Page 1
Understanding the Priorities and Tackling the Challenges of the PMO The PMO may just be able to drive innovation in prioritization with continuous planning
Moderator: Joyce Chutchian, Contributing Editor, IDG Speaker: Carina Hatfield , Product Manager, Planview J
_____ _____._ __ _
PLAN VIEW®
© 2015 Planview, Inc. I 1
Page 2
Sources: McKinsey Quarterly, 8 Essentials of Innovation, April 2015 and and Harvard Business Review,
Resources Are Core to Every Business
Page 3
IT Organization's Top 3 Strategic Planning Priorities
- Communication 57%
• Improve communication with business units and executives forprioritization and planning
- Agility 49%
• Improve adaptability to new demands and the ability to make data-driven business trade-offs
- Image 43%
• Improve the image of IT in the eyes of business stakeholders
IDG Research Services survey 2015
© 2015 Planview, Inc. I 3
_____L___ PLAN VIE w�
Page 4
IT Organization's Top 3 Strategic Planning Challenges
- Overcommitted Resources 66%
• Resources are overcommitted and not enough capacity to meet newdemands
- Feedback 40%
• Business does not seek/include IT feedback when discussing businesspriorities and capacity
- Without IT 39%
• Business moves forward without IT to address new technology initiatives
IDG Research Services survey 2015
© 2015 Planview, Inc. I 4
_____L___ PLAN VIE w�
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 5
More Adaptive - Continuous Planning? How would you rate the effectiveness of your IT organization 1s strategic plan?
Adaptiveness to unforeseen demand (from internal or external sources)
Extremely/ Very Effective
Somewhat/ Not Very Effective
0 10 20
• Value Continuous Planning
© 2015 Planview, Inc. I 5
30 40 50 60
• Not Value Continuous Planning
IDG Research Services survey 2015
70 80
_____L___ PLAN VIE w�
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 6
Resources are overcommitted and not enough capacity
to meet new demands
© 2015 Planview, Inc. I 6
Move to a more frequent or
continuous planning model versus a static
model
I DG Research Services survey 2015 _____L___ PLAN VIE w�
Continuous Planning the Solution?
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 7
Continuous Planning Supports Adaptability
Resources are overcommitted and not enough capacity
to meet new demands
© 2015 Planview, Inc. I 7
Improve adaptability to new demands and
the ability to make data-driven business
tradeoffs
I DG Research Services survey 2015 _____L___ PLAN VIE w�
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 8
•
•
•
•
•
•
Real Challenges with Annual PlanningView the On-Demand Webcast: Planview.info/PMOPrioritization
Page 9
From Annual Planning to Project Lifecycle
© 2015 Planview, Inc. 9
• ldentll'y project c•ndldates
• Define project requirements: and stakeholders
• D•velop benefit and cost estimates
• Select projects for funding
Project Lifecycle:
• Develop det.lled scope deftnltlons
• Define time and resource estimates
• Develop project work plans
• Complete project charters
• Validate budget with project work plans
• Monitor project work plans
• Monitor project status and budget
• Conduct project reviews
• Oversee change control procedur ..
• Report on project performance and risks
· Develop and execute transition plans
• Documentlessons learned
• Archive project records
• Decommission ma.nejjement end execution teams
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 10
•
•
•
•
•
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 11
What if ....
© 2015 Planview, Inc. I 11
= Rank l.tl!! Analyze :;!: Balance
Strategy
Reallocate Resources
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 12
•
•
•
•
Planview Enterprise - Solution for Continuous Planning
View the On-Demand Webcast: Planview.info/PMOPrioritization
Page 13
•
•
•
•
•
•
Key TakeawaysView the On-Demand Webcast: Planview.info/PMOPrioritization
Page 14
Thank You
J _____ ___.___ __
PLAN VIEW®
© 2015 Planview, Inc. I 14
View the On-Demand Webcast: Planview.info/PMOPrioritization