Unit 2: THE CONCEPT OF BEST FIT EMPLOYEE Prepared & Presented by , N. Ganesha Pandian, Assistant professor, Madurai School of management References: John M Ivancewich, Human resource Management, Tata Mc Graw Hill Academic Year 2016-2017 Even Semester Year I Semester II MSM-MBA 2016-2017 Even semester
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Unit 2: THE CONCEPT OF BEST FIT
EMPLOYEE
Prepared & Presented by ,
N. Ganesha Pandian,
Assistant professor,
Madurai School of management
References: John M Ivancewich, Human resource
Management, Tata Mc Graw Hill
Aca
dem
ic Y
ear
2016
-201
7 E
ven
Sem
este
r Year I Semester II
MSM-MBA 2016-2017 Even semester
CONTENTS
• Importance of Human Resource Planning
• Forecasting human resource requirement
• Matching
• Supply and demand
• Internal and External sources
• Recruitment
• Selection
• Induction
• Socialization benefitsMSM-MBA 2016-2017 Even semester
Case Study - Job Analysis Assistant store manager
at Today's fashion
MSM-MBA 2016-2017 Even semester
References: John M Ivancewich, Human resource management, Tata Mc Graw Hill
(P.No:182)
Concept of Human resource planning
• The basic goal of human resource planning is to predict the future
and based on these predictions, implement programmes to avoid
anticipated problems
• what types of skills will be needed for jobs of the future compared to
future human resource capabilities and developing human resource
policies and practices to address potential problems for example,
implementing training programmes to avoid skill deficiencies
MSM-MBA 2016-2017 Even semester
Human resource planning – Definition
• Human resource planning is both a process and a set of plans. It is
how organizations assess the future supply of and demand for
human resources
• An effective HR planning provides mechanisms to eliminate any gaps
that may exists between demand and supply
MSM-MBA 2016-2017 Even semester
Objectives of Human resource planning
• To ensure optimum utilization of human resources currently
available in the organization.
• To assess or forecast the future skill requirement of the
Organization.
• To link manpower planning with the organizational planning
• To determine recruitment levels.
• To anticipate redundancies.
• To determine optimum training level
• To cost the manpower.
MSM-MBA 2016-2017 Even semester
HRP Process
MSM-MBA 2016-2017 Even semester
HRP is a Four-Phased Process
• Situational analysis and Environmental scanning
• Forecasting demand for Employees
• Analysis of the supply of human resources
• Development of plan for action
MSM-MBA 2016-2017 Even semester
Situational analysis and Environmental scanning
• Economic factors, including general and regional conditions.
Technological changes
• Demographic changes including age, composition and literacy,
• Political and legislative issues, including laws and administrative
rulings Social concerns, including child care, educational facilities
and priorities
MSM-MBA 2016-2017 Even semester
Forecasting Demand for employees
• The Expert estimate
1. Delphi technique
2. Nominal group technique
• Trend projection
• Modeling and multiple- predictive techniques
• Unit demand forecasting
MSM-MBA 2016-2017 Even semester
Analyzing the current supply of Employees
• The skills inventory
• Contents of skills inventory
• Maintaining the skills inventory
MSM-MBA 2016-2017 Even semester
Actions decisions in Human resource planning
• Action decision with a shortage of employees
• Action decision in surplus conditions
MSM-MBA 2016-2017 Even semester
Importance of HRP
• Future Personnel Needs
• Part of Strategic Planning
• Creating Highly Talented Personnel
• International Strategies
• Foundation for Personnel Functions
• Increasing Investments in Human Resources
• Resistance to Change
• Uniting the Viewpoint of Line and Staff Managers
• Succession Planning
MSM-MBA 2016-2017 Even semester
Barriers to HRP
• HR practitioners are perceived as experts in handling personnel
matters, but are not experts in managing business
• HR information often is incompatible with other information used in
strategy formulation
• Conflict may exist between short term and long term HR needs
• There is conflict between quantitative and qualitative approaches to
HRP
• Non-involvement of operating managers renders HRP ineffective
MSM-MBA 2016-2017 Even semester
Recruitment to Human Resource Acquisition
Process
MSM-MBA 2016-2017 Even semester
Human Resource
Planning
Job Analysis
Recruitment
Selection
Placement
Vocabulary of job analysis
• Job analysis – a purposeful, systematic process for collecting
information on the important work related aspects of a job.
