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UN Secretariat Item Scan - Barcode - Record Title Page 14Date 10105/2006Time 3:53:19 PM
Title Items-in-[Miscellaneous administrative records]
Date Created 06/08/1946
Record Type Archivalltem
Container S-0847-o002: Minutes of the SG's private meetings
Print Name of Person Submit Image Signature of Person Submit
II I~_
:r. that t.w,s' Ita11I•••t V/1:11 be of It. nattl~ it.p~,v.t a.~, m! ". ~L·s'a,!l~~. awt glvt$ evtt*l satl$Jf'ae1U.onto l$U3l'self4Uld __$"n$:f'~ .~u~embl:r( tf> *10_ ! :f$(~uJtrt you to t;1)_Ulea'tlillliS 1fr. 4~~m l'Q;erlnT~al'rtt.
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'~$nt'~f O~t~
Dr.Gtft 00 !ull$t.in ~n ~staff'~~ ·()t tM~
•
Although ths P$~~l".ent stU! O.ntt. ~s the w~tw 01' P~.r~g1"s.ph
S of the prlQpeiMdbttj.:t~tln~ Ur~gr$t'Jna olos$ljr Jrelate."!. trj blood, ormrriage ailhr1\ll IVA se1'V~ inthfl'J ~$ t~e~~1.t or t.M S(!Iornw':L,t. itth~ a~ in subONL~t~ poll\llti~n Q!'~ to the Qtlle~f it CW"~t &!i'i$~~ withIJ.ifI' ot~l' ~t :!tif 'll.ct"'lm.~.
Notwithstatldin8 tbsrqt tMt t.be ~mplo~nt of ~:ra than ~m,.~~;t of th~ ~f.'k~ f8m1J:1 i~ an 19~'blltjbed e1:l.£1IWm it) $~~r~l nat;:lon..'t.1~1v'i..1 t~~Ni~$ (ot :L~t~'l" dia ttl@ f.tmd.li0s trlllditioMllyM~ in.tho 'o:r~ign o:r.rlC'~~ 'Of Dr!:t.a:ln ~t~ Frmc~), th~ Pe~r.!·tl.t St~£ aO£l'~ut.tel!,~etmsl~~rs tlm.t.ll tor il'w non-AmIi1lrlC&a ~rs of thiS! ;~$ntari$\tj 't:h~propQ~~~ ~~n.lat1l!)n would amowt. 'to & (terd.",'),j" of tlw right ~ ~~~rk i~-po~ri,
on the ~lW hm11y of. a 3t&.t£ memb~:r: arl~!. could hardly 'be considered b21't~~ A.dnlin:.t$t~tim Ut it ~l n~.t in eQmteX' pan, aaK th@ UII s~
~~l"'nftIJmt to t;.l"lmt the~ ttl\') 'WO$ 1ll the Uft Sf to the i'f~td,:U.$~ of~t~$.
''lb$ P~~ment$taff ~z1.tt~~ ftlrthar eoo~W~l'ln t!'k'1.t p.u?~'Ta];}h. 3,Rlltine; that the Pl"opij~ed N~t!.tl~~mm. not apply to atatf If'k,,,*,~l~ ,,~w
~rr"',f stib~~r~tlyJj w1ll ~~&te a tst.!)ling ot ~ll3t.ia~ ,,:ihi~h 'vv1.l1 growin t.ir~e .\C~ th~ d1~t1J'u~tionbet~m1 rJeople ;,j,~"'i~d batorn 001(1 a£t~n' th~:nJ~':lJJ..li1 l'dll be ~IS a.~ l~~s a,pa~t ..
flM:t, t1?.e!ng ~t no b~i\'t,,;~r treatri\eln't to 'bl"Oth~!'I3, bMh~l" &MSitJt0:l.'"i or flI' tft.anJ/ tor i.nfZtanu~, to l~thl$%" '::>!' lOOt!1()tl;' ~"n(.t ~~n ord~ught~:r$ in ps,:r~11"aph4, 1SrlQt $fitly' to ju;rt,UYfl 'rhe P~l,'rulnent. ,st&tl001llmittGtl.dm~~"S the at~lIJt100 r;:£ too .Adm1n.~lstmtio1'1 to the f'~«~ that,in y~a~@ to eeitt~, tile of otd.ldr~n 01: the i!!Itaff _~bG:r6~
s~fJit\ll,. tm~tJO t1' t~U.ti~n"l~ight b$ Iii oou~ i'.)f JJrt,.ren;:;'~h
r!1'atMr tlmn ~ss: to tbe ~1t0i Na.t~y•
• i
.1'
llBA!! '.,1II~,. I!
2It~'d.\1f;)_
1. For ptl.t'1X>1'0sof' \h.ls bu3.lGtm the folloilrlng delintions app~
th~ tenn ffelof!~ly ~le.~ b;r blood or marrlagl&" !Mans tath1Sr,
ml3th$!'p husband$' ,df~" 0011, d~M.l611~r, breth$~" or sieter.l1 or likt
~1ationahip·tl~l tt~'VI' statU$.
1h~ t.mnjti~lT' ~,a.tamil1 g~p l1vL~ together in (ma
ho~hO'ld' ~ ~t$d by blood'l)rmn~.
The term n~mplO)~t"~t1$ tGmpora.l"fJ, t:1x~ t~l'"m fitnd 1ndete4omi1'lr.'1l.te
'~~nt$t
2. With due ~ga.:t~d tfJ"l.~ th~ r>rov1td,o...'i'la1 Staff Regulat1Qn13 @cnc-~l"ning al,pointment it.
'1dll ~ the interim pelle)' ()fth~ SaoMtarlat to refm1n t:r.or.n the employr,lIfi!lnt ot tv:o
(17' ml"'e persons 'who am clo~lt nJ.1.~1.~c.l 01 'blood or me.rrla~eI axaept 111 eid;'l"'a.ord,ina~
e1:r~ati~$ vlhe~ the need,tll of the orgarii~til1)n can be bettel" sel'Vetl.
,. flot more thtul onftt ~liilJer of a. t~ ~ha.U ret1i'id..va 8..l"l. :lndeter.::d.nJ'tte appcd.n:tnl!~nt
in the &Jera~p.1..'~to Tho status o.t s1;,a..fi' m$nib~rs holding 1ndeterminn;t~ appointmP..nt~s
who rna.rry subsequmt to &ppt'>:1nt.!1lMittit...11 not 'be affected \'1 'toMs ru!(:)!J
4. 'rtlG ~1I1r..l~nt. of brother all.£! s:l$te!".. two broth~l"~ or two siste,rs" shB1..1. not
5. P$r~ons ~loael~1 mlr3:t~d b1 blood or mam.-!t~~ shall not se~ in the Sau"1S
}}epart.l.'OOl'lt of th~ $eereUu"'iat it Uh t.nlbord1n~te positions one to the other.
Following on 'the discussion about nationality representation
at 'r.he Dil"ector Rs kvel and above at a recent Secretary-General
meetii.1gs there a.rr~ attached a list of the present distribution of
posts of Director and above by nationality and department (attach
ment nu:mk'cer 1) F.tlda list of 'those countries not jJ~et so represented
(attachment nl'.:.1ber. 2) 0 •
The counL'ies which have already IT.ade representations on this
sUbject at's Al''Sentina and India tmich are perhaps the two countries
with an outsttlding claim"
Assistant ~~eretaries-General;may wish to bear this in rr~nd as
a factor in con~clering candidates for future Di~ectorship postso
The Personnel Bu:n9.u will forward to A~SoG. ij s' any suitable candida.te
from t.he unrepre~mted countries who rna:!' be re,:;omroendedo
B., ~~U?-tions n5.~.. ,rapresent~d o~ the Staff as of-.:l_~~ce!lllber 19..!!.6.•
10 Al"qJ.:!DNI.§TAN
No candidate'" have been off.icially recommended by the Afghanistan
(yovernment, L; far as the Bureau of Personnel is aware"
No candidato have been officially recommended by the Byelorrussian
Government , t~,S far as the Bureau of Personnel is a~-,G'are"
No cal'ldidatfl have been officially recommended by the h'thopian
Government, s far e;a the Bureau of Personnel is aW.tU"e o
Guatems.la :1;1 not, represented on the staff 11 except for one consultant.,
No candidat,s hEtVa been officially recommended by the Guatemalan
Government ~ as far a.s the Bureau oi~ Personnel is aware"
HONDUR.AS
No·..\ndidatc, have beenoffieially recommended by the Honduran
Goverl'1lnent, a~ far as the Bureau oi' Personnel is awa1"$"
. \~
'.','-.:
No oandidates have beenoffieially recommended by the Lebanese
Government, as far as the Bureau of Personnel is a.ware~
LUX&>iBOURG_v.
