Tutorial for Creating Electronic Books With PowerPointcoe.indstate.edu/.../TutorialtoCreateElectronicBooksWithPowerPoint.pdfBefore you create the PowerPoint electronic version of the

Tutorial for

Creating Electronic Books

With PowerPoint

1. Before you create the PowerPoint electronic version of the book, you will need to create scanned

images of the entire book. Scan the front cover, back cover, title page, and each individual page

of the book as separate images. Save the scanned images in a folder titled for the book and save

each image as a file titled for the particular page.

2. Begin a new PowerPoint presentation. On the Home ribbon, select the (a) Layout icon and

change the default title slide to a (b) blank slide.

3. Click on the (a) Insert ribbon then click to select the (b) picture icon (to insert a picture). Use the

(c) Look in menu bar to navigate to the folder in which you saved scanned in pictures of the

book. Select the scanned image of the (d) book cover. Either double click on the image or select

the Insert button at the bottom of the pop-up menu to insert the chosen image into your

document.

Melissa Nail, Ph.D., Associate Professor

PowerPoint Tutorial: Electronic Books

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4. You are now ready to add sound to your first slide. On the (a) Insert ribbon click on the (b)

Sound icon (insert sound – the last icon on the far right of the Insert ribbon). From the drop down

menu for inserting sound, select to (c) Record Sound.

On the pop-up Record Sound menu, click the (a) title bar to change the default title (Recorded

Sound) to a title that has meaning. When you are ready to record words on this slide, click the (b)

red circle button. Begin reading the text on the slide. Note the (c) number of the Total sound

length will continue to count up the length of your recorded sound. When you finish recording

the text, click the (d) blue square button to stop recording. If you would like to listen to your

recorded sound, click on the (e) blue triangle button to listen/approve the recorded sound. If the

sound is appropriate, click the OK button to insert it into your slide. If you do not approve of the

sound, click the cancel button and repeat step 3.

After you click on the OK button, the Record

Sound pop-up menu will disappear and a sound

icon will appear somewhere on your slide.

Locate the sound icon, mouse over it until the

four-headed arrow on your pointer, click and

drag the sound icon to the side of your slide

(making it easy for the student to locate and

click). With the sound icon selected, mouse

over the icon until you get a two-headed arrow.

Click and drag the two-headed arrow to re-size

the sound icon. NOTE: The sound icon will

only work in presentation mode. To try out

your sound, change to presentation mode and

click on the sound icon to hear your recorded

sound on the slide.



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5. You are now ready to add sound for each individual word on the page. Go through Step 3 to

record the sound for the first word of the title. Type in the word that you will record as the name

of this sound.

After you click OK, locate the sound icon. Click to select the sound icon and with the sound

selected, tap your Delete key to delete the sound icon. (Multiple sound icons will only confuse

the student.) Instead of using the sound icon, the user will select the individual word to hear the

word read.

6. To make the individual word selectable, you will draw a button over the word. Draw a button

over the word by clicking to select the (a) Insert ribbon. On the Insert ribbon, click to insert a

(b) Shape. From the Shape drop down menu, select the (c) blank Custom Button from the Action

Buttons at the very bottom of the drop down menu.



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After clicking on the Action Button icon, the pop-up menu will disappear and your mouse will

change to crosshairs. Click and drag the crosshairs over the word you recorded to put an action

button over the appropriate word.

After you release the mouse button, a pop-up menu will appear on your screen. This menu will allow

you to control the action button settings. NOTE the tabs at the top of this menu. If you wish for the

word to be read when the student mouses over the word, select the (a) Mouse Over tab. If you wish

for the word to be read when the student clicks on the word, remain on the default (b) Mouse Click

tab. ( A note of caution when using the Mouse Over feature – although this feature is fantastic for

students with limited hand eye coordination and/or muscle control, it can be frustrating and

confusing for a student if s/he accidently mouses over words/buttons). Leave the default settings at

None for Action and move down to the (c) Play sound action setting. Select the (d) down arrow

beside the menu bar and mouse down to select the (e) title of the sound you wish to hear. Click the

OK button.



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After you click on the OK button, the Action Settings pop-up menu will disappear and you will see

your slide with the button you have drawn. (a) Note that the button is a solid, opaque color. This

conceals the word. You need to format the button such that the word is visible and the button is

invisible. To accomplish this, select the (b) Format ribbon. On the Format ribbon, click on the (c)

Shape Outline icon and select (d) No Outline.

Next, select the (a) Shape Fill icon. If you select No Fill, the button will not work effectively. Instead

select (b) Gradient and mouse down to select (c) More Gradients from the last menu choice. On the

pop-up menu, select (d) 100% for the transparency. You can select 100% transparency by either

typing in 100, using the up arrow to click to 100%, or by dragging the Transparency bar to the far

right. Click the Close button after making your choice.

