Undulator Long Lead Procurements Glen Lawrence, ANL November 15, 2004. Strategy Requirements Source Selection Plan Bid Lists Procurement Quality Assurance. Strategy. Define Requirements Statements of Work Engineering Drawings Decide on a Source Selection Plan Cost - PowerPoint PPT Presentation
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Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statements of WorkStatements of Work
Combined Business Requirements and Technical Combined Business Requirements and Technical RequirementsRequirementsBusiness RequirementsBusiness Requirements
Technical RequirementsTechnical RequirementsEnhancement of Drawing RequirementsEnhancement of Drawing RequirementsTechnical Requirements too Detailed for a DrawingTechnical Requirements too Detailed for a DrawingTesting RequirementsTesting RequirementsCertification RequirementsCertification Requirements
Combined Business Requirements and Technical Combined Business Requirements and Technical RequirementsRequirementsBusiness RequirementsBusiness Requirements
Technical RequirementsTechnical RequirementsEnhancement of Drawing RequirementsEnhancement of Drawing RequirementsTechnical Requirements too Detailed for a DrawingTechnical Requirements too Detailed for a DrawingTesting RequirementsTesting RequirementsCertification RequirementsCertification Requirements
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work - Initial SectionsStatement of Work - Initial Sections
Introduction -Section 1.0Introduction -Section 1.0The Introduction gives a brief view of the LCLS ProjectThe Introduction gives a brief view of the LCLS Project
Scope -Section 2.0Scope -Section 2.0Scope of Work Section 2.1Scope of Work Section 2.1
How the current procurement fits into the LCLS ProjectHow the current procurement fits into the LCLS Project
Delivery -Section 2.2Delivery -Section 2.2Defines the scope in time for fulfilling the procurement of each itemDefines the scope in time for fulfilling the procurement of each item
First Article -Section 2.3First Article -Section 2.3Defines the requirement for a “First Article” in the scope of the Defines the requirement for a “First Article” in the scope of the procurementprocurement
Introduction -Section 1.0Introduction -Section 1.0The Introduction gives a brief view of the LCLS ProjectThe Introduction gives a brief view of the LCLS Project
Scope -Section 2.0Scope -Section 2.0Scope of Work Section 2.1Scope of Work Section 2.1
How the current procurement fits into the LCLS ProjectHow the current procurement fits into the LCLS Project
Delivery -Section 2.2Delivery -Section 2.2Defines the scope in time for fulfilling the procurement of each itemDefines the scope in time for fulfilling the procurement of each item
First Article -Section 2.3First Article -Section 2.3Defines the requirement for a “First Article” in the scope of the Defines the requirement for a “First Article” in the scope of the procurementprocurement
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work - Technical RequirementsStatement of Work - Technical Requirements
Typical Technical Requirements in Section 4.1 Typical Technical Requirements in Section 4.1 Material RequirementsMaterial RequirementsSpecial Processes -AnnealingSpecial Processes -AnnealingSpecial Properties –Magnetic RequirementsSpecial Properties –Magnetic RequirementsMarking for IdentificationMarking for IdentificationPackaging RequirementsPackaging Requirements
Typical Technical Requirements in Section 4.5Typical Technical Requirements in Section 4.5Testing and MeasurementsTesting and MeasurementsData ReportingData Reporting
Additional Technical Documents in Section 3.0Additional Technical Documents in Section 3.0DrawingsDrawingsLaboratory Technical SpecificationsLaboratory Technical SpecificationsNational Technical Specifications and StandardsNational Technical Specifications and Standards
Typical Technical Requirements in Section 4.1 Typical Technical Requirements in Section 4.1 Material RequirementsMaterial RequirementsSpecial Processes -AnnealingSpecial Processes -AnnealingSpecial Properties –Magnetic RequirementsSpecial Properties –Magnetic RequirementsMarking for IdentificationMarking for IdentificationPackaging RequirementsPackaging Requirements
Typical Technical Requirements in Section 4.5Typical Technical Requirements in Section 4.5Testing and MeasurementsTesting and MeasurementsData ReportingData Reporting
Additional Technical Documents in Section 3.0Additional Technical Documents in Section 3.0DrawingsDrawingsLaboratory Technical SpecificationsLaboratory Technical SpecificationsNational Technical Specifications and StandardsNational Technical Specifications and Standards
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Statement of Work –Business RequirementsStatement of Work –Business Requirements
Typical Business Requirements – Sections 4.10 –4.15Typical Business Requirements – Sections 4.10 –4.15Source InspectionSource InspectionTesting SurveillanceTesting SurveillanceTest FailuresTest FailuresRed Flag NoticeRed Flag NoticeNonconformance ReportingNonconformance ReportingApprovalsApprovals
