UG ARTS Vicki Phillips April 2011
Mar 31, 2015
UG ARTS
Vicki PhillipsApril 2011
Session Outline
What is End of Session? Assessment Periods What is an ART? UG ARTs (when to apply, what each ART
does, BIRMS auto-calculation) ARTs for non-standard programmes
What is End of Session?
Processing of examination results (marks and progress decisions)
Normally at the end of a student’s programme year
May/June for majority of UG programmes
Assessment Periods (1)
Period of the academic year in which modules are assessed, marks are recorded and a Board of Examiners recommendation is made
Assessment Periods (2)
Three Assessment Periods in BIRMS:MainSupplementaryPGT Dissertation
Assessment Periods (3)
Main Assessment PeriodFor standard UG, this is the main
examination period in May/June.The first assessment opportunity for a
moduleSecond sit opportunity for modules
with Re-sit, Repeat and First Sit status
Assessment Periods (4)
Supplementary Assessment PeriodFor standard UG, this is the re-sit
examination period in August/September.The second (and normally final)
assessment opportunity for a moduleFirst sit opportunity for students with
mitigation
Assessment Periods (5)
PGT Dissertation PeriodFor Postgraduate Taught
Dissertations onlyNormally in October/November
What is an ART?
ART stands for Academic Review Type Progress decision Exam Board recommendation/decision Code representing the progression and award
recommendation made by a Board of Examiners
ART A – Proceed (1)
USE FOR STUDENTS Who have passed all their modules Who are not in the final year of their
programme Who do not have any re-sits to take Who will be continuing on the same
programme of study
ART A – Proceed (2)
WHAT DOES IT DO? Creates a new General Student Record in the next
academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Releases their marks so they are viewable on the
my.bham portal Allows them to re-register online Auto-calculates in BIRMS
ART A – Proceed (3)
BIRMS AUTO-CALCULATION Must have marks and recommendations for
all non-excluded modules Must have module recommendations of P
(Pass) for all non-excluded modules Must be a next programme year for the
student to progress to
ART B - Successful Completion (1)
USE FOR STUDENTS Who are in their final year Who have successfully completed the
requirements of their programme Who will be awarded the degree for which
they are registered
ART B - Successful Completion (2)
WHAT DOES IT DO Changes their status to Leaver Gives them a leaving date and reason for leaving
(Successful Completion) Changes their Degree status to Completed so that
they can graduate Auto-calculates in BIRMS Releases their marks so they are viewable on the
my.bham portal
ART B - Successful Completion (3)
BIRMS AUTO-CALCULATION All non-excluded modules must have a mark and a
recommendation Checks whether the student is in a graduatable year Checks the number of attempted credits Checks the number of achieved credits Checks the number of achieved credits at the correct
level Checks other credit and level rules (e.g. 55% stage 2
average for MSci)
ART B - Successful Completion (4)
BIRMS AUTO-CALCULATION (continued) Calculates Stage Weighted Mean Mark Calculates Overall Weighted Mean Mark Checks the stage weightings (25:75, 20:80) Checks whether the student is Direct Entry Checks whether the student comes under Adjusted
Regulations Checks whether the student is borderline If yes, applies profiling
ART C – Review (1)
USE FOR STUDENTS Who do not have enough credits to proceed Who have achieved fewer than 100 credits Who have failed more than 20 credits Who will be re-sitting during the Supplementary
Examination period in August/September
ART C – Review (2)
WHAT DOES IT DO? Registers the student for supplementary assessments Does not move the student into the next academic year Does not update their programme year Does not change their student status Does not allow them to register online Releases their marks so they are viewable on the my.bham
portal Auto-calculates in BIRMS
ART C – Review (3)
BIRMS AUTO-CALCULATION Must have marks and recommendations for
all non-excluded modules Must have module recommendations of P for
less than 100 credits Must have module recommendations of SE,
SU, ME and M for more than 20 credits
ART D – Proceed with Outstanding Requirements (1)
USE FOR STUDENTS Who are not in the final year of their programme Who have sufficient credits to proceed Who have re-sits to take, either in the Supplementary
