under the auspices of the European Commission

1 Haute Provence, France. November 17-18th, 2004Haute Provence, France. November 17-18th, 2004

under the auspices of the European Commissionunder the auspices of the European Commission

Jesús Burgos:

Disculpar la presencia del Director.

Quisiera comentarles en su nombre lo que ha sido, es y debe ser en el futuro, también, la Astrofísica en Canarias, como núcleo estructurante de convergencia europea, es decir, como puente a los estándares europeos, desde el punto de vista científico, tecnológico, cultural, y por supuesto, económico y social. Porque nadie duda de la importancia que tienen las actividades de I+D+i, por supuesto también la astrofísica, en el desarrollo global, a todos los niveles, de una sociedad.

Estamos aquí para hablar sobre el valor añadido que pueden tener las RUPs en beneficio de esa integración y estructuración del ERA, y de las necesidades diferenciadas, debidas principalmente a su lejanía ý aislamiento geográfico, a las que habrá que dar respuesta.

Si la astrofísica en Canarias ha permitido un acercamiento de nuestra región a los estándares europeos, explotando convenientemente un recurso único como sus cielos, también, la forma en la que nuestra región, España y casi una veintena de países europeos han sabido explotar de forma inteligente ese recurso natural puede tomarse como un modelo eficaz de cómo lograr ese acercamiento a Europa, a través de una cooperación multinacional eficaz, de cómo hacer realidad el Espacio Europeo de Investigación, y de cómo disponer, en muy poco tiempo, de un centro de excelencia europeo, IAC, y una gran instalación científico-tecnológica: ENO.

Jesús Burgos:





Telescope Directors ForumTelescope Directors ForumObservatoire de Haute Provence, France. November 17- 18th, 2004Observatoire de Haute Provence, France. November 17- 18th, 2004

OPTICONOPTICONTrans-national Access ProgrammeTrans-national Access Programme


ContentsContents

OPTICON Trans-national Access Programme at a glanceOPTICON Trans-national Access Programme at a glance

OPTICON Access Office:OPTICON Access Office:

Current activities and plans for 2005Current activities and plans for 2005

2004 Preliminary results2004 Preliminary results

Management issuesManagement issues

Brief summary of the current situation and possible solutions.Brief summary of the current situation and possible solutions.


OPTICON Trans-nationalOPTICON Trans-national Access Programme at a glance Access Programme at a glance

Approx. 1000 observing nights/days + 200 hours over 5 yearsApprox. 1000 observing nights/days + 200 hours over 5 years

630 users, 400 observing runs, 500 – 600 T&S grants.630 users, 400 observing runs, 500 – 600 T&S grants.

New users, young researchers and users from countries with no similar facilities are strongly New users, young researchers and users from countries with no similar facilities are strongly encouraged to applyencouraged to apply

Added value:Added value:

Impact and evolution, proposals submission system, publicity, scientific output, complementarities Impact and evolution, proposals submission system, publicity, scientific output, complementarities and duplications in awarding time, advanced progress report and statistics, etc.and duplications in awarding time, advanced progress report and statistics, etc.

~5.5 M€


La Silla Chile

Canary Islands (OT & ORM)

Mauna Kea Hawaii

Calar Alto Obs. Pic du MidiObs. Saint-Michel

Obs. Helmos, Kalavryta

Anglo-Australian Observatory

AAT UKST

SSTTHEMIS

DOTVTT

LT TCS

NOTTNG INTWHT

UKIRT

CFHT

ESO 3.6m

ESO 3.5m ESO

2.2m

Aristarchos

TBLOHP

CAHA 3.5m

CAHA 2.2m

OPTICON Access Programme: OPTICON Access Programme: Observatories Observatories

Access Office


OPTICON Trans-national Access OPTICON Trans-national Access OfficeOffice

StructureStructure

Jesús Burgos Martín

Head of the OPTICON Access Office

Alejandra Martín Gálvez100% time

Anselmo Sosa Méndez50% time

Belén PeyróAdministrative support

50% time

2 FTE


PublicityPublicity

Improvements on management procedures and tools.Improvements on management procedures and tools.

