TULSA COMMUNITY COLLEGE · Dismemberment (AD&D) insurance renewal with Mutual of Omaha. Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11, 2016

TULSA COMMUNITY COLLEGE

Tulsa Community College Regular Meeting of the Board of Regents

Thursday August 11 2016 Metro Campus Room 617

300 pm

AGENDA

1 Call to Order

11 Roll Call

2 Old Business

21 Approval of the Minutes for the Regular Meeting of the Tulsa Community College Board of Regents held on Thursday June 16 2016

22 Carry Over Items

3 New Business

31 Informative Report

311 Induction of Regent (Attachment 311) 312 Committee Appointments (Attachment 312) 313 TCC in the News 314 Informative Report 315 Student Success Update

32 Academic Affairs and Student Success Committee Report

33 Community Relations and Workforce Development Report

34 Personnel Report

341 Information Items 342 Consent Agenda (Attachment 342)

342-a Recommendation for Approval of Professional Staff Appointments

342-b Retirement of Professional Staff Members 342-c Resignation of Professional Staff Members

35 Facilities Committee Report

36 Finance and Audit Committee Report

361 Purchase Item Agreements (gt100K) 361-a Purchase of Aviation Software and Maintenance

362 Consent Agenda 363 Temporary Renewal of Employee Group Life and Long-Term

Disability Insurance Program 364 Monthly Financial Report for June 2016 (Attachment 364)

37 Other New Business

38 Persons Who Desire to Come Before the Board

39 Executive Session

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions] 1 Confidential Report by College Legal Counsel Concerning

Pending Litigation Investigations and Claims

4 Adjournment

41 Next Meeting Date The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 15 2016 300 pm in Room 1315 at Northeast Campus 3727 East Apache Tulsa Oklahoma

Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11 2016

Page 2 of 7

I I I I I I I

1 CALL TO ORDER

11 Roll Call Present Absent

Paul H Cornell Chair Robin F Ballenger Vice Chair Martin D Garber Jr Secretary Samuel Combs Member Caron A Lawhorn Member Ronald S Looney Member William R McKamey Member

2 OLD BUSINESS

21 Approval of the Minutes for the Regular Meeting of the Tulsa Community College Board of Regents held on Thursday June 16 2016

ROLL CALL VOTE

MOTION

SECOND

Totals Motion Carried

YES NO Other YES NO

22 Carry Over Items

3 NEW BUSINESS

31 Informative Report

311 Induction of Regent - Caron A Lawhorn (Attachment 311 Senate Confirmation)

312 Committee Appointments (Attachment 312 Committee Appointments)

313 TCC in the News

Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11 2016

Page 3 of 7

I I I I I I I

314 Informative Report

315 Student Success Update

32 Academic Affairs and Student Success Committee Report

33 Community Relations and Workforce Development Committee Report

34 Personnel Report

341 Information Items

342 Consent Agenda

342-a Recommendation for Approval of Professional Staff Appointments

Appointments of full-time faculty and full-time professional grade 18 and above made since the last meeting of the Board of Regents of Tulsa Community College

342-b Retirement of Professional Staff Members

Retirements of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College

342-c Resignation of Professional Staff Members

Resignations of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College

(Attachment 342 Addendum for Personnel Consent Items)

ROLL CALL VOTE CONSENT AGENDA

MOTION

SECOND

Totals Motion Carried

YES NO Other YES NO

Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11 2016

Page 4 of 7

I I I I I I I

35 Facilities Committee Report

36 Finance and Audit Committee Report

361 Purchase Item Agreements (gt$100K)

361-a Purchase of Aviation Software amp Maintenance

Authorization is requested to enter into a contract for the purchase of annual maintenance and technical software updates for the aviation air traffic control radar

The Finance Committee recommends award of the contract to Adacel Systems Inc in the amount of $12476304 This purchase is an acquisition of professional services

ROLL CALL VOTE

MOTION FROM THE FINANCE amp AUDIT COMMITTEE FOR APPROVAL NO SECOND NEEDED

Totals Motion Carried

YES NO Other YES NO

362 Consent Agenda None

363 Temporary Renewal of Employee Group Life and Long-Term Disability Insurance Program

On September 30 2016 Tulsa Community Collegersquos Long-Term Disability insurance and Group Life and Accidental Death and Dismemberment (ADampD) contract will end A temporary renewal of these contracts are needed to extend the insurance through December 31 2016 Based on the Collegersquos benefits currently being taken to market the Finance Committee requests authorization to extend the contract of both insurance programs through December 31 2016

Based on broker negotiations there will be 22 reduction in premium for extending the Group Life and Accidental Death amp Dismemberment (ADampD) insurance renewal with Mutual of Omaha

Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11 2016

Page 5 of 7

I I I I I I I

I I I I I I I

Based on our broker negotiations there is a 56 reduction in the premium for Long-term Disability with American Fidelity

