U - APCFSS for IT solution... · Web viewThe General Manager (Admn.) with a request to publish the EOI in largest circulation of one Telugu and one English daily newspapers to the

A.P. STATE HOUSING CORPORATION LTD., H.NO.3-6-184; ST.NO.17, HIMAYATNAGAR, HYDERABAD – 500 029

EXPRESSION OF INTEREST

Rc.No.4218/APSHCL/EE.MIS/ 2015, Date:20.09.2015

Expression of Interest is invited from reputed, experienced, technically and financially sound companies/firms/Institutions/Individuals/Developers for award of work “Development, Deploy and Maintenance to Support Project Monitoring System with IT Solutions (Software)”.

Details can be downloaded from the APSHCL website i.e., aphousing.cgg.gov.in from 26.09.2015. For further details Contact No.040-23228930,23261317.Mobile:+917093930015& email:[email protected]/ [email protected].

Sd/-20.09.2015 Managing DirectorToThe General Manager (Admn.) with a request to publish the EOI in largest circulation of one Telugu and one English daily newspapers to the barest minimum size in the AP State edition on Dt.25.09.2015.

Copy to the Notice board.

//Attested//

DY. EXECUTIVE ENGINEER

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EXPRESSION OF INTEREST

FROM

REPUTED, EXPERIENCED,TECHNICALLY AND FINANCIALLY SOUND COMPANIES/FIRMS/INSTITUTIONS/INDIVIDUALS/DEVELOPERS FOR AWARD OF

WORK “DEVELOPMENT, DEPLOY, MAINTAIN TO SUPPORT PROJECT MONITORING SYSTEM WITH IT SOLUTIONS FOR LIVE UPDATES (SOFTWARE) IN ANDHRA

PRADESH”.

A P STATE HOUSING CORPORATION LTD.,,(Government of Andhra Pradesh Undertaking)

H.No.3-6-184, 17th Street, Himayathnagar,Urdu Hall Lane, Hyderabad, PIN: 500029

Contact No.040-23228930, 23261317. Mobile: +917093930004 & 7093930015;

email:[email protected]/[email protected]

A P STATE HOUSING CORPORATION LTD.,

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(Government of Andhra Pradesh Undertaking)H.No.3-6-184, 17th Street, Himayathnagar,Urdu Hall Lane , Hyderabad, PIN: 500029

Ph: 040 23228930, 23261317

No.4218/APSHCL/MIS/2015 Dated: 20.09.2015

INVITATION OF EXPRESSION OF INTEREST (EOI)

Expression of Interest (EOI) is invited from reputed, experienced, technically and financially sound companies/firms/institutions/individuals/developers for award of work “Development, deploy, maintain to support Project Monitoring System with IT solutions for live updates (software)” in Andhra Pradesh in three cover system i.e.

(i) Sealed cover containing sealed cover of Technical Bid & sealed cover containing Price Bid

(ii) Sealed cover of Technical Bid (iii) Sealed cover of Price Bid.

Interested bidders having experience in the works like “development, deploy, maintain to support Project Monitoring System with IT solutions for live updates (software) may participate in filing their bids as per the terms and conditions, procedures in the following document.

The Eligible Bid of EOI shall be opened on 14-10-2015 by the EOI inviting authority or his authorised authority in the presence of bidders. Bidders need to present their Technical Demonstration / POC of the System (working software) on 14.10.2015 from 2.00 PM onwards / as notified by the EOI Inviting Authority.

The details of Eligibility bid/qualifying criteria, technical bid .price bid and criteria for selection is enclosed as Annexure-I and the Request For Proposal (RFP) is enclosed as Annexure-II. The bidders have to thoroughly go through the details before submitting the EOI/Bids. This can also be downloaded from the website (aphousing.cgg.gov.in).

The EOI inviting authority reserves the right to accept or reject any or all the bids without assigning any reason thereof.

ANNEXURE – I

Details of Eligibility bid/qualifying criteria, details of technical bid and criteria for selection:

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Item No.

Item Description Item Particulars

B. Organization Name A.P. State Housing Corporation Limited

D. Circle/DivisionH.No.3-6-184, Street Number:17, Urdu Hall Lane, Himayath Nagar, Hyderabad-500029

F. File Number 4218/APSHCL/MIS/2015

H. RFP Subject “Development, deploy, maintain to support Project Monitoring System with IT solutions for live updates (software)” in Andhra Pradesh

J. Quantity 1 Software Project

L. Period of Contract 3 years (Including initial period of 3 months for Software Development and maintenance for all the period).

N. Form of Contract Product Wise

P. RFP Type Open EOI

R. RFP Category “Development, deploy, maintain to support Project Monitoring System with IT solutions for live updates (software)”

T. EMD Amount (INR)* Rs. 1,00,000/- (Rupees one lakh only)

V. EMD payable: Demand Draft drawn in favour of “ The Managing Director A.P. State Housing Corporation Limited from any scheduled Bank” and payable at Hyderabad.

X. Bid Document Obtaining/ downloading Start Date 26.09.2015 from 11:00 A.M.

Z. Pre-bid Conference 05.10.2015 at 11.30 A.M.

BB. Bid Document Obtaining/ downloading End Date 13.10.2015 - 03:00 P.M.

DD.Last Date & Time for Receipt of Bids 13.10.2015 - 04:00 P.M.

FF. Technical Bid Opening Date and Time (Qualification and Eligibility Stage)

14.10.2015 - 11:00 A.M.

HH.Technical Demonstration / POC of the System (working software)

14.10.2015 - 02:00 P.M.

JJ. Price Bid Opening Date and Time (Financial Bid Stage) 14.10.2015 - 04:30 P.M.

LL. Bid Validity Period 90 Days

NN.Place of EOI Opening Chambers of the Chief Engineer, A.P. State Housing Corporation Limited, Hyderabad in the office of the Managing Director, A.P. State Housing Corporation Limited, H.No. 3-6-184, Street Number:17, Urdu Hall Lane, Himayath Nagar, Hyderabad-500029.

