TULSA COUNTY BID#: 755 VENDOR#: 8968 CC#: 4300 117 0000 MEMO PURCHASING DEPARTMENT DATE: SEPTEMBER 14, 2012 TO: BOARD OF COUNTY COMMISSIONERS FROM: TERRISA .... \)-. ASSISTANT , \::) SUB.JECT: SOLE SOURCE DESIGNATION- KIRBY-SMITH MACHINERY, INC. (GRADALL) THE TULSA COUNTY PURCHASING DEPARTMENT AND THE TULSA COUNTY HIGHWAY DEPARTMENT RESPECTFULLY REQUESTS THE BOARD OF COUNTY COMMISSIONERS APPROVE THE ATTACHED "REQUEST FOR WAIVER OF SOLICITING BIDS OR QUOTES" AND SOLE SOURCE DESIGNATION TO KIRBY-SMITH MACHINERY, INC. KIRBY-SMITH MACHINERY, INC. 12321 E. PINE ST. TULSA, OKLAHOMA 74116 AnN: BRUCE TAYLOR KIRBY-SMITH MACHINERY, INC. IS THE ONLY AUTHORIZED DEALER IN OKLAHOMA PROVIDING PARTS AND SERVICE FOR ALL GRADALL PRODUCTS. THIS REQUEST IS RESPECTFULLY SUBMITTED FOR YOUR APPROVAL. LRD/jmm ATTACHMENT ORIGINAL: EARLENE WILSON, COUNTY CLERK FOR THE SEPTEMBER 24, 2012 AGENDA COPIES: COMMISSIONER JOHN M. SMALIGO COMMISSIONER KAREN KEITH COMMISSIONER FRED R. PERRY MARK LlonA, CHIEF DEPUTY TOM RAINS, COUNTY ENGINEER Form 4363 (Rev. 4-98)
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TULSA COUNTY BID 755
VENDOR 8968 CC 4300 117 0000 MEMO
PURCHASING DEPARTMENT
DATE SEPTEMBER 14 2012
TO BOARD OF COUNTY COMMISSIONERS
FROM TERRISA A~Y ~ )- ~~~-ASSISTANT ~CHA51ItGOfR~ )
SUBJECT SOLE SOURCE DESIGNATION- KIRBY-SMITH MACHINERY INC (GRADALL)
THE TULSA COUNTY PURCHASING DEPARTMENT AND THE TULSA COUNTY HIGHWAY DEPARTMENT RESPECTFULLY REQUESTS THE BOARD OF COUNTY COMMISSIONERS APPROVE THE ATTACHED REQUEST FOR WAIVER OF SOLICITING BIDS OR QUOTES AND SOLE SOURCE DESIGNATION TO KIRBY-SMITH MACHINERY INC
KIRBY-SMITH MACHINERY INC 12321 E PINE ST TULSA OKLAHOMA 74116 AnN BRUCE TAYLOR
KIRBY-SMITH MACHINERY INC IS THE ONLY AUTHORIZED DEALER IN OKLAHOMA PROVIDING PARTS AND SERVICE FOR ALL GRADALL PRODUCTS
THIS REQUEST IS RESPECTFULLY SUBMITTED FOR YOUR APPROVAL
LRDjmm ATTACHMENT
ORIGINAL EARLENE WILSON COUNTY CLERK FOR THE SEPTEMBER 24 2012 AGENDA
COPIES COMMISSIONER JOHN M SMALIGO COMMISSIONER KAREN KEITH COMMISSIONER FRED R PERRY MARK LlonA CHIEF DEPUTY TOM RAINS COUNTY ENGINEER
Form 4363 (Rev 4-98)
REQUEST FOR WAIVER OF SOLICITING BIDS OR QUOTES
DATE SEPTEMBER 14 2012
TO THE BOARD OF COUNTY COMMISSIONERS
It is recommended that soliciting bidsquotes be waived on the following request of TULSA COUNTY HIGHWAY DEPARTMENT for the reason(s) stated below
REQUESTING DEPARTMENT
~~~c~ ~ ~ ~ASINGD~O TERRISA A HARDY
Emergency
Sole manufacturer (must be documented)
bull Sole supplier (must be documented)
Other products of similar nature are incompatible with existing products
Purchase of similar products will adversely affect warranty guarantee or service agreement on existing products