You should note that the button seems to have disappeared. If you click on the location of the button,

you should see selection points around the shape. If you wish to try out your button, you must go to

presentation mode ( as in Step 3).

Repeat Steps 4 and 5 for every word on the page.



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7. Add another slide to this presentation. On the Home ribbon, click the New Slide icon and select

the Blank slide to add a blank slide to your presentation.

8. Repeat Step 2 to add the image of the title page to your presentation. Repeat Step 3 to add a

recording of all of the text on the title page to this slide. Repeat Steps 4 and 5 for each individual

word on the page.

Continue with these steps until you have each page and each word added to the presentation.

9. You will need to disable mouse clicking on this presentation. This will make it easier and less

frustrating for a young child to use this project. (Young children accidently click and get “lost”

in presentations that transition with simple mouse clicks.) To disable the default mouse clicking

feature, click on the (a) Animations ribbon and click to deselect the default Advance Slide (b) On

Mouse Click button.



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While you are on the Animations ribbon, you might want to select a slide transition that will

resemble turning pages in a book. Experiment with (a) Transitions and then select (b) Apply to

All. NOTE: do not select numerous transitions as this will distract from the presentation and

prevent the student from focusing on the content of the book.

10. Since you disabled the advance of the slides on a mouse click, you will need to provide users

with another way to easily advance the slides. Do this by adding another Action Button to each

slide. Click on the Insert ribbon and select Shapes then the forward arrow button from the bottom

of the menu. Click and drag your mouse to draw the arrow button at an appropriate location your

slide.

In the Action Settings pop-up menu, the Action on click

will be Next Slide. Click the OK button to accept this

default. You should also draw a back arrow on the opposite

side of the page to allow the user to move back and forth

through the pages of the book. You can change the color of

the buttons by making changes to the fill color and line

color on the Format ribbon.



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You can easily add these buttons to every slide in your presentation by holding your Shift key

and selecting both the forward and back button. With both buttons selected, copy (either click on

the (a) copy icon on the Home ribbon or use the keyboard command of “Contol C”).

Now select the next slide in the presentation by clicking on the slide in the slide menu bar on the

(b) left side of your screen. Without clicking anywhere on the next slide, simply click the Paste

button on the Home ribbon or use the keyboard command (“Control V”) to paste both buttons on

the next slide. The buttons will appear in the same location as the original slide and with the

same actions as the original buttons (this is excellent for consistency for young users). Repeat

this step each page in the book.

11. On the last slide you will need to add two additional buttons. Create a button to take the user

back to the beginning to read the book again and create a button to allow the user to stop/quit the

program. You can do this by adding two custom buttons to the final page.

On the (a) Insert ribbon,

select (b) Shapes and then

click on the blank Custom

Button from the Action

Buttons selection at the

bottom of the shapes

menu. Draw a (c) blank

button on the bottom of

the slide. In the pop-up

Action Settings menu that

will appear when you

release the mouse after

drawing the button, select

(d) Hyperlink to: for the

Action and mouse down

to select (e) End Show.



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After you click on the OK button in the Action Settings pop-up menu, your

new action button will still be selected. If you simply start typing, your text

will appear on the button. You can type appropriate information to let the user

know the button’s action.

Repeat these steps for a button that will take the user back to the first slide. Name this button

Read Again.

12. To make this presentation even easier for a young child to use, you should save it as a show. This

will feature will open the presentation in Presentation Mode. This prevents the user from being

able to easily edit your work and it prevents the user from having to know how to use

PowerPoint.

To save the presentation as a show, select the (a) Office Button and click on (b) Save As. In the

Save As pop-up menu, select (c) PowerPoint Show. Proceed to save the show as a file name and

in a folder that will allow you to easily find it in the future. (NOTE: it is a good idea to save your

show as the title of the book.)

13. Finally, if you would like to burn this book to a CD to send home with students (with the book),

then it is a good idea to burn it to a CD with a free version of PowerPoint Viewer. This will

allow the user to simply pop in the CD and use your project.



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Click on the (a) Office Button, select (b) Publish, and then click on (c) Package for CD.

In the pop-up menu, type in the name you wish to use for the CD (probably the title of the book).

You can select to save the file to a folder that you can move to a CD later or you can go ahead

and burn the files to a CD now (select the appropriate button in the pop-up menu). By default, if

the user simply puts the CD in the computer, the PowerPoint Show will start automatically.

Tutorial for Creating Electronic Books With PowerPointcoe.indstate.edu/.../TutorialtoCreateElectronicBooksWithPowerPoint.pdfBefore you create the PowerPoint electronic version of the

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