PP. EOI Inviting Authority Managing Director, A.P. State Housing Corporation Limited; Hyderabad

RR. EOI Opening Authority Chief Engineer, A.P. State Housing Corporation Limited; HyderabadTT. Address/ E-mail id O/o Office of Managing Director, A.P. State Housing Corporation Limited

H.No 3-6-184, Street Number:17, Urdu Hall Lane, Himayath Nagar, Hyderabad-500029 Email: [email protected], [email protected]

VV. Contact Details/ Mobile 1. CHIEF ENGINEER, APSHCL, HYDERABAD. Mobile No:70939300042. Superintending Engineer, APSHCL, Hyd., Mobile No:70939300603. Executive Engineer, APSHCL, Hyderabad- Mobile No : 7093930015O/o Managing Director, 3-6-184, Street Number:17, Urdu Hall Lane, Himayath Nagar, Hyderabad-500029

XX.Eligibility Criterion 1. Legal Entity:

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Service provider must have registered under companies Act, 1956 & also registered with the Service Tax authorities and must have completed 3 years of existence as on Bid calling date. The EOI should be in business for not less than 3 years prior to the EOI date and doing software projects for not less than 3 years. Service provider should submit the following:a) RoC.b) Copy of Service Tax Registration Certificate.

2. The Bidder should possess Certificates like Certificate of Incorporation, Service Tax, CST, and VAT registration. Latest Income Tax Assessment order and VAT Clearance Certificate and should enclose along with the EOI schedule. In case of non-submission of these certificates, the EOI Inviting Authority reserves the right to take any appropriate action including the cancellation of EOI of the respective Bidder. In this regard the decision of the EOI Inviting Authority is final and binding on all the Bidders without any recourse.

3. Turnover:a) The Service provider should have a minimum annual turnover of Rs 1.0 Crore in IT based citizen services during each of the last three Financial years i.e. 2012‐13, 2013 14 and 2014 15.‐ ‐Note: Turnover in areas other than mentioned above shall not be considered for evaluation.Service provider should submit any of the following:a) Copies of Certified audited Balance sheet / Profit & Loss statement.b) Certificate from the statutory auditor / Registered Chartered Accountant.

4. The Agency should have sufficient Web, Mobile/Tab, IT and Geomatics domain knowledge and well equipped with qualified personnel.

5. The Agency should have experience of customizing Web / Mobile / Tab related software for State / Central Government Organisations / any other reputed organizations, at least value of Rs.40 lakh. Service provider should also submit the following:

a) PO / Work orders.

b)Work completion certificates / Performance Certificate / Satisfactory certificate duly signed by the authorised signatory from the Client end.

6. Manpower Deployment :

The Service provider should have employed at least 50 IT Professionals as on bid calling date. For this purpose, the term ‘IT professional’ means a person with a Graduate Degree or a higher qualification in Electronics/ Computer/IT from a recognized university employed by the company with a minimum experience of 3 years. Service provider should submit the self-certification by the authorized signatory.

7. Preference shall be given to the firms owning and using licensed software for development, wherever applicable.

8. The Development Agency should have branches / shall establish branch offices in Andhra Pradesh for ease of collaboration and communication.

9. The Development agency should demonstrate a working, acceptable Proof of Concept (POC) during the technical review meeting before opening the Price bid.

10. Blacklisting:The Service provider should not be blacklisted by any Central/State Government, Ministry or Agency for breach of Contractual Conditions as on bid calling date. The service provider should also not be entangled in any legal disputes with any Govt. / PSU body.

YY. Procedure for Bid Submission 1. Bids shall be submitted in sealed envelopes on or before the specified dates. The Technical bid and Price bid must be submitted in separate sealed envelopes clearly marked on the bid document “Technical Bid” and “Price Bid” for “Development, Deploy, Maintenance & Support of Project Monitoring System” which shall be kept in sealed cover with clearly marking on the envelopes “envelopes containing sealed envelopes of Technical Bid and Price Bid for the work of Development, Deploy, Maintenance & Support of Project Monitoring System” in Andhra Pradesh.

2. The bidders who are desirous of participating in the EOI shall submit all the attested hard copies in sealed envelopes at O/o Managing Director, 3-6-184,

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Street Number: 17, Urdu Hall Lane, Himayath Nagar, Hyderabad-500029 or send by courier / post before due date and time of submission. The APSHCL is not responsible for missing in transit. a) EMD (Original) in the form of Crossed Demand Draft drawn in any of the

scheduled bank branches for the amount indicated in Item No.J payable in favour of the Managing Director, APSHCL, Hyderabad and payable at Hyderabad

b) Proof of experience of customizing Web / Mobile / Tab related software for State / Central Government Organisations / any other reputed organizations, at least value of Rs.40 lakh.

c) Technical expertise, support & experience: i. Gist of providing services of Development of Web, Mobile & Tab related

software for Government / Reputed Organisations registered companies of Govt/ Registered companies.

ii.List of the qualified personnel with three years experience with their resumes.

d) Copy of the Registration of the firm.e) Copy of PAN Card f) Copy of latest Income Tax returng) Copy of Service Tax Registration and up to date Returnh) Copy of up to date VAT clearance Certificatei) Declaration that they have not been black listed anywhere.j) Copy of Audited Financial Reports, Profit & Loss Account etc., for the last 3

years.k) Clientele list of minimum 5 Projects, each with a project value of more than

Rs.40 lakh. Proof of such projects should be submitted. l) Copies of the

i. Latest purchase orders pertaining to the Software Development quoted to other clients if any.

ii.Customer Satisfactory Reports from the concerned OrganizationsThe Technical, Price/Commercial Bids and the EMD shall be submitted in separate sealed envelopes, super-scribing with details of the contents as aforesaid.

ZZ. Technical Demonstration of the System

The Technically qualified list of software companies are expected to make the Technical Demonstration/POC of the System (working software) before opening the Price bids, as per the dates mentioned above. This is to assess the technical capabilities of the bidding firms.

AAA.General Terms and Conditions1. Incomplete, ineligible and unused EOIs will be rejected. Telegraphic EOIs will

not be accepted and no correspondence will be entertained.2. All offers shall be made in English. Conditional offers and offers qualified by

such vague and indefinite expression such as “subject to immediate acceptance”, “subject to prior sale” etc will not be considered.