On 15 November 1946 the Chairman of the Luxembourg Delegation
forwarded applications from 32 citizens of Luxembourg. Of these
32 he designated J..'3 whom he especially recommended for careful
consideration. At that time he pointed out that Luxembourg is
one of the fevl countries not ;,ret represenl..ed on the Secretariat
and that with this point in mind he was submitting these names
for ~a.rly consideration~ The a.pplications from these candidates
dre now being referred to the appropriate opera.ting departments.
In addition, Mr. Jean-Pierre KreIner, f01'1OOr League official,
who was recomtnended by the Kinister of Foreign Affairs in FebruarY;1
1946, is under consideration by the Department ot Security Council
Affairs ..
a. SAUDI ARABIA
Two candidatE.!s who are ~gyptian Nationals have been recommended\ , -
by the Government of S~udi Arabia. Both these candidates have
been interviewed in the Bureau of Personnel; Mr. Zaki Hashem
is now a student at Harvard University and would be qualified
for a junior post~ Dr" A. Z. Abushady has a. highly specialized
background Which, most probably, could not be used to advantage
within the Secretariat staff.,
9. TU.tK ..:;Y
On 7 September 1946,10 nationals or 'rurksy were recommended by the
Turki~h Covernment through its Secretary-General tor Foreigh Affairs ..
The qualifications or these a~plicants range from those appropriate
to clerical grades to thqse appropriate for intermediate and
possibly higher posts. The applications from these candidates have
been recently referred to'the appropriate operating departments for
consideration. One Turkish candidate, l'~r. K0 :'::rim, has recently
been offered the post of Social Affairs Officer 7 in the Refugee
and Displaced Persons Division
Co Membel:' Nations which are under-represented o
1.. Argentina
No candfdates have been officially recommended b;{ the Argentinian
Government 0 J.{r" Benedicta Silva, United Na.tions Travelling Personnel
.........
6 Decembet' 1946
As I inf'ped your Committee verbally on Deeember 4, Illave recentlycome to the conclusion that the total volume of meetings and conferences 'IrJhichnow have been decided tl.pon by the va;rlou$ organs of the United Nations for nenyear far exe-salis the foreseeable workload on 'Which our 1947 bUdget presentationwas based. By way of illustration, I may point out that vJhile we expected thatthe extremely heavy workload \1,11ioh 1'1e have carried during the Second Part of theFirst Session of the General Assembly would not be exceeded next year, it nowappears that, this 'Io1ill happen on several oec.as:i.ona.
In order. to mk.e the Committee aware of the situation i'fuich theSecretariat. will havsto face in 1947,. J: have had tw'O graphic presentationsprepared: the first, #236, vlhich in its lC)'I,ver part shov.rs the expected 1"lOrkloadfOr 1947 in light shade- as compared with the 1946 workload in darker Sh8.~;
the second presentation, #2:38, Shows in its lo",rel' part "t'lfhat this 1947 workloadmeans as expressed in staft req'Ui.rement.s (IIman_Weeks l1 ) for three dilf.isions in111i! departm.ent - Doctunents Reproductio~ Edi:torial" and languages.. This secondchart also shows that if" basing ourselves on 1946 figures as shown by ex-perience,we were to propose an increase of staff for these three divisions in the Salasproportion a.s the foreseeable increase in tiiorkload" we would ha.ve to ask for total.staf.f.' corresponding to 1780 man...weeks. l"1e have, hOl'l8Ver, calculated into thischart the expeoted results of improved effieieney through training and betterinternal organization~ and this expecrted gain is expressecl on the chart by thedifference 'betl"reen 1700 and· 1544 man....weeks. Considering that the present numberof man-weeks is 140;" this liould mean for these three divisions an increase of1.39 man-11Teeks.. In this connection, I must point out $ however, that the figureof. 1405 man-weeks inclUdes the work-output of the whole permanent and tempora.rystaff's in these three divisions.- as well as the output produced during overtimeby the two statfs.
Converting thes$ man-weeks in number of posts, takin{;;; our presentauthorized permanent :manning table as a basis for the three divisions, vie w0':11dhave to aflk for an increase of 716 posts representing a salary'increase of $2,426..000., No estimate is shown tor' additional expenses for COl1lIrron services,travel" installation or living a.llowances and home leave, etc. Jetails can besupplied on request.
,f:,
Both charla give in their llpper parts a list of the meetings appJ,ovedand decided 'Upon for 1947 with an indication of the pe,x:iods for which they havebeenei·ther planned or decided. The list j'ust mention. represents a minimum.
(SEE NOTE 2) IlEADQUARTERS COIdIIISSIONSERVICE Miscellaneous ~ot Otherwise Included (Figures based on 1946 aYerage)
.-
GENERAL ASSEIIBLY
ECONOMIC AND SOCIAL COUNCIL ~~
Standing Committee on Consultation with Non Governmental Organizations ~§
Working Party of the Standing Committee on Consultation with Ii.G.O. ~
S"&ndingComaittee on Negotiations with Specialized Agencies ~ECOIiOMIC AND EMPLOYMENT COIll!lSSIOIi
Sub-colllldssion on Economic DeveloJ'll<'nt
Sub-commission on Economic Stability and Employaent
Workin~ Group for the Economic Reconstruction of Devastated Areas in Europe
Working Group for the Econollic Reconstruction of Devastated Are..... Far East I§§(A) Drafting Col1llllittee of (E) Preparatory Commission of Trade and EmploYlllent
INTERNATIONAL CONFERENCE ON TRADE AND EllPllJDmlT
SOCIAL COIII!ISSIONCOMllISSION ON IlUJIAN RIGHTS I~~
.
PEMANIJ/N6 Sub-commission on Freedom of the Press
Fl/Ll Sub-col1llllission on Protection of Minorities
PEIUOJ)/C Sub-commission on Prevention of Discrimination
INFORMATION CONFEREN~E
SERVICE.COMMIS~ION ON TRE STATUS OF WOMEN
POPULATION COMMISSION ~STATISTICAL COMMISSION
Statistical Coordinating Committee
Sub-commission on Statistical Sampling
Committee of Statistical Experts H-l'/OliI.D STATISTICAL CONGRESS
fRANSPORT AND COMMUNICATIONS COMMISSION I~ICONFERENCE ON PASSPORT AND FRJNTIER FORMALITIES I~
PREPARATORY CONFERENCE OF EXPERTS ON TEll:COIIMUlIICATIONS
CONFERENCE ON INLAND TRANSPORTINTERNATDNAL MARITIM~ CONFERENCE
f-----:.SCIENTIFIC CONFERENCE ON CONSERVATION AND UTILIZATION OF RESOURCES
COORDINATnlG COMMISSION OF ECONOI.:IC AND SOCIAL COUNCIL ~
~Narcotic Dru~s Supervisory Body
Permanent Central Opium Board
NARCOTIC DRUGS COMMISSIONFISCAL COMMISSION
1st Sub-eommission of Fiscsl Commission
2nd Sub-commission of Fiscal Commission
Jrd Sub-commission of Fiscal Commiseion
CONFERENCE OF INTERNATIONAL ORGANIZATIONS
I. Various sub-committess toMeetings which are now planned or under ,discussion but have not been finally fixed.
II. Trusteeship Council.
III. Certain ad hoc committeesthe Joint Sub-committee 0;
Security Council) may be ;
PATTERN OF CONFERENCESFINALiZED DATES TENTATI\
SECURITY COUNCIL
ATOIlIC ENERGI COIlllISSION
ONE OTHER COlOlISS10N
HEADQUARTERS COIdIIISSION
BOUS hot Otherwise Included (Figures based on 1946 average)
GEIlEJlAL ASSEIIBLY
ECONOMIC AND SOCIAL COUNCIL
IIlittee on Consultation with Non Govermaental Organizations'arty of the Standing ColIIDittee on Consultation with N.G.O.
