Understanding Project Management Brian Melville, PMP CAPPO / NIGP Ninth Annual Cooperative Conference October 9-10, 2014.

UnderstandingProject Management

Brian Melville, Brian Melville, PMPPMP

CAPPO / NIGPNinth AnnualCooperative Conference

October 9-10, 2014

20+ years in IT and Project Management

Project Management Consultant

Organizational Change

Portfolio Management & Governance

Strategic Analysis

Instructor – Business Analysis Certification

Sacramento State University

University of California, Davis

President of International Institute of Business Analysis

Chapter

Brian Melville, MBA, PMP

Where do you work?

How many years in procurement?

Currently working on project contracts?

What about you?

1. Temporary Effort

2. With a Desired Result

3. Requiring a Unique Process

4. And a Cross-Functional Team

A perfect match for procurement ! ?

What is a Project?

Results matter

Ownership & Accountability

Real Consequences

How is that different than Professional Services?

The stakes are higher: Extensive

preparation More vendor

effort to respond

Higher scrutiny during procurement and execution

Procuring Projects

Projects transfer risk to the people or organizations best able to handle them.Domain ExpertiseImplementation Organizational Change Systems Integration

So, why projects?

There are many risks that your organization is best qualified to handle. If you try to transfer those, you will get:Higher costMore conflictLess than optimal results

Caution!

The Project Experience…

A Project Manager is responsible for:

Source: PMI PMBOK Project Management Knowledge Areas

A Project Manager is responsible for:

Where does Procurement fit in?

The Project Manager manages through…

Initiate Plan Execute

Monitor & Control

Close

The Project Lifecycle

When is Procurement involved?

Initiate Plan Execute

Monitor & Control

Close

• Understand needs• Understand

constraints

• Validate deliverables• Approve payments• Identify and resolve

issues

• Review results

• Close contracts

• Qualify potential vendors

• Plan procurement• Conduct Procurement• Award contract

Ensuring a Successful Partnership

Project Manager

Executive Sponsor

Procurement Manager

Stakeholders

Executive Leadership

Project TeamVendor

1. Clarify roles and responsibilities

2. Set expectations for

communication

3. Decide how issues will be

addressed and resolved

Ensuring a Successful Partnership

4. Focus on the desired results

Ensuring a Successful Partnership

5. Don’t allow anyone to play games

Blame Game

Power Trip

Victim

Subversive

Ensuring a Successful Partnership

PMI certification (PMP, CAPM, and several others)

Successful track record

Experience with similar projects

Speaks your language

Treats you and your organization with respect

Someone willing to tell you the truth…and that you are willing to hear it from

Tips for finding a good Project Manager

Brian [email protected]

(916) 761-5178

Questions?