3. Adoption of unfair means to influence the authority offer may be lead to summarily disqualify.

4. The EMD amount of Rs.1,00,000/- (Rupees one lakh only) submission of EOI; a. The EMD of unsuccessful bidders will be returned on finalization of EOI

process.b. The EMD will not carry any interest. c. EMD is liable to be forfeited if the successful Bidder fails to accept the

Work Order and enter into Agreement within the time specified. d. EMD is liable to be forfeited, if the Bidder asks for withdrawing his bid

once the price bid is opened. e. The EMD will be released to THE FIRM (successful bidder) after successful

completion of the Development and installation of the Web /Mobile/Tab Software commissioning and also after expiry of service period of three (3) years after issue of Satisfactory Certificate by the Competent Authority.

5. The commercial bid will be in two parts viz., (i) Development of the Software System and (ii) subsequent improvisation services on regular basis for a

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period of 3 years after deploying the initial system. The rate should be quoted separately for Development of the Project Monitoring System and subsequent improvisation for a period of 3 years. Rates quoted should be inclusive of all taxes like CST/VAT, Service Tax, Educational Cess etc, charges etc. The rate should be valid for acceptance for a period of 90 days from the date of opening. a. THE CORPORATION cannot issue statutory forms like Form C or Form D etc.,

and this should be taken into account by the firm while quoting the rates to THE CORPORATION.

b. Since rate quoted is inclusive of VAT/CST service tax payable, no claim for VAT/CST payable will be admitted at a later stage & on any ground whatsoever, irrespective of the firm mentioning and recording anything contrary to the above in the Quotation. After the implementation of VAT and even after any changes contemplated in the tax structure and the rate of taxes to be levied by the State Government the rates Quoted to THE CORPORATION should be constant and it should be applicable to all work orders placed by THE CORPORATION.

6. Negotiations will not be made with any Bidder. In this regard the decision of the MANAGING DIRECTOR shall be final and binding on the firm without any recourse.

7. THE CORPORATION reserves the right either to reject any or all EOIs without assigning any reason. In this regard the decision of THE CORPORATION is final and binding on the Bidder without any recourse and it shall not become a cause of action or ground to initiate any legal action before any Court or Courts of Law for obtaining any order, Injection, Direction etc., from the Hon’ble Court or Courts to stall the proceedings in THE CORPORATION.

8. THE CORPORATION reserves the right to accept or reject any EOI and to cancel the EOI process and reject all EOIs at any time prior to the award of contract without thereby incurring any liability to the affected Bidder or any obligations to inform the affected Bidders, the grounds of acceptance or rejection.

9. Detailed Specifications of Goods and Services desired (Development of Project Monitoring System and its maintenance) are given in this document.

10. The Bidder whose EOI has been accepted will be informed about the award of the contract by the authorities prior to the expiration of the validity period by a registered letter.

11. The successful bidder (THE FIRM) has to enter into an agreement agreeing to all the conditions of the contract with THE CORPORATION on Non-judicial stamp paper of value of Rs.100/- within 15 days from the date of receipt of the intimation.

12. If the successful Bidder fails to execute the agreement within the time specified or withdraw the EOI after the intimation of the acceptance of the EOI by THE CORPORATION or the successful bidder is unable to undertake the contract due to any other reason, the contract will be cancelled and their EMD shall be forfeited. Further, the successful bidder will also be liable for all damages sustained by THE CORPORATION, by reason of breach such as failure to abide to the terms and conditions of the EOI, including the liabilities to pay differences between the prices accepted by the successful bidder and those ultimately paid for the Development of the Project Monitoring System. Such damages shall be assessed by the, MANAGING DIRECTOR or any other Officer authorised by THE CORPORATION whose decision shall be final and shall be binding on the successful bidder.

13. The successful bidder shall coordinate with the designated APSHCL officials in developing and fulfilling the objectives of the software proposed to be developed as per the requirement.

14. Time Schedule: The successful bidder shall deliver Goods & Services within a period of 3 months from the date of issue of Work Order.

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15. The successful bidder shall provide complete & legal documentation of Goods & Services along with SRS, POC demonstration, Design (DFDs & ERDs), Coding as specified by the GOI in APIs and compatible to e-pragati software project of the GOAP. The successful bidder shall carry out Testing, Installation and User Acceptance Testing, Training to the officers of THE CORPORATION (11 Nos. for a period of one week each) before Final Deployment and Acceptance by the user.

16. Performance-cum-Security Deposit: The Successful bidder has to furnish Performance-cum-Security Deposit for an amount of 5% of the contract value in favour of MD, APSHCL, Hyderabad with a validity period up to 3 years from the date of entering into agreement. The performance bank guarantee shall be released to the successful bidder after completion of project period and on fulfilment of performance obligations under the contract. They shall be in one of the following forms

i. A revocable Bank Guarantee or

ii. An irrecoverable Letter of Credit or

iii. A cashier’s certified Cheque,

Issued by a reputed Indian Nationalized Bank located in the limits of Greater Hyderabad. The work should be affected strictly as per time schedule.

17. REJECTION OF GOODS & Services: THE CORPORATION reserves the right to either reject the entire Goods and Services or impose cut or forfeit the EMD at its discretion if the Goods and Services are not in accordance with the specifications (those specified or if any given by the successful bidder). In this regard the decision of THE MANAGING DIRECTOR or any officer authorized by THE CORPORATION shall be final and binding on the successful bidder.

18. Levels OF PENALTIES: THE CORPORATION reserves the right to levy penalty or withhold part or full payment payable to the successful bidder for delay in the supply of Goods and Services, supply of Goods and Services not conforming to the specifications. In this regard, the decision of THE MANAGING DIRECTOR or any officer authorized by THE CORPORATION shall be final.

a. DELAY IN THE DEVELOPMENT: In the event of delay or default in supply & installation of Goods and Services and the supply & installation is not adhering to the schedule given, THE CORPORATION reserves the right to entrust the work to the other companies and recover the excess cost, if any incurred by THE CORPORATION, from the successful bidder. However, if the rate is cheaper, the benefit will not accrue to the successful bidder. If the successful bidder fails to deliver the Software as per schedule, the THECORPORATION reserves the right to levy a penalty of 3% on the value of Contract. Imposition of penalty on contract value is as follows:i. Delay for completion of work not exceeding up to ¼th period of 3

months - 1% ii. Delay for completion of work not exceeding up to ½ the period of 3

months - 2% iii. Delay for completion of work not exceeding up to ¾th period of 3

months - 3% iv. Delay for completion of work exceeding the period of 3 months no

payment will be made.

