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UNRAVELING THE MYSTERY: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report PI 1563 Pupil Count Report School Finance Team School Finance Team
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UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Dec 21, 2015

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Page 1: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

UNRAVELING THE MYSTERY:UNRAVELING THE MYSTERY:

101 WAYS TO COUNT YOUR KIDS!101 WAYS TO COUNT YOUR KIDS!

PI 1563 Pupil Count ReportPI 1563 Pupil Count Report

School Finance TeamSchool Finance Team

Page 2: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Why is it important….Why is it important….

Student Count Determines FundingStudent Count Determines Funding

– Revenue Limit CalculationRevenue Limit Calculation

– Equalization Aid CalculationEqualization Aid Calculation

Page 3: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Why the powerpoint......Why the powerpoint......

Counting kids is complexCounting kids is complex

– More new and complex delivery systemsMore new and complex delivery systems

– More non-traditional educational settingsMore non-traditional educational settings

– More cooperative-type programmingMore cooperative-type programming

Page 4: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

CATEGORIES

Page 5: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Preschool Special EducationPreschool Special Education

Students must be at least 3 years of Students must be at least 3 years of age age as of the count dateas of the count date..

Student must have an IEP Student must have an IEP (Individualized Education Plan) and be (Individualized Education Plan) and be receiving instructional services.receiving instructional services.

No minimum required number of No minimum required number of instruction hoursinstruction hours

Page 6: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

4 Year Old Kindergarten4 Year Old Kindergarten

Districts should only use these two Districts should only use these two lines if:lines if:– the 4 year old kindergarten program is the 4 year old kindergarten program is

open to all students open to all students

– the program is funded by district the program is funded by district resources—resources—notnot solely by Title One fundssolely by Title One funds..

– the student is at least 4 on or before the student is at least 4 on or before September 1September 1stst or admitted under early or admitted under early admittance guidelines as defined by the admittance guidelines as defined by the Board of Education.Board of Education.

Page 7: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

4 Year Old Kindergarten4 Year Old Kindergarten

4 Yr – 437 Hours:4 Yr – 437 Hours: program shall have at program shall have at least 437 hours of instruction, which least 437 hours of instruction, which can include up to 87.5 hours of can include up to 87.5 hours of outreach activities.outreach activities.

4 Yr – 524.5 Hours4 Yr – 524.5 Hours: program shall have program shall have at least 437 hours of instruction and at least 437 hours of instruction and 87.5 hours of outreach. The school 87.5 hours of outreach. The school shall shall NOTNOT substitute instructional time substitute instructional time for outreach activities.for outreach activities.

Page 8: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

4 Year Old Kindergarten4 Year Old Kindergarten

What is Considered Outreach?What is Considered Outreach?– Home visitsHome visits– Parent-Teacher ConferencesParent-Teacher Conferences– Family Fun Nights/Evening ProgramsFamily Fun Nights/Evening Programs

For a more complete listing go to:For a more complete listing go to:

http://dpi.wi.gov/ec/ecoutrpg.html

Page 9: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

5 Year Old Kindergarten5 Year Old Kindergarten

5 Yr Old – Half Day Program5 Yr Old – Half Day Program 5 Yr Old – Three Full Day Program5 Yr Old – Three Full Day Program 5 Yr Old – Four Full Day Program5 Yr Old – Four Full Day Program 5 Yr Old – Five Full Day Program5 Yr Old – Five Full Day Program 5 Yr Old – Blended Program5 Yr Old – Blended Program

The student must be at least 5 years of ageThe student must be at least 5 years of age

on or before September 1on or before September 1stst or admitted or admitted under early admittance guidelines as under early admittance guidelines as defined by the Board of Education.defined by the Board of Education.

Page 10: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

5 Yr Old Kindergarten - ½ Day5 Yr Old Kindergarten - ½ Day

The program shall have at least 437 The program shall have at least 437 hours of direct instruction.hours of direct instruction.

There is no days requirement, only the There is no days requirement, only the hours of instruction requirement.hours of instruction requirement.

Page 11: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

5 Yr Old Kindergarten – Full Day5 Yr Old Kindergarten – Full Day

According to state statute 121.004(7)According to state statute 121.004(7)(c)2., “full day” means the length of the (c)2., “full day” means the length of the school day for pupils in the first grade school day for pupils in the first grade of the school districtof the school district

Full day programs require full day Full day programs require full day attendance for the entire school year.attendance for the entire school year.

