-
CONTROLLED DISCLOSURE When downloaded from the EDS database,
this document is uncontrolled and the responsibility rests with the
user to ensure it
is in line with the authorized version on the database.
Procedure
Transmission Division
Title: Procedure for Self-Build Customer Projects in
Transmission
Unique Identifier: 240-61713594
Alternative Reference Number: N/A
Area of Applicability: Transmission
Documentation Type: Procedure
Revision: 1
Total Pages: 71
Next Review Date: September 2015
Disclosure Classification: CONTROLLED DISCLOSURE
Compiled by Functional Responsibility Authorized by
.. .. ..
Roy Estment Corporate Consultant
Mbulelo Kibido GM Grid Planning
Mongezi Ntsokolo Group Executive Transmission
Date: Date: Date:
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CONTENTS PAGE 1. INTRODUCTION
......................................................................................................................................................
4 2. SUPPORTING CLAUSES
........................................................................................................................................
4
2.1 SCOPE
..............................................................................................................................................................
4 2.1.1 Purpose
.....................................................................................................................................................
4 2.1.2
Applicability................................................................................................................................................
4
2.2 NORMATIVE/INFORMATIVE REFERENCES
..................................................................................................
4 2.2.1 Normative
..................................................................................................................................................
4 2.2.2 Informative
.................................................................................................................................................
5
2.3 DEFINITIONS
....................................................................................................................................................
5 2.3.1 Classification
...............................................................................................................................................
2.4 ABBREVIATIONS
..............................................................................................................................................
8 2.5 ROLES AND RESPONSIBILITIES
..................................................................................................................
10 2.6 PROCESS FOR MONITORING
......................................................................................................................
10 2.7 RELATED/SUPPORTING DOCUMENTS
...........................................................................................................
3. GENERAL CONDITIONS AND GUIDELINES FOR SELF-BUID PROJECTS
..................................................... 10 3.1 KEY
PRINCIPLES AND CONDITIONS
...........................................................................................................
12 3.2 APPLICATION FOR SELF-BUILD
..................................................................................................................
13
3.3 THE SELF-BUILD PROCESS AND ITS LINKAGES WITH THE ESKOM
QUOTATION AND EIA PROCESSES. 3.4 ALLOCATION OF RESPONSIBILITIES
BETWEEN ESKOM AND THE CUSTOMER IN A SELF- BUILD PROJECT. 3.5
CONNECTION CHARGES APPLICABLE TO SELF BUILD PROJECTS 3.6 HOLDING
POINTS TO ASSURE COMPLIANCE TO ESKOM STANDARDS AND SPECIFICATIONS
4. AUTHORIZATION
..................................................................................................................................................
18 5. REVISIONS
............................................................................................................................................................
19 6. DEVELOPMENT TEAM
.........................................................................................................................................
19 7. ACKNOWLEDGEMENTS
......................................................................................................................................
20 APPENDIX A : ESKOMS CONDITIONS AND REQUIREMENTS FOR SELF-BUILD
PROJECTS ....................... 20 APPENDIX B : CHECKLIST OF
ESKOMS HOLDING POINTS..21 APPENDIX C : APPLICABLE STANDARDS,
SPECIFICATIONS, GUIDELINES, ETC .25 APPENDIX D : UNDERTAKING BY THE
CUSTOMER TO USE INFORMATION PROVIDED SOLELY FOR
THE PURPOSE FOR WHICH IT IS INTENDED ....26 APPENDIX E : DETAILS
OF CUSTOMERS AND ESKOMS RESPONSIBILITIES....27 APPENDIX F : ESKOM
SUBSTATION DESIGN REQUIREMENTS FOR SELF-BUILD PROJECTS ..44
APPENDIX G: ESKOM SUBSTATION DESIGN GUIDELINES45 APPENDIX H: TX
SELF-BUILD CONNECTION AGREEMENT PRO FORMA
...........................................49 APPENDIX I: TYPICAL
ESKOM STANDARD EQUIPMENT RATINGS..50 APPENDIX J: GUIDELINES ON COST
ALLOCATION AND TRANSMISSION ASSET CLASSES..52 APPENDIX K: ESKOM
TRANSMISSION LINE DESIGN REQUIREMENTS FOR SELF BUILD PROJECTS64
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FIGURES Figure 1: Customer Application Process (From initial
application up to BQ
stage).................................................... 13
Figure 2: Customer Application Process ( showing touch points
between the various Parties in the Project
Lifecycle).14
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1. INTRODUCTION
The Transmission Executive Committee (TEXCO) decided to permit
Customers to self-build their network connection assets or
infrastructure in order to afford them the opportunity to seek
efficiencies on cost and/or connection timelines. This TEXCO
decision has been a response to the Customers perception that
Eskoms quoted connection costs are high and also that the quoted
grid connection timelines are inordinately long.
2. SUPPORTING CLAUSES
2.1 SCOPE
This procedure outlines the requirements, conditions,
mechanisms, rules and process to be followed by Customers electing
to self-build their connection infrastructure to the Transmission
network. The procedure applies to both load and generation
Customers wishing to connect to the Transmission network. The
procedure is limited to the Transmission scope-of-works of the
Customer connection projects.
2.1.1 Purpose
To provide a detailed procedure to direct load and generation
Customers electing to self-build their connection-infrastructure to
connect to the Eskom Transmission System.
Note: For connections to the Eskom Distribution System, the
Eskom Distribution Procedure for HV Self-Build Projects (ref:
240-43874056) shall apply.
2.1.2 Applicability
This document shall apply to all Transmission Business
Units.
2.2 NORMATIVE/INFORMATIVE REFERENCES
Parties using this document shall apply the most recent edition
of the documents listed in the following paragraphs.
2.2.1 Normative
[1] South African Grid Code [2] Environmental Impact Assessment
Regulations 2010 (or latest amendment) [3] Expropriation Act [4]
Eskom Consideration and Compensation Standard (EST 32-844) [5]
National Environmental Management Act, (as amended)
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[6] NERSA Guidelines on Transmission Connection Charges [7]
Quotation policy and process for generator connections 32-978 [8]
Cost estimate pro forma letter (to be revised) [9] Budget quotation
pro forma letter (to be revised) [10] Self-build connection
agreement (to be developed) [11] Substation Layout Design Guide.
[12] WGL001 Outage Planning Guideline [13] Occupational Health and
Safety Act (OHS Act) [14] Eskoms Operating Regulations for High
Voltage Systems (ORHVS) [15] Eskom Practice Note for Implementation
of Substation Layouts for Transmission
Substations: 240-61713594 [16] TRMSCAAC1: The Design and
Construction of Overhead Power Lines [17] SANS10280: Overhead Lines
for Conditions Prevailing in South Africa [18] Transmission Line
Specifications Template
2.2.2 Informative
[1] The Electricity Regulation Act as amended [2] The
Transmission Licence [3] Grid connection code for renewable power
plants [4] Eskom Distribution Procedure for HV Self-Build Projects
(unique number 240-43874056)
2.3 DEFINITIONS
2.3.1 Definitions
a. Concept design: as per Table 3 in Annexure E b. Connection
assets or connection works: means the work which shall be carried
out by
Eskom and the Customer to connect the Customers asset to the
Eskom Transmission System.
c. Connection charges: mean the charges recouped or to be
recouped by Eskom from the Customer for the cost of construction of
the works and connecting the connection works to the Transmission
System, which shall be either (a) a Distribution and/or
Transmission Standard Connection Charge if the connection is a
Standard Connection or (b) a Distribution and/or Transmission
Premium Connection Charge, if the connection is a Premium
Connection.
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d. Connection Charge Guarantee: means a guarantee from the
Customer to cover the risk of non-payment where a schedule for the
payment of connection charges has been agreed to between Eskom and
the Customer.
e. Connection works: means the works required to be constructed
to connect the Customers plant to the Eskom Transmission
System.
f. Consultant: means the Customer-appointed agent assuming
technical accountability for the self-build project.
g. Contestable works: refers to the activities and
connection-works allocated to the Customer in a self-build
agreement.
h. Contracting party: the contracting parties shall be Eskom and
the Customer. i. Contractor: means an Eskom-accepted contractor
undertaking contestable construction
works. j. Control Plant: means all equipment which is used in
the detection of fault conditions in the
network in order that the faulty parts of the network are
promptly disconnected from the power system, thereby ensuring
optimal quality of supply to customers, minimal damage to primary
plant, and sustained stability and integrity of the power system.