19. Delivery of operationalzing of the software should be accompanied by a bill,

advance stamped receipt and warranty certificate for arranging payment.

20. The successful bidder shall not be allowed at any

time on any ground what so ever to claim revision or

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modification in the rates quoted.

21. Payment Schedule: No advance payment will be made. The standard payment terms of THE CORPORATION are applicable. The payment to the successful bidder shall be made by THE CORPORATION only through cheques or NEFT. The payment will be made only after successful supply & installation of Goods & Services; and on production of performance-cum-security deposit.

The Schedule of payment is as follows:Sl.

No. Event Time span Schedule of Payments

I. Development of Software1 Delivery of Project

Monitoring System and deploy the same on development server for User Acceptance Testing (UAT)

1 to 4 weeks of entering into agreement

50% of agreed cost for Initial system

2 Fixing any bugs and final delivery of software after User Acceptance Testing (UAT) for deployment on production server)

5 to 8 weeks of entering into agreement

30% of agreed cost for Initial system

3 Final Deployment on production server and migration of data as per SRS on production of performance-cum-security deposit by the competent authority.

9 to 12 weeks of entering into agreement

10% of agreed cost for Initial system

II. Maintenance of the Software for 3 years after execution for 3 months

1. Maintenance and ongoing development of additional requirements as per THE CORPORATION’S needs.

Monthly bills should be submitted to THE CORPORATION as per actual usage of resources’ (developers and system analysts) time on the project. The bills would be paid by THE CORPORATION within 15 days from the date of submitting invoices to them.

22. Force Majeure: If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract shall be prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by any reason of such event be entitled to terminate this contract nor shall either party have any such claim for damages against the other in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist, and the decision of THE CORPORATION as to whether the delivery have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract. The event of delay caused shall not be counted towards time schedule up to value of Rs.50,000/-.

23. Settlement of Disputes or Differences: If the dispute or the difference of any kind whatsoever shall arise between the successful bidder and THE CORPORATION in connection or arising out of the contract, the parties shall make every effort to resolve amicably such dispute or difference by mutual consultation. If the parties failed to resolve their dispute or difference by such mutual consultation, it shall be settled through arbitration up to the value of Rs.50,000/- provided either of them gives notice to the other party of its intention to commence arbitration. The dispute or difference arising would be subject to the jurisdiction of the Civil Courts at Hyderabad, A.P., only.

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ANNEXURE-II

Request for ProposalProject Monitoring System

A.P. State Housing Corporation Limited, Hyderabad.

Background:

A.P. State Housing Corporation Limited (APSHCL) is the first organization in the country, which is setup exclusively with the vision to provide pucca housing for deserved poor - No poor household is left without a pucca house.

“People’s participation” is key and Motivation of beneficiaries is focus area. Execution, payment and monitoring done through, e-Governance system that facilitates making payment, through Internet banking system. The Corporation monitors house-wise progress and follows up complaints, Disbursement are done only through individual Aadhar linked accounts (Banks) and no middlemen are allowed in this activity.

Following are the objectives of the Corporation: To formulate, promote and execute Housing Schemes for the benefit of people in general and weaker sections in particular; persons living in Rural and Urban areas and those who are affected or likely to be affected by natural calamities such as Flood, Cyclone and Tidal Waves, The Corporation also undertakes or regulates construction of houses and create or cause to be created other infrastructural facilities for the said housing scheme.

Further, the Corporation takes up research and development activities in the field of construction and material management, associates and collaborates with Government, individuals, organizations and associations, on how , the field of building construction, land development, environmental improvement and such other activities can become useful healthy commodities for the society.

APSHCL also mobilizes loans from various Financial Institutions for implementation of Housing Programmes and plays the role of a facilitator in the construction of houses by providing technical and financial assistance and also undertakes construction through Technical Consultant and Contractor mode. Further, the corporation helps recovering loans from beneficiaries in monthly instalments by positive motivation.

The corporation propagates Cost Effective and Eco-Friendly Construction (CEEF) materials and technologies in the construction of houses. The Corporation also builds creating viable workforce by imparting them training for skills upgradation and encouraging In-Situ production of alternative construction materials through Nirmithi Kendras.

Objectives of the Development of Web and Mobile Project Progress Monitoring Software System:

In view of the corporate vision, mission and objectives and the effective management of specific business processes, the Corporation has set clear objectives to be achieved through the proposed Project Progress Monitoring software system, as given below:

1. The proposed system should be able to handle both “Beneficiary Driven” and “Contractor Driven” business processes.

2. The new system should be accessible through web browsers and Mobile Devices & Tabs, such that the users can capture the data at the time of the information available, even if they are in the field visits.

3. System should be able to take Geo-tagged photographs of the plots at various stages of the house construction to gain reliable information.

4. In addition to user and security management, the proposed system should be unified to cover wide functionality, such as:

a. Project progress monitoring

b. Infrastructure management

c. Grievance redressal

d. Evidence based disbursement of funds,

e. Training and Quality activities management

f. Data visualization about house construction and tracking

5. Proposed system should be built on open standards with Service Oriented Architecture, APIs, as specified by GOI thus facilitating further expansion of functionality and integrations seamlessly.

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The detailed scope of the System is given the scope section below

Scope of the Software Project:

1 PMS – System: Introduction

1.1.1 PMS (Project Progress Monitoring Software) system is aimed at providing project progress and tracking to all the stake holders to better implement and monitor the housing project execution through different stages/milestones.

1.1.2 The scope and limitations of PMS is explained in the coming sections along with the functional requirements in the Section 3

1.1.3 PMS System will have role based privileges to all of its users for access which will be governed and managed by the super admin of the system. Different levels in the APHSC organizations are listed below.

Head Office Chief Engineer Superintend Engineer Super Admin Finance MaterialsDistrict Level Office Project Director

RDO Level Executive Engineer

Constituency Level Deputy Executive Engineer

Mandal Level Assistant Engineer.

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2 Functional Requirements

2.1 APSHC PMS

2.1.1 APSHC executes/monitors the housing construction projects in THREE models, viz. “Beneficiary Driven”, Technical consultancy driven and “Contractor Driven”. All the functionality of the system should be able to manage three models of housing schemes.

2.1.2 Under Beneficiary driven approach, funds will be directly credited to the beneficiary accounts whereas in case of the Technical consultant/ Contractor driven, funds will be credited to the Technical consultant /Contractor account.