User questionnaires and feedback (Contractual issues User questionnaires and feedback (Contractual issues with the EC)with the EC)

Scientific outputScientific output

Problems and advantages of a unique Selection Problems and advantages of a unique Selection Procedure and proposal submission systemProcedure and proposal submission system

Complementarities and duplications in awarding timeComplementarities and duplications in awarding time

Standard progress reports and statisticsStandard progress reports and statistics


Current activities and PlansCurrent activities and Plans


OPTICON website OPTICON website

www.astro-opticon.orgwww.astro-opticon.org

Telescope operators’ websitesTelescope operators’ websites

OPTICON Access Programme on OPTICON Access Programme on InternetInternet

OPTICON Access Programme OPTICON Access Programme WebsiteWebsite

www.otri.iac.es/opticon/www.otri.iac.es/opticon/


OPTICON Access Programme website OPTICON Access Programme website www.otri.iac.es/opticon/www.otri.iac.es/opticon/


USERS, TELESCOPE MANAGERS, ADMINISTRATORS







Information and publicity. JENAM Information and publicity. JENAM 20042004

OPTICON was presented at JENAM 2004 (Granada). A poster summarising the Programme was exhibited and handouts were made available


Users profile. Users profile. Publicity.

IE

Two announcements were sent to the European astronomical community (March and October 2004).

A special effort was made on rasing awareness of the Programme in Central Europe countries


PublicityPublicity










Improvements on management Improvements on management procedures and tools.procedures and tools.

To guarantee the highest quality in providing our service to the community.


The Access Office requests list of OPTICON proposals awarded time to each Telescope

Operator.

The Access Office checks criteria of eligibility over those proposals.

The Access Office notifies to each telescope operator those proposals that fulfil all the

criteria of eligibility and those to be rejected.

The Access Office contacts ALL user teams to inform them about

this funding opportunity well BEFORE the observing run is

planned to be carried out.

Procedure to select observing teams which Procedure to select observing teams which qualify under the Access Programmequalify under the Access Programme..


PublicityPublicity










Scientific OutputScientific OutputSET UP WEB PAGE WITH INFORMATION ABOUT:

Publications in refereed journals

Press released

Participation in conferences:

Poster contributionsOral contributions

Astronomers output (JENAM )

2004. Nº PROJECTS / SCIENTIFIC FIELDS

02468

1012141618


PublicityPublicity










20042004

Preliminary ResultsPreliminary Results

Jesús Burgos:





Jesús Burgos:






2004 – Total amount of access / 2004 – Total amount of access / telescopetelescope

21,73% - of the total amount of access to be provided under the contract.

LT, ARISTARCHOS, UKST and UKIRT: 0.0 access


2004 – Amount of access / telescope2004 – Amount of access / telescope


2004 – Total amount of access / 2004 – Total amount of access / monthmonth

2004 - Total amount of Access / 2004 - Total amount of Access / monthmonth

21,73% - of the total amount of access to be provided under the contract.

Access units

M A My Ju Jy Au Sp Oc No Dc


2004 – Number of projects / telescope2004 – Number of projects / telescope

LT, ARISTARCHOS, UKST and UKIRT: 0


2004 – Number of T&S grants / 2004 – Number of T&S grants / telescopetelescope

69 Travel & Subsistence grants

6 travel grants pending to be assigned LT, ARISTARCHOS,

UKST and UKIRT: 0


2004 – Amount of access / PI home 2004 – Amount of access / PI home institutioninstitution


333 users (members of observing teams)

23 countries.

2004 – Number of users / Home 2004 – Number of users / Home institutioninstitution


2004 - OPTICON Access Programme 2004 - OPTICON Access Programme by countryby country

IE


TACsTACs Guarantee a reasonable and appropriate percentage of independent Guarantee a reasonable and appropriate percentage of independent

membersmembers

Observing time:Observing time: USER FEESUSER FEES

• All the observing runs already supported and notified to user All the observing runs already supported and notified to user teams have to be reported to the EC.teams have to be reported to the EC.