Page 12: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

5 Yr Old Kindergarten - Blended5 Yr Old Kindergarten - Blended

Program in which the structure of the Program in which the structure of the full full yearyear program varies from the first semester program varies from the first semester to the second semesterto the second semester

Program in which the structure of the Program in which the structure of the full full

yearyear program’s weekly schedule varies from program’s weekly schedule varies from day to day.day to day.

Few districts in the state report having a Few districts in the state report having a blended kindergarten program.blended kindergarten program.

Page 13: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Grades 1 - 12Grades 1 - 12

The District must schedule 180 school days The District must schedule 180 school days on which school is actually taught and the on which school is actually taught and the following days on which school is not taught:following days on which school is not taught:

– days on which school is closed by order of days on which school is closed by order of the school district administrator because of the school district administrator because of inclement weather and days on which parent-inclement weather and days on which parent-teacher conferences in lieu of face to face teacher conferences in lieu of face to face instruction are held, the total of which may instruction are held, the total of which may not exceed 5 days during the school term.not exceed 5 days during the school term.

Page 14: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Grades 1 - 12Grades 1 - 12

The district shall annually schedule:The district shall annually schedule:

– at least 1,050 hours of direct pupil at least 1,050 hours of direct pupil instruction in grades 1 to 6instruction in grades 1 to 6

– at least 1,137 hours of direct pupil at least 1,137 hours of direct pupil instruction in grades 7 – 12instruction in grades 7 – 12

School Calendar information is School Calendar information is reported on-line. reported on-line.

Page 15: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Grades 1 - 12Grades 1 - 12

Students must be 6 years of age on or Students must be 6 years of age on or before September 1before September 1stst of the current year of the current year or be admitted under early admittance or be admitted under early admittance guidelines as defined by the Board of guidelines as defined by the Board of Education.Education.

Page 16: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Maximum Age GuidelinesMaximum Age Guidelines

Regular Education:Regular Education:– A regular education student between the A regular education student between the

ages of 4 and 20 who has not graduated ages of 4 and 20 who has not graduated has a right to a free public education.has a right to a free public education.

If a regular education student is 20 when If a regular education student is 20 when he/she enrolls and receives instruction, the he/she enrolls and receives instruction, the district must provide services and can count district must provide services and can count the student.the student.

If a regular education student turns 21 prior to If a regular education student turns 21 prior to enrolling and receiving instruction, the district enrolling and receiving instruction, the district is not required to provide services and cannot is not required to provide services and cannot count the student.count the student.

Page 17: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Maximum Age GuidelinesMaximum Age Guidelines

Special Education Student:Special Education Student:

– A student between the ages of 4 and 20 A student between the ages of 4 and 20 who has not graduated has a right to a free who has not graduated has a right to a free public education.public education.

If a special education student is 20 prior to the If a special education student is 20 prior to the first day of classes, according to the school first day of classes, according to the school calendar, the student can enroll anytime during calendar, the student can enroll anytime during the year, even after turning 21, and the district the year, even after turning 21, and the district must provide services and can count the must provide services and can count the student.student.

Page 18: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

General GuidelinesGeneral Guidelines

No student may be counted in more No student may be counted in more than one category.than one category.

No student may be counted more than No student may be counted more than once.once.

ExampleExample: A four year old student : A four year old student enrolled in a 4 year old KG program enrolled in a 4 year old KG program who also receives preschool special who also receives preschool special education services should only beeducation services should only becounted in the appropriate 4 K category.counted in the appropriate 4 K category.

Page 19: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

General Counting GuidelinesGeneral Counting Guidelines

Ultimately, count the student for Ultimately, count the student for equalization aid and revenue limits if:equalization aid and revenue limits if:

– The student is a district resident.The student is a district resident.

– The District is financially responsible for The District is financially responsible for the student’s educational program.the student’s educational program.

So how do we get there………So how do we get there………

Page 20: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

HEAD COUNT

Page 21: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Head CountHead Count

Identify students for whom the district Identify students for whom the district is is directlydirectly providing instructional providing instructional services.services.

Include Resident and Non-Resident Include Resident and Non-Resident Students.Students.

Page 22: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Head CountHead Count

PresentPresent – The pupil is in attendance for – The pupil is in attendance for instructioninstruction on the count date. on the count date.

AbsentAbsent – The pupil is absent on the count – The pupil is absent on the count date, but has attended at least one day date, but has attended at least one day during the school year prior to the count date during the school year prior to the count date andand at least one day during the school year at least one day during the school year after the count date, after the count date, andand has remained a has remained a resident of the district during the period of resident of the district during the period of absence.absence.

