UCC Prep Parents’ Organization Volunteer Handbook 2015-2016 UCC Prep Parents’Organization 200 Londsale Road Toronto, ON M4V 1W6 tel 416-488-1125 www.ucc.on.ca PPO
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UCC Prep Parents ’ Organizat ionVolunteer Handbook
2015-2016UCC Prep Parents’Organization200 Londsale RoadToronto, ON M4V 1W6tel 416-488-1125www.ucc.on.ca
PPO
Contents
Welcome Page 1
Prep Parents’ Organization Executive Committee2015-2016 2
Prep Parents’ Organization Committee Members 3
Prep Parents’ Organization Executive Position Descriptions 4
PPO Full Year Volunteer Opportunities 5-7
Term One Opportunities 8
Term Three Opportunities 9
School Security Notice 10
Community Service Learning and Fundraising 11
Parents’ Organization Executive Committee 12
Volunteer Response Form: inserted
Printed on recycled paper.
1
Welcome
Dear Parents,
We would like to extend a very warm welcome to all parents, new and returning,
to the Upper Canada College Parent Community. At Upper Canada College, we
have two parents’ organizations; one for the Prep (P.P.O.) and one for the Upper
School (P.O.). For this upcoming school year, 2015-2016, Tania Martin will be
heading the Prep Parents’ Organization (PPO) and Lori Elder will be the PPO Vice
Chair. Barbara Bottini will head the Upper School Parents’ Organization (PO) and
Jody Howe will be the Vice Chair of the P.O.
The PPO and the PO consist of parents of all boys enrolled at Upper Canada
College. Our roles are to act as liaisons between faculty, staff, parents and
students. The PPO and PO organize events throughout the year to enrich our com-
munity spirit.
This handbook presents the current list of parent volunteers who are responsible
for the various committees on the PPO. We invite you to contact those individu-
als on whose committee you may be interested to volunteer. There are a lot of
fun and interesting ways to get involved at UCC. Some volunteer positions may
be for one event, one term or perhaps for the full year. Our committee heads wel-
come all interested and enthusiastic volunteers.
Any volunteer work at Upper Canada College benefits our boys and contributes to
our goal of enriching community spirit at the College.
We thank you in advance for your contribution and we look forward to another
year of exciting and memorable events.
Please do not hesitate to contact either of us if you have any questions.
Tania Martin Lori Elder
Chair 2015-2016 Vice Chair 2015-2016
Prep Parents’ Organization (PPO) Prep Parents’ Organization (PPO)
[email protected] [email protected]
12
PPO Executive Contact Information
Position
Chair
Past Chair
Vice Chair
Secretary
Volunteer Coordinator
Treasurer
Communications
2
The committee is composed of the Executive, nine Grade Reps and Coordinators
of each PPO service and event. Meetings are held monthly throughout the school
year. The “Head of Preparatory and Upper Schools” reports at the beginning of
each meeting about matters of interest and concern to parents. Questions are
welcome.
Name
Tania Martin
Stephanie Coffey
Lori Elder
Martha Simmons
Cheryl Guilfoyle
Jennifer MacGregor
Andrea Armstrong
Phone
416-303-0264
416-435-8785
416-919-9720
416-809-7501
416-846-4483
416-671-4285
416-705-4333
Community Service Learning
At the Prep, we seek authentic service experiences, which are ideally studentinitiated and driven. Personal involvement with the members of the communi-ty being served and raising awareness are essential elements of our program.In the PYP, ‘action’ components arise naturally out of the Unit of Inquiry beingstudied. Form 6 boys work on an intergenerational project and Form 7 boysvisit the Toronto Friendship Centre. Both of these initiatives are linked to theHealth and Life Skills program.
School-wide community service projects are also held throughout the year.These projects, such as our annual food drive, clothing drive and sportsequipment drive serve to promote awareness of community organizations andto have our students work together toward a common goal.
All initiatives whether student, teacher or parent-led must first beapproved by the Coordinator, in order to facilitate scheduling.
Community Service FundraisingAs mentioned earlier, our program focuses on authentic service experiences.With that in mind, we limit the number of community service fund-raisersheld per year. Fundraising activities that are held annually at the Prep such asthe Terry Fox Run for cancer research, Jump Rope for Heart, and CasualDress Days support local charities and are all promoted and run by the stu-dents. PPO fundraising initiatives are also an annual occurrence.
Fundraising events will be reviewed and approved in light of the following cri-teria: there is a curricular link, the activity is age appropriate, and it does notconflict with other scheduled events. Ideally, most fundraising will be done inconjunction with Casual Dress Days; however, other valid situations mayarise.