• Job description – The principal product of a job analysis. It
represents a written summary of the job as identifiable organizational
unit.
• Job specification – A written explanation of the knowledge, kills,
abilities, traits and other characteristics (KSAOs) necessary for
effective performance on a given job
MSM-MBA 2016-2017 Even semester
• Tasks – Coordinated and aggregated series of work elements used
to produce an output
• Position – Consists of the responsibilities and duties performed by n
individual. There are as many positions in an organization as there
are employees
• Job – Group of positions that are similar in their duties, such as
computer programmer or compensation specialist
• Job family – group of two or more jobs that have similar duties
MSM-MBA 2016-2017 Even semester
Steps in job analysis
• Step 1 : Examine the total organization and the fit of each job
• Step 2 : Determine how job analysis information will be used
• Step 3 : Select the jobs to be analyzed
• Step 4 : Collect data by using acceptable job analysis techniques
• Step 5 : Prepare job description
• Step 6 : Prepare job specification
• Step 7 : Use information
MSM-MBA 2016-2017 Even semester
Use of job analysis
1. Recruitment and selection
2. Training and career development
3. Compensation
4. Strategic planning
MSM-MBA 2016-2017 Even semester
Methods of data collection in Data analysis
• Usually the information about the job is collected and then the job is
studied in terms of tasks completed by the job incumbent
• Questionnaire called Job analysis information format is used for
data collection
1. Observation
2. Interviews
3. Questionnaires
4. Job incumbent diary or Log
MSM-MBA 2016-2017 Even semester
Specific quantitative techniques
• Functional job analysis (FJA)
• Position analysis questionnaire (PAQ)
• Management position description questionnaire
(MPDQ)
• Common metric questionnaire (CMQ)
MSM-MBA 2016-2017 Even semester
Job Descriptions and Specifications
• The job description is a written description of what the
job entails , which may contain the following
information:
1. Job title
2. Summary
3. Equipment
4. Environment
5. Activities
MSM-MBA 2016-2017 Even semester
Job enlargement and Job enrichment
• Job enlargement attempts to increase satisfaction by giving
employees a greater variety of things to do. The expansion
of work, however is horizontal, not given with much
responsibility
• Job enrichment – a motivational approach, tries to design
jobs in ways that help incumbents satisfy their needs for
growth, recognition and responsibility
MSM-MBA 2016-2017 Even semester
Recruitment - Definition
• Recruitment refers to organizational activities that influence the
number and types of applicants who apply for job and whether the
applicants the accept the jobs that are offered.
• Thus recruitment is directly related to both human resource planning
and selection
• Recruiting jobs depends on a number of factors: External influences
such as Government and union restrictions and the labor market plus
employer’s requirement and candidate’s preferences
MSM-MBA 2016-2017 Even semester
External influences
• Government and union restrictions
• Labour market conditions
• Composition of labor force and location of organization
MSM-MBA 2016-2017 Even semester
Interactions of the recruit and the Organization
• The organizations view of recruiting
1. Recruitment requirements
2. Organizational policies and practices
3. Organizational image
• The potential employee's view of recruiting
1. Preferences of recruits for organizations and
jobs
2. Job search MSM-MBA 2016-2017 Even semester
Methods of recruitment
• Internal recruiting
1. Job posting
2. Inside moonlighting and employees’ friends
MSM-MBA 2016-2017 Even semester
External recruiting
• Media Advertising
• E-recruiting
• Employment agencies and executive search firms
• Special event recruiting
• Summer internships
• College recruiting
MSM-MBA 2016-2017 Even semester
Based on personnel to be recruitedManagerial/technical personnel Operative personnelAdvertisement