UNIT 6 DOCUMENTARY CERTIFICATES AND DOCUMENTS
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UNIT 6DOCUMENTARY
CERTIFICATES AND DOCUMENTS
The certificates and documents required to be carried on board ships certify that the ship comply with the requirements of the regulations for classification, construction, machinery and equipment.
They comply with the provisions of international conventions concerning safety of life at sea (SOLAS), tonnage (Tonnage Convention), prevention of pollution (MARPOL) etc..
The following certificates and documents must be carried by ships over 500 GT
FOR ALL SHIPS
The Certificate of Registry
The Certificate of Class is issued by classification society.
The required standards are ensured by the surveys of classification society.
Tonnage Certificate states the vessel's principal dimensions, particulars of her tonnage.
It is for ships of 24 m in length and above, the gross and net tonnage of which have been determined in accordance with the International Tonnage Convention (1969).
The validity of this document is unlimited providing that there are no alterations in structure
An International Load Line Certificate points out that the freeboards have been assigned and load lines have been marked in accordance with the International Convention on Load Lines (1966).
It is valid for 5 years.
An International Load Line Exemption Certificate shall be issued to any ship to which an exemption has been granted in accordance with LL Convention.
Intact Stability Booklet; all ships of 24 m in length and above shall be inclined on completion and the elements of their stability determined.
The master shall be supplied with a Stability Booklet.
Minimum Safe Manning Certificate certifies that the vessel is considered to be safely manned and carries the numbers and grades of personnel required.
An Exemption Certificate is issued only when a ship doesn't comply with certain requirements of the SOLAS Convention.
Certificates for Master, Officers or Ratings shall meet the requirements for service, age, medical fitness, training, qualifications and examinations in accordance with the provisions of the STCW Code (1978).
An International Oil Pollution Prevention Certificate (IOPP) is issued under the provisions of the MARPOL to any tanker of 150 GT and above and any other ships of 400 GT and above. It is valid for not more than 5 years.
Oil Record Book is issued under MARPOL to any tanker of 150 GT and above and every ship of 400 GT and above.
Garbage Management Plan is carried in accordance with MARPOL by any ship of 400 GT and above or carrying more than 15 persons.
Garbage Record Book is carried in accordance with MARPOL provisions by every ship of 400 GT and above or carrying more than 15 persons.
An International Sewage Pollution Prevention Certificate proves that the ship’s condition is in compliance with the requirements of MARPOL Convention.
It remains in force for not more than 5 years.
Damage Control Plans and Booklet; there shall be plans showing for each deck and hold the boundaries of watertight compartments, openings, positions of control units and the arrangements for the correction of any list due to flooding.
A crew List is a document where the master enters the names, nationality, and the qualification of crew members;
ship’s declaration list, passenger list (for cargo ships), ship’s store list which are declared by
the master to the port authorities in accordance with FAL Convention.
Deratting or Deratting Exemption Certificate
Deck Log Book Engine Log Book Radio or GMDSS Log Book
Muster ListFire Control and Safety PlanEmergency InstructionsTraining Manual for Lifesaving
Appliances
Nautical publicationsInternational Code of SignalsPublications Required by the
Radio Regulations
FOR PASSENGER SHIPS
In addition to the certificates and documents mentioned above, passenger ships must carry the certificates and documents below:
A Passenger Ship Safety Certificate shows that a ship complies with the provisions of the SOLAS Convention.
It is valid not more than 12 months.
An Exemption Certificate is issued when an exemption is granted to a ship in accordance with the provisions of SOLAS 1974.
Special Trade Passenger Ship Certificate is issued to any special trade passenger ship under the provisions of the Special Trade Passenger Ships Agreement (1971).
Search and Rescue Cooperation Plan; passenger ships shall have on board a plan for cooperation with appropriate search and rescue services in an event of emergency.
List of passengers
FOR CARGO SHIPS
In addition to the certificates and documents listed above, cargo ships must carry the certificates and documents below:
A Cargo Ship Safety Construction Certificate certifies that a ship's hull, machinery and equipment condition has been surveyed in accordance with the provisions of the SOLAS Convention.
It is valid for 5 years.
A Cargo Ship Safety Equipment Certificate covers the inspection of all life-saving appliances and proves that the ship complies with the requirements of the conventions.
It remains in force for 2 years.
A Cargo Ship Safety Radio Certificate shows the compliance of radio equipment and it is valid for one year.
Cargo Securing Manual; cargo units shall be loaded, stowed and secured in accordance with this manual.