Control plant encompasses all Protection, Telecommunications, DC
Supplies, and Measurements equipment in a substation.
k. Customer: means generators and/or load applicants that will
be connected to the Eskom network.
l. Dedicated connection assets: mean that portion of the network
which is dedicated to a specific Customer; Customer-dedicated
assets are assets created for the sole use of a Customer to meet
the Customers technical specifications, and are unlikely to be
shared in the Eskoms planning horizon by any other Customer.
m. Design Review Team: an Eskom Technical Governance Committee
that evaluates any proposed designs for a project in order to
provide assurance that the designs conform to Eskom Standards and
specifications.
n. Environmental Impact Assessment (EIA): means the process of
examining the environmental effects of a development and obtaining
an environmental authorisation to proceed with the development from
the relevant authorities in accordance with applicable legislation.
It is normally a detailed study or a specialist study of
significant issues that have been identified.
o. Environmental Management Programme (EMPr): means an
environmental management plan that guarantees the end state of the
affected areas and describes how activities that could have a
negative impact on the environment will be managed and monitored.
It also describes how the impacted areas will be rehabilitated.
p. Eskom Distribution System: means all Eskom power networks
from the voltage level of 132kV and below that are not owned by the
Eskom Transmission Division.
q. Eskom Standards: the term standard means all related
policies, procedures, work instructions and standards in Eskom.
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r. Eskom Transmission System: means all Eskom networks with
voltage level above 132kV but includes also any voltage-level plant
or equipment that is owned and operated by the Eskom Transmission
Division.
s. Final design package: means the Eskom accepted technical
document detailing the design in line with the Eskom Standards and
specifications in accordance with which the asset is to be
constructed.
t. Handover: means a point where all self-build network
construction is complete, ownership of all such network has been
transferred to Eskom and the Contractors permission to work on them
has been removed.
u. Heads of Agreement: refers to a non-binding document
outlining the main issues relevant to a tentative agreement.
v. HV (High Voltage): means networks with nominal voltage
exceeding 33kV w. HV Plant Equipment: means HV equipment in a
substation used in the transmission of
electrical energy. This includes all the equipment used to
insulate electrical conductors from earth and/or from one another.
HV plant encompasses high-voltage switchgear, power transformers,
isolators, current and voltage transformers, capacitor banks,
copper and/or aluminium busbars, overhead conductors, HV cables,
reactors, surge arrestors and insulators, and earthing systems.
x. Monopoly works: means those works which are Eskoms
responsibility that are required to ensure a standard of work that
meets quality of supply, reliability and safety standards.
y. National Network Integration Forum: means an Eskom committee
charged with ensuring that the network planning solution selected
for a project is agreed to by Distribution and Transmission as
being appropriate to customer requirements, in alignment with other
developments, and operable in a safe and secure manner.
z. National Transmission Company: means the Eskom Transmission
Division in its capacity as the holder of the Transmission Licence
issued by the National Energy Regulator of South Africa.
aa. Point of supply: a point of supply or POS is a physical
point on the electrical network from which electricity is delivered
to or by a Customer.
bb. Point to point: means the electrical infrastructure directly
from the existing Eskom network to the Customers self-build asset,
where no other Eskom customers or electrical infrastructure can be
affected.
cc. Primary Plant Equipment: has the same meaning as the HV
Plant equipment. dd. Route plan: means a plan detailing the
geographic path along which the asset will be
constructed. ee. Schedule of owners: means a listing of the
names, addresses and contact numbers of all
landowners along the route of the new about-to-be-constructed
asset. ff. Secondary Plant Equipment: has the same meaning as
control plant gg. Self Build: refers to a right granted to a third
party, other than the designated Transmission
Licensee, to plan, design, and build their own infrastructure to
connect to the transmission grid (or the shared transmission
system)
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hh. Self-Build Connection Agreement: means the contract
concluded between Eskom and the Customer defining, inter alia, the
terms, rights and obligations of these parties, and specifically
including the conditions under which the self-build option
requested by the Customer will be allowed and exercised.
ii. Self-Build Assets: refers to the Customer connection assets
built through the self-build option.
jj. Self-Build Customer: refers to the generators and/or load
applicants that will be connected to the Eskom network using the
self-build option
kk. Technical Evaluation Forum: means a forum applicable to the
Distribution Division of Eskom which looks at various project
solution proposals and which recommends the best technical option
to meet the Customers demand and ensure that designs are executed
in line with the Eskom Standards and specifications.
2.3.2 Classification
a. Controlled disclosure: controlled disclosure to external
parties (either enforced by law, or discretionary).
2.4 ABBREVIATIONS
2.4.1 Abbreviated Terms
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Abbreviation Description BOM BQ CBEAPSA COW CRA CRM DEA PDEA DRA
DRT DWA EA ECSA ED EIA EMP EMPr ENS ERA FDD FRA GCIMC HOA
HWC HV ICE IPP IQ LES LUPO MTO MV NERSA NNIF NTC OHS Act ORHVS
PCC POC POD PTM&DC QOS SACNASP SAHRA
Bill of Materials Budget Quote Certification Board for
Environmental Assessment Practitioners South Africa Site Supervisor
Concept Release Approval Customer Relationship Management
Department of Environmental Affairs Provincial Department of
Environmental Affairs Definition Release Approval Design Review
Team Department of Water Affairs Environmental Authorisation
Engineering Council of South Africa Electricity Delivery
Environmental Impact Assessment Environmental Management Plan
Environmental Management Programme Electrical Network Schematic
Execution Release Approval Final Design Document Finalisation
Release Approval Group Capital Investment Monitoring Committee
Heads of Agreement(a non-binding document outlining the main issues
relevant to a tentative agreement) Heritage Western Cape High
Voltage Indicative Cost Estimate Independent Power Producer
Indicative Quote Eskom Line Engineering Services Land Use Planning
Ordinance Mountain to Forest Medium Voltage National Energy
Regulator of South Africa National Network Integration Forum
National Transmission Company Occupational Health and Safety Act
Operating Regulations for High Voltage Systems Point of Common
Coupling Point of Connection Point of Delivery Protection,
Telecommunications, Metering, and Direct Current Quality of Supply
South African Council for Natural Scientific Professions South
African Heritage Resources Agency
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Abbreviation Description
SHE SNC TEF TEXCO TIC Tx WBS
Safety Health and Environment Shared Network Cost Technical
Evaluation Forum Transmission Executive Committee Transmission
Investment Committee Eskom Transmission Division Work Breakdown
Structure
2.4.2 Implementation Date
The implementation date for this procedure is the date on which
this document is authorised
2.5 ROLES AND RESPONSIBILITIES
The implementation responsibilities of this procedure are
outlined in Section 3 below. However, the details of the allocation
of responsibilities between Eskom and the Self-Build Customer are
explained in Annexure E.
2.6 PROCESS FOR MONITORING
The monitoring of effectiveness of this procedure will be the
accountability of the Grid Connections Oversight Committee which
comprises members from Transmission Grid Planning, the Group
Customer Service Grid Access Unit, Group Technology Power Delivery
Engineering, and Group Capital. Moreover, self-Assessment audits
and Customer feedback would be used to ensure effective
implementation of this procedure.
Any gaps or opportunities for improvement that are identified
will be incorporated in the next review.
3. GENERAL CONDITIONS AND GUIDELINES FOR SELF-BUILD IN
TRANSMISSION
The Transmission Division of Eskom has decided to allow
Customers to build their dedicated and directly related connection
assets. This is meant to respond to the increasing need for
self-build which has been expressed by Customers.
The Transmission Division recognises that there may be cases
where it would be beneficial to both Eskom and the Customer to opt
for Self-Build. For example, there may be circumstances
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where a Customer is in a more advantageous position than Eskom
to build his/her connection assets and thus achieve efficiencies in
the capital cost and/or connection timelines.
The detailed conditions governing self-build option are listed
in Annexure A.
3.1 KEY PRINCIPLES
The principal reason for allowing Self-Build at the Transmission
network level is to afford the Customer the opportunity to seek
efficiencies in capital costs and timelines in connecting their
plants or load to the grid.
The following principles shall apply in a self-build project:
The Customer may apply to exercise the self-build option; The right
of the Customer to opt for the self-build option must be balanced
against the
inalienable right of the National Transmission Company to
protect the integrity and security of the shared Transmission
System.
