UHWO Student Governance In spring of 2013 the UHWO Student Senate was successful in getting the approval of three additional Chartered Student Organizations (CSO’s) and an increase from $5 to $120 in student fees by the University of Hawai‘i Board of Regents. Prior to Fall 2013 there was only the UHWO Student Senate and a $5 fee. The Student Senate has been active for more than thirty years and has been passionate student advocates. Representatives from the Student Senate sit on college committees like the Strategic planning committee and the Student President meets regularly with the VC for Student Affairs to keep the UHWO administration appraised of student issues. In Fall 2013 the student government in collaboration with UHWO staff created bylaws for each new CSO; these bylaws were ratified in the spring 2014 by the UHWO student body. One of the primary functions of the CSO’s are to administer fees collected by students to create a vibrant and engaged learning environment. This task is accomplished by creating student activities like intramural sports, campus concerts, and support activities like mentors for freshmen students. The current CSO members assisted with the development of their respective by-laws. Each new CSO will have 5 students and 2 staff. During the summer UHWO staff held two professional development workshops to help these students hone their leadership skills. The Student Media board held an additional all day training that included hearing from current reporters, learning about new publishing design software, and planning for the new school year. UHWO students have always had active Registered Independent Student Organizations (RIO). RIO’s are different from CSO’s in that they do not represent the college and do not receive any support from the college. However, like the CSO’s they enhance the learning environment by providing leadership, social, and educational opportunities for students. The current list of RIO’s are attached. With the addition of the new Chartered Student Organizations and the strong Student UHWO student senate and RIO’s, the college has never before had so many leadership opportunities for students. In addition, the college has never had this many student leaders informing the UHWO leadership regarding student issues. The UHWO Student Senate has been an effective student governance structure for the many years and this structure has been enhanced with the introduction of the additional Chartered Student Organizations. Attached are the minutes for the three new CSO’s. Minutes for the UHWO Student Senate can be found at : http://www.asuhwo.com/documents.html .
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UHWO Student Governance - Laulima · 2014-2015 Budget – To submit to Lui to review and comment: STUDENT ACTIVITY FEE BOARD BUDGET FY 2015 Total Revenue 86,249.44 FY 2014 Balance
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Transcript
UHWO Student Governance
In spring of 2013 the UHWO Student Senate was successful in getting the approval of
three additional Chartered Student Organizations (CSO’s) and an increase from $5 to
$120 in student fees by the University of Hawai‘i Board of Regents. Prior to Fall 2013
there was only the UHWO Student Senate and a $5 fee. The Student Senate has been
active for more than thirty years and has been passionate student advocates.
Representatives from the Student Senate sit on college committees like the Strategic
planning committee and the Student President meets regularly with the VC for Student
Affairs to keep the UHWO administration appraised of student issues.
In Fall 2013 the student government in collaboration with UHWO staff created bylaws
for each new CSO; these bylaws were ratified in the spring 2014 by the UHWO student
body. One of the primary functions of the CSO’s are to administer fees collected by
students to create a vibrant and engaged learning environment. This task is
accomplished by creating student activities like intramural sports, campus concerts, and
support activities like mentors for freshmen students. The current CSO members
assisted with the development of their respective by-laws. Each new CSO will have 5
students and 2 staff. During the summer UHWO staff held two professional
development workshops to help these students hone their leadership skills. The
Student Media board held an additional all day training that included hearing from
current reporters, learning about new publishing design software, and planning for the
new school year.
UHWO students have always had active Registered Independent Student Organizations
(RIO). RIO’s are different from CSO’s in that they do not represent the college and do
not receive any support from the college. However, like the CSO’s they enhance the
learning environment by providing leadership, social, and educational opportunities for
students. The current list of RIO’s are attached.
With the addition of the new Chartered Student Organizations and the strong Student
UHWO student senate and RIO’s, the college has never before had so many leadership
opportunities for students. In addition, the college has never had this many student
leaders informing the UHWO leadership regarding student issues. The UHWO Student
Senate has been an effective student governance structure for the many years and this
structure has been enhanced with the introduction of the additional Chartered Student
Organizations.
Attached are the minutes for the three new CSO’s. Minutes for the UHWO Student
Senate can be found at : http://www.asuhwo.com/documents.html .