~dingCom.ittee on Negotiations with Specialized Agencies
ECONOMIC AND ElIPLOYJiENT COIOlISSION
Sub-co.ldssion on Economic Develo!*<,nt
Sub-commission on Economic Stability and Employaent
. the Economic Reconstruction of Devastated Areas in Europe
r the Economic Reconstruction of Devsstated Areas Far Eastetee of (B) Preparatory COlIIDission of Trade and Employmsnt
INTERNATIONAL CONFERENCE ON TRADE AND ElIPLODlEIlT
SOCIAL COIll!ISSIONCOllllISSION ON HUMAN RIGHTS
Sub-commission on Freedom of the Press
Sub-commission on Protection of Minorities
Sub-commission on Prevention of Discrimination
INFORMATION CONFERENCE
___________C_O._MM_I_S_"'_I_ON_ON__THE STATUS OF lVOl.lENPOPULATION COMMISSION
STATISTICAL COMMISSION
Statistical Coordinating Committee
Sub-commission on Statistical Sampling
Committee of Statistical Experts
WOHIll STATISTICAL CONGRESS
~RANSPORT AND COMMUNICATIONS COMMISSIONCONFERENCE ON PASSPORT AND FRJNTIER FORMALITIES
PREPARATORY CONFERENCE OF EXPERTS ON TElliCOMMUlIICA1'IONS
IC CONFERENCE ON CONSERVATION AND UTILIZATION OF RESOURCES
COORDINATTIIG COMMISSION OF ECONm:IC AND SOCIAL COUNCIL
Nercotic Drugs Supervisory Body
Permanent Central Opium Board
NARCOTIC DRUGS COMMISSION
FISCAL COMMISSION
1st Sub-eommission of Fiscsl Commission
2nd Sub-commission of Fiscal Commission
Jrd Sub-commission of Fiscal Commission
CONFERENCE OF INTERNATIONAL ORGANIZATIONS
Meetings which are now planned or underdiscussion but have not been finally fixed.
I. Various sUb-committess to be formed by the ECOSOC Councll.II. Trusteeship Council.
III. Certain ad hoc committees of the General A8sembly (such asthe Joint Sub-committee of the General Assembly and theSecurity Council) may be formed.
~ES FOR 1947~~ TENTATIVE DATES
CONPERENCE COO~O/NATION.PIVISIQN
DRAFT N~2 2 pEe. /~46
The flgurye phQwn undpr Average W,gkly Mpgtlng.IN e,tl_ttd Q!lU. The baeiB for eetiooationie (8 averagee taken from 1946 .eetlnge(b) where theee are neither available nor applicable fro. the beet poealble eetimatee of Secretariat officials concerned with the eubetant1vework of the respective conferences.
o24
Without VerbatimReporters
~EnAR)(5
(,PLACE 0>' Mi:ETINGs)
Geneva
Washington, D.C.
30
4
4
730
th lIeek5th Week
7th Week
6" 7
5
YERBAr'I'lREP01?ri=1?s
WIOI WJT>/ovT
S 7
.s 7
AI/ER"16EWE£'CJ.y *lEt ,.,N6S
4-8 10
12/Z/2 Geneva
12 Headquarters
/8 (A) Headquartere (B) Gene_
6 30 Geneva
8 108 10 (A) ? (B) Geneva
18/212
6 185 7 Both in Gene"" (1)
S" 7S 7
/212/2-
8 meetinga only serviced by UN. Balance at Washington.
Raeed on meetinge of Atomic-=''''':''::-I--'--'-''=---\'Commiaaion
tmI'fED· NATIONS, OFFICES IN JWROPE Am? IN THE1* EAS~
I. f"2!se.1 for Creation of a Etirepean anel a Far Eastern_United Jiations Office
In • oral sapplem.enttar1repon SUbmitted to the General Assembly
en 24 €)ctCilber (AI'6'/Acid.l)! referred t,fl> the mstingneElli of a. United
'Jat:1ons Qt"t'lceia Europe and e. similar office hi t he Pacific Area.
l have 0 ~ce repor\ed tooth. 0$1161"a1 A8Sem.'bly (AI the• • 0
eon:elusion G!'U.1scussions Which I ha~e bad with the Swiss Federal
au.thori:t.d.• concerning tb.epc:d..tiQl1 of theU'nited Nations in Switzerland.
If 1':fhe Gen$ra.l Asseaibl:j7 approves the agreement reachedjl I propose to
establish the iuropeanOff!ce in 't.he United. NatiOlls Bu.ildings in Geneva.
'the Prellmina;% mdset Etftimat.e$U/19, pages 74-76) contained. ,..., ,.!'Jj.
estimates for a London Q'ff1ee amftnting 0 to $82'1;130.00 and for a. Geneva• 0 , '0' •• ,', " .!,Ottiee flm0Wit:1.ng te "1,,674.00. These estimates were acampanied by the
. tQ');lo~ Qbsen&tiM;'
o Qru.rther negotiations between the Seeretary-Gen.ral and tn-a ~w1ssFedera.1 avttnorities are ~nding,and if" the outCClme of these negotiations is s8tiatactoI7it 1s poas1b1e that many of' the functions of the LondonOtliee will be transterred t9 ~eve. :in 1947. In thatcase tbe amounts ,x-ovid$¢'i. i.ll 'the 1.94'1 tonden estimateswill" a,S fe.r ~s'is nece$$EU'1&nd poss.1ble# he madeaVailable tOl"the: Geneva Offie... It
I attach a. new 'budgetart estimlihte for tbeGeneva Office in 1947,
the total ,,{_:ten C()~SpGnd.s ~st exactly to that previously entered
tQt' ~don) nameq $~'"".OO.
. .~r the new arra.ngements tot" the London Ottica made et'teetiVEl before tbe
tum of the )"$El.r, th$ 1946.budget 'td.U not be attected..