The National Transmission Company shall determine the connection
method and the point of connection for any generation or load
project. While an IPP or load customer can request a modification
to their connection method, the modification will only be allowable
where it is technically and financially justifiable and adheres to
the Grid Code, Eskom specifications and standards.
The National Transmission Company shall take over the ownership
of the self-built assets.
In cases where the self-built assets do not comply to the
applicable standards, the National Transmission Company reserves
the right to refuse the energisation and connection of those assets
to the shared network. Eskom shall in such cases request the
Customer to rectify the identified defects in the self-built assets
at the Customers expense. The Customer may request Eskom to correct
the defects, in which case the scope of works to correct the
defects shall be treated by Eskom as a recoverable project and the
full cost thereof shall be recovered from the Customer in
accordance with Eskoms procedure for recoverable projects.
The Self-Build option shall apply only to the dedicated Customer
connection assets.
The Self-Build option is intended for single-Customer projects
and may not be used for groups of Customers.
Any associated reinforcements required elsewhere on the
Transmission system will not be eligible for self-build.
The self-build assets shall be built to Eskoms standards and
specifications. This is
intended to protect the safety, integrity, and security of the
Transmission system.
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Eskom will recover from the self-build Customer any inspection,
testing, and supervision costs incurred in ensuring that the
self-built assets are built to Eskom standards and
specifications.
The self-build Customer must ensure that the use of scarce
national resources such as line routes are well-thought through
such that no barrier is placed on the future development of the
network.
To facilitate maintainability and compatibility with the
existing Eskom plant, Customers are required to source their
primary plant and secondary plant equipment from existing Eskom
contract suppliers. The items of plant selected must be those on
existing Eskom contracts.
The Self-Build Customer takes full accountability for its own
and its agents Safety, Health and Environmental (SHE) incidents
during the duration of the self-build project.
3.2 APPLICATION FOR SELF-BUILD
A Customer electing to make use of the self-build option to
construct his/her own connection-infrastructure to connect to the
transmission grid for the purposes of an electricity supply
connection (load customer) or to export electricity to the grid (as
a generator), or both MUST do so in writing. The application for
the self-build option will be managed in accordance with the Eskom
Project Life Cycle Model (PLCM) via the Direct Customer
Process.
The Customer will have two opportunities to apply for the
self-build option: 1. At the time of the Customers initial
application, the Customer may indicate a preference for the self-
build option which will then be provided-for in the scope outlined
in the cost estimate letter; or 2. After the cost estimate letter
has been issued by Eskom, at the cost-estimate acceptance stage,
the Customer also has an opportunity to indicate his/her preference
for self-build.
In the latter case above (i.e. option 2) a revised cost estimate
will have to be issued to the Customer detailing a revised scope of
works excluding the self-build scope of works, a revised cost
estimate and a revised project schedule. This cost-estimate will
now be referred to as the Self-Build Cost Estimate and it will only
reflect the portion of the works that will still be executed by
Eskom.
NB: The Customers request to exercise the self-build option has
to be in writing (in both instances).
If the Customer indicates his/her Self-Build preference only at
the budget quotation stage (BQ stage) then all negotiations with
Eskom will have to start afresh.
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3.3 THE SELF-BUILD PROCESS AND ITS LINKAGES WITH THE ESKOM
QUOTATION AND ENVIRONMENTAL AUTHORISATION PROCESSES
The linkages of the self-build process with the established
Eskom processes of Customer Quotations and Environmental
Authorisation are depicted in the flow-diagrams below:
Figure 1: Customer Application Process (From initial application
up to BQ stage)
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Figure 2: Customer Application Process (showing touch points
between the various Parties in the Project Lifecycle)
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3.4 ALLOCATION OF RESPONSIBILITIES BETWEEN THE CUSTOMER AND
ESKOM IN A SELF-BUILD PROJECT
3.4.1 Customers Responsibilities (Contestable works) The
following activities are considered contestable works and may be
allocated to the Customer for self-build:
Route and site selection. Environmental Impact Assessment (EIA).
Environmental Authorisation (EA). Route and site acquisition All
other land development assessments required; applications, permits
and statutory
approvals. Land rights:
o Servitude and Title Deeds for HV lines and substations. o Only
land rights registered against the title deed of a property will be
accepted. o Servitude and Title Deeds for access roads and Control
Plant cabling and repeater
stations. o The statutory approvals, permits and licenses
required.
Concept designs (subject to Eskom design requirements as
explained in Annexures F, G, and K).
Detailed design (subject to Eskom design requirements as
explained in Annexures F, G, and K).
Transmission line specifications for all line components
Construction profiles for the Transmission line Construction method
statements Equipment/material purchasing. Construction. Works and
assets that are required by Eskom for system protection,
communication and
metering. Pre-commissioning tests. Site clean-up, disposal of
waste, and anti-erosion works in accordance with the EIMP. The
Customer is responsible to provide all the documentary proof to the
Eskom Project
Manager confirming that all the holding points tests (as
specified in Annexure B) have been successfully passed
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3.4.2 Eskoms Responsibilities (Monopoly Works) The following
activities are considered monopoly works and will be carried out by
Eskom:
Network Planning Report and/or Business Case Report, motivating
the need for an asset to be created
Network Planning shall influence and approve the preferred
network concept solutions and decisions.
The determination of the point of connection and the connection
method (Network Planning Solution) subject to the Customer
providing the load or generation information as requested by
Eskom.
All work related to upstream, shared, or existing assets and any
associated upstream system reinforcements.
Works and assets that cannot be safely and efficiently separated
from the existing live system.
Network operational control and switching activities. The
outline specifications and requirements relating to sites, routes
and
wayleaves/servitudes. The Eskom standards to be used for High
Voltage lines and substations. The verification of compliance with
Eskom Standards for the concept and detailed design of
the self-build connection assets. The verification of compliance
with Eskom Standards during the construction phase at the
holding points determined by Eskom. Leading Customers Control
Plant contractors during the inspection, testing and
commissioning of the newly constructed asset with final sign-off
and acceptance as objective. Maintenance of the self-built assets
after they have been successfully commissioned and
their ownership having been transferred to Eskom.
3.5 CONNECTION CHARGES APPLICABLE TO SELF-BUILD CUSTOMER
PROJECTS
3.5.1 Costs Payable
The Self-Build Customer will be required to pay a Connection
Charge that comprises the costs of the Eskom component of the works
(i.e. the monopoly works) to be performed and all Eskom costs
associated with the connection works.
The charges that make up the connection charge will be
calculated in accordance with the principles set out below:
The Eskom costs associated with the connection works. These
costs include the Eskom component of the works (i.e. the monopoly
works), project development costs, the cost of supervision and
inspection of the self-built assets to ensure compliance with
technical and safety standards and procedures, plus, where
applicable, the premium-supply charges.
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The premium-supply charges are only applicable in cases where
the Customer has elected to apply for a connection that requires
infrastructure that is more than that of a standard connection.
All costs associated with the monopoly works shall be payable
upfront. These will be provided through the quotation process (i.e.
cost estimate and budget quotation letters) and will be based on
estimated costs. A final reconciliation of costs will be done upon
the completion of the project.
The final cost will be based on the actual costs incurred. Any
shortfall will be payable by the Customer and any over-charging by
Eskom will be refunded to the Customer by Eskom. However, any
over-recovery by Eskom will only be refunded to the Customer after
Eskom has taken over the self-built assets and after there has been
a final reconciliation of costs.
The connection charges associated with the monopoly works will
be required to be paid at the time of accepting the budget
quotation, unless a written and signed payment schedule has been
agreed with Eskom.
In the cases where Eskom needs to purchase long lead-time
material for its component of the works, the Customer shall be
obliged to pay the cost of such long lead-time material before
Eskom can proceed with the monopoly works. This is meant to prevent
Eskom from incurring any liability for such long-lead items
costs.
In the cases where construction will be carried out over an
extended period of time, the Customer may be required to make
part-payments for the phases of the construction before Eskom
proceeds with the various phases.
In cases where a payment schedule has been agreed with Eskom,
the Customer may be required to provide an acceptable
connection-charge guarantee at the time of accepting the budget
quotation.