ASUHWO - Associated Students of University of Hawaii West Oahu
Courtney Ketzenberger – President
Ryan J. Sommers – Vice President
Joyleanne Santos – Secretary
Shane T. Nishimura – Treasurer
Sara Perry – Caucus Delegate
Katrena M. Gunn – Senator
Crizalmer Caraang – Senator
Isaiah C. Baclaan – Senator
Freshmen Senator – Vacant
Junior Senator – Vacant
Senior Senator - Vacant
Student Activity Fee Board
Marousha Moore, student
Rebecca Carino, student
Student Media Board
Bulanbaji ‘Baji’ deCella, student
Sharla Hanaoka, faculty
Mellissa Lochman, student
Jordan Luz, Editor-in-Chief, The Hoot (non-voting)
Campus Center Board
Maika´i Kim, student
Mahealani Kahala, student
Registered Independent Student Organizations as of Spring 2014
• Accounting Club • Anime/Manga and Gamers Club • Anthropology Club • Associated Students of the University of Hawai'i - West O'ahu (ASUHWO) • Business Club • Education Club • Filipino-American Student Association of Hawai'i • Gay Straight Alliance • Glee Club • Hawaiian-Pacific Club • Humanities Club • Investment Club • Justice, Public and Health Administration Club • Marketing Club • Photography Club • Pre-Law Club • Psychology Club • Sociology Club • Student Veterans Association
Assignment Task: Come up with Timeline from Articles and share
SAFB Planning Procedure
1. The Start of the Idea(s): Done at least 1-2 months in advance o Brainstorming
2. Finalizing the Selected Events: Done 1.5 months in advance o What is the purpose of the event? o How does this event reflect our university's mission statement/values? o Who is our target audience?
3. Logistics: Done 1.5 months in advance o What is the event?
A theme, seasonal, annual event, etc. o When is the event?
Check multiple calendars to make sure we are not conflicting with other events, especially if they are geared towards the same target audience
o Where is event going to be? o What will we need?
Supplies, equipment, rentals, etc. o What vendors are we going to have?
Will they accept P-card or purchase orders? Get price quotes
4. Budget: Done 1 month in advance o How much is the event going to cost?
Have a break down of how much each component of the event is going to cost
Include costs for promotional items and advertisement preceding the actual event
5. Financial/Fiscal Portion: Done 1 month in advance o Send budget report to the business office o Send the appropriate forms to the vendors (4-6 weeks before the event is
preferable) Letting them know what we can provide for the event
6. Marketing: Done 2-4 weeks in advance o What types of media are we going to use?
Flyers, banners, creative items, digital signage, PSAs
o Design: color scheme, etc. o Marketing campaign o Send out invites(?)
7. Follow-Up: 4 weeks in advance o Human resources
Using staff to spread the word, vounteers and their role o Following up with vendors
Reconfirming with them Sending them a map Offer them a walkthrough of the site
8. Take Inventory: 1 week in advance o Count the items
9. Day before the event: o Last and final announcement of event o Set up o Brief with volunteers
10. Day of the Event: o Set up o Brief with volunteers o Run the event
11. Post-event: o Clean up o Give "thank yous" to vendors o Evaluations
From us as planners and the audience o Follow up with fiscal paper work o Recheck inventory items and pack up
Food supplies For any SAFB sponsored-events or funded events 10,000.00 Marketing Banners, brochures, signage, table throw 2,000.00 Other 35,000.00 Student Stipends $100 per month X 12 months X 4 students 6,000.00
Contracts Performers, entertainers, vendors delivering goods or services 25,000.00
security, custodial, photo booth, DJ services
Honorariums Professionals or Certified Volunteers who performs services 4,000.00
for events and activities Total 65,000.00
Continuation of Welcome Back Week planning
Online research, phone calls
Next Meeting – July 31 @ 2:30pm
Adjourn at 4:00pm
Student Activity Fee Board Meeting Minutes
Thursday, July 31, 2014 @ 3:00pm Student Life Coordinator’s Office
Decorations: Red plastic table covers into bows for poles around campus
Signage: 2-4 banners, work with Sharla or Josiah to design banners
Updates on Campus Block Party (lead-Rebecca)
RISO clubs area (Plaza area): fundraising opportunity to sell food
Use of Lawn: Foam area, inflatable obstacle course, and DJ music area
Issue: vendor requires day of payment o UH procedures allow for Day-of payments, need to find out the process for
UHWO o Rouel to find out procedures with UHWO Business Office for Day-of Payment
Water issue – find out how much water is needed, we may be charged for the amount used
Foam issue – foam is 99% water and not harmful to the grass
E-mail Lynn and Kimo to get their input especially for use of Lawn
Updates on Halloween (lead-Marousha) – fair-type and the haunted house
Fair area (The Loft, C225 area): RISOs to host station activities and fundraising opportunities
Haunted House: in Student Lounge o Week before: may close half of the lounge to begin constructing the haunted
house o Got staff volunteers to dress up in character and donate costumes o Need to look for a make-up artist o Consult Kalae Lee and Jill Honjo who planned it 2 years ago and to assist with this
year’s Halloween planning o Will need to recruit student and staff volunteers for different areas o Will need to do a dress rehearsal run through o Event is open to community with accepted donations to benefit a local