Page 23: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NON-RESIDENTREDUCTIONS

Page 24: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Non-Resident ReductionsNon-Resident Reductions

Reduce the head count by identifying Reduce the head count by identifying non-resident students who are served non-resident students who are served by district programs, but not counted by district programs, but not counted for revenue limit or state aid purposes.for revenue limit or state aid purposes.

Record students in only one category.Record students in only one category.

Students identified as non-resident Students identified as non-resident reductions should also be identified in reductions should also be identified in the head count.the head count.

Page 25: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – Open EnrollmentNR – Open Enrollment

Student who attends the district as an Student who attends the district as an “incoming” open enrollment student.“incoming” open enrollment student.

The District will receive payment for The District will receive payment for providing services to these students providing services to these students either directly from another district either directly from another district (special education) or as adjustment (special education) or as adjustment from the state (regular education).from the state (regular education).

Page 26: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – Tuition WaiverNR – Tuition Waiver Student who attends the district as an Student who attends the district as an

“incoming”, “incoming”, additional yearadditional year tuition waiver tuition waiver student.student.

The District will receive payment for The District will receive payment for providing services to these students either providing services to these students either directly from another district or as directly from another district or as adjustment from the state.adjustment from the state.

The District should have a signed “Tuition The District should have a signed “Tuition Waiver” form identifying the type of Waiver” form identifying the type of approved waiver.approved waiver.

Page 27: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – 66.30 ContractNR – 66.30 Contract

Student who attends the district as the Student who attends the district as the result of a 66.0301 contract between result of a 66.0301 contract between districts.districts.

The District receives payment for The District receives payment for providing services from the resident providing services from the resident districts via a fiscal agreement between districts via a fiscal agreement between districts.districts.

Page 28: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – CESA ProgramNR – CESA Program

Student who attends the district under Student who attends the district under a CESA program as defined by s. a CESA program as defined by s. 116.032.116.032.

The District acts as the host district The District acts as the host district and receives payment for services via and receives payment for services via the fiscal agreement between CESA the fiscal agreement between CESA and the participating districts.and the participating districts.

Page 29: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR - TuitionNR - Tuition

Student attends your district under one Student attends your district under one of the following tuition arrangements:of the following tuition arrangements:

– Parent paid tuition agreementParent paid tuition agreement

– District to District tuition agreementDistrict to District tuition agreement

Page 30: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – 9 Week WaiverNR – 9 Week Waiver Student intends to move into the district within the Student intends to move into the district within the

first 9 weeks of school. (construction not first 9 weeks of school. (construction not complete)complete)

If the student achieves residency within the initial If the student achieves residency within the initial 9 weeks, the board may waive tuition. If waived, 9 weeks, the board may waive tuition. If waived, the district should amend the pupil count to reflect the district should amend the pupil count to reflect residency.residency.

If the student does not achieve residency within If the student does not achieve residency within the initial 9 weeks, parents may request a second the initial 9 weeks, parents may request a second 9 week period. If within the second 9 week period 9 week period. If within the second 9 week period the student achieves residency, the board may the student achieves residency, the board may waive tuition. If waived, the district should amend waive tuition. If waived, the district should amend the pupil count to reflect residency.the pupil count to reflect residency.

Page 31: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – Outside Age EligibilityNR – Outside Age Eligibility

Student does not meet the age Student does not meet the age guidelines of the program or early guidelines of the program or early entrance guidelines under s. 120.12(25).entrance guidelines under s. 120.12(25).

– EX: Student is counted in the 4K program, EX: Student is counted in the 4K program, but is under 4 years of age as of but is under 4 years of age as of September 1September 1stst of the current school year of the current school year and does not meet early entrance and does not meet early entrance guidelines under s. 120.12(25).guidelines under s. 120.12(25).

Page 32: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR - IncarceratedNR - Incarcerated

Student is incarcerated in a jail within Student is incarcerated in a jail within the district and is receiving the district and is receiving instructional services from the district instructional services from the district on the count date.on the count date.

The district may claim state tuition aid The district may claim state tuition aid for services provided to this student.for services provided to this student.

Page 33: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

NR – Children’s HospitalNR – Children’s Hospital

(For Madison and Wauwatosa School Districts Only)

Student is in the children’s hospital and Student is in the children’s hospital and is receiving instructional services on is receiving instructional services on the count date.the count date.

The district receives state special The district receives state special education categorical aid for services education categorical aid for services provided to the student per state provided to the student per state statute 115.88(4)..statute 115.88(4)..