Examination period or during the next academic year Who will be continuing on the same programme of
study
ART D – Proceed with Outstanding Requirements (2)
WHAT DOES IT DO? Creates a new General Student Record in the next academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to year 2 Registers them for re-sits or sits either in the Supplementary
Examination period or during the next academic year Releases their marks so they are viewable on the my.bham portal Allows them to re-register online Auto-calculates in BIRMS
ART D – Proceed with Outstanding Requirements (3)
BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded
modules Must have module recommendations of P for between 100 and
110 credits Must have module recommendations of SE, SU, ME, M, RS or
RP for between 10 and 20 credits Must be a next programme year for the student to progress to If modules are to be re-taken during the next academic year
(module recommendations of RS and RP), these modules must be active in the next academic year
ART E – Proceed and Transfer Programme (1)
USE FOR STUDENTS Who are in year 2 of a BEng/MEng or BSc/MSci
programme Who have enough credits to proceed Who have passed all their modules or who have re-
sits to take, either in the Supplementary Examination period or during the next academic year
ART E – Proceed and Transfer Programme (2)
WHAT DOES IT DO? Creates a new General Student Record in the next academic
year Transfers them onto the new programme Changes their status to Expected to Re-register Updates their programme year from year 2 to year 3 Registers them for re-sits either in the Supplementary
Examination period or during the next academic year Releases their marks so they are viewable on the my.bham
portal Allows them to re-register online Auto-calculates in BIRMS
ART E – Proceed and Transfer Programme (3)
BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded modules Must have module recommendations of P for between 100 and 120
credits May have module recommendations of SE, SU, ME, M, RS or RP for
between 10 and 20 credits Must be default BEng and MEng or BSc and MSci programmes set up
in order to auto-populate the Programme Transfer field Stage 2 WMM of less than 55%: default transfer to BEng or BSc, Stage
2 WMM of 55% or above: default transfer to MEng or MSci If modules are to be re-taken during the next academic year (module
recommendations of RS and RP), these modules must be active in the next academic year
ART F – Withdraw (1)
USE FOR STUDENTS Who have insufficient credits to proceed to the next
year of study Who have used up all their re-sit opportunities for
their failed modules Who do not have enough credits to be awarded an
alternative (lower) qualification
ART F – Withdraw (2)
WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving
(Academic Failure) Changes their Degree status to NO (Non-Successful) Does not auto-calculate in BIRMS Releases their marks so they are viewable on the
my.bham portal
ART G – Award Alternative Qualification (1)
USE FOR STUDENTS Who don’t have enough credits to proceed to the next year of
study (non-final year students) Who have used up all their re-sit opportunities for their failed
modules (non-final year students) Who have not satisfied the requirements of their programme of
study (e.g. insufficient credits) (final year students) Who have enough credits to be awarded an alternative (lower)
qualification (non-final year and final year students)
ART G – Award Alternative Qualification (2)
WHAT DOES IT DO? Changes their status to Leaver Gives them a leaving date and reason for leaving (Alternative
Qualification) Changes their Degree Congregation status to CO (Completed) Eligible for graduation (if awarded a graduatable qualification) Releases their marks so they are viewable on the my.bham
portal Does not auto-calculate in BIRMS
ART J – External Re-sit (1)
USE FOR STUDENTS Who do not have enough credits to proceed Who have achieved fewer than 100 credits Who have failed more than 20 credits Who will be registered for Sits/Re-sits in the next
Academic Year
ART J – External Re-sit (2)
WHAT DOES IT DO? Moves the student into the next academic year Changes their status to External Re-sit Does not update their programme year Registers the student for their failed modules in the next
academic year with Re-sit (RS) or Sit (ST) status Releases their marks so they are viewable on the my.bham
portal Does not allow students to re-register online Does not auto-calculate in BIRMS
