UICT sector review workshop presentation

Uganda Institute of Information and Communications Technology(UICT)

REVIEW OF PERFOMANCE FOR 2011/12 AND PLANNED ACTIVITIES FOR 2011/12 FOR UGANDA INSTITUTE OF

INFORMATION AND COMMUNICATIONS TECHNOLOGY (UICT)

August, 2011

Eng. Dr. Vincent B.A. Kasangaki –Principal Mr. Livingstone Kizza,ACCA,CPA(U) -Bursar

Uganda Institute of Information and Communications Technology (UICT)

Paper presented at the Annual ICT Sector Review Workshop1

BackgroundMandateObjectives for FY 2010/11Achievements for FY 2010/11Planned activities for 2011/12 Challenges

Uganda Institute of Information and Communication Technology 2

BACKGROUND BACKGROUND

Uganda Institute of Information and Communications Technology 3

• UICT is a public tertiary educational institution.

• Transferred from the Ministry of Education and Sports to the Ministry of Information and Communications Technology on November 29, 2007.

This followed a Cabinet decision.

4Uganda Institute of Information and Communications Technology

UICT was founded in 2000 by Uganda Communications Commission (UCC).

In fulfillment of the Commission’s (UCC) mandate; to establish, manage and operate a communication services training center, as spelt out in section 5 (z) of the Uganda Communications Act, 1997.

The assets of the former Uganda Post and Telecommunications (UPTC) Training School, (at Plot 9 –21 Port Bell Road, Nakawa) were invested in UCC, and that is where the Institute is located.


Uganda Institute of Information and Communications Technology6

UICT is a successor Institute to the Uganda Posts and Telecommunications Training School established in 1965 by the then East African Posts and Telecommunications as a regional training center.

With enactment of “The Universities and Other Tertiary Institutions Act 2001”, the Institute was expected to operate within the provisions of this Act.

Accordingly, the National Council for Higher Education advised the Minister of Education and Sports (MoES) to establish UICT as a public tertiary institution.

Consequently, MoES issued Statutory Instrument No. 79 in October 2005 establishing UICT as a public tertiary institution.

In November 2007 the Management of UICT was transferred to the Ministry of ICT



The Institute is Mandated to providing training interventions in the field of Information and Communications Technology to support national strategic objective of increasing the use of ICTs throughout the country in order to enhance development.

The Institute continues to carry out its functions as stipulated in the Statutory Instrument.

3.0. The Institute Mandate3.0. The Institute Mandate


BUDGET OBJECTIVES FOR 2010-11

4.1. Objectives for 2010/11 Source for sufficient revenue to meet both

recurrent and capital expenditure during the period under review ( 2010-2011)

Maintaining the Institute’s Internet band width Maintaining buildings to habitable

standards Increasing the sitting capacity in the

classrooms Improve on the safety and security at the

InstituteUganda Institute of Information and Communications Technology 10

Improve the overall cleanliness and ambience of the Institute

Improve staff welfare Provide Institutional transport to operation staff Improve the welfare and discipline of students Implementing of the Networking program Establishment of the full fledged Procurement

Unit Implementation and Evaluation of the quality

standards. Attendance of Local, regional and International

workshops Uganda Institute of Information and Communications Technology 11

Preparation of promotional programmes like Brochures, Internet and Advertising in order to market the Institute activities.

Review of the existing curriculum and strategic plan

Implement the new organization structure, Devising means of developing and retaining staff by paying them an attractive package and assisting staff to improve their academic qualifications

Improve on the internal and external communication


To ensure compliance with rules, regulations, policies, instructions, and procedures as a strong management tool for proper financial management of revenue and expenditures, and assets of the Institute.

