Unit 4 staffing-directing

Unit – 4 Staffing & Directing By : Radhika

Faculty MemberJ. H.Bhalodia College

Introduction: Staffing

• After an organization's structural design is in place, it needs people with the right skills, knowledge, and abilities to fill in that structure. People are an organization's most important resource, because people either create or undermine an organization's reputation for quality in both products and service.

• In addition, an organization must respond to change effectively in order to remain competitive. The right staff can carry an organization through a period of change and ensure its future success. Because of the importance of hiring and maintaining a committed and competent staff, effective human resource management is crucial to the success of all organizations.

Meaning Of Staffing

• Staffing, is the management function devoted to acquiring, training, appraising, and compensating employees. In effect, all managers are human resource managers, although human resource specialists may perform some of these activities in large organizations.

• Staffing is the process of acquiring, deploying, and retaining a workforce of sufficient quantity and quality to create positive impacts on the organization’s effectiveness.

Cont.

• Why staffing?

• To ensure efficient performance of planning, organizing, directing and controlling functions of management.

• To ensure effective use of technology and other physical resources.

• To ensure optimum utilization of human resources.

• To develop human capital.

• To motivate human resource for better performance.

Definition Of Staffing

• According to Koontz and O’Donnell, “The managerial function of staffing involves manning the organizational structure, through proper and effective selection, appraisal and development of personnel to fill the roles designed into the structure.”

• According to Haimann, “Staffing pertains to recruitment, selection, development and compensation of subordinates.”

Nature Of Staffing 1. Staffing is an important managerial function

2. Staffing is a pervasive activity

3. Staffing is a continuous activity

4. The basis of staffing function is efficient management of personnel

5. Staffing helps in placing right men at the right job

6. Staffing is performed by all managers

Importance Of Staffing

1. Maximum and Efficient Utilization of Resources

2. Reduces Cost of Production

3. For Job Satisfaction

4. For meeting Present and Future Needs of Employees

5. For maintaining Co-ordination among the Employees

Functions Of Staffing

1. Manpower requirements

2. Recruitment

3. Selection

4. Orientation and Placement

5. Training and Development

6. Remuneration

7. Performance Evaluation

8. Promotion and transfer

Introduction: Directing

• DIRECTING is said to be a process in which the managers instruct, guide and oversee the performance of the workers to achieve predetermined goals. Directing is said to be the heart of management process. Planning, organizing, staffing have got no importance if direction function does not take place.

Cont.

• Directing initiates action and it is from here actual work starts. Direction is said to be consisting of human factors. In simple words, it can be described as providing guidance to workers is doing work. In field of management, direction is said to be all those activities which are designed to encourage the subordinates to work effectively and efficiently.

Cont.

• It helps the managers in ensuring quality performance of jobs by the employees and achievement of organizational goals. It involves supervision, communication and providing leadership to the subordinates and motivating them to contribute to their best of capability. In this lesson we shall learn about this function in detail.

Meaning Of Directing

• While managing an enterprise, managers have to get things done through people. In order to be able to do so, they have to undertake many activities, like guide the people who work under them, inspire and lead them to achieve common objectives.

• An office manager, for instance, has to supervise the activities of his subordinates, i.e., typists, office assistants, dispatchers, accounts clerks, etc. He has to issue instructions to them and describe and illustrate the work and related activities. He has to tell them what to do, and how to do it.

Cont.The office manager can plan, organise and appoint people, but he cannot get things done, unless he assigns specific duties to his subordinates and motivates them to perform well. All these activities of a manager constitute the directing function.

The directing function thus, involves:

• telling people what is to be done and explaining to them how to do it;

• issuing instructions and orders to subordinates to carryout their assignments as scheduled;

• supervising their activities;

• inspiring them to meet the mangers expectation and contribute towards the achievement of organisational objectives;

• providing leadership.

Definition Of Directing

• According to Haimann, “Directing consists of process or technique by which instruction can be issued and operations can be carried out as originally planned.”

• According to Koontz and O’Donnell’’, “Directing is the executive function of guiding and overseeing subordinates.”

Characteristics Of Directing

1. Delegate Function

2. Executive Function

3. Creative Activity

4. Human Factor

5. Pervasive Function

6. Continuous Activity

Importance Of Directing

1. It Initiates Actions

2. It Ingrates Efforts

3. Means of Motivation

4. It Provides Stability

5. Coping up with the changes

6. Efficient Utilization of Resources

Elements In Directing

1. COMMUNICATION

2. SUPERVISION

3. MOTIVATION

4. LEADERSHIP