New ideas for fundraising must be first approved by Jill Stewart,Coordinator of Community Service Learning.
email: [email protected] Phone: 416-488-1125 ext. 4048
Community Service Learning and Fundraising
11
10
Changing times have brought about new guidelines and regulatory require-ments regarding the safety of the students. For this reason, several areas ofvolunteer work require a Vulnerable Persons Screen Check: • Library • Prep Shop
The process is simple and the school will pay the nominal fee. Volunteers foreach of the areas listed above must have a Screen Check on file prior toSeptember 4, 2015
If your postal code begins with M: a Consent to Disclosure Form will be provided to you for completion.Please complete and return to the Upper School Human Resources Office.
TIf you live outside Toronto:(your postal code does not begin with M)you must go to your local police station and request a police check thatincludes a Vulnerable Persons Screen Check. For re-imbursement, please sub-mit your receipt to the appropriate contact listed above.
For any questions or concerns, please contact:
Tania MartinChair, Prep Parents’ [email protected]
PPO Committee MembersSchool Security
Grade RepresentativesSKGrade 1Grade 2Grade 3Grade 4Grade 5Grade 6Grade 7
PPO Committee HeadsPrep ABC Chair & Music CoordinatorABC-Art, SK-5ABC-Art, 6-7ABC-DramaBake/Freezie Sale Coordinators
Communications CoordinatorCommunity Service Coordinators
Director, Constituency RelationsFestive Marketplace Coordinators
Green School Coordinator
Memorabilia Coordinators
Grandparents Days Coordinators
Library CoordinatorNew Parent Events Coordinators
Nutrition Coordinators
Special Events Coordinators:Initiatives - Bark Project
Blue Ties Breakfast, etc.Speakers/EventsUsed Textbooks Coordinators
Used Uniform Coordinators
Robin RichardsonMartha WeemanHolly MaybinLindsay BlackConnie CarmichaelAmoryn EngelMichelle MeneleyHeather NicolMary-Kathleen Young
Astrid PlayerAllison AbbottNina MouzitchkaRobin RichardsonMia BrownErin Carrique
Andrea ArmstrongAnu BhallaChrisula SelfeJody JacobsonElla RebanksSarah D’Souza
Robin Richardson
Albina HuangHillary WileNatalie DavidsonOlga TchetvertnykhMaria SalischevaShuchi StangerShelby McGregorJulia PantaloneChristina EatonLisa Orr
Ronitt Van SlingerlandBeth GrudzinskiJasmine DayaKarra GreenwoodOrla McKenna Niamh StewartMarnie SandersonDora Voudouris
416-488-5038416-557-2474647 400-9581416 993-6941416 938-4888416 726-6796416 992-2293416 219-8824647 748-0278
416-934-0394647 406-8192647 801-4485416 488-5038416 788-7555416 483-4931
416 705-4333416-276-7196416 268-5337416-488-1125416 859-2404416 918-2408
416-488-5038
647 388-7007647 983-6875416 545 1906416 456-0843416 668-1767416 923 7797416 985-2066416 728-7599416 483-6050416 917-5108
416 930-4248416 471-3401416-967-9100416-728-4870
416-961-9735416-951-2129
[email protected]@[email protected]@[email protected]@[email protected]@[email protected]
[email protected]@[email protected]@[email protected]@yahoo.com
[email protected][email protected]@[email protected]@[email protected]
[email protected]@[email protected]@[email protected]@[email protected]@[email protected]@gmail.com
[email protected]@rogers.comjdaya@�[email protected]@[email protected]@[email protected]
All PPO positions have a maximum of a two year term except for Chair,Vice-Chair and Past Chair which is one year each.
CHAIRThe Chair acts as ambassador to the parent community, at regular meetings withthe Heads of the Primary and Middle Divisions, the Association Counsil and theBoard of Governors. The Chair conducts monthly committee meetings at whichmembers submit and discuss their reports.
VICE-CHAIRThe Vice-Chair role is to assist the Chair throughout the year and fill in for theChair as needed. The Vice-Chair is the Interguild Representative at meetings andevents of other independent schools. The Vice-Chair coordinates the roles andresponsibilities of all Grade and Form Reps. The Vice-Chair helps recruit FormRepresentatives and maintains contact with them and the Grade Reps through-out the year. The Vice-Chair apprentices with the Chair and assumes the posi-tion of Chair the following school year.
PAST CHAIRThe Past Chair attends all monthly executive and advisory meetings, and chairsthe PPO Nominating Committee.