Page 34: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Other Non-Resident - ReductionsOther Non-Resident - Reductions

NR – Integration TransferNR – Integration Transfer NR – CCDEBNR – CCDEB

– So few districts have students that fit into So few districts have students that fit into these categories, that specific questions these categories, that specific questions should be directed to a School Finance should be directed to a School Finance Consultant.Consultant.

Page 35: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RESIDENTREDUCTIONS

Page 36: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Resident ReductionsResident Reductions

Identify resident students who are served by Identify resident students who are served by district programs, but not counted as full-district programs, but not counted as full-time students for revenue limit or state aid time students for revenue limit or state aid purposes.purposes.

Record students in only one category.Record students in only one category.

Students identified as resident reductions Students identified as resident reductions should also be identified in the head count.should also be identified in the head count.

Page 37: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Resident Reduction – Resident Reduction – Outside Age EligibilityOutside Age Eligibility

Student does not meet the age Student does not meet the age guidelines of the program or early guidelines of the program or early entrance guidelines under s. 120.12(25).entrance guidelines under s. 120.12(25).

– EX: Student is counted in the preschool EX: Student is counted in the preschool program, but is under 3 years of age as of program, but is under 3 years of age as of the count date and does not have an IEP the count date and does not have an IEP (Individualized Education Program).(Individualized Education Program).

Page 38: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Resident Reduction – Resident Reduction – Less Than Full-TimeLess Than Full-Time

Student attends the district less than Student attends the district less than full-time as defined by s. 118.15(1). full-time as defined by s. 118.15(1). Private school or home-based Private school or home-based education students who attend grades education students who attend grades otherother than high school are included in than high school are included in this area.this area.

Page 39: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RESIDENTADDITIONS

Page 40: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Resident AdditionsResident Additions

Add to the Head Count by identifying those Add to the Head Count by identifying those resident students who are receiving resident students who are receiving educational services from other districts or educational services from other districts or programs.programs.

Record students in only one category.Record students in only one category.

Students recorded as resident additions are Students recorded as resident additions are added to the students reported in the head added to the students reported in the head count.count.

Page 41: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA – Open EnrollmentRA – Open Enrollment

Full-Time student who attends another Full-Time student who attends another district as an “outgoing” open district as an “outgoing” open enrollment student.enrollment student.

The District sends payment directly to The District sends payment directly to the district of attendance (special the district of attendance (special education) or as an adjustment from education) or as an adjustment from the state (regular education).the state (regular education).

Page 42: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA – Tuition WaiverRA – Tuition Waiver Full-time student who attends another Full-time student who attends another

Wisconsin district as an “outgoing,” Wisconsin district as an “outgoing,” additional yearadditional year tuition waiver student. tuition waiver student.

The District sends payment for services The District sends payment for services directly to the district of attendance or as an directly to the district of attendance or as an adjustment from the state.adjustment from the state.

The District should have a signed “Tuition The District should have a signed “Tuition Waiver” form identifying the type of Waiver” form identifying the type of approved waiver.approved waiver.

Page 43: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA – 66.30 ContractRA – 66.30 Contract

Full-time student who attends another Full-time student who attends another Wisconsin district as the result of a Wisconsin district as the result of a 66.0301 contract between districts.66.0301 contract between districts.

The District sends payment for services The District sends payment for services to the district of attendance via a fiscal to the district of attendance via a fiscal agreement between the districts.agreement between the districts.

Page 44: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA – CESA ProgramRA – CESA Program

Full-time student who attends another Full-time student who attends another district under a CESA program as district under a CESA program as defined by s. 116.032.defined by s. 116.032.

The District sends payment for services The District sends payment for services to the fiscal agent via the fiscal to the fiscal agent via the fiscal agreement between CESA and the agreement between CESA and the participating districts.participating districts.

Page 45: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA - TuitionRA - Tuition

Full-time student attends another Full-time student attends another district and your district pays tuition to district and your district pays tuition to the district of attendance.the district of attendance.

Page 46: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA – Youth Options/ApprenticeRA – Youth Options/Apprentice

District pays tuition to the institution of higher District pays tuition to the institution of higher education for the education for the full-timefull-time cost of the program. cost of the program.

Student attends a school to work program off Student attends a school to work program off school grounds, on a full-time basis. The school grounds, on a full-time basis. The program may involve a combination of program may involve a combination of academic training and on-site work. The academic training and on-site work. The District is responsible for District is responsible for full-time full-time tuition tuition expenses.expenses.