Institute of Information and Communications Technology13


ACHIEVEMENTS BUDGET

PERFORMANCEANALYSIS 2010/11


ITEM APPROVEDBUDGET

ACTUAL PERFORMACE

% age

INCOME (Internally Generated) Tuition 2,570,690,000 2,079,790,000 81%Estates Rental Income 128,128,751 118,031,131 92%

Miscellaneous 187,800,000 196,524,000 105%

Total 2,886,618,751 2,394,345,131 83% External budget Support Grant from Development Partners 20,000,000 11,571,439 52%

Grant from UCC( In cash) 350,000,000 276,196,989 78%Grant from UCC ( In kind-value of estate) 1,208,268,000 1,208,268,000 100%Ministry of ICT 100,000,000 99,983,600 99%Total 1,678,268,000 1,447,460,532 86%TOTAL INCOME (a) 4,564,886,751 3,990,365,159 84%EXPENDITURE

Total Recurrent Expediture 4,039,301,680 3,190,272,748 79%Total Capital Expendure 525,525,000 867,759,632 165%Total Expenditure 4,564,826,680 4,058,032,380 89%SURPLUS/DEFICIT 60,071 (67,667,221)

Source: UICT Draft Management Accounts 2011

UICT 2010-11 BUDGET PERFORMANCE ANALYSIS

It is that time of the year that the UICT, takes time to review the Institute performance, key developments and challenges for the previous Financial year.

This review is for the period June 2010 to June 2011. It takes a look at:

Budgetary Financial Performance with in the year Student enrollment Quality Assurance Human resources Staff Development General Administration & Partnerships


Revenue: The actual revenue earned and expenditure incurred based on draft Management Accounts has been used to give the overall picture of budgetary performance for the financial year 2010-2011.

Internally generated funds contributed 83% of the budget whereas budget external budget support including the UCC rental waiver in kind performed 86%.

Expenditure: During the period under review, the actual revenue earned was less than the budget by 6% of the total revenue budget including the external budget support and grants.


During the period under review, the average budget expenditure was 89% by the end of the financial year ending 30th June 2011. The remaining 11% is mainly for activities which were not implemented but included in the budget, where necessary. The activities that were not fully implemented during the financial year included Procuring of Laboratory equipment and training tools, insuring of Institute chattel assets, procuring internal audit services, purchase of office equipment.

Student Enrolment The number of Students enrolled (Admitted & registered) for

Academic year 2010/2011 increased by 3.4% from 1740 to 1799 as at February 2011 compared to previous year. This figure was below the target of 10%.


Trained many staff from private sector, government ministries, departments and agencies in ICT such as: Ministry of Defence, Uganda Police Force, Uganda Prison Services, District Business Information Centre Managers, etc

Ministry of Information Communication and Technology 19

Quality Assurance The Institute reviewed admission and

examination policies and regulations in place to ensure compliance with the National Council for Higher Education requirements. The period under review the Institute carried out the following activities:

Reviewed of examination regulation Initiated the curriculum review process Reviewed and approved student constitution


High level of integrity and accountability was exhibited by the institution. All audited accounts have received unqualified approval by the Auditor General to date.

Recognized as the 2nd Runners –up in the category of tertiary institutions by the NCHE at the 4th Higher Education Institutions Exhibitions in 2010.

Human Resources A total of 2 staff resigned from the Institute service during

the year under review. An internal advert was made to call on staff to apply for the

vacant posts. The response was positive and the successful candidates took on their new posts at the beginning of this financial year.

The unfilled post were advertised externally at the beginning financial 2011/2012.


Staff Development: During the period under review the Institute sponsored

staff to travel and attend workshops organized locally, in the region and internationally.

General Administration & Partnerships The Institute converted and renovated Satcom block 3 and

turned it into seminar its now in useable state .The Institute also converted Satcom block 1 into offices that now accommodate the Academic registrars department.

The Institute repossessed the premises previously occupied by Akili bookshop. The premises will be converted into lecture rooms next financial year.

The Institute now recognizes the rental waiver from UCC of shs.100,689,000/= per month as income ( Grant in Kind) and the same as an operating expense to balance it off. In this case UCC is the Landlord and UICT Tenant.Uganda Institute of Information and Communications

Technology 22

During the period under review the UCC completed the first phase of perimeter wall construction and it was handled to the Institute. This has improved the security at the Institute..