Description
KIRBY-SMITH MACHINERY INC IS THE ONLY AUTHORIZED DEALER IN OKLAHOMA PROVIDING PARTS AND SERVICE FOR ALL GRADALL PRODUCTS
KIRBY-SMITH MACHINERY INC 12321 E PINE STREET TULSA OKLAHOMA 74116 ATTN BRUCE TAYLOR
(918) 438-1700 PHONE (918) 437-7065 FAX
i Waiver of bidding or quoting process is approved
Waiver of bidding or quoting is not justified Standard bidding or quoting will be followed
CHAIRMAN BOARD OF COUNTY COMMISSIONERS
DATE
Form 1830 (Rev 12-84)
SEP-14-2012 1131 FromKIRBYSMITHSALES To 9185964647
------------------------~~~--- - wwwkirby-smithcom
PO Box 270300 OktahiJmtl CitY OK 73137 4054957820 800 3753339 4057875973 fBX
Abilene 1629 VISOil Dr Abilene Texas 79602 3256926334 877 577 5729 3256924036 fax
Amarillo 3F1t2middot40 E Am(t~o r(tx~ 79103 8063fJ28l0 8002831247 806J7J41J41 f~k
Dallas 8505 S Cellrrat Expy Dalas TrixiJ 75241 2143717777 8007531247 214175l00J fAK
Ft Worth 14XJ NE L)fII tl~C ft Worlh TX 76106 tJ1717B(Jfl()(J 8778519977 (t17 1780080 fax
Kansas City 9138506300 877 ff~1 i72~
Lubbock 3201 ~ Slaton Rd LvbbQCk IfiJxas (~04
8067452112 86628g6087 8007452102 fax
Oklahoma City 6715 WR8fJO Okahoma City OK 73127 405 4957820 8003753339 405 7875fJ73 fax
Stlouis 12920 Gravois Rd 81 Louis MO 63127 314 72~W12S 8662791392 314 ng 1317 fax
Tulsa 12321 EPJnA Sf Tulsa OK 74116 9164381700 8003753733 Q18 4377065 ~X
September 14 2012
Tulsa County Purchasing Department Attention Lexie R Cohea Tulsa County Administration Building 500 SOUtil Denver Tulsa OK 74103
Dear Ms Cohea
Please be advised that Kirby-Smith Machinery Inc is the only authorized dealer in the State of Oklahoma providing sales parts and service for all Gradall products
Sincerely
~d-129 Bruce Taylor Tulsa Branch Manager
REQUEST FOR WAIVER OF SOLICITING BIDS OR QUOTES
DATE SEPTEMBER 14 2012
TO THE BOARD OF COUNTY COMMISSIONERS
It is recommended that soliciting bidsquotes be waived on the following request of TULSA COUNTY HIGHWAY DEPARTMENT for the reason(s) stated below
REQUESTING DEPARTMENT
~~~c~ ~ ~ ~ASINGD~O TERRISA A HARDY
Emergency
Sole manufacturer (must be documented)
bull Sole supplier (must be documented)
Other products of similar nature are incompatible with existing products
Purchase of similar products will adversely affect warranty guarantee or service agreement on existing products
Description
KIRBY-SMITH MACHINERY INC IS THE ONLY AUTHORIZED DEALER IN OKLAHOMA PROVIDING PARTS AND SERVICE FOR ALL GRADALL PRODUCTS
KIRBY-SMITH MACHINERY INC 12321 E PINE STREET TULSA OKLAHOMA 74116 ATTN BRUCE TAYLOR
(918) 438-1700 PHONE (918) 437-7065 FAX
i Waiver of bidding or quoting process is approved
