Understanding Office 365 Service Offerings - O365 Saturday Sydney 2015

Gold Silver Bronze

Understanding the Service Offerings of Office 365Michael NoelCCO

Michael Noel

Great to be back in Beautiful Australia!

What We’ll Discuss

• Office 365 Overview• Office 365 Components

Exchange Online SharePoint Online Skype for Business OneDrive for Business Yammer New Tools and Add-ons (Delve, Clutter, Office Video, Office Groups, etc.)

• Office 365 Licensing• Migration to Office 365

Office 365 Service Offerings

• When purchasing Office 365 licenses, you gain access to the entire stack of Microsoft’s online offerings

• Exchange Online for Messaging

• SharePoint Online for collaboration and document management

• OneDrive for Business• Skype for Business

Administration of Office 365

• Administered either through web based Admin Console

• Alternatively can be administered using native PowerShell scripts

Overview of Features

• 50GB(+) Mailboxes for each user• Built-in archiving and records retention options• High Availability and Disaster Tolerance built-in

through the use of Database Availability Groups

• Essentially, the same proven technology used by Microsoft Exchange Server and used and understood by millions of Outlook users for messaging and calendaring but without the back-end server administration overhead

Site Mailboxes

• Site Mailboxes provide for a centralized location for all communications on a particular project.

• Integrated with SharePoint Online

Document and Records Management• Primary use case

scenario for SharePoint Online

• Provides for the ability to save and store documents

• Advanced functionality including: Document check-in/check-out

Versioning Multi-authoring

Business Intelligence

• Provides the ability to display business information in graphical format

• Tools include PowerPivot, Excel Services, and Power View

Enterprise Search

• ‘Findability’ is the ability to be able to quickly and easily find relevant information

• FAST Search within SharePoint provides for the following: Contextual Search Personalized Results Document Preview Enterprise Search

Plan Offerings

• A la carte plans: Plan 1: Basic SharePoint Functionality Plan 2: Basic + Advanced Search, BCS, InfoPath Forms

Services, DLP, eDiscovery Hold and Export, Video Search, WCM, BI Center, Excel Services, PowerView, Power Pivot

• Office 365 Plans (More on this)• SharePoint Online is missing the following features that

SharePoint On-Premises provides: Email-enabled lists/libraries IRM with AD RMS PowerPoint Automation Services Some WCM functionality PerformancePoint Services SQL Server Reporting Services

Skype for Business

• Very recently renamed tool, previously known as Lync Online, which is currently being transitioned out (as of 14 April, 2015)

• The Cloud based version of Microsoft’s On-Premises Tool for Instant Messaging, Video Conferencing, etc. Exchange 2000 Conferencing Server Live Communications Server (LCS) 2003 Office Communications Server (OCS) 2007 Lync Server 2010/2013 – Lync Online Skype for Business

• Now released

Features

Skype for Business On-Premises

Skype for Business Plan 1

Skype for Business Plan 2

Rich Presence, IM (1:1 and multiparty), Microsoft Office interoperability

Public Cloud IM/P federation with Windows live

Skype Connectivity

Persistent Chat

Skype for Business to Skype for Business Calling (voice and HD video, 1:1)

Skill Search (requires SharePoint Server)

Desktop, Application, and Whiteboard Sharing

Multiparty (3+) Audio/Video/Content Sharing (Scheduled and Ad hoc)

Meeting Controls (Organizer, Lobby Experience, Join From)

Enhanced In-meeting Note Taking with OneNote Sharing

Skype for Business Audio Conferencing

Interoperability with 3rd Party Audio Conferencing Providers

Skype for Business Multi-party Video

Enterprise Voice Functionality (Incl.Malicious Call Trace, E911, Call Park)

Skype for Business Mobile Clients

Skype for Business Web App

Features

• Purpose-built file sharing application• Upload and share large files with local and/or

remote users

OneDrive for Business

• Choose whether files must be shared with authenticated users or whether they can be shared with unauthenticated users

• Unlimited storage space for Office 365 users *

• 10GB maximum file upload size

Enterprise Social and Yammer

• Enterprise Social provides ‘Facebook for the Enterprise’ capabilities

• Microsoft acquired ‘Yammer’ to provide for SaaS based Enterprise Social features

• ‘Free’ as part of Office 365 Enterprise or Business Plans

Added Features and Functionality

Microsoft Delve

Office Groups

Office Video

Microsoft “Clutter”

Roadmap

Licensing

Licensing – Home Plans

($9.99/month) ($6.99/month) (free)

AUD $12/month AUD $9/month

Licensing – Small Business (up to 300 users)

Office 365 Business Essentials

Office 365 Business

Office 365 Business Premium

$5.60/user/month

$13.15/user/month

$13.50/user/month

Licensing – Enterprise/Govt/Edu PlansA la carte Plans Kiosk

PlansEnterprise/Govt/Edu Plans

Plan Office Pro Plus

Exchange Online – Plan 1

Exchange Online – Plan 2

SharePoint Online –Plan 1

SharePoint Online – Plan 2

Skype for Business – Plan 1

Skype for Business – Plan 2

Yammer Enterprise

OneDrive for Business(Personal Plan)

K1 K2 E1 E2 E3 E4

Price/user/month $26.90 $4.40 $8.90 $5.61 $8.91 $2.20 $6.15 $3.30 $2.50 $4.40 ? $8.90 ? $28.15 $31.00

Voicemail / Archiving

Office Web App (R/W)

Office Web App (Read)

Full Office Pro Plus Suite

Advanced Search, Access, Visio/Excel Services

Collaboration in Sites

Voice / Telephony

Voicemail / Archiving (50GB+,) DLP

Email / Calendaring

Application Sharing / Multiparty / Advanced IM

IM / Presence

Enterprise Social

External File Sharing

Migration

Authentication Options

• The ‘default’ option is to use accounts within Microsoft’s Azure Active Directory service

• Many organisations may want to consider using their own AD DS accounts

• This requires either an AD FS infrastructure, third party (i.e. Okta) or Azure AD

Option 1: Use Azure AD Accounts

Option 2: Use internal AD DS Accounts

Migration to Exchange Online

• Performed by Microsoft or partner; standard mailbox moves similar to On-Premises migration

• Requires DirSync components

• Use Microsoft’s bandwidth calculator to determine migration timelines

Migration to SharePoint Online or OneDrive for Business• One major

factor influencing SharePoint Online migrations is how to get content into SharePoint Online

• Tools from 3rd party vendors can help here

Migration to Skype for Business

• Simple migration, requires only a few PowerShell scripts to change users Lync server location to the cloud• Administration done via the Office 365 Admin Console

Gold Silver Bronze

Thanks for listeningRemember to submit your feedback so you go in the draw to win prizes at the end of the day

Questions?(Download this slide deck @ http://is.gd/o365satsyd2015)

Michael NoelTwitter: @MichaelTNoel

www.cco.comSlides: slideshare.net/michaeltnoelTravel blog: sharingtheglobe.com

SharePoint 2013 Unleashed:tinyurl.com/sp2013unleashed