Ela.dgeta17 Esti..mates a.re also a.ttached tor the Far Eastern Office•o •
• 0
They amount te $2:37,.964.00.0
;[ sbould be glad it the General Aasernbly' would
eObi-der whe1"ethis Olliee shQuld be located in (,)rder to serve mqst
effectively the needs of the Or&aidzation in the Fe.:' East and Pacific Areas.
the tt;tture ~md very ~o restricted role envisaged for the LQn4en
Otliee -predominantly that-of an important centre for the distribution ot
H0pNscntativIIJIs are requeatod to plaee an X in th(lj box D4!!>!l1a.0 'then~~ of th@ ~Emoon for M'iom. t.hq aN vot.ingo No Cih*r faar.k shouldb@ maae 00 ttle DlIl10t paper~ Ba.llot papl!lt'S eomain.1.nR wt.~e for inO"them 8iJt~l"'.!1tlb~rs shall blS declaNld in:mlid.. lffembel'S "Wishing toabstaJ.n shall turn in an 'W1mark~ ba.l1ot paper"
(French 'l'EDI.:t)
1lIo......
oAfghanistan .
oArgentina
aAMt.ralia
O&11v1a
oBrazil
oBYElJ.orussion SaSoRo
·0 Colombia
oCosta Rica
·aD~rk .'
oDominican Republic
.DEquador
.nEs:fi't-oE1 Salvador
oEthiopia
oGreece
oGua.temala
aHaiti
oHonduras
.ce~d
aIran
.. !] Iraq
, '
fl.ebanon
O·Liberia
D:tmtembourg
oMw@o
n New Ztl'mland....ON@therl841dSl
o~!icaN.gua
oPanama
oParaauay
oPb1llipinlfll ~publi~
oPoland
oSaudi Arabia
DS'I'4edM\
oSyria
oTu.rl(9,Y
oUkrairJ1ian S ,,5 oRo
oUnlon of South Africa.
oUnited Sta.tes of Am&rice.
oUr.lguay
oVene:r.uGla.
oYugoslavia
A··S S E M B L Y~ ...... =7..........= :==
FIRST BALLOT- --
f4wMbvr oJ: ~bri:;r~ \fUt~ .. Co .. " ....
mtmowl' of membof!lr5 ·s.bs~t "., Co .. .,,,
Num.ber of invalio ballots .. 0 0 ....
Numb~r of 9.DstemioM .. "" .. 0 0 0 ., ..
Mltmb("lT f)! valia o~11Ote .... " .. "0"
OGG-aQCO&QoQ$QOOO(1)QOQO
Q&CO$OOOOOOOq.OQOflOOQQ
Total No.. of valid votes castTotal 'Votes checked:
Tally Sheet 1 00 0<> H
Tally Sh~et 2 0000"0
Ta.lly Sheet :3 <> ° .. 0 ....
Tilly Sheet 4 eo .. Q<> ..
Tally She-m:. 5 co OQ .. .,
Tally She~ 6 .. "oc oc
TOTAIS"
eoooo.oooooo ........ "o"oo
'J
It00000' •• 000000000000 plGnar,y m~eting, 00000 November 1946
General A3S€!.m.bly' Rall;Fluahing Meadows"flw YON..
N1Jlmber of members voting .... 0 0 " " ..
Number of menDers absent 0 .. 0 0 0 0 0
Number of invalid be.llota 0." 0 0 "
NUmber of abstentions 0.0000 ••••
Number of valid ballots .,,, ••• 0 " ..
t
Total Noo of valid votes cast 0000.00'
Total votes checked:Tally Sheet 1 eo.9Q9Q.
Tally Sheet 2 "1#¢Q4I'>C vT&117 Sheet :3 Qt1(tOOO
Tally Sh€let 4 ~0GG"'.
Tally Sheet 5 OD~O,l)D
Tally Sbeot 6 QQOG~¢
TOTALS <oeooQ'o 4qQ&O-o
BALLOT PAPER_~ ... >:I_iboO .mr._
R€!pl'esentativeB aN requested to pla.ce &"1 X in the box beside thenam.ea of the :Memb@Jre for which they a.~ votingo No other mark shouldbev,omtadi!J'oo""tb4!d;a1J;bt"pap~n"~ Ba.:n.t")t paptn:s containing votes .for m.or@than thN~ ;"'~ben'1 sh?ll ~ deela.rli?id inl1alld c :M'4lmbeJI'S wi~hing toabstain shall tum in an wwa.rkll!ld ballot papeI"o
ton will :find below 1thepresent alloca.tion of TechnicalServices personnel and Ii!. sta.tement of the requirements of various conferencesfor this personnel during tbe next ·two months.
_VING AT~E1ftt
Peace Conf'erel'1ceParis
6 XnterpretersS banslators. ah4
Revisers
(Oct.bet" 1, 1946)
I.L.O.....Montreal
) Interpreters
Lake Success, )lew York
23 Interpreters14 English Translators33 French TranslatGrs37 Translators (Ru.ssian,
Commission on Harcettc DrugsNov. 18-Deo.16 - Lake Success
4 Interpreters:; Translators
20 Verbatim Reporters4 Precis WriterS
g Itlterpreters4 Translators6 Verba.tim RepertersS Precis Writers~Ed1tOrs
... <
~. Adrid··~elt_ Alt;d.~tant ·S~"tarl...&m.~ral 1n cbarp of Cont~rE)nee andh_rd_m••
"~Ji..~, D1NIlttor, ~!l»au (\It 1~clmtea1 ~"iae",
A11oeUol1 ef~cb1w s.m.•_~1~ ,
... 2 ....
.W. 40 not .tmttc1p~t$ any .\U'lousd1ft1eult;v b1 the starfi.lllg ot theQEmeJ?a1 Ae.mbll' mad theu :requirements dU be met.
10 (t(d.'lld.te ~rrta_zemeD;t. Mve Y$t b~~n made to prod.de persomlElll forthe S'tatiatical CGdisS:lCD meetings but theomtlea111 we 'believe that, asth!iil:r aee4& a!"4l!I lImJllil 41ti1poslt1orls C@ be ~••
~~, It 1115 impGss:f.bl$ to'auo_~ to the C01t;;n!6a1oll on Ifareotlc$the 2OVorbaUm Re~ter8 they ue :requeatin" ~ though we eould 1n allFO~·b:ll~:t.7 euPPl1 the int~~~rs" trmslaton and precis viters required..
'1$ #11'$ $$"ml the frde and Emp1o~ent CoDf'erenee tmd the WZiSCOConteRnH .. wlt.h te.o'rU7 f'\4lI'!'fS(;)m1el f:ro!l:. the Gevemment£ll of the United StateB, theWnltuK~ Uld cruds and with sta:r'"f ~cff'1eall1 hired tor 'tJlese 'mEu!'tinga..
~~
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I-Crt. i:J.-o---v'lrv nl/11l- S, "h"'-C.-v"{;;,-j
The following members of the Secretariat a1"-e entitled to havethe:i.r offieial \"1.sit:b1g ~ard,s printed a.t the -expense of the Organ:i.z::rc:i.on
Special Advisors to the Secret.ary-GeneralAll Directors (1", 2 and J)Personsl Ass:tstant to Seer0ta.lry~,Gen0!'al
Chief of. P!\?toool
As t.hese Garda are fole' official bu.sinsss a uniform style oft~xt and prin.ting ahou~d be adopteoo Cards should be pr.1.nteQ. ineither French or English, the choice of' la.nguage being left to theofficial eoncernedo
The card should bear the nero.e of the of'fi.eial, h;~s t.itle andh.:i.s Depsrl!&l.oo.t" In the ease of Directors :2 and ) $' the carda ~:hould
No private addresses should be put on the carel. The officea.ddress is lett to the diseretioD'lf the o::',fieial coneel."'n3d andshould be inscribed at the bctto7ri. r::1.ghth:and reorner of the carcL
A/73 Report by theSecretary-General onInformation TransmittedUnder Article 73 (e)(~nglish-French only)
A/77 Draft Agreement'. UN-UNESCO
(English-French only)
A/78 Draft AgreementUN-FAO(English-French only)
A/79 BUdget for 1946 and 1947
7488
•\
ti
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,A. ;pelti. AfJs1at.u.t S"1"&"17~tiU!lt!",l 1n e)~~& of O/OOlf'f3r6nO-fGl ~.d, ~J'I,lS~"lees
l",tGs ftt ~:U,(la-tin~
JGc_nt~.
In''~J' t~'_lla;rt~s"hl~h}~.,~ r.cfJ~tl1 beenfu.t"iltfl4ed: b theSecre.r!at '@i~ernl. th••tea fJf pUbLic..ati;o~ of: va:t'ious iattedliat$.us 4~~nts. I haVli '"t'7cfll'etu!11 gone mte)· 'llhEt _ttel"w1~tM mabers of • staffco...~"4. i'
Attaf$b~4~w 1# a 've-q 4etai164 tabl~ ot ime poe:1tilm1" shfib;gth., ~lwssm~ Qt'pFf)d'UctlC!r& of thesedocUl.<.ts. ftelk'tes of' 41et:r1iut:lml Of thtu!. 4oe~:nta'faaU b$~n$\;$ ve~ u~'U!~q ~l.uted.