RENEWAL RATES

Mutual Of Omaha American Fidelity Assurance Group Life ADampD Long-term Disability $022 per 1000 per month $084 per 100 per month Reduction in Rate from $027 per Reduction in Rate from $089 per 1000 per month 100 per month

ROLL CALL VOTE MOTION FROM THE FINANCE amp AUDIT COMMITTEE FOR APPROVAL NO SECOND NEEDED

Totals Motion Carried

YES NO Other YES NO

364 Monthly Financial Report

It is recommended by the Finance Committee that the monthly financial report for June 2016 be approved as presented

(Attachment 365 Monthly Financial Report for June 2016)

ROLL CALL VOTE

MOTION FROM THE FINANCE amp AUDIT COMMITTEE FOR APPROVAL NO SECOND NEEDED

Totals Motion Carried

YES NO Other YES NO

37 Other New Business

Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11 2016

Page 6 of 7

38 Persons Who Desire to Come Before the Board

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

39 Executive Session

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

No executive session

4 ADJOURNMENT

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 15 2016 300 pm in Room 1315 at Northeast Campus 3727 East Apache Tulsa Oklahoma

Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 11 2016

Page 7 of 7

MESSAGE FROM THE OKLAHOMA SENATE

Second Session of the Fifty-Fifth Legislature

TO THE GOVERNOR OF THE STATE OF OKLAHOMA

The Senate on 051016 has approved and confirmed the appointment of

Caron Lawhom Tulsa Oklahoma

as a member of the Board of Regents of the Tulsa Community College to serve a seven-year term ending June 30 2023 succeeding Larry D Leonard

Respectfully Submitted Received by the Governor

Date May 10 2016

Secretary Oklahoma State Senate By 1YI till~ - idLt~

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Back to Agenda ItemHome

TULSA COMMUNITY COLLEGE

BOARD OF REGENTS

Committees 2016-2017

Committee Members

1 Executive Cornell Chair

(Officers of the Board) Ballenger Vice Chair

Garber Secretary

2 Academic Affairs and Student Success Ballenger Chair

McKamey

Looney

3 Community Relations and Garber Chair

Workforce Development Lawhorn

Looney

4 Facilities Combs Chair

Looney

McKamey

5 Finance and Audit Lawhorn Chair

Cornell

Combs

6 Gifts amp TCC Foundation Garber Chair

Lawhorn

Looney

OSU Coordinating Representative McKameyCornell

OU Coordinating Representative Garber

Home Back to Agenda Item

TCC Board of Regents

Committee List 2016-2017

Page 2

Name Position Committee

Robin Ballenger Vice Chair

Chair

Executive

Academic Affairs and

Student Success

Sam Combs Chair

Member

Facilities

Finance amp Audit

Paul Cornell Chair

Member

Executive

Finance amp Audit

Martin Garber Secretary

Chair

Chair

Executive

Community Relations and

Workforce Development

Gifts amp TCC Foundation

Caron Lawhorn Chair

Member

Member

Finance amp Audit

Community Relations and

Workforce Development

Gifts amp TCC Foundation

Ron Looney Member

Member

Member

Member

Academic Affairs and

Student Success

Facilities

Community Relations and

Workforce Development

Gifts amp TCC Foundation

Bill McKamey Member

Member

Facilities

Academic Affairs and

Student Success

Back to Agenda ItemHome

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and

considered separately at the request of a Board member

APPOINTMENTS

Tommy Chesbro Assistant Professor Sociology Northeast Campus

August 17 2016

Salary $50000

David Drosdoff Assistant Professor Physics Northeast Campus

August 17 2016

Salary $52000

Nina L Dulabaum Assistant Professor Psychology Metro Campus

August 17 2016

Salary $60000

Brusse James Assistant Director IT Support amp Network Services Metro Campus

August 15 2016

Salary $81500

Melinda King Assistant Professor Nursing Metro Campus

August 1 2016

Salary $52206

Gail Livengood Assistant Professor Nursing Metro Campus

August 1 2016

Salary $54217

Diane Montoto Assistant Professor Respiratory Care Program Metro Campus

August 17 2016

Salary $49826

Anna Page Assistant Professor Nursing Metro Campus

August 1 2016

Salary $52000

Heekyeong Park Assistant Professor Psychology Southeast Campus

August 17 2016

Salary $60000

Christopher Perkins Assistant Professor English Southeast Campus

August 17 2016

Salary $51273

Erin Rappleye Assistant Professor Art Metro Campus

August 17 2016

Salary $50500

Angelica Reina Assistant Professor Child DevelopmentGKFF Endowed Chair Hispanic Outreach

West Campus

September 1 2016

Salary $65000

Peggy Spears Assistant Professor Respiratory Care Program Metro Campus

August 1 2016

Salary $59400

Cristina Speligene Assistant Professor Digital Media Metro Campus

August 17 2016

Salary $53000

Penny Stack Assistant Professor Occupational Therapy Assistant Program Metro Campus