The Institute signed a memorandum of understanding with AFRALTI of Nairobi and as remarkable benefits from that partnership we hosted a joint training on Digital broadcasting in Kampala in November 2010, .The Institute received a gross USD 1490.16 from this partnership.

The Institute during this time managed to buy motorcycle to ease the transport at the Institute.

Using the internally generated funds managed to mend and repair the fence.

Improved the ambience of the institute by planting flowers and maintaining them.


Communication internally and externally has improved as a result of installing landlines in all departments and loading airtime on a weekly basis.



PLANNED ACTIVITIES AND PROGRAMMES FOR

2011-12


UICT-Budget Projections for FY2011/12

ITEMSAPPROVED BUDGET

2010/2011PROPOSED BUDGET

2011/2012 PERCENTAGE

INCOME (Internal) Tuition 2,570,690,000 3,059,930,000 16.0Estates Rental Income 128,128,751 132,664,751 3.4Miscellaneous 187,800,000 300,930,000 37.6Total 2,886,618,751 3,493,524,751 17.4

External budget support

Grant from Development Partners 20,000,000 20,000,000 0.0

Grant from UCC( In cash) 350,000,000 350,000,000 0.0

Grant from UCC ( In kind-value of estate) 1,208,268,000 1,208,268,000 0.0Ministry of ICT 100,000,000 100,000,000 0.0Total 1,678,268,000 1,678,268,000 0.0

TOTAL INCOME (a) 4,564,886,751 5,171,792,751 11.7EXPENDITURE

Total Recurrent Expenditure 4,039,301,680 4,482,531,041 9.9

Total Capital Expenditure 525,525,000 689,225,000 23.8TOTAL EXPENDITURE (RECUR+CAPITAL) (b) 4,564,826,680 5,171,756,041 11.7

PROJECTED SURPLUS/DEFICIT (a-b) 60,071 36,710 -63.6Source: UICT Approved

Budget 2011/12

The Institute is currently undergoing a strategic planning process. The first draft has been presented to the Governing Council and a retreat is planned to iron-out the strategic direction. Nevertheless some of the planned activities include:

Starting new programmes and seek affiliation with a University to offer degree courses.

Curriculum review and development of new programmes in emerging ICT fields such as regulation, cyber laws, e-Government.

Putting up more buildings and laboratory facilities & equipment.

Improving on the current IT network.


Developing a comprehensive staff development policy that will foster retention of staff.

Strengthening the Business Development Centre to offer up-to-date research & consultancy services in ICT and contribute to operational sustainability.

Build further relationships with the private and public sector stakeholders for mutual partnerships


To secure and establish effective security systems in the advent of terrorist attacks.

To connect staff and students to global resources for improved learning, research and teaching and to operate distance–learning programmes. In addition set up an E-learning centre ( COMESA – E- Learning Strategy).

Extension of the library and construction of more classrooms.



CHALLENGES

Developing and retaining highly qualified staff especially in the ICT field.

Failure to retain highly qualified staff limits ability

to develop courses that are abreast with the current changes in the technology and industry.

Inadequate funding from government to finance most of the institute activities.


Lack of enough space to accommodate the increased student enrollment in terms of lecture rooms, library facilities and office space

Insufficient infrastructure in form of laboratory and electronic equipment and teaching aids for the ICT oriented programmes.


There is uncertainty in terms of service for staff caused by the current legislative framework.

Insufficient opportunities for placement of students on Industrial Training.

Slow internet connectivity to connect staff and students to global resources for improved learning, research and teaching and to operate distance–learning programmes.



Lack of institute transport facility. Currently the Institute lacks means of transport for students and staff.

Enhancing security at the campus. Due to the terrorists threats there is urgent need to secure and establish effective security systems.


THANK YOU FOR LISTENING

UICT sector review workshop presentation

Technology

public tertiary

actual revenue

operate distancelearning

financial

uganda institute

communications

ensure compliance

lecture rooms