UNDAF M&E Systems Purpose Can explain the importance of functioning M&E system for the UNDAF Can support formulation and implementation of UNDAF M&E plans.

UNDAF M&E Systems

Purpose• Can explain the importance of functioning M&E

system for the UNDAF• Can support formulation and implementation of

UNDAF M&E plans

What are What are Monitoring and Evaluation?Monitoring and Evaluation?

Monitoring vs. EvaluationMonitoring vs. EvaluationMonitoring Evaluation

Systematic, ongoing

During programme implementation

Tracking of activities and progress

According to AWP

For short term corrective action

Accountability for implementation

Contributes to evaluation

Conducted by insiders

Are we doing things right?

Systematic, periodic

During and after programme implementation

Judgement of merit, value or worth of a programme/project

Compared to evaluation criteria (relevance, effectiveness, impact)

For decision-making about future programmes

Accountability for results

For office & organizational learning

Conducted by impartial outsiders

Did we do the rights things?

Track progress towards the agreed results in the UNDAF matrix

Checks if assumptions made and risks identified at the design stage are still valid or need to be reviewed

Allows UNCTs and implementing partners to make mid-course corrections as an integral part of programme management

MonitoringMonitoring

And Why Do We Need It?And Why Do We Need It?UN is responsible, with partners, to monitor achievement of results

Regular and systematic assessment of progress

Continued review of partners’ capacity development needs

Improve results-based reporting on achievements

Strengthen teamwork and ownership of the UNDAF among implementing partners

Feeds into evaluation and real-time learning

Systematic, impartial assessment

External, separated from programme management

Determines whether results made a worthwhile contribution to national development priorities

Criteria: relevance, efficiency, effectiveness, impact, sustainability

3 key functions:

Programme improvement

Accountability

Organisational learning

What is Evaluation?What is Evaluation?

And why do we need to do it?And why do we need to do it? Whether we are Doing the Right Things

– Relevance/rationale/justification– Client satisfaction

Whether we are Doing it Right

– Effectiveness/coherence– Efficiency: optimizing resources– Sustainability– Impact

Whether there are Better Ways of Doing it

– Alternatives– Good practices– Lessons learned– Improved positioning to influence next development planning

framework

UNDAF M&E System: UNDAF M&E System: ToolsTools

Results Matrix

M&E Plan

Reliable data systems

Annual Review [and report]

Single Progress Report per UNDAF cycle

Evaluation

Annual reviews and end-of-cycle evaluations are mandatory

UNDAF M&E System: UNDAF M&E System: ProcessProcess

Evaluation

Annual Review Process Reporting

• Align the UNDAF annual review process with the national review process.• To facilitate this, sector or interagency groups are formed around each outcome or national priority

• UNDAF evaluation is REQUIRED. • It is linked with national evaluations. However, the modalities are flexible.

• Annual reporting is NOT required. • A single UNDAF progress report is required per UNDAF cycle.

M&E PlanM&E PlanPurpose

A plan for regular data collection and reviews

Focus: Monitor the achievement of outputs and contribution toward outcomes

Describes modalities and key mechanisms for M&E with partners

Enables real-time, evidence-based decision making

M&E PlanM&E PlanConsiderations

Designed at same time as the UNDAF Results Matrix in consulation with partners and beneficiaries

- Table or narrative

Elaborates on MoV part of matrix

Describes key data collection methods, frequency, and responsibility

Outcome indicators from national monitoring and survey systems (as far as possible)

Baseline studies can be supported

UNDAF M&E CalendarUNDAF M&E CalendarYr 1 Yr 2 Yr 3 Yr 4 Yr 5

Surveys/

Studies

Monitoring Systems

Evaluations

Reviews

UNDAF Eval. Milestones

Capacity Building

Use of info

Partner M&E Activities

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CA&UNDAF Preparation (March-May)

Nat HIV/AIDS Review (Sept)

Eval. of support to Nat. HIV/AIDS Prog (UNAIDS-

May)

DevInfo training for key ministries (March)

Caring practices?

Knowledge of HIV prevention?

Access to Services?

Combined UNDAF

Baseline Survey!

UNDAF Annual ReviewUNDAF Annual Review• An opportunity for UNCT to

– Engage with government and other partners

– Review overall progress towards results, and takes stock of lessons and good practices

– Give direction for annual planning processes and commitments for the coming year.

• Aligned with mechanisms and review of the national development plan

• Building on agency-specific annual review processes

• 3 step process suggested…

UNDAF Annual ReviewUNDAF Annual Review

Progress ReportProgress ReportPurpose•Show progress towards achieving national development priorities supported by the UNDAF

•Enhance mutual accountability

Important for UN and Gov to have common expectations about use of report

Standard Operational Format from UNDG

UNDAF Evaluation: UNDAF Evaluation: Use and planningUse and planning

• Use determines timing, methodology, stakeholder participation

• Key questions

– What information is needed?

– Who will use the information?

– How will it be used?

• Updated results matrix is key tool for planning

• UNDAF evaluations focus on UNDAF outcomes (do they…?)

Did the UNDAF make the best use of the UNCT’s comparative advantages in the country?

Did the UNDAF generate a coherent UNCT response to national priorities?

Did the UNDAF help achieve the selected priorities in the national development framework?

Food for thought:Food for thought:Attribution and Contribution AnalysisAttribution and Contribution Analysis

Explores attribution by assessing the contribution to observed results

Key Questions:•Which links in the results chain are strong and weak?•How credible is the attribution story overall? •Do stakeholders agree with the story?•Where are the main weaknesses in the story?