SECRETARYThe Secretary provides communication between the PPO committee members.This includes preparing and distributing agendas and minutes for all SteeringCommittee meetings, and communicating with the parent body about the meet-ings.
TREASURERThe treasurer is responsible for reporting the assets and liabilities of the PPO, prepares monthly financial statements, and coordinates a year-end financial report.
VOLUNTEER COORDINATORThe Volunteer Coordinator creates and maintains a database of all volunteersand passes it on to relevant committee heads. The coordinator also responds tovolunteers’ questions regarding events and commitments, and attends schoolfunctions to strengthen the volunteer base.
GRADE REPRESENTATIVE (1 per grade, SK - 6; and 2 for grade 7) The Grade Representative attends monthly PPO Committee meetings, passes onall relevant information to the Form Reps of that grade, and helps with andattends PPO events. The Grade Rep needs to have been at the school the previ-ous year.
FORM REPRESENTATIVE (2 positions per form available)The responsibilities of the Form Representative can vary from form to form andgrade to grade. The Representative communicates with the FormTeacher/Adviser, enlists other parents to participate in class outings and activitieswhich require adult supervision, and may organize a parent get-together and/ora class party. The Form Rep helps with and attends PPO events including thenew parent
welcoming evening in May or June and welcoming coffee morning in September.
PPO Executive Position - Descriptions
9
Volunteers Are NeededT TPrep School Term Three Opportunities
Grade 7 Grad Photo DayVolunteers are needed to help grade 7 students prepare for graduation photos.Contact: Cheryl Guilfoyle 416-846-4483 [email protected]
Dates: April 4, 2016Number of Volunteers: 4 peopleTime Commitment: 1 - 4 hours
Grandparents’ Special Friends’ DayGrandparents/Special Friends of Prep students are invited to attendperformances, visit classrooms and tour the school. Volunteers are needed tomeet, greet and escort visitors.Dates: May 11, 2016 (Forms 6 & 7)
June 2, 2016 (SK-5)Contacts: Natalie Davidson 416 545 1906 [email protected]
Olga Tchetvertnykh 416 456-0843 [email protected] Salischeva 416 668 1767 [email protected]
Number of Volunteers: unlimitedTime Commitment: 3 hours
TUsed Textbook Sale UCC holds an annual sale of used textbooks at the Prep. Proceeds from the saleare split equally between the students selling the books and the PPO. Volunteersare needed to price books and help at the sale. They are also needed to recruitvolunteers for and manage the sale.
Dates: Used Text Books: June 8, 2015 Contacts: Orla McKenna [email protected]
Niamh Stewart [email protected]
Number of Volunteers: 12 peopleTime Commitment: 2 - 3 hours
Used Uniform IntakeThe committee takes in gently used uniform clothing throughout the school year.Used uniform clothing is sold in the Prep Shop, at various sales during the yearand the last day of school. All proceeds from sales are returned to the schoolthrough the PPO. Some items can be sold on consignment.
Date: ongoing throughout the school yearContact:Marnie Sanderson 416-961-9735 [email protected]
Dora Voudouris 416-951-2129 [email protected]
Number of Volunteers: 8 – 10 people Date of sale: June 8, 2015Time Commitment: 3 hour
Volunteers Are NeededPrep School Full Year Opportunities
Arts CoordinatorsThe Arts coordinators schedule volunteers to assist the Art, Music, and Dramadepartments at the Prep School.
Contacts: Astrid Player 416-934-0394 [email protected] Odendaal 647-966-7725 [email protected]
Number of Volunteers: unlimited Time Commitment: as needed
Bake Sale/Freezie SaleVolunteers are needed to provide baked goods and/or to help with sales at theFestive Marketplace and bake or freezie sales held.
Dates: Freezie Sale - September 24, 2015 & May 26, 2016Bake Sale - February 5, 2016
Contacts: Mia Brown 416 788-7555 [email protected] Carrique 416 483-4931 [email protected]
Number of Volunteers: unlimitedTime Commitment: as needed
Communications CoordinatorThe Communications coordinator acts as a liaison for the PPO with the Directorof Communications, the UCC Association, the Prep Office and coordinates com-munication from the PPO to parent body.
Contact: Andrea Armstrong 416 705-4333 [email protected]
Community Service CoordinatorsThe Community Service coordinators organise and implement a gently usedclothing drive and a gently used sports equipment drive that benefits schools inthe Horizons program.