Include students participating in the “Second Include students participating in the “Second Change Program” in the NR – Youth Change Program” in the NR – Youth Apprentice” program.Apprentice” program.

Page 47: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

RA – S. 118.15 ContractsRA – S. 118.15 Contracts

These programs are typically referred to as These programs are typically referred to as General Equivalency Diploma (GED), High General Equivalency Diploma (GED), High School Equivalency Diploma (HSED), or School Equivalency Diploma (HSED), or Community Based Organization (CBO).Community Based Organization (CBO).

A written agreement between the school A written agreement between the school board and a representative of the high board and a representative of the high school equivalency program or program school equivalency program or program leading to the student’s high school leading to the student’s high school graduation must be in place prior to the graduation must be in place prior to the student’s admission to the program.student’s admission to the program.

Page 48: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Other Resident AdditionsOther Resident Additions

RA – Partnership SchoolRA – Partnership School RA – Residential TreatmentRA – Residential Treatment

– So few districts have students that fit into So few districts have students that fit into these categories, that specific questions these categories, that specific questions should be directed to a School Finance should be directed to a School Finance Consultant.Consultant.

Page 49: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

AdjustedHead Count

Page 50: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Adjusted Head CountAdjusted Head Count

The adjusted head count is converted The adjusted head count is converted to full-time equivalency (fte) for both to full-time equivalency (fte) for both revenue limits and equalization aid.revenue limits and equalization aid.

Incorrect data in the internet-based Incorrect data in the internet-based report will cause the fte for both report will cause the fte for both revenue limits and equalization aid to revenue limits and equalization aid to be inaccurate. be inaccurate. Data must be revised Data must be revised on-line.on-line.

Page 51: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Pupil Count AmendmentsPupil Count Amendments

Throughout most of the year, districts Throughout most of the year, districts simply go into the “Reporting Portal” simply go into the “Reporting Portal” and make any changes “on-line.”and make any changes “on-line.”

Districts wishing to amend their pupil Districts wishing to amend their pupil count report after membership audits count report after membership audits are announced in February, or after the are announced in February, or after the audit report is received, will need to audit report is received, will need to contact DPI before going into the contact DPI before going into the “Reporting Portal.”“Reporting Portal.”

Page 52: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

ON-Line FTE ReportsON-Line FTE Reports

Districts may view their FTE calculation Districts may view their FTE calculation for revenue limits and equalization aid for revenue limits and equalization aid online on the district’s “homepage.”online on the district’s “homepage.”

– Go to “School Finance Reporting Portal”Go to “School Finance Reporting Portal”

– Select your DistrictSelect your District

– Go to “FTE Reports”Go to “FTE Reports”

Page 53: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Miscellaneous

Page 54: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Foreign Exchange StudentsForeign Exchange Students

Students participating in a formal Students participating in a formal foreign exchange program (AFS or foreign exchange program (AFS or similar program) may be counted by similar program) may be counted by the district of attendance without the district of attendance without payment of tuition. (Head Count)payment of tuition. (Head Count)

– School of attendance may not be the same School of attendance may not be the same as the district of residence – only the as the district of residence – only the district of attendance counts the studentdistrict of attendance counts the student

Page 55: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Foreign Exchange StudentsForeign Exchange Students

If a foreign student is attending your If a foreign student is attending your district, but not participating in a formal district, but not participating in a formal foreign exchange program, the foreign exchange program, the student’s VISA type will determine student’s VISA type will determine whether or not tuition is required.whether or not tuition is required.

http://travel.state.gov

Page 56: UNRAVELING THE MYSTERY: 101 WAYS TO COUNT YOUR KIDS! PI 1563 Pupil Count Report School Finance Team.

Part-Time AttendancePart-Time Attendance

S.118.145(4) allows resident pupils S.118.145(4) allows resident pupils enrolled in a private school or in a enrolled in a private school or in a home-based education program who home-based education program who meet the standards for admission into meet the standards for admission into high school to take up to 2 courses high school to take up to 2 courses during each school semesterduring each school semester

Districts are allowed to add part-time Districts are allowed to add part-time FTE to their membership for FTE to their membership for equalization aid purposes.equalization aid purposes.

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Part-Time AttendancePart-Time Attendance

In order to accurately calculate the In order to accurately calculate the part-time FTE, districts will be asked part-time FTE, districts will be asked the following questions.the following questions.– How many students (by grade level) does How many students (by grade level) does

your district have?your district have?– How many hours of instruction during the How many hours of instruction during the

semester are semester are scheduled in total for the scheduled in total for the students identified above (by grade level)?students identified above (by grade level)?