ART K – Internal Repeat (1)
USE FOR STUDENTS Who do not have enough credits to proceed Who have achieved fewer than 100 credits Who have failed more than 20 credits Who will be registered for Sits/Repeats in the next
Academic Year
ART K – Internal Repeat (2)
WHAT DOES IT DO? Moves the student into the next academic year Changes their status to Expected to Re-register Does not update their programme year Registers the student for their failed modules in the next
academic year with Repeat (RP) or Sit (ST) status Releases their marks so they are viewable on the my.bham
portal Allows students to re-register online Does not auto-calculate in BIRMS
ART Q – Proceed with Low Credit (1)
USE FOR STUDENTS Who are not in the final year of their programme Who have sufficient credits to proceed but who have
not passed all their modules Who have used up their re-sit opportunities for their
failed modules Who will be continuing on the same programme of
study
ART Q – Proceed with Low Credit (2)
WHAT DOES IT DO? Creates a new General Student Record in the next
academic year Changes their status to Expected to Re-register Updates their programme year e.g. from year 1 to
year 2 Releases their marks so they are viewable on the
my.bham portal Allows them to re-register online Auto-calculates in BIRMS
ART Q – Proceed with Low Credit (3)
BIRMS AUTO-CALCULATION Must have marks for all non-excluded modules Must have module recommendations of P for
between 100 and 110 credits Must have module recommendations of F for
between 10 and 20 credits Must be a next programme year for the student to
progress to
ART U – Successful Completion (Intercalated BMedSc) (1)
USE FOR STUDENTS Who are registered on an Intercalated
BMedSc programme Who have satified the requirements of their
programme
ART U – Successful Completion (Intercalated BMedSc) (2)
WHAT DOES IT DO Changes their status to Leaver Gives them a leaving date and reason for leaving
(Successful Completion) Changes their Degree status to CO (Completed) so
that they can graduate Auto-calculates in BIRMS Releases their marks so they are viewable on the
my.bham portal
ART U – Successful Completion (Intercalated BMedSc) (3)
BIRMS AUTO-CALCULATION Must have marks and recommendations for all non-excluded
modules Checks whether the student is in a graduatable year Checks whether the student is on a programme where only
stage 3 marks should be used or whether stage 2 scaled marks and stage 3 marks should be used
Checks the number of attempted credits Checks the number of achieved credits Checks the number of achieved credits at the correct level
ART U – Successful Completion (Intercalated BMedSc) (4)
BIRMS AUTO-CALCULATION (continued) Calculates Stage Weighted Mean Mark Calculates Overall Weighted Mean Mark Checks the stage weightings (25:75, 100) Checks whether the student is borderline If yes, applies profiling
ARTS for non-standard programmes (e.g. Non-Standard Start Dates and programmes with
multiple Exam Boards)
ART V – Continue NSSD (1)
USE FOR STUDENTS Who have a non-standard start date Who must be moved into the next academic
year in order to re-register and retain access to University facilities, before an Exam Board decisions is made on the student’s progress
ART V – Continue NSSD (2)
WHAT DOES IT DO? Moves the students into the next academic year Updates their status to Expected to Re-register Does not update their programme year Allows them to re-register online Does not ‘lock’ the Assessment Period in BIRMS so a
subsequent ART can be entered once an Exam Board recommendation has been approved.
ART W – Release Marks (1)
USE FOR STUDENTS Who have marks for some but not all of their modules
in the current academic year Whose marks have been approved by an Exam
Board Who have not yet completed the requirements of
their programme year, so no decision can be made on their progress
ART W – Release Marks (2)
WHAT DOES IT DO? Registers the student for supplementary assessments for any failed
modules Does not move the student into the next academic year Does not update their programme year Does not change their student status Does not allow them to register online Releases their marks so they are viewable on the my.bham portal Will auto-calculate in BIRMS for specified programmes (Health
Sciences, MBChB) (under development) Does not ‘lock’ the Assessment Period in BIRMS so a subsequent ART
can be entered once an Exam Board recommendation has been approved
ANY QUESTIONS?