Tutorial Alphalist - Onin

Tutorial on how to submit the Annual Information Return of Income Taxes Withheld on

Compensation and Final Withholding Taxes (1604-CF) and Annual Information Return of Creditable

Income Taxes Withheld (expanded)/Income Payments Exempt from Withholding Tax (1604-E) to the BIR’s e-submission facility using the Alphalist

Program Version 3.4

Steps on using the Alphalist Program Version 3.4:

1. Input your desired Username and Password (illustration A)2. After entering your Username and Password, the Main Menu of the program

will appear (illustration A.1)3. Click Withholding Agent to input all the essential information to the

program’s respective fields, then click Save then Close to go back to the main menu of the program. (illustration A.2)

4. After we have entered all the necessary details required, we are now ready to input all the data’s, for our 1604-CF and 1604-E

ILLUSTRATION A

ILLUSTRATION A.1

ILLUSTRATION A.2

THE 1604-E

Steps:1. On the main menu of the program click the 1604-E link (illustration B)2. After clicking the 1604-E link, fields for the 1604-E will now appear. Enter the necessary

information that is required ( Year of Return Period, if it is an Amended Return, etc.). (illustration B.1)

3. Choose Schedule 4 ( Alphalist of Payees Subject to Expanded Withholding Tax – reported under form 2307 and click the Add/Update link ( illustration B.2)

4. After clicking the Add/Update link, the menu for the 1604-E’s alphalist of payees will now appear, click the Add link and input the details that are required in the program (TIN, Registered Name - Corporations, Last Name, First and Middle Name – Individuals, ATC code, etc.) (illustration B.3)

5. After entering the details of all the payees click Save and then click Exit (illustration B.4)

6. The next and final step is the conversion of our data into a file type that is compliant to the standards of the e-submission facility, click Generate File (illustration B.5), specify the directory on where you are going to store the file and then click Save (illustrations B.6, B.7, B.8)

7. After completing step 6, a pop-up screen will appear indicating your successful data entry to the program and where the converted file is stored (illustration B.9)

ILLUSTRATION B

ILLUSTRATION B.1

ILLUSTRATION B.2

ILLUSTRATION B.3

ILLUSTRATION B.4

ILLUSTRATION B.5

ILLUSTRATION B.6

ILLUSTRATION B.7

ILLUSTRATION B.8

ILLUSTRATION B.9

THE 1604-

CF

Basically, the principles in the 1604-E is applied in entering, saving and the generation of data in the 1604-CF fields, the only difference lies only on what kind of details or information that is entered, for the 1604-CF, more data is required and a lot of fields must be filled up accurately so as not to reflect the incorrect amount that will greatly affect your Income Taxes Withheld on Compensation. We must take note of the differences among the respective Schedules of the Alphalist of Employees/Payees from whom taxes were withheld:Schedule 5 : Alphalist of Payees Subject to Final Withholding TaxSchedule 6 : Alphalist of Employees Other than Rank and File who were given Fringe Benefits During the YearSchedule 7.1 : Alphalist of Employees Terminated Before December 31Schedule 7.2 : Alphalist of Employees Whose Compensation Income are Exempt from Withholding Tax but Subject to Income Tax ( Personal and Additional Exemptions exceeds Taxable Income)Schedule 7.3: Alphalist of Employees as of December 31 with No Previous Employer Within the YearSchedule 7.4: Alphalist of Employees as of December 31 with Previous Employer Within the YearSchedule 7.5: Alphalist of Employees of Minimum Wage Earners (MWE’s)

Steps:

1. On the Main Menu of the Program click the 1604-CF link (illustration C)2. The menu for the 1604-CF will now appear, choose the appropriate schedules

for your alphalist of payees (illustration C.1)3. Input all the information required on your chosen schedule, click Save and then

click Exit ( illustration C.2)4. Click Generate File - same procedure with the 1604-E field ( illustration C.3),

chose the directory where you would store the and then click Save (illustration C.4) and then again a pop-up screen will appear indicating your successful data entry to the program and where the converted file is stored (illustrations C.5 and C.6)

ILLUSTRATION C

ILLUSTRATION C.1

ILLUSTRATION C.2

ILLUSTRATION C.3

ILLUSTRATION C.4

ILLUSTRATION C.5

ILLUSTRATION C.6

SUBMISSION OF THE GENERATED FILE OR THE CONVERTED FILE TO THE BIR’S E-SUBMISSION FACILITYSteps:1. Open your email account and compose a new mail 2. On the address bar of the email, input [email protected] as your recipient3. Locate the generated file or the converted file (the generated file by default is located in

the folder BIRALPHA34 of your local hard disk drive) and attach it to your email4. Click Send

* See Illustrations D and D.1 *

ILLUSTRATION D

ILLUSTRATION D.1

WHAT TO EXPECT AFTER SUBMITTING YOUR GENERATED FILE TO THE E-

SUBMISSION FACILITY ?

1. An Acknowledgement (illustration E) coming from our e-submission facility that it has received your file

2. A Validation Report (illustration E.1), indicating the Acknowledgement Receipt Number, the Date of Submission, the Number of Files submitted and if the file you submitted is Valid or Invalid.

Note: If the validation report indicates that your file is invalid, please check your entered data for any errors. In entering your data, please avoid special keyboard characters ( !@# ñ * ^ % ).

ILLUSTRATION E

ILLUSTRATION E.1