© Marshall School of Business QWickly_Attendance_BB91.docx 1/27/17 Page 1 of 8 University of Southern California Marshall Information Services Qwickly - Blackboard 9.1 - Take and Track Attendance Qwickly Attendance allows instructor to take and track student attendance through Blackboard. Major features are. • Option of checking off attendance from a list manually or allowing students to do self check-in. • Option of assigning attendance points. • Option of automatic emails to students who are marked absent. • Instructors can view an attendance history. • Student can see their own attendance history. Instructor Takes Attendance vs. Student Self Check-in Instructors have a couple of methods they can use to take attendance: Instructor Takes Attendance Option With this option, the instructor uses Qwickly to mark students Present, Absent, or Excused. Instructors can work from a list of students or click through a series of screens, each displaying just a single student. The instructor can also type in comments. Student Self Check-in Option With this option, the instructor initiates a check- in process that allows students to go into Blackboard and check themselves in. Optionally, Qwickly can generate a random PIN for the instructor that he or she must relay to the students as they will need to type it when checking in. The instructor can also specify a time duration that students have to check-in within.
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©MarshallSchoolofBusiness QWickly_Attendance_BB91.docx 1/27/17 Page1of8
University of Southern California Marshall Information Services
Qwickly - Blackboard 9.1 - Take and Track Attendance
QwicklyAttendanceallowsinstructortotakeandtrackstudentattendancethroughBlackboard.Majorfeaturesare.
• Optionofcheckingoffattendancefromalistmanuallyorallowingstudentstodoselfcheck-in.• Optionofassigningattendancepoints.• Optionofautomaticemailstostudentswhoaremarkedabsent.• Instructorscanviewanattendancehistory.• Studentcanseetheirownattendancehistory.
Instructor Takes Attendance vs. Student Self Check-in Instructorshaveacoupleofmethodstheycanusetotakeattendance:Instructor Takes Attendance Option Withthisoption,theinstructorusesQwicklytomarkstudentsPresent,Absent,orExcused.Instructorscanworkfromalistofstudentsorclickthroughaseriesofscreens,eachdisplayingjustasinglestudent.Theinstructorcanalsotypeincomments.Student Self Check-in Option Withthisoption,theinstructorinitiatesacheck-inprocessthatallowsstudentstogointoBlackboardandcheckthemselvesin.
Optionally,QwicklycangeneratearandomPINfortheinstructorthatheorshemustrelaytothestudentsastheywillneedtotypeitwhencheckingin.Theinstructorcanalsospecifyatimedurationthatstudentshavetocheck-inwithin.
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Setting Up Qwickly Attendance (One Time Only) ThestepsinthissectioncoverthatstepstheinstructorshouldgothroughbeforeusingQwicklyAttendanceforthefirsttime.Notethatmostofthesesettingsarealterableontheflywhentakingattendanceandcanbeeditedlater.1. GointoBlackboard
(https://blackboard.usc.edu)andopenthecourseyouwishtosetup.
2. Click“Tools”fromtheleftmenu.
3. Click“QwicklyAttendance”.
4. Click“SetUpAttendance”.
5. Tolistallofyourstudentswhentakingroll,select“SingleList”.
6. Usethistospecifythemethodyouwishtousetotakerole.Typically,either“List”or“Check-In”.(Seepage1foradescriptionofeach.)
7. Mustuserscheckonly“ShowAbsences…”.
8. QwicklycancreateacolumnintheGradeCentertoassignattendancepoints.Checkyourdesiredoption.* * NotethatUSCpolicydoesnotpermitinstructorstoincludeattendancein
calculatingastudent’sfinalgrade.(Participationisallowablehowever.)
Notethesearejustdefaults;youcanchooseadifferentoptionwhenactuallytakingattendance.
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Editing Attendance Settings Shouldyouwishtoedityourattendancesettings,followthestepsbelow.1. Followsteps1-3intheprevioussection.2. Click“Settings”.
9. Ifusingstudentselfcheck-in,usethisoptiontorequireaPINornotandaduration.
10. Ifyouselect“Yes”,studentsmarkedabsentwillreceiveanemail.
(Optional)Allowsyoutoturnoffacolumnyoudon’twishtouse.
(Optional)Allowsyoutocreateacustomattendancestatus.Forexample,belowwehaveaddedacustomstatuscalled“Trip”.