Travel grantsTravel grants

• Strictly linked to those observing runs awarded under the Strictly linked to those observing runs awarded under the OPTICON contractOPTICON contract

• Eligible users have to be informed before the observations are Eligible users have to be informed before the observations are carried out.carried out.

Technical and financial reportsTechnical and financial reports Justification of the overspending during 2004Justification of the overspending during 2004

EC Contract constraintsEC Contract constraints


Access provided during 2004Access provided during 2004

Qualifying runs with OPTICON supportQualifying runs with OPTICON support

Exhaustive expenses controlExhaustive expenses control

Publicity and new usersPublicity and new users

Impact of the OPTICON programmeImpact of the OPTICON programme



First provisional statistics reported in June 2004First provisional statistics reported in June 2004

Amount of access in 2004: 21,73% .Amount of access in 2004: 21,73% . Telescopes previously supported under FP5: 38% amount of access.Telescopes previously supported under FP5: 38% amount of access. New telescopes under FP6: 17 %New telescopes under FP6: 17 %

Solar Telescopes: 40 %Solar Telescopes: 40 % Night time telescopes:18%Night time telescopes:18%

Management issues. Management issues. Access provided during 2004Access provided during 2004

* Telescope operators contacted to discuss the current overspending situation.
















Management issues.Management issues. New users and PublicityNew users and Publicity

The Access Office suggests:The Access Office suggests:

1.1. To continue the promotion of the OPTICON Trans-national To continue the promotion of the OPTICON Trans-national Access Programme, specially for new user, including Central Access Programme, specially for new user, including Central Europe.Europe.

1.1. Promotional material ( CDs, infodays, meetings, etc.)Promotional material ( CDs, infodays, meetings, etc.)

2.2. Guarantee the visibility of the OPTICON support on the Guarantee the visibility of the OPTICON support on the Telescope Operators’ WebsitesTelescope Operators’ Websites

2.2. To determine the rate of participation of these new users that To determine the rate of participation of these new users that are in principle eligible for OPTICON support.are in principle eligible for OPTICON support.

1.1. Telescope Operators collaboration is essentialTelescope Operators collaboration is essential

2.2. Encourage new users to submit proposals to those Encourage new users to submit proposals to those telescope with low rate of these applications.telescope with low rate of these applications.









2004 - Impact of OPTICON Access 2004 - Impact of OPTICON Access Programme.Programme.

Partnership in proposals supported by Partnership in proposals supported by OPTICONOPTICON

20042004Number of the partnerships by countryNumber of the partnerships by country NOTE: Neither the amount of

access nor the Nº of astronomers from the same country have been taken into consideration.

PARTNERSHIP BETWEEN GERMANY INSTITUTIONS AND INSTITUTION FROM OTHER COUNTRIES IN PROPOSALS FOR OBSERVING TIME IN 2004

01234567


CH

FR DE

DK

GR

CR

AU

UKNL

US

ES

IT

AT



2 projects

3-4 projects

5-6 projects

DK: DenmarkDK: Denmark

ES: SpainES: Spain

FR: FranceFR: France

GR: GreeceGR: Greece

IT: ItalyIT: Italy

NL: NetherlandsNL: Netherlands

UK: United KingdomUK: United Kingdom

US: United StatesUS: United States

CR: C. RepublicCR: C. Republic


DE: GermanyDE: Germany

CH: SwitzerlandCH: Switzerland

AT: AustriaAT: Austria

AU: AustraliaAU: Australia


CH

FR DEDE

DK

GR

CR

AU

UKNL

US

ES

IT

AT

2 projects

3-4 projects

5-6 projects


ES: SpainES: Spain



IT: ItalyIT: Italy













CH

FR DE

DK

GR

CR

AU

UKUKNL

US

ES

IT

AT



2 projects

3-4 projects

5-6 projects


ES: SpainES: Spain



IT: ItalyIT: Italy











CHCH

FR DE

DK

GR

CR

AU

UKNL

US

ES

IT

AT



2 projects

3-4 projects

5-6 projects


ES: SpainES: Spain



IT: ItalyIT: Italy











Thank youThank you

under the auspices of the European Commission

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