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Sponsorship & Exhibition Prospectus

T H E L E A D E R S I N C O L L A B O R A T I V E E Y E C A R E

Tasmania Branch Annual Scientific Meeting Hotel Grand Chancellor, Hobart Tasmania

23-24 JUNE 2018

CORNEA UNPLUGGED

Cornea and its Diseases for the Comprehensive Ophthalmologist

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AN INVITATIONDear Sponsors and Exhibitors

I am writing to you to seek your support for the 2018 scientific meeting of the Tasmania Branch of RANZCO.

The theme of the meeting will be “Cornea Unplugged: Cornea and its Diseases for the Comprehensive Ophthalmologist”.

We have the privilege of getting experts in the field to come and spend an educational weekend with us in Hobart to help simplify the issue of corneal disease. In addition, there will also be time for presentations of interesting cases, audits and free papers.

The cornea is something that people of all specialties in the field have to deal with fairly regularly. The spectrum and complexity of corneal disease is vast and often causes a problem in terms of diagnosis and treatment even to the very experienced specialist. We need to keep abreast of new developments in corneal disease.

The use of new diagnostic equipment, understanding corneal topography, cross-linking, management of infective keratitis as well as indications for various newer techniques of corneal surgery, will be discussed.

The Tasmanian meeting has been steadily gaining popularity over the years with attendees from interstate on the increase. It is anticipated that between 65-80 delegates will participate.

The meeting has a strong collegiate feel with delegates taking the time to interact with each other. There are two half day scientific sessions with catering and a trade display in the foyer area of the venue. We are pleased to offer 12 trestle table displays this year.

If you do plan to support and participate in the meeting, please let us know by COB on Friday 18 May 2018. If you have any questions, or if you would like to discuss specific sponsorship opportunities, please do not hesitate to contact Andrew Watts at Conference Design ([email protected]).

To submit your intention to exhibit or sponsor this meeting, please use this link which takes you to the Sponsorship Booking Portal.

Looking forward to hearing from you

Dr Nitin Verma AMClinical Associate Professor of OphthalmologyMeeting Convenor, Tasmania Branch of RANZCO

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Sponsorship

Sponsorship OpportunitiesIncluding a trestle table display in the exhibition and catering area

Platinum Sponsorship package $6,050 (incl. GST) • Clothed trestle table, two chairs, power• Three registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Platinum Sponsor during the meeting• Opt-in delegate list (name, position, organisation, state/country, email address)• One banner near lectern or stage (sponsor to supply banners)• The opportunity to deliver a two-minute address at the meeting dinner• Three satchel inserts

Gold Sponsorship package $3,850 (incl. GST)

• Clothed trestle table, two chairs, power• Two registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Gold Sponsor during the meeting• Opt-in delegate list (name, position, organisation, state/country, email address)• Two satchel inserts

Other OpportunitiesSilver Sponsorship package $2,200 (incl. GST)

• Two registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Silver Sponsor during the meeting• One satchel insert

Disclaimer: Acceptance of sponsorship and exhibition offers is at the discretion of the Organising Committee. Please note that the acceptance of your sponsorship/exhibition is not to be considered an endorsement of products or services which may be displayed by the sponsors or exhibitors at the RANZCO Tasmanian Branch 2018 Meeting.

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Coffee Cart Sponsorship Package (one sponsor only) $3,500 (incl. GST)

The coffee cart will have a barista serving coffee, hot chocolate and tea during arrival tea & coffee and morning tea on Saturday and Sunday. This package is based on one barista and up to 100 coffees per day.

• Two registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Coffee Cart Sponsor during the meeting• One banner displayed beside the coffee cart (sponsor to supply banner)• One satchel insert

General Practitioners’ Upskilling Educational Session (one sponsor only) $3,300 (incl. GST) An educational session for general practitioners about common pitfalls in ophthalmic examination and diagnosis. An opportunity for general practitioners and ophthalmologists to work collaboratively for better patient care.