Document of Compliance with the Special Requirements for Ships Carrying Dangerous Goods
Document of Authorization for the Carriage of Grain
Dangerous Good Manifest for Stowage Plan
FOR TANKERS
Certificate of Insurance or other Financial Security in Respect of Civil Liability for Oil Pollution Damage (for ships carrying more than 2,000 tonnes of oil in bulk ).
Oil Record Book, Part II (cargo/ballast operations) (for oil tankers of 150 GT and above);
Approved Operational Manual for Oil Discharge Monitoring and Control System
Approved Dedicated Clean Ballast Tank Operation Manual
Approved Crude Oil Washing Operations and Equipment Manual(20,000 DWT and above);
Instruction Manual for Inert Gas System (20,000 DWT and above);
FOR SHIPS CARRYING NOXIOUS LIQUID CHEMICAL SUBSTANCES IN BULK
International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk
Cargo Record Book Approved Procedures and Arrangements
Manual Shipboard Marine Pollution Emergency Plan
for Noxious Liquid Substances
FOR CHEMICAL TANKERS
Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk
Instruction Manual for Inert Gas System,
International Bulk Chemical Code
FOR GAS CARRIERS
International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk
International Gas Carrier Code
ANSWER THE QUESTIONS
1-What for are these certificates and documents carried on board?
2-What ships are mandated to have these certificates and documents?
3-What is tonnage certificate issued in compliance with?
4-Who issues the certificate of class?
5-How long is a cargo ship safety radio certificate valid for?
6-What certificates are issued under the provisions of MARPOL?
SOME WORDS
Certify (v) - To provide evidence for
Code (n) – A set of rules or laws Example : STCW code
Convention (n) - An agreement between persons or nations
Example: SOLAS convention
Declare (v) - To make clearly known or state formally
Exemption (n) - Freedom from an obligation
Expiry (n) - Termination of validity
Issue (v) - To bring out an official document
Muster (n) – Gathering for a duty
Noxious (adj.)- Poisonous
Regulation (n) - An authoritative rule
Survey (n) - Examination of the condition of a vessel for purposes of establishing seaworthiness or value
Valid (adj) - That can be used and accepted legally at a certain time
Validity (n) - The state of being valid
Noun formation with –ment
verb noun
ship shipment
displace displacement
1-What tonnage of ships have to carry the garbage management plan?
a. 300 GT and above
b. 1000 GT and above
c. 500 GT
d. 400 GT and above
e. above 3000 GT
1-What tonnage of ships have to carry the garbage management plan?
a. 300 GT and above
2-What is called that the regular controls for standards by a classification society?
a. regulation
b. classification
c. survey
d. test
e. muster
2-What is called that the regular controls for standards by a classification society?
c. survey
3-A ship’s principal dimensions and tonnage is stated by;
a. Tonnage Certificate
b. The Certificate of Registry
c. The Certificate of Class
d. Safe Manning Document
e. Exemption Certificate
3-A ship’s principal dimensions and tonnage is stated by;
a. Tonnage Certificate
4-Validity of tonnage certificate is;
a. 5 yearsb. 1 yearc. unlimitedd. 2 yearse. 3 years
4-Validity of tonnage certificate is;
c. unlimited
5-Which is especially issued under provisions of SOLAS convention?
a. An International Load Line Certificate
b. An Exemption Certificate
c. An International Oil Pollution Prevention Certificate
d. Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk
e. The Certificate of Class
5-Which is especially issued under provisions of SOLAS convention?
b. An Exemption Certificate
6-Which certificate is in compliance with MARPOL?
a. Intact Stability Booklet
b. An International Sewage Pollution Prevention Certificate
c. An Exemption Certificate
d. Minimum Safe Manning Certificate
e. A Cargo Ship Safety Construction Certificate
6-Which certificate is in compliance with MARPOL?
b. An International Sewage Pollution Prevention Certificate
8-Which association below is true?
I-The Certificate of Class- MARPOLII-The Certificates for Maters, Officers and Ratings- STCWIII- Load Line Certificate-FALIV- A Passenger Ship Safety Certificate- Tonnage
Convention
a. Ib. IIIc. IVd. IIe. all
8-Which association below is true?
II-The Certificates for Maters, Officers and Ratings- STCW
d. II
8-Which is not a publication that required to be carried on board?
a. Nautical Publications
b. International Code of Signals
c. International Bulk Chemical Code
d. International Gas Carrier Code
e. Muster List
9- What certificate is not issued under SOLAS 1974?
a. Cargo Ship Safety Certificate
b. Exemption Certificate
c. Minimum Safe Manning Certificate
d. Certificates for Masters, Officers and ratings
e. Certificate of Registry
8-Which is not a publication that required to be carried on board?
e. Muster List
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