The NTC may, for the purposes of providing for its future
requirements, request the Self-Build Customer to build assets with
greater capacity than it needs for its own purposes. In such cases,
the NTC shall refund the Customer all the costs related to the
greater capacity. The quantum of the refund will be based on a
written agreement between the Customer and the NTC.
3.5.2 Sharing of the Dedicated Customer Assets
In the event when, at some point in the future, the self-built
assets that were constructed in accordance with this procedure,
become shared (i.e. in cases where, at some future point, other
unrelated Customers utilise or benefit from the self-built assets
or a portion of the self-built assets), the original Self-Build
Customer will be refunded all or a portion of the capital costs
incurred less accumulated depreciation.
The NTC and the Customer shall, at the time of concluding the
connection and the use-of-system agreements, agree on the value of
the self-built connection assets. In the event where an agreement
is not reached between the two parties, the value of the connection
assets shall be based on the lower of the actual costs and the NTCs
reasonable cost to do the same work (i.e. the least life cycle
costs as determined by the NTC).
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Any rebate to the Customer shall take into consideration the
following principles: The original cost, straight line
depreciation, and remaining useful life of the assets.
The NERSA Guidelines on Transmission connection charges.
3.5.3 Transfer of Ownership
The Customer shall, after successful commissioning, transfer
full ownership of the self-built connection assets to the NTC,
including all environmental authorisations, approvals and approved
permits.
The assets shall be transferred to Eskom at cost and in
accordance with the guideline in Annexure J.
The Self-Build Customer retains the defects liability for the
transferred assets.
3.6 HOLDING POINTS APPLICABLE TO SELF-BUILD PROJECTS TO ASSURE
COMPLIANCE WITH ESKOM STANDARDS AND SPECIFICATIONS
It is important to note that, in a self-build Customer project,
the Customer assumes all the project risk and associated
liabilities from the beginning of the project up until successful
commissioning and handover of the constructed asset to Eskom. The
holding points specified in this section are intended to provide
assurance to Eskom that the prevailing Eskom Standards and
specifications are adhered-to during the self-build project
execution.
The holding points provide a mechanism for Eskom to inspect and
test the works during the construction phase. This has the benefit
of ensuring that any non-conformances are resolved as early as
possible in the project life cycle.
A detailed checklist of holding points required by Eskom is
specified in Annexure B.
4. AUTHORIZATION
This document has been seen and accepted by: Designation /
Stakeholder Division
Group Executive Transmission Group Executive Group Customer
Services TEXCO Members Transmission Grid Managers Transmission The
Head of the Grid Access Unit Group Customer Service Key Customer
Executives Group Customer Service General Manager Group Technology
Power Delivery Engineering Senior General Manager Group Technology
Engineering
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Designation / Stakeholder Division General Managers Group
Capital
5. REVISIONS
Date Rev. Compiler Remarks 26-March-2013 0.00 Mbulelo Kibido New
Number and the Draft Procedure for Tx Self Build
Projects 05-July-2013 0.16 Roy Estment. Version accepted by the
Development Team 08-August-2013 0.17 Mbulelo Kibido Version
influenced by TEXCO, GAU, and Group Technology 15-August-2013 1
Mbulelo Kibido Authorised Version
6. DEVELOPMENT TEAM
The following people were involved in the development of this
document: Archibold Mogokonyane - Group Capital Land Development,
Asanda Taylor, Transmission, Bernard Magoro, Transmission System
Operator, Bheki Ntshangase, Transmission Grids, Braam Groenewald,
Group Technology, Caswell Ndlhovu, Transmission Grid Planning;
Charles Kalima, Group Commercial, Elliot Vilakazi, Group Commercial
Land & Related Services, Eric Shunmagum, Transmission AME,
Ernest Grunewald, Group Commercial Land & Related Services,
Harish Mohabir, Transmission AME, Johan Bornman, Group Capital PDP,
John Geeringh, Eskom Real Estate ( ERE): Land Development,, Juan La
Grange, Transmission Office of the GE, Jurie Groenewald, Group
Capital PDD, Leslie Naidoo, Transmission Grid Planning, Malesela
Sekhasimbe, Group Commercial,
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Mansoor Barday, Distribution Division, Mmamie Kodisang, Eskom
Transmission, Mutenda Tshipala, Group Customer Service,
Philip Wahl, Distribution Western Cape OU, Phineas Tlhatlhetji,
Group Technology Substation Design, Prince Kara, Group Technology,
PTM&C, Ray Asalan, Distribution Division, Riaz Vajeth, Group
Technology Line Design, Richard Chinzvende, Transmission Grids,
Roger Cormack, Group Technology HV Plant, Roy Estment, Transmission
Grid Planning, Solly Matlala, Transmission BIPM, Thys Bower, Group
Technology PTM&C, Wolfgang Bohmer, Group Customer Services Grid
Access Unit,
7. ACKNOWLEDGEMENTS
The contribution of the development team and their generosity in
dedicating their time to this project is acknowledged and greatly
appreciated.
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ANNEXURE A:
Eskoms conditions and requirements for Self-Build projects:
1. The Customer has to confirm in writing their request for the
self-build option. 2. The Customer has to accept and pay Eskoms
cost estimate/re-quoted cost estimate. 3. The Customer has to
conclude a contract with Eskom, detailing the conditions under
which
the self-build option will be undertaken. 4. The Customer has to
appoint only Eskom-accepted consultants to manage and prepare
the
concept design as well as the final designs. 5. Only
Consultant-approved designs will be accepted by Eskom for further
consideration and
verification purposes. 6. The Customer has to appoint only
professionally-registered engineering surveyors/land
surveyors to handle all surveying functions and obtain other
approvals. 7. The Customer has to appoint only RSA
government-approved environmental consultants to
handle all environmental functions and obtain other approvals.
8. The Customer has to appoint only Eskom-accepted construction
contractors to manage and
execute the construction works as per the detailed project scope
of works as outlined in the final design package.
9. The Customer has to ensure that only Eskom-accepted suppliers
are used to source the items of material and equipment needed for
the execution of self-build projects.
10. The Customer has to use only new material for the self-build
asset creation project. No reconditioned or pre-used material or
equipment will be allowed.
11. The Customer has to apply the Eskom Standards and
specifications to the designs and construction.
Note: In order to ensure adherence to Eskom requirements 4, 6, 7
and 8, the Customer has to obtain
written acceptance from the various Eskom functional departments
for the use of these
contractors prior to contracting. This will serve as a
compliance check.
In order to ensure adherence to requirement 9, the Customer has
to ensure that the contractor
provides Eskoms Site Supervisor with a detailed listing of all
material items and equipment
purchases as well as the source from which these items and
equipment have been purchased.
To adhere to requirement 11: the responsible project engineer or
specialist from Eskom Group
Technology must be consulted to obtain a copy of the national or
regional preferred standards
and drawings. The applicable Eskom Standards, specifications,
and Guidelines appear in
Appendices C, F, G, and K.
The above documents must be contained in the Eskom Project
Managers project file.
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ANNEXURE B:
Checklist of Eskoms holding points
The following holding points during the project life cycle will
apply to the self-build projects: The Eskom Project Manager will be
responsible for physically gathering written proof that all these
holding points have been successfully passed and that they have
been adhered to. All the written proofs must be filed in the
correct Eskom project file or any other approved project-data
repository.
Note: the project should not proceed if these requirements are
not met.
Description of phase and activity Responsible
Pre-project planning
1. Proof of the written request from the Customer to execute the
project by utilising the self-build option.
Eskom Customer Executive
2. Written confirmation from Customer Executive that all Eskoms
requirements for self-build projects have been provided to the
Customer and that the Customer has accepted them (see Annexure A
for a full listing of the Eskom requirements).
Eskom Customer Executive
3. Confirmation of proposed technical solution. Eskom Senior
Planning Engineer
4. Confirmation of Customers acceptance and payment of the cost
estimate
Eskom Customer Executive
Confirmation of all four of the above conditions will result in
CRA approval.
Concept phase
5. Acceptance by Eskom Land Development of the route and/or site
selection as indicated by the Customer.
Eskom Survey Manager
6. Confirmation from Eskom that EIA, EMPr and any other
approvals/permit conditions undertaken by the Customer have been
reviewed prior to submission to the authorities.