2.1.3 Stages configuration differ for Contractor driven and the Beneficiary driven schemes

2.1.4 Measurement book will be configured in the same manner for all the modes of execution differently for Contractor driven model schemes

2.2 Types of Houses Constructed:

2.2.1 In-Situ – In this case the houses are built on the same land of the beneficiary. Users of the system will be able to navigate to the beneficiary plots and find the details of the beneficiary here. Also, this location on the plot can be navigated to the Google Maps.

2.2.2 Layout – In this case the beneficiaries’ houses are built in a newly allocated site. Colony / layout by the Govt. as part of a new housing colony

2.2.3 Master data entry should support uploading of digital maps/scanned layouts/satellite image acceptable and identify individual house units, which can be later mapped/allocated to a beneficiary. This should be useful to avoid duplication of assigning same plot/house to multiple beneficiaries. In case of in-situ plots /houses, it should prevent another beneficiary requesting for assistance for the already funded/allocated plot, at any time in future.

Housing Stages and Tranche Amounts Released:

2.2.4 The stages and the corresponding amount that will be released into the beneficiary bank account will be as mentioned below. Each village can have different stages and their corresponding amounts released at that stage. PMS system will default all the stages as below and the PMS admin. will be able to edit few stages and readjust amounts.

2.2.5 An example is shown below

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Stages Amt in INR

Initiation 20K

Foundation Level 30K

Plinth Level 20K

Lintel Level 0

Roof Level 100K

Casting Level 50K

Centering Level 50K

Completion 30K

Total 300K

Provision shall be made for revision of payment schedule for different schemes, different mode of constructions and different time.

2.3 Funds Flow:

Funds for the construction of the houses will be procured from various organizations and will be released to different stakeholders in different offices in the hierarchy, which will be captured in the System Requirements Specification phase of the project.

2.4 Modules:

APSHC PMS System should consist different modules which are explained in the coming sections

Housing Shortage assessment module Housing up gradation assessment module House sites /land demand modules Prioritization of households Sanction module Preliminary approvals like, layout approval, free from encumbrance, Designs & Drawings, EOI process and

entrustment, Admn sanctions, Technical sanctions , Construction & QC Plan ( time lines) Project Management modules w.r.t mile stones, EOT, daily progress, site order book etc for contract, Technical

consultant and beneficiary modes of execution.

Digitalisation of M.Books with recording provision of measurements, pre levels, pre measurements, drawings, 7f accounts, memo of payments, pass order and pay order, site order book, day wise progress

Provision for input data for Design, Analysis, designs & Drawings in Auto cad Beneficiary /Technical Consultant/ Contractor interaction module – conventional photo uploading, querying about

bills, complaints To have a dash board to access data on demand as per RTI Act Manpower /Employees management system related to works Delivery system House Construction Status Tracking Basic Infrastructure Status Tracking Community Infrastructure Status Tracking Grievance Redressal Entry and Tracking Community Mobilization Tracking Finance Status Tracking Project Resources allocation and tracking House Construction Quality Improvement Tracking Materials Management MIS Reports – automated reports, analysis reports, periodical reports ( on all material and cash components)

field functionary wise and activity wise performance reports Uploading facility of support documents ( in support of data entry)

House Construction Status Tracking

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The data capturing and monitoring of project status should be done differently at different levels of the APSHC officials, as shown below:

Assistant Engineers (AE)

Assistant Engineers are responsible for collecting and making sure that historic data of beneficiaries are uploaded into the PMS system.

2.4.1 AEs will be using the APSHC PMS app on the Mobile/Tab devices provided for entering, monitoring and also capturing grievances of the beneficiaries.

2.4.2 At each stage of the construction, AE/WI will capture the current status of the house construction.

2.4.3 All the eligible beneficiaries will be given an identity card which will hold the complete beneficiary information of him/her. This card represents/shows that the beneficiary has been approved of the benefit for the housing.

2.4.4 Identity card will hold all the information pertaining to the beneficiary in a QR code format.

2.4.5 Coordinator will be able to scan the QR code through the APSHC PMS app on the Mobile device.

2.4.6 As soon as the card is scanned all the information related to the beneficiary will be populated in the Mobile device screen.

2.4.7 He/she will also be able to enter the unique beneficiary code in the field provided to retrieve the same information about the beneficiary

2.4.9 Now depending on the current stage of the construction, coordinator will enter the related information about the house construction status.

2.4.10 He/she will also take a pictures /video graphs during construction of the house in different angles as suggested by the APSHC.

2.4.11 Once this information is entered, if the mobile network is available in the area that he/she is operating, it will be uploaded into the server.

2.4.12 In case the network is not available, the same information will be synced into the server from the machines available at offices where the required connectivity is made available.

2.4.13 All admin related activities viz., following will be done at the Head Office

2.4.14 Enabling field functionaries to create/Update information of Beneficiaries, Villages, Sites, Plans, Plots, Payment, trainings conducted, and any engineering/infrastructure tasks that are already performed.

2.4.15 Enabling field functionaries to Data entry of all the manual documents information will be entered into some format as agreed during the SRS Phase.

2.4.16 Maps, plotting of coordinates, uploading of blue prints of architectural designs, identifying of tasks for the main heads under engineering/infrastructure etc.,

2.4.17 Generate ID cards for the beneficiaries which contain the below information in each of them.

Barcode containing Beneficiary ID, Photo,Name, F/S/W/Do, Age,Data of Birth,Sex

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2.4.18 Creating/Entering/Editing/Deleting of AE Staff profiles along with the time of that particular action will be recorded.

2.4.19 Creation of Tasks/Activities for the implementation of various field level/clerical/meetings will be available.

2.4.20 Assigning of the tasks to the personnel responsible

2.4.21 Providing various formats for the reports to be generated to all the stake holders from the web.

2.4.22 Client specific controls/ provisions shall be made in the software. Viz., Provision for entering remarks/ observations during inspection by various officers and blocking of payments etc., in case of house not started for more than 90 days, Type design deviated, progress not as per actual ground position.

2.4.23 To facilitate single / multi factor authentication with password / digital signature certificate / one time password / Bio matrix as per e-Praman standards prescribed by GOI.

To facilitate authentication levels with token Nos for each of the authentication.