Session sponsorship entitlements include:• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Clothed trestle table at the back of the room• Banner in the room• Note pads and pens may be provided to attendees• One invitation to the meeting dinner

Name Badge Sponsor (one sponsor only) $550 (incl. GST)

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.

• Logo printed on each delegate name badge• Logo on the meeting web page with hyperlink• Logo in the meeting program (sponsor to supply banner)• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Name Badge Sponsor during the meeting

Notepad and Pens in Session Room (one sponsor only) $550 (incl. GST) • A stock of note pads and pens in the session room on both days for delegates to use, with the exception of

Saturday afternoon when the General Practitioners’ Session is on (sponsor to supply note pads and pens).

Satchel Insert $550 (incl. GST)

• Sponsor to supply a satchel insert, no larger than A4 (can be double sided) to the organisers two weeks prior to the event.

Seat Drop (two opportunities available) $330 (incl. GST)

A promotional flyer (no larger than two-sided A4) may be placed on each delegate seat prior to the sessions commencing directly after:• Saturday morning tea (one sponsor only)• Sunday morning tea (one sponsor only)

Sponsorship

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Friday 22 June 2018

1800 - 1900 Welcome Reception

Saturday 23 June 2018

0745 - 0830 Registration, Arrival Tea & Coffee

0830 - 0900 Introduction and Welcome

0900 - 0945 Herpetic keratitis update - Associate Professor Mark Daniell

0945 - 1030 Management of ocular surface squamous neoplasia - Associate Professor Mark Daniell, Dr Chameen Samarawickrama

1030 - 1100 Morning Tea

1100 - 1130 Keratoconus update - Dr Elsie Chan

1130 - 1200 Corneal crosslinking - Dr Elsie Chan

1200 - 1230 Interpretation of corneal topography - Dr Chameen Samarawickrama

1230 - 1300 Lunch

1300 - 1700 General Practitioners’ Upskilling Educational Session

1830 - 2130 Meeting Dinner – Henry Jones Art Hotel

Sunday 24 June 2018

0730 - 0830 Annual General Meeting, Tasmanian Branch of RANZCO

0815 - 0845 Registration, Arrival Tea & Coffee

0845 - 0900 RANZCO Tasmanian Branch Update

0900 - 0930 Future of corneal grafting - Associate Professor Mark Daniell, Dr Chameen Samarawickrama

0930 - 1000 Diagnosis and management of microbial keratitis - Dr Chameen Samarawickrama

1000 - 1030 Immune diseases of the cornea; Eye and Ear experience with mucous membrane pemphigoid and rheumatoid melts - Dr Chameen Samarawickrama, Dr Elsie Chan

1030 - 1100 Cataract surgery tips in corneal disease - Associate Professor Mark Daniell

1100 - 1130 Morning Tea

1130 - 1300 Free Papers, Audits, Clinical Cases

RANZCO has approved this CPD activity for 1 point per hour in the Clinical Expertise category, level 1

Preliminary Program

The following program is preliminary in nature and subject to change as planning proceeds. We recommend checking the meeting webpage regularly for the latest program updates – www.conferencedesign.com.au/ranzcotas2018

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Exhibitor Information Space AllocationA floor plan is included in this prospectus (see page 8), and can be found on the Sponsorship Booking Portal.

All spaces are numbered and you are required to select your location based on display availability. Spaces will be allocated on a first come, first served basis.

Exhibitor ManualFurther information will be provided in the exhibition manual provided to each confirmed exhibitor and sponsor. This will include information regarding bump-in and bump-out.

General informationCondition of AdvertisingFor acknowledgement of sponsorship in the meeting program and website, sponsors need to have paid in full for their sponsorship and upload their logo via the Sponsorship Booking Portal. Logos need to be provided in the following format; Vecta EPS and a high resolution JPEG file. If we do not receive your logo it is considered that you do not wish to have it included in any publications.