Eskom Environmental Officer and/or
Eskom Land & Rights Officer
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Description of phase and activity Responsible
7. Copy of written acceptance from applicable Eskom functional
departments of the Customer-appointed consultants to manage and
prepare the concept design as well as the final designs. Ensure
that the copy of written acceptance to the Customer is filed as
well.
(See Condition 4 in Annexure A).
Eskom Project Manager
8. Copy to the Customer of Eskoms written acceptance of the
Customer-appointed engineering surveyors/land surveyors to handle
all surveying functions and other approvals.
(See Condition 6 in Annexure A.)
Eskom Survey Manager
9. Copy to the Customer of Eskoms written acceptance of the
Customer-appointed environmental consultants to handle all
environmental functions and other approvals.
(See Condition 7 in Annexure A.)
Eskom Environmental Officer
10. Confirmation that the Customers concept design has been
accepted/supported by the relevant DRT.
Eskom Project Manager
Confirmation of all above conditions will result in DRA
approval.
Definition phase
11. Confirmation that the Customers Final Design Package is
accepted / supported.
Eskom Project Manager
12. Copy to the Customer of Eskom Project Managements written
acceptance of the Customer-appointed construction contractors
(power and control plant contractors).
(See Condition 8 in Annexure A.)
Eskom Project Manager
Confirmation of above condition will result in ERA approval.
Execution Phase 1 (prior to commencement of construction)
13. Review by Eskom of the approval / permit conditions prior to
and during the construction phase checking that all legal
requirements
Eskom Acquisition Advisor
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Description of phase and activity Responsible
to commence construction have been adhered to, which may include
all or some of the following but are not limited to:
Landowners contracts / registration in Deeds Office
Environmental Authorisations DEA
DEA (Province)
Local and Provincial Authorities
SAHRA and any provincial Heritage Authorities such as HWC
Telkom, Neotel
Roads national (SANRAL), provincial and local road agencies
DWA
Transnet
ESKOM, TELKOM & Municipalities crossings of other power
lines and services
Pipeline authorities: crossings or close proximity to
pipelines
Mining authorities: underground and open cast mining
activities
Wind farms: proximity to these
Aviation/Airport authority: proximity to aircraft approaches
Other approvals / permits as may be required by legislation such
as water use licences, tree-cutting permits, borrow pits, etc.
AND
Eskom Environmental Advisor
14. Confirmation that the project kick-off meeting has taken
place and all Eskom pre-construction requirements have been adhered
to
Eskom Project Manager
Confirmation of all the above requirements will allow the
Customers contractor to commence construction. Where the contractor
has commenced work without satisfying the above
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Description of phase and activity Responsible
requirements, all such work shall be undertaken at the Customers
risk and expense in the event that the Contractor fails to meet
Eskoms requirements.
Execution Phase 2 (during construction)
15. Verification that all the material purchases listed in the
Final Design Package were procured from Eskom-Accepted
suppliers.
Eskom Site Supervisor
16. Adherence to outlined Eskom Quality Control hold points
during construction including ESKOM SHEQ processes and
procedures.
Eskom Site Supervisor
17. After completion of construction BUT prior to commencement
of testing and commissioning. (Verification activity: As-Built
drawings and all equipment data sheets submitted in a format that
is acceptable to Eskom.)
Eskom Site Supervisor
18. Ensure that the Self-Build agreement has been signed by both
parties before energising.
Eskom Customer Executive
Confirmation of all the above requirements will result HOA
approval.
Finalisation Phase
19. All Quality Control check sheets as per the Final Design
Package and
all handover documents duly completed and signed by all
parties.
Eskom Site Supervisor
20. All warranties and guarantees in respect of all items
purchased by the Customer are handed over to Eskom.
Eskom Project Manager
21. Compliance with EMP.
Eskom Site Supervisor and / or Eskom Environmental
Advisor
22. Obtain sign-off from the Landowner(s) and deliver release
forms to Eskom confirming that the landowner(s) agree that their
properties have been rehabilitated after construction activities
and that the property is in at least the same condition as it was
before construction started
Eskom Project Manager
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Description of phase and activity Responsible
23. Receipt of the As-Built design package from the Customer
Eskom Project Manager
Confirmation of all the above requirements will result in FRA
approval.
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ANNEXURE C: Applicable standards, specifications, guidelines,
and requirements
The Customer shall liaise with the Eskom Project Manager to
obtain the latest versions of the Eskom standards, specifications,
and procedures applicable to the self-build works. The Eskom
Project Manager shall facilitate contact between the Customer and
the relevant Eskom technical specialists to address any queries
relating to Eskoms standards, specifications, and procedures, or
other matters relating to the self-build works.
The following Eskom technical specialists are authorised to
determine the standards, specifications, and procedures applicable
to the self-build works:
1. Line Designs and Specifications: The Head of Group Technology
Line Design,
2. Substation Designs and Specifications: The Head of Group
Technology Substation Design,
3. HV Plant Specifications: The Head of Group Technology HV
Plant,
4. PTM&C Specifications and Requirements: The Head of Group
Technology, PTM&C,
5. Network Planning Specifications and Requirements: The
Corporate Specialist - Transmission Grid Planning
6. Lands & Rights Requirements and Specifications: Land
& Rights Specialist Eskom Group Commercial Commodities
7. Environmental Requirements: The Environmental Specialist for
Eskom Real Estate ( ERE): Land Development,
8. Customer Application Requirements: The Head of Group Customer
Services Grid Access unit
9. Safety Requirements: The Transmission Safety Executive
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ANNEXURE D:
Undertaking by the Customer to use information provided to
him/her solely for the purpose for which it is intended
USE OF ESKOM STANDARDS AND SPECIFICATIONS, GUIDELINES, AND
COPYRIGHTED MATERIAL
ACCEPT CONDITIONS
Signed at ____________________________ on this _______ day of
______________________ 20____
______________________________________
_________________________________________
(Signature) (Print Name) (on behalf of company)
Company Name
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ANNEXURE E:
Details of Customers and Eskoms Responsibilities during a
Transmission Self-Build Project
1 General Customers Responsibilities: The Customer or his/her
Agent must ensure the following:
1.1 The completion of the Eskom application form, detailing the
requirements.
1.2 The provision for PTM&C and energy metering requirements
in the scope of works 1.3 The appointment of design engineers who
will be responsible for the design and the presentation of the
concept and detailed design documents. These designers must be
Eskom-Accepted consultants, as they will be responsible for design
and construction management. To protect Eskoms interests in a
Transmission self- build scheme agreement, the design to be used
must be accepted/supported by the Design Review Team prior to the
commencement of any construction work. This is intended to ensure
that the network is constructed to Eskoms standards and
specifications in order that the new assets can be maintained
satisfactorily by Eskom after construction.
1.4 The appointment of a negotiator or negotiation consultant to
assist with the route acquisition process.
1.5 The appointment of an engineering surveyor / land surveyor
who is responsible for the cadastral/registration survey. The
surveyor must be registered with Plato.
1.6 The appointment of an environmental consultant to conduct
the environmental process. This consultant must be formally
registered and/or accepted by Government to conduct EIAs.
1.7 The appointment of relevant Town and Regional Planners for
relevant municipal approvals. 1.8 The appointment of the contractor
that will do the construction. The construction contractor must be
an Eskom-accepted/accredited contractor. Such a contractor will
therefore be well versed and knowledgeable in the construction of
Transmission assets.
1.9 The preparation of a tax invoice for submission to Eskom in
order to effect any capital allowance payment (if applicable). 1.10
The development of Health & Safety specifications and the
approval of the contractors Health & Safety Plan.
1.11 Prepare the power and control plant for testing and
commissioning.
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1.12 Assist Eskom with the testing and commissioning activities.
1.13 Timely completion of the project Eskom absolves itself from
any liability for the late delivery of any assets being constructed
by the Customer.
1.14 The Customer must provide a oneyear warranty against poor
workmanship to Eskom.
The responsibilities of the
resources/Consultants/Contractors/agents as appointed by the
Customer are as detailed in section 2 below:
2 Land Surveying, Land Acquisition and Environmental
Customer
Responsibilities: The Customer must appoint the following
parties for land development activities:
A professionally-registered surveyor who is responsible for
lands and rights, the engineering survey and geographic mapping and
obtaining of statutory approvals.
A negotiator to assist with the negotiations associated with the
acquisition of a servitude.
A Government-approved environmental consultant who is
responsible for obtaining environmental authorisations.