~,'dltf(!lNat »;ri$l~ lm-olv$ti 111. ~M pr.-uetieof th$$~ i~~.~e puttl»t,; tOl"th t!1(;)!1" vf;r#'Y best eft~mtc elsa!' up tb~ arl"eI-.:rs'bU!t th$f w111 \'.1.&1" U elrcumstlaMGsall_these u~r. to 'lnt.9:rt~1"e 'With the necessity of oeplug.brea$,i; rtf c.-nnt R:rk.'J ~... . . . . .~, • . ... ~ .; - -: •... ,
3. R~p()rt .on RespG:riSibilltie~ of ljidi;tor1a.l Dirtsion - Mr. Pelt
••
,;it"ft~J~i \1jl,r~' If;~'~~I~~~~O~l~~XU"~~.
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Iff·/; 9/._--_. ~-------~~~~
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L
B~()r~ ottfnite.d N~tion$lle~t:i..ng$.
1. The preparat.ion of verbatim reports and analytical s~ records ofmeetings of all organs, eommhrsions or sub-eommissioms, eommitteesw subeomm1:ttees. of theU'nited Nations 1$1 a technical function of the Department of'Oonferences and General Services of the secretariat. Chapter VIII, Section 2.C•• of theB.epQrt of the Prepara.t01"1CQmm1ssion. reads as follows:
"'29. Another reason. is that ..by organizing the Seccretariataeco1"dmgto the work performed by ea.ch pa.¢. and not inD'epa.rtm(!!'nts tied exclusively to one or the other organ, duplication dt work, overlapping and ~te of time, and contusion willbe a.voided.. Again; the creatia of Departments attached exclusively to a. single organ would give rise to divided loyalitiesand ttndes1rabl~ ri"ITaJ.ry between Departmerd's. It
,
ft39. The Conference and. General Services wou1.d occupy a specialpla<:e in the st%'uettllre. and. woul~ include:
(1) Conf'eren.qe activities t inclu.ding secreta.riat a:rra.ngemen~.s .ro~ the meetiftgs of the General AssentlJ)qand. for services to the e;o'Uncils and other inter'"national ~onfereilee:s of the lkdted Nations; • ., ••• if
!he Editorial Division of the Bureau of Technical Services is responsible.for the prepara.tion or verbatim reports and analytical summary records (reterto.SGB/53)., ------~.- .. ,
2. Provisional verbatim reports of' original speeches and interpretations areprepared by the Verba'tim Reporting Section of the Editorial Division; when afinal text is to be pUblished, it is established and edited by the EditingSection of that d.ivision.
s. Ana1~ical Summary Recp~ are prepared by the 1'Ncis-writing Section otthe Ritorial Bivislon; when a. final ·ten is to be published.. it i§ edited bythe Etiitmg Section of that 4ivisit;>f! in close collaboration with the resPon:-sible p:r!eis....writer. . . I
, 4.'.l'he ~is-writingSection assumes tull technical res LJ'.9r ..t.~l?!!t":'
\!ucti~f ..~~t.,!~tl.-.l!.!~; .GiiiIC"a.r-re;pons 't rests with thesecretary of the eommission or e~ttee concerne. . ... e uncion of the pr.ciswriter is to draft a complete, exaet, and claar summary of the proceedings, andemphasize theessent.ia.1 points of di'seussion, BefoTe an a.nalyt.ical su.mmaryrecord is prepared, the precis-writer consults with the committee secretary, whomay t when necessary, give the p1"fcis-viter general indications concerning therelative importance he wishes to be given tq v~ious statements made.
fto page 2.
I Analyt,ical summary records are subm1tt.ed t.o the committee secretary forapproval; when a text.. is approved., it is initialled by the commit.tee secretaryand returned t.o the p~cis-writer.
(
I 5. It the ~ommi.ttee secretary d~sa.grees with the form. of with the 'substance ofan anaJ,ytJ:ca! sUIill1iary record, .he eonsults with the precis-writer or the latter'ssuperior officer; necessary corrections are incorporated in the text by thepr~eis"'wr1:cer. w ••,----
6. The Editorial Division is responsible for sending all analytical. summa.ryrecords to the Docum.ents and Sales Iliv1siGn for control and reproduction. Allsuch documents (Whether provisional or final, typewritten Or' duplicated) bear asymbol number assigned by the BocttmentsControl Section.
.. .
'I. AnalYtical summary records are submitted to the respective dele!3ations according to prevailing committee proocedure or via the committee secretary.. Delegates should address any corrections to the eommittee secretary within a specifiedtime; such $l)rrections are incorporated in the texl;, of a.nalytica1 summary recordsby the responsible pricis-wri.ter in consultation with and 'l:l!lder the politicalresponsibility of the committee sec:retary.
a.. When the agenda of a meeting includes topics of an exceptionally technicalnature. a specialist from the department of the Secretariat directly concernedmay take the place of the pr!.cis-writer normally assigned by the EditorialDivision.. However, the p~cis-writerwill be present at the meeting in order tofamiliarize himself with the subjeCts discussed. msuch eases, the substantived.epartment will designate personnel possessing the same linguistic and otherqualifications required by the Editorial Division of itJs regular personnel. ~lhen
so assigned" special pr6cis-writers work under the technical responsibility ofthe Editorial Division and follow e,stablished procedure with reference to langua.ges" form and style t insertion of corrections t and control and reproduction ofdoctmleats submitted.. A copy of each summary record so produced is filed in thea:.rchivesof the Editoria.l Division.
.- M E 111 O. R..~'...]'j>D U M... .~.. ..
.10 Se~tember 1946
TO:
FROM: A . Pelt J Assistant Secrcta.ry!!'Gent1ralConforence and Genol'al Services
.o1.J13JEC'.r: '. h ...blicati·:;ns ,carm:ll..ttoe!
.J • Th\~re has as ~..et b~en aclapted!J-d int8r-do}?ar"tnlOnto..l pGlic;,/ for the:o:rintingano. distribtl1.ion; eithc~~ by 'tray of sales or .of di.si:i:cibrltion free ofcharge 1 c·f :::rintod documentfJ to the ·UnitedNations.· ."...s i:.Lresult, there islack .,f c·J-.;;rd.inati on in this res:)oct; 'between department s . ca·,:..sillg lOBS oftime) coni'usi on and vraste :)f money,
It is estimated that 0UX' })rinter's bill for this year ma;y amsunt -to asmuch as $2,000)000; an arJ1o~mt vrhich has alreao.y struck the:.dvisor;:/ Gl'Oli.~
of' Experts 'In .'.-dmj.nistro.tive and Bu.c1getary mattex's as v.ery high, and vThichmay'-well pr';)voke criticism or at least domancls f,)1' eX:?laLJ.ahon ihthe Genoral::..ssembly. Certain delegatiausw::.ll cOY..1IJare ·this printir-e; bill ifith that ofthe League of Naticns ~Thich never exoeeded'$260, 000, Huoh'of this higher~Pf:1t is, of c'Jura!)) the resul-t of tho additional printing ca1..1s'od Pi ourlo.ngu.~ge rules.; DJ.1d 0f the necessarily hasty }lrilJ,t:~:':lg arrangemellts vThich hadto be m.adeiri Neil York to d-:; a. much larger r:r:Lnting job ·~han.the League hasever handled.. ':.nuthor 1"ea80n is the ·:.musually groat l?rcrp::Jrtion of highpriority material done by le'cui grinters who have 1'o.'o1'e j?rivate vT01~k 0n handthan ·bhoY can handle, and. \-Tho havo nC)t yet aJ.justocl tholnSelves to ourp~ticulo.1" noeds.