2.4.24 Beneficiaries are pre-sanctioned in an offline process and the data will be captured for him/her

2.4.25 Once the plot has been mapped to this beneficiary, information of the Beneficiary and the Plot allocated will be notified to the Tahasildar for verification and ratification about the ownership of the land. Tahasildar will have a login to the web interface for performing this task.

2.4.26 Beneficiary is responsible for providing all the documents required as evidence to prove his affectedness.

2.4.27 Choose the plan out of the available options for the construction of the house.

2.4.28 In few cases, the plan will be different than the others and in this case, PMS users will be able to add exception to the regular and such a change will be captured in the remarks section of the details

2.4.29 Provides stage wise information to the AEs. APSHC Personnel’s to help receive timely/accurate funding at all stages for the completion of the house construction.

2.4.30 Take up any necessary trainings that help in the House Construction process for the beneficiaries.

2.4.31 Inform any grievances related to the PMS project to the responsible team for effective resolution of issues.

2.4.32 Measurement Book

2.4.33 Measurement book will be available in the PMS for identifying and also measuring the completion status of each of the main categories of house construction. Example: Foundation Level can have different measurement criteria like Earth work excavation, length, breadth and height, quantity of material to be used etc.

2.4.34 For each approved plan of the house, there can be a different measurement criteria and will be available in the system while creation of the plots

2.4.35 When the AE reaches the beneficiary plot/house based on the stage of construction, he/she will be able to view the criteria from the measurement book and input the actual values against each of those criteria.

2.4.36 Once data is synced, the actual completion percentage of the each stage of that house will be auto calculated by the system to show the overall completion percentage.

Materials Management

APSHC owns godown who stock up inventory in order to supply materials for construction of houses

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There will be a minimum stocking quantity master configured in the system which will be maintained at each godown of APSHC

In case the minimum quantity is not met, an alert will be triggered to head office by way of SMS and the same will be sent to the godown in-charge

An order will be placed by the Head office to its approved vendors to refill the materials to bring it back to the minimum quantity

Receipts and Supplies and also issues will be managed in the PMS in order to facilitate control. Beneficiaries will receive the materials from the godown on a stage wise approved quantity basis. If there is a certain amount to be transferred to the beneficiary for a particular stage, the balance amount after

deducting the materials already supplied will be only considered to be released.

MIS-Reports

PMS will be able to provide various real-reports for all the modules required for the system as and when available.

Land Bank Management

PMS system will have the ability to capture the dimensions of each plot in the system. This way, the total land area available at the Village, Mandal, District and state level can be identified real time.

Identifying the plots, their area and geo fencing will happen before assignment of the plots to the beneficiaries. At any point of time, the balance number of plots available, area available with the APSHC and the number and

area of plots already assigned to the beneficiaries can be viewed in the system.

2.5 Trainings Module:

Under Trainings Module, various trainings are conducted to ensure the success of the project and also to bring awareness and develop necessary skills for the beneficiaries. APSHC PMS will be able to perform the following functions to capture the Trainings Module related activities.

2.5.1 Capture the Trainee Profile

2.5.2 Ability to setup trainings (Start Date, End Date, Budget planned Etc.,)

2.5.3 Expenses will be entered periodically to generate expense report of each/cumulative trainings at various office levels.

2.5.4 Collect attendance of the trainees

2.5.5 Wages that are paid to the trainees on a periodic basis

2.5.6 Photographs of the attendees

2.5.7 Completion of training will be tracked for using the person in future.

2.5.8 Issuance of Certificate information will be updated in the PMS.

2.5.9 Reports will be available to understand the following factors.

2.5.10 Number of trainees created

2.5.11 Certified trainees available

2.5.12 Trainees vs. Beneficiaries Mapping status

2.5.13 Status of the House construction for the trainees who are beneficiaries

2.5.14 Any documents pertaining to the training that can be scanned and uploaded for further use.

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2.6 Grievance Redressal:

2.6.1 AEs and all other stake holders in the PMS System will be able to enter any grievances of the beneficiaries at different times.

2.6.2 A list of general grievance categories will be entered by the Head Office for choosing the appropriate category.

2.6.3 In case the category is not available, then the option for others will be chosen and in either case, a remarks section will be provided for the stakeholder to enter a brief description of the grievance.

2.6.4 All these grievances will be further evaluated by the head office to understand the genuineness of the grievance raised.

2.6.5 Other Stakeholders will be able to add their comments for all the grievances raised and the same will be updated and appropriate action will be taken by the necessary personnel to bring it to resolution.

2.6.6 Tracking will be available for all the stake holders

2.6.7 Reports will be generated to track the status of the grievances by number of them opened and closed and currently pending.

2.6.8 Ageing report will be generated to take necessary actions to bring the grievances to closure without much delay.

2.6.9 Pictures will also be captured if required to help as an evidence for the grievance reported.

2.6.10 Notifications based on the status changes for all the grievances will be pushed to the corresponding stakeholders involved in addressing the grievance.

2.6.11 All the grievances will follow a workflow. Entry users will be able to choose whom to assign that particular grievance and the users in the process will be able to assign and work towards resolution. An option to close grievance without resolution will also be provided in case they are not applicable.

2.7 Basic Infrastructure Status Tracking:

This module of APSHC PMS System will capture the data for the progress of the basic infrastructure categories like the following:

Construction of Roads Drains Water Supply Electricity

The Sub Tasks regarding each of these infrastructure categories like “length of the road” under “construction of roads” will be captured as progress status by capturing planned length, actual length, status (started, under progress (percentage completion) and completed), description and attachment of documents related to the progress of the sub-tasks will be done.

For all the sub-tasks captured, a weighted average will be used to calculate the overall completion percentage for that particular type/category of infrastructure.

The following sub tasks will serve as some examples:

Length of the Road (Construction of Road) Length of the cabling (Electricity) Erection of Poles (Electricity) Length of Drainage Pipe (Drainage) Length of the water pipes laid (Water Supply)

APSHC PMS will be able to perform the following functions for the Basic Infrastructure Module.

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Capture data for each of the above mentioned infrastructure categories for all the fields mentioned in the Fields Section of this document.

Select the sub-category under which status input is being measured. Create planned values for all the categories under the engineering to track the percentage completion. Main Categories and the Sub-Categories will be entered and maintained by Head Office under Admin Module Date, Status, Percentage Complete for the location of the infrastructure category will also be captured. Images/Photos of the location in the angles as suggested will be taken and synced for verification purposes.