A professional land surveyor who is responsible for the
cadastral survey.
A Conveyancer who is responsible for the registration of
servitudes or the transfer of land.
The responsibilities related to each of these environmental
activities will be further described in the following sections.
3 Lands and Rights - Customer Responsibilities: Route
selection
o Approval of route by Eskom Land Development and Senior Project
Engineer.
o Ensuring that the route plan adheres to the Eskom
Standards.
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o The route plan must include the final route and substation
site, as well as any switching station site if required, all access
roads, all road / rail crossings with the kilometre reading,
cadastral boundaries and property descriptions, a co-ordinated list
of all the bend points on the route and affected servitudes.
Note: the access road, from the main tar road up to the Eskom
yard, has to be accepted/supported by Eskom Project Manager. This
access road to the site must be suitable for a sedan two-wheel
drive vehicle, and must be wide enough and have the correct
carrying capacity to accommodate construction vehicles/low-bed
trucks (including those used for transporting transformers). The
access road must also be surveyed as a servitude and registered in
the Deeds Office as an access road in favour of Eskom, and the cost
of this registration is for the Customer's account.
o The route must follow the shortest possible distance and use
minimal bends to minimise cost and be done under the guidance of
the Eskom Standards.
o The route has to take into account that dams and wetlands must
be avoided where possible and feasible
The EIA has to include the soil resistivity tests for part of
the substation and switching site selection process as well as the
proposed bend points to ensure the sites suitability
Eskom must approve any changes required to its networks (e.g.
line deviations) to accommodate the Customer line or
substation.
All statutory approvals and licences must be obtained that are
required for the complete life cycle of the asset. Specific caution
should be taken where limited approval is granted, such as
instances where Eskom could be liable for relocation costs at any
stage.
Obtaining the schedule of owners:
o This list must include the property description, registered
owner, contact person, postal address, telephone/fax number and
special requests/conditions.
o All communication with property owners must be recorded and
listed per property owner.
Schedule of mineral rights holders the Mineral and Petroleum
Resources Development Act, 2002. The Customer has to give Eskom all
the details surrounding mineral rights and mineral rights holders.
The Customer has to negotiate and supply land rights to Eskom that
are void
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of the cost risk for the relocation of services at any stage.
These conditions have to be contained in the notarial deed of
servitude.
Consideration and compensation for land rights the consideration
payable for the land rights acquired must be based on the
principles set out in the Expropriation Act and must furthermore be
in accordance with the Eskom Consideration and Compensation
Standard (EST 32-844). Any additional payments or sweeteners paid
to landowners must be made through separate agreement and may not
be reflected in the Deed of Servitude as part of the price.
The option has to be included in the agreement to register the
servitude/s in favour of Eskom with Eskom servitude conditions of
access, construction and maintenance at the time of registration
and the option to cede to Eskom with Eskoms servitude conditions of
maintenance.
Exercise options / transfer of ownership to Eskom
o Ensure that the Eskom ceding clause and Eskom conditions are
included see note below.
o It must be noted that the Customer is liable for all costs,
damages and rework should any land parcel be missed in the process
of obtaining rights for Eskom.
o The registration process in general terms must occur for the
route and in general or specific terms for the substation, and
within 6 months of construction the route must be defined in
specific terms in the Deeds Office.
o Note: although it is a fairly simple notarial process to cede
a servitude from one entity to another entity, one item which
should be considered is the fact the Eskom is exempt from some of
the Regulations of Act 70 of 1970, section 6 (1) (a) and 6(1)(a).
This in effect means that Eskom need not acquire approval from the
Minister of Agriculture for the registration of a servitude
exceeding a width of 15 metres or an area exceeding 225 square
metres, if a private person acquires a servitude in a right which
exceeds the width and area mentioned. Therefore a site exceeding 15
m x 15 m or a line servitude required for an area wider than 7.5 m
on either side of the centre line, does require Ministerial
approval. Therefore there is not much which they could do as far as
HV sites and HV line servitudes are concerned. They will need
Ministerial approval for most servitudes. Accordingly, it could be
in the interests of all concerned that the servitude should include
the option of being registered on behalf of Eskom from the outset
as obtaining approval from the Minister could take an extremely
long time.
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4 Environmental Authorisation Process Customer Responsibilities:
A procedurally sound environmental impact assessment must be
conducted for the HV power line and substation, which must comply
with the requirements of the National Environmental Management Act,
1998 (Act No. 107 of 1998), as amended, and the Environmental
Impact Assessment Regulations, 2010, addressing the project as a
whole and meeting all relevant legal and procedural
requirements.
a) Submit the Basic Assessment Report/ Environmental Impact
Assessment Report to the relevant competent environmental authority
for authorisation.
b) Consult Eskom (Land Development) as an interested and
affected party during the BAR/ EIA phase.
c) Forward the original submission, Environmental Authorisation
(EA), Construction Environmental Management Plan (EMP), Maintenance
EMP and Decommissioning EMP to Eskom.
Eskom has to be consulted regarding the Maintenance and
Decommissioning EMP prior to their submission to DEA prior to
initial submission or to finalisation after EA.
d) Eskom can request all other correspondence concerning the
project. e) A list of all interested and affected parties
(electronic format) should be made available to Eskom
on completion of the project.
f) All legal conditions, including EA conditions and conditions
contained in the approvals granted by the relevant authorities
(DEA, SAHRA (HWC), local and provincial authorities, DWA, etc.)
must be adhered to.
g) All environmental legal liabilities and claims arising from
the activities of the Customer and any of the Customers
subcontractors shall be for the Customers expense.
5 Engineering survey or design consultant where applicable
(Customer-appointed) a) Submits all records to Eskom including the
following:
Profiles, tower positions, line and pegging information in ASCII
format and CAD diagrams.
All field surveying and calculations necessary to complete the
work.
Any wayleave documentation that was required in any changes to
11kV, 22kV, or other affected power lines, and all the survey work
relating to such changes.
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Profiles and drawings (scale as per Eskom specifications) with
the necessary topography indicated (refer to the standard listed in
Annexure C).
All templated profiles have to be submitted in PLSCAD format for
soft copy and as hard copy.
All co-ordinate data, including as-pegged data, setting out
data, etc. Adherence to the as-built template requirements
b) Civil engineering plans and designs that need approval at
municipal level in terms of the municipal building plan submissions
have to be part of the responsibility of the Customers
consultant.
c) Labelling of the line has to be done both in the field and on
the poles, and this labelling must be reflected on the plans.
d) No handover may take place until all statutory approvals and
legal requirements for the project have been obtained and checked
by Eskom; and no construction may start until all the legal
requirements are met and have been checked by Eskom.
Soft and hard copies of all statutory approvals have to be
submitted.
All hard copies of plans must have the approval stamp on
them.
Relevant approvals include but are not restricted to: the local
authority, Telkom, Neotel, Roads, Rail, Water Affairs, etc.
6 Cadastral / registration survey Customer Responsibilities a)
Registration surveys shall be conducted for the subdivision of the
substation site (either by
subdivision or registration of a servitude), all as per the Land
Survey Act No. 8 of 1997. Registration surveys, including the
accepted/supported diagrams, must be completed.
Registration copies of accepted/supported diagrams from the
Surveyor-General and title deeds for the line and substation have
to be delivered to Eskom Land Development by registered post or by
hand.
b) The language used in the diagrams and title deeds must be
English or Afrikaans, as specified by the individual
landowners.
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c) Eskom will require an abbreviated hard copy x 1 and a digital
copy of the survey records co-ordinate list, working plan and
report, together with a digital copy of each diagram for our GIS
data base. One photocopy each of statutory approvals and local
authority endorsements required for the registration process must
accompany the hard copies of the survey record.
d) Insurance / Claim Event contravention of any provision of the
Land Survey Act 8/1997 in connection with a cadastral survey period
following the completion of the whole of the services or earlier
termination: as specified in the Land Survey Act No. 8 of 1997.
7 Geographic mapping Customer Responsibilities a) The standards
for the submission for any drawings or spatial data are listed
under the Geographic
Mapping Standards in Annexure D, and must be adhered to.
b) Both the hard copy and electronic format must be provided for
all submissions. c) All co-ordinates have to be in WGS 84 and in
the correct Lo. d) The acceptable formats are CAD format i.e.