The sor)uer We establish a J)l:'int:Lng :?ol:Lcy) the soo11el' these l()cal printerswill find it ~90ssiblo to acco:9t us' as a l'egular custcUler. In this c'Jnnection,it is essential to plan oux yrintil1g W~!~, to rOGluate und froe distribution;and' to bllild u}.) a sales ~)olicy all '¢>ver tho vr.>rlo.. Only in this "tTay will webo able tc> attain greater efficiency a.n,d. aV'oic, tmsting tho funds 01' thearganizati~1l1.. .
. '\;-.. SJJ11l..La:n si tu.at~on.' as. 1-16 are n01'; facing; .vlitil ;;-egard ta J)l~inting, free
distributL:n ancL sales eXisted for seYeral yeal's Cl.u.ring the initial period ofth~ League . Each 'Jr0ar it )l'·:vok0d criticism f:r'om the Leagu.0 S'.l.)orvisoryc.')mmi ttee in the :..ss'Jillbly, and finally the :.s8omblJ imposed ~;n the Secretariata ';')(;lliC2/ ai' crGan:i.zoc1 co-ord:Lnatiou. This was aCll:1.ev;ed bJ the institution ofa Publicati::Jl1s C,,:munitteo; i'lhleh, after' sora.o trio.l and error, produced c.esiredresults.' In ordor ta aV'Jid. that our IXl.~c;sent Sec1.'o:!:iCiriat has t) go thrJugh the
'.. sameJ;Jainf1..11 expEll'J.enc6, I sUGgest that ,Te lJrovent¢r~ticism b:r setting Hi'. straight mmy' a Publicat1 (ms ConmiHtee .with the118c.eSSo.ry procedur6s.
I.....,,,. . -Tho' C)Dllnittee 1v~)ulcl be cOUl:Qosed of the CJ:l,i.ei' of'the DCC1.;L1i1811tS and Sales
D1Yisic:n as Cho.irman, together vlith th'3 Chief Librarian, a. re:grosenta"Give ofthe Com:otroller and 0. Soni)r Member of the D'o1T)artmont of Public Inf0rrnation.Eogresentativos'Jf ·:)ther dQ1uJ.:'tmcnts'VTould. sit" on 'th~ Commi ttCG as mombers eachtime. a O.';.llCL1·tlUent plans to have a document: prlnt$d .. : .. competont official vT111have ·t.o 'be ap:)ointed as .Secroto.!\,'·)fthO<CpmrrdttC:.H.'7:;for tho p-i..1.X'j?ose (1f follOWingup the ConmtLttje IS ccocisir):Q.s in regarq·td eachdacUjnont and to insure tho~)ropetGo-ordina.ti:mbotweah theYat'io.us de:8~tme,nts and services ..
• . I
"AS tj· the prc:;cOclL1.J:'6stO. be f;-;ll:'Ved.>i?l,lBY- are j;ndicated in the att,achedOutline I'or' the Establis1).mont af a Perraanent PUblic.atiGns C(.mmll ttee U:..nnex A),and in ad1.'aft form attaChed (;u"1Ilex B) .. Tho. pr8posed ~ced:urema~r loc.k rigid,
. but I am c',:;nvinced' from eXPG.l.~l.pllC6ltrill.t obly the mo.thadico.1 a·))lico.t1;)11 of ruleslikethes0' 1Ti11 er..a.ble us t'J ihstn.;L:iJ. .o:rde~~h~x:e thero how is Cho.0S.. .~.... .... . . . . ,
6585 . '.
3. Frequency ofmeotings:At least onco weekly". ondmore often by agroomGnt.
e.OUTLINE FeR THE
ESTABLISHMH:NT OF A P:E.BMANENT PUBLICATIONS COMMITTEE
2. Canrposition:Chief of Documents and Sales Division (Chail1man), a ropr$sontativGot~ the Comptroller, a Senior mGmb&r of the Dopartment of PublicInformation, the Ctief Librarian, and a Secretary. v-lhen theCOrrJI!J.i ttee discusses a document coming from a particulardepartment, a reprosentativo of that department will take partin.tho m06tings.
1. Purpose-:To control the printing and distribution of all United Nations
docum.onts.
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4.. The C'ommittee will be responsible for ovo1ving and applying the generalpolicy with regard to tho production and distribution of printaddocumonts. Following upon this policy, it will plan and cause toexecute the printing, distribution and sales programs for all trriltedKations documents.
No dosumont, othor than those issued in accordance with procedures laiddown by the ColJJIlJittov and approv0d by th6 Secrotary-Gencralmay bo printedwithout the authorization of the Committee.
a. A department of tho Secretariat intending to issue a printeddocument will completo in triplicate Part I of the fo~ shown inAnnex I, which it will th8n sond to tho Committee1s S",cretary.
Procedure:,6.
b. The Secretary will pass it for preliminary review to the chiofof the Printing and Sales Division and to the treasurer who willcomplete Part II.
C. 0:0. the return of tho form. to tho Committee I s Secretary, thelattor will advise tho originator of the time at'which theparticUlar document will be discussed.
-4
d. 'The discussion of the details of printing and distributionof the document will" take place between tho mombers of theCommittee and the originating official. Thoy will reviUH it forsizo of edition, quality of publication, library policy,governmental and organizational distribution, distribution toprivate organizations and to individuals, slJJ.es and pri(lo. Theresult will be onterea in Part III and will bo signed by theChaimnn of the Cqmmittoe. This will constitute the authorityto print. '..
e. As from January 1947 all Departments will be requested tosubmit for approval by the Committe0 ovorall quarterly as wellas annual printing programs ao as to 0nable the CamIlli ttoo to
. prepare a mastor printing plan ahead of tho time incHvidual'documonts come up for authorization. Once this rJaster plan hasbeen functioning for two or throe years, it'will become possibleto do away with individual authorization for documentsa.ppearing in seriesofrogv.lar or periodical publication.
7. Tho CommitteG will publish an Annual Report, as an Annex to the Report oftho Secrotary-Genoral, in which tho q~~tity of documonts printed, thenumber distributed froe of charge, the number 0xchanged, the cost and thesales ret-urns will be cloar1~ shown..
"
\(Triplicate)
mi'EX B
P.W 1~ . ....
To be completed in~ri9licate by oriGinator of docvment
, 1. De!)artment of origin..... . ...••....•...•..•
8. Estimated cost {to be filleQ in by Printing and Sales Division) •.•.••..•••..
y. Estimated return on sales (to be filled in by Printing & Sales Division)• • • • • ~ " • II " ~ ., , • .. • .. • • • • •• 0 • II • • .. ... ~ • •• ."...." ..... .,.......... ,* ... • • _II • • .. • • • • • • • • " • '" • • • It •
10. Statement by Comptroller that the estimated cost is Qyailable in thebtldget~ tl1lder i tom. ~ to ., •• It It •••••• It It .. ~ It • , .. It' It # ,. .