Waiver of bidding or quoting is not justified Standard bidding or quoting will be followed
CHAIRMAN BOARD OF COUNTY COMMISSIONERS
DATE
Form 1830 (Rev 12-84)
SEP-14-2012 1131 FromKIRBYSMITHSALES To 9185964647
------------------------~~~--- - wwwkirby-smithcom
PO Box 270300 OktahiJmtl CitY OK 73137 4054957820 800 3753339 4057875973 fBX
Abilene 1629 VISOil Dr Abilene Texas 79602 3256926334 877 577 5729 3256924036 fax
Amarillo 3F1t2middot40 E Am(t~o r(tx~ 79103 8063fJ28l0 8002831247 806J7J41J41 f~k
Dallas 8505 S Cellrrat Expy Dalas TrixiJ 75241 2143717777 8007531247 214175l00J fAK
Ft Worth 14XJ NE L)fII tl~C ft Worlh TX 76106 tJ1717B(Jfl()(J 8778519977 (t17 1780080 fax
Kansas City 9138506300 877 ff~1 i72~
Lubbock 3201 ~ Slaton Rd LvbbQCk IfiJxas (~04
8067452112 86628g6087 8007452102 fax
Oklahoma City 6715 WR8fJO Okahoma City OK 73127 405 4957820 8003753339 405 7875fJ73 fax
Stlouis 12920 Gravois Rd 81 Louis MO 63127 314 72~W12S 8662791392 314 ng 1317 fax
Tulsa 12321 EPJnA Sf Tulsa OK 74116 9164381700 8003753733 Q18 4377065 ~X
September 14 2012
Tulsa County Purchasing Department Attention Lexie R Cohea Tulsa County Administration Building 500 SOUtil Denver Tulsa OK 74103
Dear Ms Cohea
Please be advised that Kirby-Smith Machinery Inc is the only authorized dealer in the State of Oklahoma providing sales parts and service for all Gradall products
Sincerely
~d-129 Bruce Taylor Tulsa Branch Manager
SEP-14-2012 1131 FromKIRBYSMITHSALES To 9185964647
------------------------~~~--- - wwwkirby-smithcom
PO Box 270300 OktahiJmtl CitY OK 73137 4054957820 800 3753339 4057875973 fBX
Abilene 1629 VISOil Dr Abilene Texas 79602 3256926334 877 577 5729 3256924036 fax
Amarillo 3F1t2middot40 E Am(t~o r(tx~ 79103 8063fJ28l0 8002831247 806J7J41J41 f~k
Dallas 8505 S Cellrrat Expy Dalas TrixiJ 75241 2143717777 8007531247 214175l00J fAK
Ft Worth 14XJ NE L)fII tl~C ft Worlh TX 76106 tJ1717B(Jfl()(J 8778519977 (t17 1780080 fax
Kansas City 9138506300 877 ff~1 i72~
Lubbock 3201 ~ Slaton Rd LvbbQCk IfiJxas (~04
8067452112 86628g6087 8007452102 fax
Oklahoma City 6715 WR8fJO Okahoma City OK 73127 405 4957820 8003753339 405 7875fJ73 fax
Stlouis 12920 Gravois Rd 81 Louis MO 63127 314 72~W12S 8662791392 314 ng 1317 fax
Tulsa 12321 EPJnA Sf Tulsa OK 74116 9164381700 8003753733 Q18 4377065 ~X
September 14 2012
Tulsa County Purchasing Department Attention Lexie R Cohea Tulsa County Administration Building 500 SOUtil Denver Tulsa OK 74103
Dear Ms Cohea
Please be advised that Kirby-Smith Machinery Inc is the only authorized dealer in the State of Oklahoma providing sales parts and service for all Gradall products
Sincerely
~d-129 Bruce Taylor Tulsa Branch Manager
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