Contact: Anu Bhalla 416-275-7196 [email protected] Selfe 416 268-5337 [email protected]
Number of Volunteers: 6-10Time Commitment: as needed
Green School CoordinatorThe Green School member acts as a liaison with the Green School Initiative.
Contact: Robin Richardson 416-488-5038 [email protected]
Number of Volunteers: 1-2Time Commitment: as needed
Association DayVolunteers are needed to help with activities such as the barbecue andKidzone.
Date: September 26, 2015Contact: Cheryl Guilfoyle 416-846-4483 [email protected]
Number of Volunteers: unlimited Time Commitment: 2-3 hours on the day of the event
Festive MarketplaceYou're invited to come out and enjoy the spirit of the season at UCC's FestiveMarketplace on Friday, December 4, 2015. This popular event is a greatway to see old friends, enjoy homebaked goodies, and do some holiday shop-ping among dozens of participating vendors. Time: 8:30 a.m. - 5:00 p.m
Location:Lett Gym, Upper School
Date: December 4, 2015
PPO Contacts: Ella Rebanks 416 859-2404 [email protected]
Sarah D’Souza 416 918-2408 [email protected]
Number of Volunteers: unlimitedTime Commitment: several hours the day before the event and the dayof the event.
Open HousesThere are three open houses during the school year. Parents are needed togreet and register prospective families.
Date: October 28 & 29, 2015Contact: Cheryl Guilfoyle 416-846-4483 [email protected]
Number of Volunteers: unlimitedTime Commitment: 2 to 3 hours
Photo DayVolunteers are needed to help students get ready for class photos.
Date: September 16, 2015Contact: Cheryl Guilfoyle 416-846-4483 [email protected]
Number of Volunteers: 6 people
Time Commitment: 2 hours
Volunteers Are NeededTPrep School Term One Opportunities
8 5
Library CoordinatorThe Library Coordinator schedules volunteers to work in the Wilder Library overthe course of the year. Volunteers check in and shelve books and assist thelibrarian as needed. Note: Interested parents must apply annually.(Vunerable persons check required. See School Security Notice at the back of book.)
Contact: Shuchi Stanger 416-923-7797 [email protected]
Number of Volunteers: Limited availability each yearTime Commitment 2 hours, every other week
Lost and Found VolunteersParents are needed to help sort and identify articles of clothing, equipment andbooks.
Contact: Cheryl Guilfoyle 416-846-4483 [email protected]
Number of Volunteers: 2 peopleTime Commitment: one day per week for one hour
Memorabilia CoordinatorsVolunteers are needed to assist with the sale of School Frames.
Contacts: Albina Huang 647 388-7007 [email protected] Wile 647 983-6875 [email protected]
Number of Volunteers: unlimitedTime Commitment: 2 hours per event
New Parent Event CoordinatorsA number of events take place during the year for new parents. Volunteersassist with a coffee morning on the first day of school for parents of new boys,attend a new parent breakfast on Association Day, a new parent evening in Mayand the New to Blue events.
Contacts: Shelby McGregor 416 985-2066 [email protected] Pantalone 416 728-7599 [email protected]
Number of Volunteers: unlimitedTime Commitment: 3 hours per event
Nutrition CoordinatorsThe Nutrition member acts as a liaison with food services.
Contacts: Christina Eaton 416 483-6050 [email protected] Orr 416 917-5108 [email protected]
Number of Volunteers: 1-2Time Commitment: as needed
Prep School Full Year Opportunities (cont’d)
7
Full Year Volunteer Opportunities
Occasional VolunteersVolunteers are needed throughout the year for a variety of smaller but necessary jobs and projects. Please let us know when you are available for anhour or more.
Contact: Cheryl Guilfoyle 416-846-4483 [email protected]
Number of Volunteers: unlimitedTime Commitment: as needed
Prep Shop CoordinatorThe Prep Shop Coordinator schedules volunteers to work in the Prep Shop withthe Prep Shop Manager. Volunteers sell new and used uniforms, school supplies,gifts and sportswear. (Criminal reference check required. See School SecurityNotice at the back of book.)
Contact: Simone Odendaal 647-966-7725 [email protected]
Number of Volunteers: unlimitedTime Commitment: an hourly shift on a weekly or bi-weekly basis
Special Events CoordinatorsOrganize fundraising and "fun raising" events for the Prep community.
Contacts: Ronitt Van Slingerland 416 930-4248 [email protected] Grudzinski 416 471-3401 [email protected]
Number of Volunteers: unlimitedTime Commitment: as needed
Prep School Full Year Opportunities (Cont’d)
6
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