P.£BT III
11. Atl"thorization to ?!'int .•.....• , .••.•.•English .• , ....•........•....... co:?iesFrench It " to " .. to It co~oies
El~lish-F!'ench (parallel) •.•.•• copiesCll:tnes6. . .. It ~ It .. It It coplesRussie-n It •• It e •• It It' It cO:9iesS~an1sh..•.. It .. It ..... It , •• to • ~ • copies
Specification: .••...•.•.....••.. , ..• . . .
at maJCimum cost: .•......... , •.....• '" .Approved: It .- It It It .:
'!'he'.~vemm$1ta 'ot 'b.$.tr\f~.S..B":1 fttao.ce, Chim.. and Be1l1um, reaJ.ieiftgthedU'fietdty in Vlld('h'~bl&w~$would be placed .1t they wereobJigl$Q to carry on, at the same t!me,the work of the P~f'1e Ofird'ereneeand of t.btt General Asse-:t,' of tne l1d.ted. lations, and wishing to accord toth1s latt~r an t~:tmp¢l'ftanct Which it m.rits,asl~ the Secl'et.a17~eralteecn$Ul"t.\'dt.~t.h~ ~vemments rep~e$ent~ in the organization in orderto a$ce:na:!ri :t!', uld t10t 'be u~bl$ to postr-one the Ass«n'blq until.J'.~)"~
'fhe a~presEmtattve of. the tmtte4 ti1'1gdem: associates himself' with thisc·~¢mt:l.<m d '#till make: bo1rm bifJ d~tinite decision tomort"OW. TheUniW Sliat.....s Gov~" wb:i.l$t not afJsoc1ntiq itself with this recpesttor lA~mm_t.of 'hhl11i ., tl_la~e$ that seeing the d.esire of ... cert~ n:wnber of .'DtW. det. \11$ Allu,embly by r oo.SQn fiJI the1mposlib1.Utffi>f gwtt'$t'lt.eng h$ri••ISI$17 per$Otm.ellor itwo ~~tiQ; alao.nte~CQban&·held·c~~imtl,., do not oppose this postponement.
$hQul4 'be ~d !t p~\t.w.d telephone: me "September. OPmA 2$30.
·•..11.•.•..·...•.Ral.~.·;I·1.1,1",'"., I".,.• ', I.• ,.,.. e".', 'I~. I,.,.·,·. ..,.. .. . I .l;<' ~ .. I II,,>,••, <, ••... 1)1 1• I
i ~ I: I I !~ ! I ! !IiI I Ii j Ii
I . I i I ~ II·;i~I~·I if: R 1.1~ if RI 8!Ii ~ ~ I lj,.... =,,"":~,#.J
~ I fJ"18· ~
SseretlU"1at$GBi ..
Septenibe:c> 1946
To: lA'ember,e of the Stalf qf' 'tlnit,ed. Na.tion,
$ub;Jeet# 1~"$SItr~ft$ FOR tlU''rY uN SATliImAYS. Sm~DAYS AND HOLIDAYS
1. An Assistant Sacrsta~y~enerQlQr top-ranking Director will be assigned to
duty between the hQurs of 10 A.M. and 6p~M. on Saturdays, Sundays, and holidaYs,
in order that urgent eO.l!lmWlicatiolls to the Secretariat may be acted upon withoutIIt delay during such ~'Hilriod$:. Th.e Registry and 'postal Servioe will be S"tufad with
sufficient personnel to provide prompt servioe; the telephone switchboard will
remain open twenty--four hours a day ahd a guard will be stationed at the main
entrance at allt!me~~
2" Cablegrams, llel~grams 1?ha t611epht>l1e calls of' other thM a routine m3:turs and
latters :requiring imraediata attal'1tion Will be re:t."erred to th'i1l Assistant Secretary'"
General or top-ralJld,l1g Direc'tc'ronduty tor action. If it is determined that the
matter is ~rgent, the Qsia'hant Secretary-General l'Jl' top-ranking Director Hl charge
will taka the heeelliH;lJl.l"'Y aotion. afte't' contact has .'been made wUh an offi.cial of the
~apaMmenteOl1eernei..
3" A parl'SullJl. Qr lelSser rank than an lssistut S00re'tary...Oertaral or top-ra1'1king
'Pireetor may be assigl'.l.ed ti) duty at 'the disorat:lol'l or the raslH)11sible Department
head provided 'bhat the Assistant Saer,tary...General or top-ranking Direotor is
available tor consmltationooutinuol,tslyduringthe hours indicatad u
4.. The officifltlaiuigJ:'ted to weekend duty will,. by Friday rloonj/ advise the
Secratary.-General' s of'fic~, all.;As~i~tant S&,~rata:ria$"Ge:\'1eralt the Registry and
Postal Service, the chief'" telephone operator and the Security Of:H~el" of his name,
responsible offi·cials of the various D'epariments who nll be available for COI'!
sul'ta:U,on and where they CM be rea.ched by telephone..
.... J.
fbesehed:ule of du:ty Qesigwnent$ for $eptemb0?and October itiU.';'~ ~
'E:conomi~A£f'a.irll
JQ"OiaJ. ,!ffa:LrSi
t'ru$i;ee~p
Wor~ti.~n.
Conl'erenC19 and ~neral$ervi"C.s
September 1 and 8
-14 and 15
21 and 22
28 a:nd 29
e(}1;.(lber 5 and 6
-.19 a.~d 20
"........'"'".',.. , -
·e
Secretariat8GB!
September 1946
SECRETARY GENERAL t S BULLETIN NO.
To: Members of the Staff of United Nations
SUbject: ASSIGNMENTS FOR DUTY ON SATURDAYS, SUNDAYS Al'ID HOLIDAYS
1. An Assistant Secretary-General or top-ranking Director will be assigned to
duty between the hours of 10 A.M. and 6 P.M. on Saturdays, Sundays, and holidays
in order that urgent communications to the Secretariat may be acted upon without
delay during such periods. The Registry and Postal Service will be staffed with
sufficient personnel to provide prompt service; the telephone switchboard will
remain open twenty-four hours a day and a guard will be stationed at the main
entrance at all times.
2. Cablegrams, telegrams and telephone calls of other than a routine nature and
letters requiring immediate attention will be referred to the Assistant secretar,y
General or top-ranking Director on duty for action. If it is determined that the
matter is urgent, the Assistant Secretary-General or top-ranking Director in charge
will take the necessary action after contact has been made with an official of the
Department concerned.
3. A person of lesser rank than an Assistant Secretary-General or top-ranking
Director may be assigned to duty at the discretion of the responsible Department
head provided that the Assistant Secretary-General or top-ranking Director is
available for consultation continuously during the hours indicated.
4. The official assigned to weekend duty will, by Friday noon, advise the
Secretary-Generalts office, all Assistant Secretaries-General, the Registry and
Postal Service, the chief telephone operator and the Security Officer of his name,
office location and telephone number. He will also obtain the names of the
responsible officials of the various Departments who will be available for con
sultation and where they can be reached by telephone.
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The schedule of duty assignments for September and October is:
Security Council Affairs
Economic Affairs
Social Affairs
Trusteeship
Legal
Information
Conference and General Services
Administrative and Financial Services
September 7 and $
14 and 15
21 and 22
2$ and 29
October 5 and 6
12 and 13
19 and 20
26 and 27
6. The assignment to duty on Saturday and Sunday will include any holiday or
non-work day which may fall within the succeeding work week.
and )aOO P..X~c> The 11300 o·cl"k hour will pel"mit Delegations wish:1..ng to
13ehedulClb dsll3lgation me0tinge in the morni.ng, to do so.. The morning
ms~t1ne ahould. nOX'famlly continueD if bu.~ine~e warrants ltD until l'i30~
'l'hs 3tOO 0'c10011: met)ting will normally be longel' than the r01"'~@n
mee'~illgll The weigh'~ of bUlid.nesG would· aeem to roquir(; that the afternoon
anticipated" a ten-minute break in tho mooting should be provided at
evening meetings to be held. ..
All of' 'the : lonery meetings rill be hald in the General Assem~,ly
hall at Flushing.. Allor the cOf.:Wittee M;otinga, except for certain
maetil18S oj," the. General Committe~, \Vill be beld at Lake Success.. On
those do.yl11l upon which "·lenary IUaotlngs will be held, the Goneral
Committee, if a nesting is requirod, \vill also meet at li'lushing" It:12
recoll'lmfmded that coomittca mcetinr:;s a.nd plenQry mElt3tin~a should not 1>8
held simultaneously, and that as tar as possible, meetings ehould not b~
hold at FlusM.ng nndLalte Guccess em the same day.. FleMl"J meetines '\!'Jill
~ atternoon session at Flush1ng .. 0n such da¥s committee moetlnes would
not be held nt Lako Succesa ..