Condition of PaymentSponsorship/exhibitor entitlements will only be delivered upon receipt of a booking form and full payment.

DisclaimerThe information contained in this prospectus and online booking portals are correct at the time of publication. The organisers reserve the right to change without notice any part of the program, the set-up or speakers. Updates prior to the meeting will be published on the event website, however, it is the responsibility of exhibitors to check with the event organiser regarding arrangements at the time of the meeting.

Exhibition Floor PlanA floor plan is provided. Should changes to the floor plan be necessary due to demand, confirmed exhibitors will be notified of any relevant adjustments to the layout. The organisers reserve the right to make changes to the floorplan layout.

Financial Facts100% of your total sponsor/exhibition fee must accompany your booking. Trestle table space selections will not be allocated until payment is received. Payments are to be made in Australian dollars by cheque, credit card or direct deposit. All prices quoted in the prospectus include GST.

If you need to cancelYour cancellation must be advised in writing, and will be processed in accordance with the below.

Days from Arrival Date Date Cancellation Policy

>61 days from arrival Before 28 April 2018 50% of Sponsorship and/or Exhibition costs refunded

60 – 31 days from arrival 24 April 2018 25% of Sponsorship and/or Exhibition costs refunded

<30 days from arrival 24 May 2018 No refunds given

Information

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InsuranceSponsors and exhibitors are strongly advised to arrange general, health and travel insurance for their staff and goods. You are solely responsible for any physical loss or damage to your own property. You must hold a current broad form liability insurance policy for a minimum of AUD10,000,000. Please forward the name of your insurer, your policy number and a certificate of currency to us at least four weeks prior. Entry to the venue will be denied if you have not provided this information.

Print EntitlementsLogos and/or company names will be reproduced in the event colour/s, full colour, or mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG (preferred for website) formats. No print or web recognition will be given unless payment terms have been met.

Privacy StatementYour name and contact information, including email address, may be used by parties directly related to the meeting such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and the administration of this event and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and sponsors at the meeting. If you do not wish your details to be included in this list, please contact us.

Sponsor & Exhibitor NotesYou may not assign, share, sub-let or grant licences for the whole or part of your designated trade space without our prior approval. We reserve the right to ask you to remove any display items we deem as unacceptable. You must conduct business only from within the confines of your space. You may not tout, or place any material or furniture outside your space causing obstruction of the aisles. You will be responsible for any reasonable costs of repairing the premises should you paint, mark or damage any fixtures or fabric. Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us. Any supplier you use on site must conform to the venue’s OH&S policies, insurance and other regulations.

Things you need to knowThe following terms and conditions apply to your application to sponsor and/or exhibit at the 2018 meeting. Completing an online application confirms your acceptance of these terms and conditions. We do not accept responsibility for any errors, omissions or changes. Details may change without notice. Please refer to the event website for the latest information.

Unapproved ProductsA product or medication that has not been approved for registration in Australia by the Therapeutic Goods Administration (TGA) must not be promoted, sold or distributed at this meeting. The meeting organisers reserve the right to remove your exhibit and any associated personnel from the meeting in this instance. All exhibitors and sponsors must be able to provide proof of TGA compliance upon request.

You and your staff—onsiteYour application to sponsor or exhibit does not constitute an attendee registration. You will need to do that separately via the Sponsorship Booking Portal after you receive confirmation of your booking. All exhibition staff must be registered using the relevant form i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations ($420 per person).

Information

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Floor Plan

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Meeting SecretariatAndrew Watts Conference Manager Conference Design P +61 (3) 6231 2999A 228 Liverpool Street, Hobart TAS 7000E [email protected]

RANZCO EnquiriesSarah StedmanManager – Events and Industry RelationshipsP +61 (2) 9690 1001A 94-98 Chalmers Street, Surry Hills NSW 2010E [email protected]