11. Click“SaveSettings”.
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Taking Attendance – Instructor Takes Attendance Method Thisstepsinthissectioncoverhowtheinstructortakesattendancebymarkingeachstudentoffonalist.1. GointoBlackboard(https://blackboard.usc.edu)andopenthecourseyouwishtosetup.
2. Click“Tools”fromtheleftmenu.
3. Click“QwicklyTakeAttendance”. Eventhoughyouhavesetyourdefaultmethodof
takingattendance,youcanalwaysoptforadifferentmethodontheflybyclickingadifferenttab.
Thisfeatureallowsyoutogobackandfill-inattendanceforadayyoumayhaveskipped.
4. Select“CurrentTime”.
5. Astudent’sdefaultstatusis“Present”.Ifastudentisabsent,clickthe“Absent”buttonnexttotheirname.
6. Onceallstudentshavethecorrectstatus,click“SubmitAttendance”.
Clickingabubbleallowsyoutotypecommentsforaspecificstudent.
Onceyouclick“SubmitAttendance”youshouldseetheorange“Attendancehasbeentaken”message.Ifyouwouldliketoseewhatwasrecordedorchangeastudent’sstatus,click“AttendanceRecord”;otherwise,youcancloseBlackboard.
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Taking Attendance – Student Self Check-in Method Thisstepsinthissectioncoverhowtheinstructorcanallowstudentstoself-registertheirattendancebycheckingabuttoninBlackboard.Notethattheinstructorwillneedtoinitiateself-attendanceforeachsessionbyfollowingthestepsinPart1below.ThestudentwillthenfollowthestepsinPart2.Part 1: Instructor Steps 1. GointoBlackboard(https://blackboard.usc.edu)andopenthecourseyouwishtosetup.
2. Click“Tools”fromtheleftmenu.
3. Click“QwicklyAttendance”.
4. Ifyouarenotonthe“Check-In”tab,clickit.
5. Click“StartCheck-In”.
6. Ifin“Settings”youchecked“RequirePIN”,Qwicklywillgeneratearandom4-digitnumberyouwillneedtoprovidetothestudentssotheycantypeitinwhentheycheck-in.Eitherway,yourstepsarenowcomplete.
(OPTIONAL)Ifin“Settings”yousetaduration,thiscounterindicateshowmuchlongerstudentshavetocheckin.Itwillshutoffautomaticallywhenitreacheszerobutifdesired,youcanendthecheckinprocessatanytimebyclicking“EndCheckIn”.
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Part 2: Student Steps for Self Check-In Thesearethestepsstudentswilltakeiftheirinstructorisusingstudentselfcheck-in.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)
How Students View their Attendance Record Thesearethestepsstudentswilltaketoseetheirattendancerecord.NotethatiftheinstructorisusingtheGradeCentertoassignpoints,theycanseetheirpointswithinthe“MyGrades”areaofBlackboard.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)
2. Click“Tools”fromtheleftmenu.
3. Click“QwicklyAttendance”.
4. Clickthe“CheckIn”button.NotethatifyourinstructorrequiresaPIN,youwillalsoneedtotypethePINnumberfortheday.ThePINwillbegiventoyoubyyourinstructor.
2. Click“Tools”fromtheleftmenu.
3. Click“QwicklyAttendance”.
Unlesstheinstructoriscurrentlyrunningstudentselfcheck-in,studentswillseethisscreen.
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Viewing Attendance Reports (Instructors) Thestepsinthissectioncoverhowtheinstructorcanview,edit,anddownloadattendancerecordstoExcel.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)
2. Click“Tools”fromtheleftmenu.
3. Click“QwicklyAttendance”.
NumberofAbsences
TotalPoints(Ifused)
Clickthedateofasessiontorenameordeleteit.
Clickstudent’sstatustochangetheirstatusoradd/editcomments.ofasessiontorenameordeleteit.
ExporttoExcel
4. Click“AttendanceRecord”.
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Note About Qwickly and the Blackboard Grade Center Unlesstheinstructorselects“NoGradeCenterColumn”whensettingupQwickly,anattendancecolumnwascreatedbyQwicklyforthemintheBlackboardGradeCenter.TovieworedititintheGradeCenter,followthestepsbelow.1. GointoyourBlackboardcourse(https://blackboard.usc.edu)2. FromControlPanel,click:“GradeCenter–FullGradeCenter”.
EditaColumnIfyouneedtoeditacolumn,hoveryourmouseoverthecolumn’snameandclickthedownarrowthatappears.
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