UC Libraries Next-Generation Technical Services: An overview

University of California Libraries

NEXT-GENERATION TECHNICAL SERVICES

NGTS

NGTSMT

PMWG

POTs

LTs

SPOTs

CoUL

SOPAG

ACGs

Why NGTS?

• Estimated total non-roman backlog: 81,979 (Enterprise Services report, Sept 2010)

• Estimated special collections and archives backlog: 13.5 miles (New Modes for Access report, Sept 2010)

• 2011: 1.8 trillion GB (1.8 ZB) of data created, more than doubling every 2 years (2011 IDC Digital Universe Study)

Why NGTS?Getting information they need, when they need it

What is NGTS?

• Collaborative Collection Development

• Collaborative Technical Services

• Collaborative Digital Initiatives

• Financial and Technical Infrastructure for Collaboration

A New Model for Working Together

Some Guiding Concepts

• Transformation is an evolving, phased process, with occasional big leaps. Quick wins early and often are essential.

• Cost savings and cost avoidance are strategic.

• Focus on implementation and action vs. more study.

• Continuous vetting happens throughout the process and at all levels to keep all informed; communication plans are key.

• Draw members from existing ACGs and other groups, and leverage local experts for system-wide benefit.

• Continuously assess, revise, and adjust the NGTS implementation framework.

Project Management Working Group

• 8 members; 1 assigned per POT and overall PM (Joan Starr, CDL)

• Recognition of significant project management needs; NGTS multi-faceted, multi-phased

• Document, share resources and best practices for project management in UC Libraries

Communications Manager

• Develop communication plans to provide timely, consistent messaging

• Identify audience-specific messaging

• Engage, broaden participation; enhance our knowledge about next-generation services

Photo courtesy of Bancroft Library

Collaborative Collection Development

• POT 7 - Develop a system-wide view of collections and transform collection development practices:• Track shared collection development

commitments• Recommend strategies for collecting traditional

and non-traditional, digital collections with a system-wide and multi-campus approach

• Redefine the roles and responsibilities of UC bibliographers

Collaborative Technical Services

• POT 2 - Transform cataloging practices:• Implement consortial shelf-ready program• Define UC cataloging record standards

• POT 5 - Maximize the effectiveness of Shared Cataloging:• Assess SCP record distribution• Evaluate SCP decision-making structure and priorities

• POT 6 - Develop system-wide collections services staffing:• Existing shared staffing agreements and projects• Current and projected campus staffing needs• Existing and needed tools in support of TS operations• Current backlogs

Collaborative Digital Initiatives

• POT 1 - Build the system-wide infrastructure to support digitized and born-digital collections

• POT 3 - Accelerate processing of archival and manuscript collections:• Deploy Archivists’ Toolkit system-wide

• Define minimal collection record specification

• Implement More Product Less Process practices

Financial and Technical Infrastructure for Collaboration

• POT 4: Simplify the recharge process• Deposit account system

• Real-time recharge and invoice data

• SPOT 2: Develop a stable funding model for system-wide work

• SPOT 3: Monitor national developments in ERMS, Databases of Record, ILS

http://ucngts.tumblr.com

Wrap-up

• Do you have a good sense of what NGTS is all about?

• Do you receive sufficient information about NGTS?

• Do you have any questions or suggestions?

Contact: Emily Lin [email protected], NGTS Communications Manager