Microstation to AutoCAD. Shape files will also be
required (.dwd, .dgn, shape formats). The conductor types, tower
types and numbering of towers in field are required too.
e) Route plans have to be at the largest sensible scale. 1:5
000, 1:10000 or 1:25 000 (maximum) or whichever larger scale is
suitable for the plans. Odd scales will not be accepted.
f) An aerial photography backdrop has to be provided if
available. g) Raster / topographic backdrop has to be provided,
i.e. any additional information which assists
with the readability of the plans.
h) All templated profiles (design drawings) have to be submitted
in PLSCAD (.bak) format as well as three hard copy plans, of which
at least one must be a Sepia copy signed off by the design
engineer.
i) Besides the design drawings, the As-Built drawings and GPS
co-ordinates of all support structures must be submitted once the
project has been constructed.
j) The proposed schematic layout (single line diagram) has to be
provided. k) Commissioning dates or time lines should be supplied.
l) Assist with updating the electrical diagrams.
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8 Lands & Rights Conveyance Customer Responsibilities a) A
Conveyancer must be appointed to handle the conveyance work.
b) It should be noted that no delegation of authority is
possible for the assigning of Eskoms rights to a third party.
Therefore all draft deeds must be submitted to Eskom for scrutiny
and signing in general and in specific terms.
c) If the landowner specifies the requirement that his/her
attorney is to be used, in such cases both Eskoms and the
landowners attorneys will handle the conveyance of that land
parcel.
d) Registration in general terms, or in specific terms for the
substation where the accepted diagrams are obtained from the
Surveyor Generals office, has to begin as soon as possible and the
deeds transfer must be completed within 8 months of exercising the
options (barring unforeseen circumstances with landowners, which
must be substantiated and documented).
e) All costs have to be borne by the Customer.
9 Design Engineer / Consultant Customer Responsibilities The
Customers design engineer / Consultant is responsible for the
following:
To ensure that the scope of the works covers all the assets
required to make the Customer connection complete; including energy
metering requirements.
Presenting the concept design, final design, and execution plan
at the Design Review Team (DRT) as arranged by the responsible
Eskom project engineer. Should there be any action items following
the DRT meeting, the consultant shall be required to make the
suggested changes and present the project again. The concept design
report must be made available two weeks prior to the DRT. An
outline of the required content of this report for substation and
lines projects respectively is shown in Table 3.
Providing costing for the project.
Submitting the final design document (FDD) to Eskom DRT for
review. The following must be submitted: 1 printed A4 FDD, 1 copy
of all drawings printed to scale, CD containing electronic copies
of all documents in the original format, not in a *pdf format.
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Eskom DRT only accepts the FDD, it does not approve it. The
Eskom Project Engineer merely accepts and confirms that the design
has been done in line with the Eskom Standards as listed in
Annexure A. Eskom expects the FDD to be approved by the consultants
professional engineer, resting the final professional
responsibility for the design with the consultant. The consultant
will be liable for the soundness of the design for the entire
lifetime of the designed asset. After reviewing, if there are no
changes to be made, the FDD will be made available by Eskom DRT to
the Eskom Project Manager. Note that all drawings must be
established by using the Microstation Software package [*.dgn
format] or latest Eskom-compatible software.
The required content of final design documents for substation
and line projects respectively is shown in Table 4.
Any design changes made during construction must be communicated
to ESKOM and reflected in the as-built documents.
Arranging to have the final constructed assets as-built drawings
signed-off before handing them over to Eskom.
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10 Table 3: Concept design report requirements Substations and
Lines
Concept design for HV substation projects Concept design for HV
lines projects
Conducted assessments: o Environmental Impact o All national,
applicable provincial and local bodies, including but not limited
to the
DEA; DEA&PDEA (Province); SAHRA (South African Heritage
Resources Agency); Provincial Heritage e.g. HWC (Western Cape);
DAFF (Department of Forestry and Fisheries); MTO (Mountain to Ocean
Western Cape forestry) and others; Provincial Parks, e.g. Cape
Nature (Western Cape); DWAF (Department of Water Affairs); Local
authorities, including Aviation and Rail authorities Specialist
studies as required by the DEA such as for avifauna; Others as
required.
o Soil resistivity o Other assessments as deemed fit / factors
influencing the overall design; including wind,
pollution monitoring, geotechnical investigations, vandalism,
bird, fire, lightning and icing studies.
Bill of materials (highlighting long lead-time equipment)
Conducted assessments: o Air-wave communications /
reception availability o Security o Pollution level
Design philosophy covering the following:
o Station electric diagrams / operating diagrams
o Conceptual layout drawings o Earthing requirements o Surge /
lightning protection o Equipment and conductor
ratings considering loading and future fault levels
Other supporting documentation
Design philosophy covering the following: o Executive summary o
Scope o Power line route o Conductor and insulators o Wind loading
used on structure
designs o Structure designs o Foundation designs o Earthing and
shielding design o Measures to reduce environmental
impact o Other assessments as deemed fit /
factors influencing the overall design; including wind,
pollution monitoring, geotechnical studies, vandalism, bird, fire,
lightning and icing studies.
Structure drawings Foundation drawings Other supporting
documentation
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11 Table 4: Final design document requirements HV substations
and HV lines
Final design for HV substation projects Final design for HV
lines projects
Project details
Civil
Architectural
Power and control plant
o Bill of quantities
o Bill of materials
o All applicable design drawings
Temporary arrangements
MV Lines
HV Cable
Urban MV cable
Quality assurance
o Substation quality-checking document
o Environmental checklist
o SHE report
Geotechnical investigation and foundation information
Note: design drawings must include Long Sections, Contour plans,
GPS co-ordinates, Oil management systems, drainage plans,
engineering calculations and topographical plans.
Design philosophy
Templated profile
Staking table
Bill of materials and quantities
Structure drawings
Hardware assembly drawings
Stringing charts
Buy-out specifications
Buyers guide specifications
OPGW and fibre specifications
Health & Safety specification
Geotechnical investigation and foundation Information
Project Form (DRA)
Project schedule
Contact persons
Standards Specialist studies, including but not limited to;
transposition, unbalance, Ferranti effect, reactor sizing and
insulation co-ordination studies.
Note: design drawings must include Long Sections, GPS
co-ordinates, engineering calculations and topographical plans. The
submission must conform to the design pack format available from
Group Technology Line Design
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11.1 Contractors responsibilities (Customer-appointed) The
contractor should not commence any construction work unless he/she
is in possession of
and Eskom-accepted final design document (FDD). The contractor
must provide to the Eskom Site Supervisor a list of all material to
be used and the
suppliers from which these materials have been procured.
The contractor must provide to the Eskom Site Supervisor a
detailed construction programme, clearly indicating all quality
control hold points as specified by Eskom.
The contractor is responsible for safety checks and acceptance,
and the development of a Health & Safety Plan to be accepted by
the Customer/consultant.
The contractor is responsible for the installation of control
plant panels with associated cabling and the termination of the
cables.
Submission of as-built drawings after construction, which will
contain at least but are not limited to the following:
- Support structure labels numbers. - Final co-ordinates of all
support structures and in the case of a cable, the position of
the
cable at 10-m intervals. - Structure types used. - Cable or
conductor type and size. - Transformer specifications. -
Transformer label. - Confirmation of feeder name, as well as the
official from and to points. - Final soil-type information and
drawings of foundations. - Any deviation from the design, together
with associated distances (changes must be
clearly indicated). - Conductor attachment heights per
structure. - Clearances above crossings of services such as road,
rail or telecommunication
infrastructure. - Points where gates have been installed. -
Confirmation of adherence to the special conditions of the
statutory authorities and
landowners. - Certificate of Inspection from roads agencies. -
Indication of any damage to property and/or crops, with the extent
of such damage. - Any other information which is deemed necessary.
- Signature of responsible construction person.
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All materials must be Eskom-accepted products and must be
procured by the Customer from an Eskom-accepted supplier. The
Customer is responsible for planning and securing the rest of the
Customers material.
As the responsibilities of the Customer have now been defined,
the following sections focus on outlining the responsibilities of
different Eskom departments for Transmission self-build
projects.
12 Eskoms Responsibilities (during self-build projects) 12.1
Eskom Group Customer Services Responsibilities
Customer Services will serve as the interface between Eskom and
the Customer until Project Management takes over this role, after
which they should assist. It is also Customer Services
responsibility to make sure that the Project Manager appointed on
the Customer's side is integrated in the Eskom Project Management
Team.