Reports, Data and Deliverables – Section 5.0Reports, Data and Deliverables – Section 5.0Progress ReportsProgress ReportsTechnical DataTechnical DataDeliveryDelivery
Other Special Considerations – Section 6.0Other Special Considerations – Section 6.0Sub-contractors, Publications, etcSub-contractors, Publications, etc
Typical Business Requirements – Sections 4.10 –4.15Typical Business Requirements – Sections 4.10 –4.15Source InspectionSource InspectionTesting SurveillanceTesting SurveillanceTest FailuresTest FailuresRed Flag NoticeRed Flag NoticeNonconformance ReportingNonconformance ReportingApprovalsApprovals
Reports, Data and Deliverables – Section 5.0Reports, Data and Deliverables – Section 5.0Progress ReportsProgress ReportsTechnical DataTechnical DataDeliveryDelivery
Other Special Considerations – Section 6.0Other Special Considerations – Section 6.0Sub-contractors, Publications, etcSub-contractors, Publications, etc
Insufficient Technical Complexity to Warrant Required EffortInsufficient Technical Complexity to Warrant Required Effort
Go-NoGo SelectionGo-NoGo SelectionVendors Submit Qualifications with Bid on Specified CriteriaVendors Submit Qualifications with Bid on Specified Criteria
Vendor Responses judged “Go” or “NoGo”Vendor Responses judged “Go” or “NoGo”
One “NoGo” Rating Disqualifies a Vendor ProposalOne “NoGo” Rating Disqualifies a Vendor Proposal
Qualified Vendors’ Bids Compete on PriceQualified Vendors’ Bids Compete on Price
Best Price SelectionBest Price SelectionDoes not Evaluate Vendor Capabilities thus Introduces RiskDoes not Evaluate Vendor Capabilities thus Introduces Risk
Best Technical Proposal SelectionBest Technical Proposal SelectionWeighed Evaluation of Technical ProposalsWeighed Evaluation of Technical Proposals
Insufficient Technical Complexity to Warrant Required EffortInsufficient Technical Complexity to Warrant Required Effort
Go-NoGo SelectionGo-NoGo SelectionVendors Submit Qualifications with Bid on Specified CriteriaVendors Submit Qualifications with Bid on Specified Criteria
Vendor Responses judged “Go” or “NoGo”Vendor Responses judged “Go” or “NoGo”
One “NoGo” Rating Disqualifies a Vendor ProposalOne “NoGo” Rating Disqualifies a Vendor Proposal
Qualified Vendors’ Bids Compete on PriceQualified Vendors’ Bids Compete on Price
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Source SelectionSource Selection
Pre-qualified Vendor SelectionPre-qualified Vendor SelectionAssess Potential Vendors with Specific Selection CriteriaAssess Potential Vendors with Specific Selection Criteria
Use Plant Visits to Clarify Vendor CapabilitiesUse Plant Visits to Clarify Vendor Capabilities
Offer Bid Package Only to Pre-Qualified BiddersOffer Bid Package Only to Pre-Qualified Bidders
Bids Compete on PriceBids Compete on Price
Similar to “GO-NoGo” SelectionSimilar to “GO-NoGo” Selection
Pre-qualified Vendor SelectionPre-qualified Vendor SelectionAssess Potential Vendors with Specific Selection CriteriaAssess Potential Vendors with Specific Selection Criteria
Use Plant Visits to Clarify Vendor CapabilitiesUse Plant Visits to Clarify Vendor Capabilities
Offer Bid Package Only to Pre-Qualified BiddersOffer Bid Package Only to Pre-Qualified Bidders
Bids Compete on PriceBids Compete on Price
Similar to “GO-NoGo” SelectionSimilar to “GO-NoGo” Selection
Undulator Long Lead ProcurementsUndulator Long Lead Procurements [email protected]@aps.anl.gov
Linac Coherent Light Source Stanford Synchrotron Radiation LaboratoryStanford Linear Accelerator Center
Quality AssuranceQuality Assurance
What is QualityWhat is QualityMeeting RequirementsMeeting Requirements
Define RequirementsDefine Requirements
Provide Proper ToolsProvide Proper Tools
Who is Responsible for QualityWho is Responsible for Quality We are, and Everyone Involved in the ProcessWe are, and Everyone Involved in the Process
How does Quality Assurance ApplyHow does Quality Assurance ApplyControl of Drawings via Checking, Review & ReleaseControl of Drawings via Checking, Review & Release
Control of Documents (SOW) Via Review & ReleaseControl of Documents (SOW) Via Review & Release
Vendor SelectionVendor SelectionCapacityCapacity
Tools Tools
Quality Management SystemQuality Management System
What is QualityWhat is QualityMeeting RequirementsMeeting Requirements
Define RequirementsDefine Requirements
Provide Proper ToolsProvide Proper Tools
Who is Responsible for QualityWho is Responsible for Quality We are, and Everyone Involved in the ProcessWe are, and Everyone Involved in the Process
How does Quality Assurance ApplyHow does Quality Assurance ApplyControl of Drawings via Checking, Review & ReleaseControl of Drawings via Checking, Review & Release
Control of Documents (SOW) Via Review & ReleaseControl of Documents (SOW) Via Review & Release
Vendor SelectionVendor SelectionCapacityCapacity
Tools Tools
Quality Management SystemQuality Management System