2.8 Community Infrastructure Tracking:

2.8.1 In the community infrastructure, generic engineering categories will be entered and corresponding reports will be generated as per the needs

2.8.2 Schools, Parks, Primary Health Centre etc., are some of the examples of the Community Infrastructure tracking.

2.9 Finance Status Tracking:

APSHC PMS will perform the following functions for the Finance Status Tracking Module.

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2.9.1 Enable all stake holders who have access to the APSHC PMS System and involved in funds transfers (Both inflow and outflow) to enter the information related to the funds.

2.9.2 Enter expenses incurred on various account heads through the PMS system.

2.9.3 Enter information related to the amounts transferred to the beneficiary accounts during various stages of the House Construction.

2.9.4 Create the Bank request forms based on the report data in order to initiate the funds transfer to the beneficiaries.

2.9.5 Enter information related to Bank reference numbers, amount, date of the transfer and any remarks related to the transactions that have occurred.

2.9.6 Generates Monthly, Half Yearly, and yearly and from the beginning of time reports at all levels of offices involved.

2.9.7 While the funds transfer details are being captured, an option to enter the GL Code of the accounting software entry will be provided. This will help in identifying the reference at a later stage when required.

2.10 Project Management Resources Allocation and Tracking:

2.10.1 Head Office will be able to enter the profiles and related information of the people who would be working for the PMS Project.

2.10.2 Cost of each resource can be input into the system which helps in estimating the overall cost of the project, expenditure already incurred for the project, available balance to complete the task etc.

2.10.3 Different tasks involved in the PMS project will be created and maintained by the Head Office.

2.10.4 Assigning of the tasks to the resources will be done using the PMS system.

2.10.5 Availability of the resources that are inactive (bandwidth availability to assign tasks) can be viewed/tracked.

2.10.6 Overall tasks completion status will be viewed in the system.

2.11 Quality Improvement:

2.11.1 Quality Improvement trainings are provided by some of the experts who will be taking part in educating the beneficiaries in building good quality houses.

2.11.2 These trainings information will be entered and tracked at the Head Office or the Assistant Engineers.

2.11.3 Information related to Quality Trainer, Type of training provided, Date and time of the training, any documents that have been signed by the beneficiary etc., will be entered as an evidence for the quality training that has been given.

The software shall be compatible to facilitate the existing APSHCL data base for use in the new database/ software wherever required and shall accommodate or synchronise with other various programme applications.

3.0 To facilitate Client/end users satisfaction report – adverse remarks, like/dislike remarks

4.0 The bidder shall submit bank solvency for an amount of Rs.20.00 lakhs issued by any Nationalized Bank. The solvency certificate should not be more than six month old and valid. 3 If the bid is applied by a company, the person signed the bid for the company must have the power of attorney in

his / her favour and the same shall be accompanied to the EOI.

4 Work on hand from Government department / organization shall be appended as issued by the concerned department / organization.

5 Even though any bidder satisfies the above requirements, he would be liable to disqualification if the bidder has:

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i. Made misleading or false representation or deliberately suppressed the information in the forms, statement and enclosures required in the eligibility criteria document.

ii. Record of poor performance such as abandoning work, not properly completing the contract, or financial failures / weaknesses etc.

iii. Bidder must ensure giving complete information on form’s mentioned above along with their seal & signatures at the time of submission of EOI. In case, any deficiency is noticed after opening of EOI, no opportunity will be provided to bidder to make good of the same and the bidder shall be considered ineligible.

iv. The Bids of bidders who have been debarred from undertaking any work or also blacklisted by any organization / agency in India or abroad as on the date of submission of EOI shall be summarily rejected.

The reputed, experienced, technically and financially sound companies/firms/ Institutions/Individuals/Developers must be legally entitled for carrying out IT Software projects.

The bidder shall mention the name of Technology / System with details in brief, being proposed for the project. v.

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LIST OF DOCUMENTS REQUIRED TO BE SUBMITTED ALONGWITH TECHNICAL BID

Sl.No. DETAILS Form No.

1 EMD FOR RS.1.00 LAKH BY WAY OF DD DRAWN IN FAVOUR OF MD, APSHCL IN ANY NATIONALISED BANK PAYABLE AT HYDERABAD

2 COPY OF REGISTRATION CERTIFICATE3 COPY OF PAN CARD 4 IT RETURNS FOR THE YEARS 2012-13 TO 2014-155 SEERVICE TAX REGISTRATION6 VAT CLEARANCE CERTIFICATE7 LETTER OF TRANSMITTAL

8 LIST OF CLIENTS WITH ADDRESSES AND MOBILE NUMBERS9 DECLARATION REGARDING BLACK LISTING FOR FILING BIDS

10 FINANCIAL INFORMATION Form A11 FORM OF SOLVENCY CERTIFICATE FROM A NATIONALIZED BANK Form B12 DETAILS OF YEAR WISE PROJECTS COMPLETED DURING THE LAST THREE YEARS Form C13 PROJECTS UNDER EXECUTION OR AWARDED / LOI ISSUED Form D

14 PERFORMANCE REPORTS OF WORKS REFERRED TO IN FOR “C & D” Form E

15 DETAILS OF STRUCTURE & ORGANIZATION Form F16 DETAILS OF TECHNICAL AND ADMINISTRATIVE PERSONNEL TO BE EMPLOYED FOR THE

WORK Form G

17 LITIGATION DETAILS Form H

18 OTHERS AS PER ANNEXURE I & II.

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LETTER OF TRANSMITTAL

From _____________________________ _____________________________ _____________________________ (Name of Bidder)

To The Managing Director,A.P.State Housing Corporation Ltd.,H.No.3-6-184, 17th Street,Urduhall Lane , Himayathnagar,Hyderabad. PIN:500029

(Name of Executing Authority)

Subject: Submission of EOI in Three Cover System.

Name of Work: Development, Deploy, Maintain To Support Project Monitoring System With It Solutions For Live Updates (Software) In Andhra Pradesh”.

Sir,

Having examined the details given in EOI for the above work, we hereby submit the EOI and relevant documents.

1. I / we hereby certify that all the statements made and information supplied in the EOI and accompanying statements are true and correct.