Tho I:.1Get1n,za oi' the main committo6B will be scheduled in such
a. way that the First and b'Qurth Com.tnitteea will never uoet !Sim~ltaneou61Yj
the Second and Third Oommittees '\'1111 not meet simultaneously. and
the Fifth and Sixth CC!!lD1ttees will 110t moet simultaneously"
Only two main coomittees will moet simulta.neously. For example,
the First and the Second Committoes can bo scheduled to meet at the same
time; the Third and the li'our'th Committesflh a.nd the Fifth and Sixth
determine tho schedulinr. of committee meetings.
All sub"'conmittooe will li1:ewiso me0t at Lake 5uccees.. In
addition ttO two main cor:1tnittees which may meet o.t tho same tEla; tho
flecratariat is prepared to serve a Dux1mum of eleven concurrent sub-
committee meetings ..
'I'M) Chr..rt on !.:eotinr;s or the Goneral ASSEl".,~~lJ SUI1Cests 0. pattern
tor the scheduling of plenary, cornatttae, and aub-co~ltteo ~~etir~e..
In addition to triO five full da/s of t10z;:k c:[~ch \7oek, 11~OO o'clock
meetinr;s should be held on Saturday morninc.. 'l'his r.metine; rr.ieht continue
somewhat longer than the usual 11:OOo'cloclt maetina, but tIle schodul~
. of' important events for D(;)le~:atioru!l would soon normally to preclude 1lrJ.
afternoon nesting..
Conference Room 4 and Committee fl.oorn ; at I-aks Success havfJ
been equipped £01.' the exporimont on simulta.nt:loue irrterpr'eto.tiono Conf'erencl.!)
Room 4 will ~snerally be 'the moating. place fer the I!'ifth Cawnittelil,
although other min committees will be eehodulod for that :room in order
that all representatives may have some direct contact tilth the ~Xp0r'ir;'lOnt
on simultaneous interpretation which was required by -the rsaolution of th@
.first part of' the First JesfJion (If the General A0l3Si:;1:·ly.
II.. Durat\gn of th! :3asG0l'l..
A careful study of the fifty-three items on .r~he Provision",l Agendlll.
a.nd the 5upplonontnry List of the 1'.::wt3ond part of the Ji'irst :Jeasion lei£l,d~ th~
Secretariat to recommend Sa:!;urday ~ '1 DecGm1:er~ ao a coneluding day of thi~
Session... This termination date 1s possible only if ce.l"'i!);ful syst.omatie
direction of the work on each ita:'l or the .•gend~ ie asauredo
, .
..
-3-
elections for the filling of vacancies in the offices of the Geneml
Assen.1blyo The filling or vacancies in the Chairmenshi. is essential to
theconetitution of the General Cocmittse" othor va.cancies will not "oed to
be filled immediately" A Insek or the Delegation list showa that
chairmen must be s$lect0d to ll!!uccesd Lr .. D'raaar. Chairman of the Third
Committee& and Mr .. !:acEaehen~ Chair.man of the Fourth CommitteeCi
In accordance with the Provisional Rules of frol!)edure~ these Chaimen
are to be selected on tho basis of equitable geographic~l distribution,
experience, and personal compatencCI<l
'l'he rrov:1.sional ;,genda. and the Supplal-:lentary Liat will then be referred
to the newly constituted' General Oommittee~ Which will make an early report
to the plennrJ,t meG'ting 0
IV.. IP.£.J!.eperp.l Debat...
The next lo~ical step in anticipation of the General D$hate will b$
the presenta.tion of the Report of the Secretary-General on the 'Jork of the
Organi,sation, the Report of the 5ecurity Counoil, and the Report of the
Economic and Social Council. With these btl.sic reports 1:>efore the plenary
meeting, the General iJebate can be opened. If the date foreseen for the
end ot the Session ,1s to be realizod, it would appear neoessary that
the Debate itself' ehould be l1mited to four full days. Delogations
should report their uiehas with regard to their placGs in the General
Debate at the earliost possible date. It at any time the President of the
General Assembly no longer has any speakera on his list, tho GOllSI'lll Debate
should be declared closed.
V. J!,istribution dof Ag~md!.•..I1iems to CommiUm.
Upon the oonclusion of the General Debate, the General Committee will
make its recol':'mendation8 to the plenary meoting With regard to tho
_ allocation or items to the coom1ttaes and the priority of discussions in
tJ'1e committee. on items assigned to them.
VI. Dea.dline for SUbmitting A44itional Item,_
In order to ensure an orderly and thorough consideration of all items
on the Ar'enda9 it is recommended that the deadline for submitting additional
items to be placed on the Agenda should be Saturday, 9 November.
f.,:<,···'.:::·;:::.·;:.;;,~
~.
'.
A/=
~RMS OF OFFICE OF lilEMBERS OF COUNCIlS
R@port by t.!l!., S€lcx:~ta17~er~
(The first part of 'this report contains asw:nma.ry of the development of this questiondUring the first part of the first 84')58100of the General Assembly 0 Only the co:fr.elusions are l"epro,duced here tor t~e
inf'onna.tion of the Slolc:retar,y=G@11emlusmeeting)
.:3" . It thoraro~ apP$ara that the General Ass_bI,. wanted to limit the
iIlJfrect ot His decision of Febma.ry l,3t.h to the terms ot of
members of Councils el~ted in Januar.y 1946 for a period of one yeIU·.~
and that its directive to the Secretary=General was to Nlpol't to the
Asst'mbly on ooy changes required in the Provisional Rules or P:roe~ur~
to give effect to this decisiono
effect to this decision could be the ro:nowing:~
(a) Supplementary Rule J (former Rule S) !,;/hould be am.mdoo to r~d
as follows:-
nThe term of office of members of Councils ~lectoo tor tliO and thr~~
years shall md on the day of the elections held at the second and
third regular sessions respect.ively of the GcnerBl P. ssembly" n
(b) . Two Supple.Ulentary Rules should b@ added a.s follows:-
J(a}
"The tellt1n of office of members of the SelOurity COtLlt1cU and of the
Economic and Social Council elected for one year at the first part of
the first session shall end on the 12th Janua.ry 1947" u
J{b)
"The term. of office of members 0 f the ~l1'Ieurity Counci1 and of tho
Economic and Social COMOn elected at the second part of the first
session shall begin on the date of the expiration of the term of
otfice of the members of the Security Council and of the Economic
and Soc:la1 Council elected at the .first part. of the fiNt sossion
tor a period of one yea1"o"
•
4" If the abov~ 81ilttndments WGre adopted, the situation with Ngard
to the terms of o.ttice of members of Councils would b@ as to.l1o'WSt""
(a) MOOlbera of Counclls Jl elected in January 1946 for one year
1l1Ould hold otf'ice from January 1946 to Jenuar,y 19470
(b) Members of Councils eleoted in January 1946 for two years
would hold oftic~ from Jammry 1946 140 September 1947"
(c) Uembers of the &onondc and Sooill1 Council ~lect,ed in
January 1946 for thrQ81!1 years would hold otficiil from January
1946 to Scaptmber 19480
(d) MOO1b~u."a of Security CalAnoil elected at 'the second part ot
the fi:rst session would hold ,,£fic@ from January 1947 t.o
September 1948"
(e) Members of' the EconomicanQ Sooieu Council 'l'Jlactoo at th('J
S13conQ pan of the first session would hold offio@ i'rom Janua.ry
1947 to Saptember 19490
(f) :M611bera of the Security Council @lected at tn* Second Sesa:1on
would hold offic@ from Sep't.. f!.IlubsX' 1947 to September 1949"
(g) liembers of the Economic and Socia.1. Council C1iLectoo. at the
Second ~el!J81on would hold office from September 1947 to