•Create other promotional strategies that will widen the reach of Tiktakbo

3 VCs for PROMOTIONS


•Prepare the event’s budget •Responsible for raising funds for Tiktakbo’s operations•Manage the funds

2 VCs for FINANCE AND ADMIN

EB SYSTEMEB SYSTEM

EB Application: March 21 – 25 (11:59PM)EB Interview: Chairs – March 27 & 29 CCs and VCs – March 26, 28, 30 & 31EB Results: April 6 (latest) Preplan: April 7-10Plansem: April 11-13

SCHEDULE

UP JPIA 56 EB Kit

Documents

members welfarewill

members morewill

applicationeb systemeb

memberoriented projects

feedbackstaple projects

respective teams

member involvement

u p j p