2. I / we have furnished all information and details necessary for EOI and have no further pertinent information to supply.

3. I / we submit the requisite certified solvency certificate and authorize the Executing Authority to approach the Bank issuing the solvency certificate to confirm the correctness thereof. I/we also authorize Executing Authority to approach individual employers, firms and corporation to verify our competency and general reputation.

4. I /we submit the following certificates in support of our suitability technical know how and capability for having successfully completed the following works.

Name of work: Certificate From: Enclosures: Date of Submission: Signature of applicant (s)

SEAL

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FORM „A ‟ FINANCIAL INFORMATION

Financial analysis, Details to be furnished duly supported by figures in balance sheet / profit and loss account for the last three years duly certified by the Chartered Accountant, as submitted by the applicant to the income Tax Department copies to be attached.

(Rs. In lakhs)Sl. No.

Details 2012-13 2013-14 2014-15

1. Gross annual turnover on construction work

2. Annual Net Worth 3. Profit / loss 4. Financial arrangements for carrying out

the Proposed work. 5. Solvency certificate from bankers of

applicant, Form ‘B’ 6. Tax Return certificate under the relevant

act.

Signature of applicant (s)

Sign of Chartered Accountant with seal (Seal)

FORM „B‟FORM OF SOLVENCY CERTIFICATE FROM NATIONALIZED BANK

(Solvency certificate from a Nationalized bank)

This is to certify that the best of our knowledge and information that M/s./Sh. _______________________________________ is having marginally noted address, a customer of our bank are / is respectable and can be treated as good for any engagements up to a limit of INR______________(INR______________________) Solvency.

(Signature & Seal) For the Bank

NOTE: 1. Banker’s certificates should be on letter head of the Bank, sealed in

cover addressed to bidding authority.2. In case of partnership firm, certificate should include names of all

partners as recorded with the Bank.

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FORM „C‟

DETAILS OF YEAR WISE PROJECTS COMPLETED DURING THE LAST THREE YEARS

Sl. No.

Name of

work/ Project

/ Locatio

n & Year

Owner or sponsoring Organizati

on

Cost of

works in

Lakhs

Date of commenceme

nt as per contract

Stipulated date of completi

on

Actual date of

completion

Litigation /

arbitration

pending / in

progress with

details

Name of address

/ telephone of officer

to whom reference may

be made

Remarks

1 2 3 4 5 6 7 8 9 10

Signature of applicant(s) (seal)

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FORM „D‟PROJECTS UNDER EXECUTION OR AWARDED / LOI ISSUED

Sl. No.

Name of

work/ Project/ Locatio

n & Year

Owner or sponsoring Organizatio

n

Cost of

works in

Lakhs

Date of commenceme

nt As per contract

Stipulated date of completio

n

Up to date

amount of the work

executed (INR)

Slow progress if any

& reason thereof

Name of address

/ telephon

e of officer to

whom reference may

be made

Remarks

1 2 3 4 5 6 7 8 9 10

Certified that above list of works on hand and the information given is correct to the best of my / our knowledge and belief.

Signature of applicant(s) (seal)

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FORM „E‟PERFORMANCE REPORT OF WORKS REFERRED TO IN FOR “C & D”

1. Sl. No. 2. Name of work / Projects and Location 3. For Building works: i. Nature of building a. Load bearing b. RCC Framed Structure ii. Height of building & numbers of floor 4. Agreement No. 5. Client name: 6. Amount of Work: 7. Date of Starting of project: 8. Stipulated date of completion: 9. Actual date of completion: 10. Completion cost: 11. Justification for Delay, if any: 12. Amount of compensation a. Levied for delayed completion, if any b. Amount of reduced rate items, if any 13. Litigation tendency: 14. Feedback from client:

i. Quality of work Very good

Good Fair Poor

ii. Finance Soundness

Very good

Good Fair Poor

iii. Technical Proficiency

Very good

Good Fair Poor

iv. Resourcefulness Very good

Good Fair Poor

v. General behaviour

Very good

Good Fair Poor

Third party feedback, if any:

Signature of applicant Signature & Stamp of client

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FORM „F‟DETAILS OF STRUCTURE & ORGANIZATION

1. Name & address of the applicant 2. Telephone No. /Telex No./ Fax No. 3. Legal Status of the applicant (attach copies of

original document defining the legal status(s) (a) An individual (b) A proprietary firm (c) A firm in partnership (d) A limited company or corporation (e) Joint Venture (JV)

4. Particulars of Registration with various Government bodies (attach attested photocopy). (a) Registration number (b) Organization / place of Registration i) ii) iii) iv)

5. Name and titles of Director & Officer with designation to be concerned with this work.

6. Designation of individual authorized to act for the organization

7. Was the applicant ever required to suspend construction for a period of more than six months continuously after you commenced the construction? If so give the name of the project and reason of suspension of work.

8. Has the applicant or any constituent partner in case of partnership firm ever abandoned the warded work before its completion? If so, give name of the project and reason for abandonment.

9. Has the applicant or any partnership firm, ever been debarred / black listed for tendering in any organization at any time? If so give details.

10. Has the applicant or any constituent partner in case of partnership firm ever been convicted by court of law? If so, give details

11. In which field of Civil Engineering construction you claim specialization and interest.

12. Any other information considered necessary but not included above

Sign of the applicant(s)(Seal)

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FORM „G‟DETAILS OF TECHNICAL AND ADMINISTRATIVE PERSONNEL TO BE

EMPLOYED FOR THE WORK Sl. No.

Designation

Total numbe

r

Number availabl

e for this work

Name

Qualification

Professional

experience of details of work

carried out

How these would

be involved in this

work

Remarks

1 2 3 4 5 6 7 8 9

Sign of applicant(s) (seal)

FORM „H‟LITIGATION DETAILS

Name of applicant / or parties:

Applicant should provide information on History of litigation or arbitration if any, resulting from contracts executed in last five years or currently under execution:

Sr. No.

Year Award for / against

applicant

Name of cline, cause of

litigation & matter of dispute

Disputed Amount in INR.

NOTE:

1. The above information shall be supported with necessary documents otherwise the same shall be treated as null & void.

2. If the information to be furnished in this schedule will not be given & come to the notice subsequently will result in disqualification of bidder.

Sign of Applicant(s)

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