Customer Services responsibilities are summarised as
follows:
When the Customers application has been received, ensure that it
is registered in the CRM system. Provide the relevant reference
number to the Customer for use in future communication and status
queries.
Arrange the project scope clarification meeting with the
Customer. Invite all project stakeholders and if necessary also the
Project Manager.
Initiate the cost estimation process in the pre-project planning
phase. The Customer must receive a cost estimate letter, detailing
what works are contestable and what works will be a monopoly
service. This must include the relevant conditions and the charges
payable. The target of 60 days (2 months) is set in order to
provide the cost estimate letter (to be in line with the load
Customer process).
If the Customer accepts the conditions and fees as set out in
the cost estimate and requests that the project should proceed,
ensure that the Customer pays the quotation fee as set out in the
cost estimate letter. Manage the original documentation and
acceptance letters.
Ensure that the project obtains the required concept release
approval (CRA) from the delegated manager(s) or investment
committee.
Be involved in the concept phase. The Design Review Team should
approve the concept design on which costs will be based so that the
Customer can be given a budget quotation.
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Serve as interface between the Customer and Eskom for any
queries about the budget quotation and conditions specified in the
accompanying letter.
Ensure that the necessary Customer acceptance and payments are
received prior to releasing the project to the definition
phase.
Be involved in the definition phase:
o The final design package should be accepted as the basis on
which tenders will refine the project costs. A final letter should
be sent to the Customer indicating the refined conditions and final
payments, and may include a final quotation (or revised budget
quotation) if costs fall beyond the accuracy ranges of the budget
quotation. Manage the original documentation and acceptance
letters.
Manage the contracting process between Eskom and the
Customer.
o Ensure the management of the signing of all Eskom contracts as
well as the self-build project contract between Eskom and the
Customer, setting out the terms and conditions.
Assist as interface between The Eskom Project Manager and the
Customer during the execution phase.
Attend all relevant project meetings
Activate the Customer on the billing system after
commissioning.
During project finalisation, Customer Services will be
responsible for reconciling the Customers payments versus final
project costs, according to the accepted quotations and
contracts.
Note: the cost allocation and final reconciliation (Eskom vs.
Customer) will be in accordance with the accepted principles for
the recovery of capital.
12.2 Eskom Network Planning - Responsibilities Network Planning
is responsible for the following:
Obtain from the Customer its high-level requirements, expected
reliability and future requirements (load forecast and phasing
plan).
Details of technology of load/generation, and any special
requirements e.g. starting large motors.
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Discuss the network configuration with the Customer (including
voltage levels, alternative solutions) and agree with the Customer
what connection method is to be used.
Determine ownership and boundaries.
Specify the requirements for assets owned, operated and
maintained by Eskom. Network planning must inform the Customer that
Eskom-owned plant under the self-build project has
to be done by Eskom-accepted consultants, vendors and service
providers, and only using Eskom standard equipment (to be confirmed
by Eskom DRT).
Interface with Land Development on the route selection and EIA
input.
Network Planning has to ensure that the network performance
issues, quality of supply data and studies (e.g. harmonics,
flicker, voltage dips, motor-starting studies, etc) have been
addressed.
Perform load flow simulation studies to ensure that the proposed
network configuration caters optimally for the Customers needs as
well as meeting all upstream and adjacent network requirements.
Define the high-level scope of the self-build project, which
shall include the following:
o Main power plant requirements.
o Demarcation between Customers responsibility and Eskoms
responsibility.
o Acceptable level of network reliability and quality of
supply.
o Location of metering point and point of common coupling (PCC).
o Customers expected completion date.
Network Planning will provide the following information to
enable adequate design:
o Network data (e.g. single line diagram and transformer/line
modelling data). o Fault levels (3-phase and single line-to-ground)
of present and future network at
PCC.
Where the project entails any generation, the following will
also be specified by Network Planning to supplement the grid codes
and the relevant NRS standards:
o Power factor/ reactive power requirements.
o Voltage limits and voltage control requirements.
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Network Planning will provide final confirmation of
connectability at the budget quote stage. At this stage, any
outstanding specialist such as quality of supply impacts, power
transfer capability studies (P-V, P-Q and Q-V curves, etc) where
the project entails generation must have been completed.
Obtaining the necessary concept release approval (CRA) in order
to make the necessary budget available to the project.
Network Planning will participate at DRT with the technical
evaluation of self-build projects.
12.3 Eskom Land Development Responsibilities: Eskom Land
Developments responsibilities are outlined in the following
subsections in terms of Lands and Rights, Environmental Approvals,
Engineering Survey, Cadastral/Registration Survey, Geographic
Mapping and Conveyancing.
Eskom Land Development should take responsibility for:
Checking of route as supplied by the Customer-appointed
surveyor.
Checking statutory / environmental and other approvals (e.g.
Municipality, District Municipality, LUPO, Roads, Telkom, Neotel,
etc.) as supplied by the Customer.
Ensuring that no construction may take place until all statutory
approvals for the project have been obtained and checked by Eskom
for completeness and onerous conditions.
Receiving the survey records (co-ordinate list, working plan and
report).
Receiving the SurveyorGenerals approved diagrams for substation
and servitudes.
Verification of correctness of cadastral surveys, in specific,
framed SG diagrams. It is suggested that these should be verified
by Eskom prior to submitting them to the Surveyor-General for
approval.
Scrutinising and signing documents for the registration of
servitudes in favour of Eskom.
Capturing information and updating LARGIS / TxIS.
12.3.1 Environmental Authorisation Process Eskom
Responsibilities
Ensuring that EA and EMPrs for construction, maintenance and
decommission are in place, as well as all related legal approvals /
permits, such as SAHRA, Cape Nature, DWA, etc. Specific care must
be taken in terms of licences for water use, borrow pits, and
tree-cutting and herbicide permits.
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Checking that the maintenance and decommissioning requirements
set out in the EMPrs are feasible.
Receiving the list of all interested and affected parties
consulted by the Customers EIA consultant.
12.4 Engineering Line Design Eskom Responsibilities
To interact with the Self-Build Customer and provide guidance on
line design matters.
To issue the Customer with the ESKOM line specifications,
standards, designs, and practices notes where applicable.
On completion of the services or part of services, the Eskom
Line Design Department will assess the work for compliance with the
Eskom Standards.
Receive the Transmission Lines checklist.
Checking the spanning sheets as supplied by the
Customer-appointed surveyor.
Profiles and templates.
12.5 Geographic Mapping Eskom Responsibilities
Create the geographically referenced network elements in the
Geographical Information System (GIS) and ensure spatial reference
with the correct connectivity.
Publish the geographically referenced network design as
schematic operating diagrams (substation, feeder or network
operating diagrams (SOD, FOD or NOD)).
Assist with creating the spanning sheets, adding tops and
bottoms.
12.6 Eskom Substation Design Responsibilities: The substation
engineer is responsible for the following:
Ensuring that all the consultant designs are done according to
Eskom's specifications and standards.
Utilising / ensuring the utilisation of the self-build
specification document as a design guideline.
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Ensuring that the consultant enlists the acceptance of spanning
sheets from Land Development and Line Design prior to the meeting
of the applicable Design Review Team (DRT).
Ensuring that the consultant presents a concept design document
(Volume 2) to the DRT.
Receiving the costing of the DRT-accepted design: This will be
submitted by the consultant to the Eskom-appointed project engineer
in preparation for the design release approval (DRA) for submission
to the Investment Committee for approval.
Checking that all changes to the concept design suggested at the
DRT are made.
Verifying that the final design document (Volume 3) for power
and control plant as provided by the consultant is in accordance
with the Eskom specifications and compliance.
Making the final design document available to The Eskom Project
Manager.
12.7 Eskom Project Management Responsibilities: The Project
Manager/Project Co-ordinator is responsible for the following:
Obtaining the necessary execution release approval (ERA) in
order to make the necessary budget available for the project.
Interfacing and procuring materials have to be purchased by
Eskom.
Appointing a dedicated Eskom Site Supervisor (COW) who will be
responsible for all inspections of the contestable works and who
will perform quality inspections based on the accepted FDD.
Taking over the asset from the contracting party after the
completion of testing and commissioning work.
Attend all project meetings as requested by the
Customer/consultant.
Closin