– How many How many annualannual hours of instruction are hours of instruction are scheduled for a scheduled for a full-timefull-time student (by grade student (by grade level-minimum of 1,137 hrs)?level-minimum of 1,137 hrs)?

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Tuition WaiversTuition Waivers

Current Year PermissiveCurrent Year Permissive (head count) (head count)– School District of Attendance (non-School District of Attendance (non-

resident district) counts the student in resident district) counts the student in membership.membership.

Current Year MandatoryCurrent Year Mandatory (head count) (head count)– School District of Attendance (non-School District of Attendance (non-

resident district) counts the student in resident district) counts the student in membership.membership.

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Tuition WaiversTuition Waivers

Additional Year MandatoryAdditional Year Mandatory

– Resident School District counts the Resident School District counts the student in membership.student in membership.For regular education, DPI For regular education, DPI

transfers aidtransfers aidFor special education, resident For special education, resident

district pays tuitiondistrict pays tuition

Head Count/NR Reduction or a Resident Addition

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Tuition WaiversTuition Waivers

Review the tuition waiver material Review the tuition waiver material located on the open enrollment site to located on the open enrollment site to determine the type of waiver that determine the type of waiver that should be granted.should be granted.

http://www.dpi.wi.gov/sms/psctoc.html

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Youth Challenge AcademyYouth Challenge Academy

Districts are notified by the Department Districts are notified by the Department of Military Affairs if a resident student of Military Affairs if a resident student is participating in the Youth Challenge is participating in the Youth Challenge Academy.Academy.

Districts are responsible for Academy Districts are responsible for Academy costs for all pupils who are enrolled costs for all pupils who are enrolled past the first two weeks of the program.past the first two weeks of the program.

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Youth Challenge AcademyYouth Challenge Academy

Districts with youth challenge academy Districts with youth challenge academy students should not report these students should not report these students in the September or January students in the September or January pupil count reports.pupil count reports.

These students are entered in a These students are entered in a separate “Youth Challenge Academy” separate “Youth Challenge Academy” online report.online report.

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Pupil Count WorkbookPupil Count Workbook

http://www.dpi.wi.gov/sfs/membrpt2.html

General Instructions for the PI 1563 General Instructions for the PI 1563 WorkbookWorkbook

PI 1563 Pupil Count WorkbookPI 1563 Pupil Count Workbook

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OtherReports

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Summer School FTESummer School FTE

Summer School Summer School startsstarts the school year; the school year;

100% of the calculated FTE is added to 100% of the calculated FTE is added to the district’s membership for the district’s membership for equalization aidequalization aid

40% of the calculated FTE is used in 40% of the calculated FTE is used in the district’s September membership the district’s September membership for revenue limit purposes.for revenue limit purposes.

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Summer School FTESummer School FTE

Complete PI-1804 (Summer School Complete PI-1804 (Summer School Membership Report);Membership Report);

Report FTE in an on-line report to Report FTE in an on-line report to DPI;DPI;

Keep the hard copy of the PI-1804-W Keep the hard copy of the PI-1804-W for audit purposes.for audit purposes.

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June CensusJune Census

All districts must report the number of All districts must report the number of residents that are at least 4 years old but not residents that are at least 4 years old but not yet 21.yet 21.

HEAD COUNTHEAD COUNT – not an FTE – not an FTE

–Ages 4-13 if in a K-8 districtAges 4-13 if in a K-8 district

–Ages 14-20 if in a high school districtAges 14-20 if in a high school district

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June CensusJune Census

Per 120.18 Wisconsin Statutes - 2 Per 120.18 Wisconsin Statutes - 2 methods available to calculate the census methods available to calculate the census head counthead count

– Conduct a Physical Census on June 30Conduct a Physical Census on June 30thth - 120.18(1)(a)1 - 120.18(1)(a)1

– Generate a number based on a Generate a number based on a mathematical calculation - 120.18(1)(a)2.mathematical calculation - 120.18(1)(a)2.

– Report Head Count in an online report Report Head Count in an online report accessed via the “School Financial accessed via the “School Financial Reporting Portal”Reporting Portal”

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ContactsContacts

Brad AdamsBrad Adams - 608-267-3752 - 608-267-3752

[email protected]

Lori Ames – 608-266-3464Lori Ames – 608-266-3464

[email protected]

Karen Kucharz Robbe – 608-267-9707Karen Kucharz Robbe – 608-267-9707

[email protected]