August 1 2016

Salary $60725

Serena Staires Assistant Professor Nursing Metro Campus

August 1 2016

Salary $54217

Pamela Webb Assistant Professor English Northeast Campus

August 17 2016

Salary $43500

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RETIREMENT(S)

David Matthews Assistant Professor Business and Information Technology

Metro Campus

Date August 1 2016

RESIGNATIONS

Esteban Aldarondo Assistant Professor Science Math amp Engineering Technology

Northeast Campus

Date July 25 2016

Jean Crissien Assistant Professor of Political Science Liberal ArtsCommunity Services

Northeast Campus

Date August 1 2016

Belinda McGee Assistant ProfessorAcademic Lab Coordinator Child Development

West Campus

Date July 31 2016

GeorgeAnn Stoops Assistant Professor Nursing Services

Southeast Campus

Date June 30 2016

Home Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2016

TULSA COMMUNITY COLLEGE

TABLE OF CONTENTS

SCHEDULE A Revenue and Expenditures Comparison Educational amp General

SCHEDULE B Expenditure Summary by Category

SCHEDULE E Statement of Revenue Expenditures and Campus Store Equity

SCHEDULE A

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2016 AND JUNE 30 2015

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JUNE FY16

Budget Year to date

$ 36600023 $ 32936000 2839046 3896245

27636535 27795304 2578634 2577260 6180408 6153293

37683613 39800000 $ 113518259 $ 113158101

Percent of Budget

900 1372 1006

999 996

1056 997

JUNE FY15

Budget Year to date

$ 37689803 $ 37689803 2520429 3738197

29552922 27554750 2473585 2635696 6334074 5993321

36912149 37530000 $ 115482962 $ 115141767

Percent of Budget

1000 1483

932 1066

946 1017

997

$

$

$ Change

(4753803) 158048 240554 (58437) 159972

2270000 (1983666)

Percent Change

-1264209

-222760

-17

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ 8816213 $ 7396756 2471419 2290774 7745885 4153222

$ 19033517 $ 13840752

839 927 536 727

$ 9350000 $ 8816213 2574681 2371419 7773913 4231885

$ 19698594 $ 15419517

943 921 544 783

$

$

(1419457) (80645) (78663)

(1578765)

-161-34-19

-102

Restricted Institutional Grants

State Student Grants Total

$ 7732911 $ 6390603 4392014 3561068

$ 12124925 $ 9951672

826 811 821

$ 7947090 $ 7535240 3763651 4319812

$ 11710741 $ 11855052

948 1148 1012

$

$

(1144637) (758743)

(1903380)

-152-176-161

TOTAL REVENUE $144676701 $136950525 947 $146892297 $142416336 970 $ (5465811) -38

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 47642238 $ 41775903 544020 137258

20099642 18724049 9029409 8491463

14079500 15018968 16307411 16448393

3375756 3438654 4145100 4371040

$ 115223076 $ 108405729

877 252 932 940

1067 1009 1019 1055

941

$ 55636690 $ 52395847 1886885 841677

10290476 7748860 13141064 12740912 14601306 14386656 14695247 17096183

3261600 3221628 4294440 4032159

$ 117807708 $ 112463923

942 446 753 970 985

1163 988 939 955

$

$

(10619944) (704419)

10975189 (4249449)

632311 (647790) 217026 338881

(4058194)

-203-8371416-334

44-386784

-36

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ 7241877 $ 7255370 2439017 2271127 7736844 4455942

$ 17417738 $ 13982438

1002 931 576 803

$ 8498821 $ 8443539 2786430 2595139

10133554 6780997 $ 21418805 $ 17819674

993 931 669 832

$

$

(1188169) (324012)

(2325055) (3837236)

-141-125-343-215

Restricted Institutional Grants

State Student Grants Total

$ 7732911 $ 7603897 4392014 3783158

$ 12124925 $ 11387056

983 861 939

$ 7947090 $ 7532911 3763651 4192014

$ 11710741 $ 11724925

948 1114 1001

$

$

70986 (408855) (337870)

09-98-29

TOTAL EXPENDITURES $ 144765739 $ 133775222 924 $ 150937254 $ 142008522 941 $ (8233300) -58

SCHEDULE B

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2016 AND JUNE 30 2015

Budget

JUNE FY16

Year to date Percent of

Budget Budget

JUNE FY15

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18288189 12893590 11599149

4479153 14440059 61700140

$ 17560925 9867202

11569790 4177098

13817916 $ 56992931

960 765 997 933 957 924

$

$

18693488 13220130 12544963

4302724 15438720 64200025

$ 18126574 11870852 11708512

4072772 14671439

$ 60450149

970 898 933 947 950 942

$

$

(565648) (2003650)

(138722) 104326

(853523) (3457218)

-31 -169

-12 26

-58-57

Staff Benefits Professional Services Operating Services Supplies and Materials Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

22047079 3522742

14883965 1875717

750533 2015900 3375756 4145100

906144 115223076

$ 21229807 3036158

13264339 1369124

535175 1754340 3438654 4371040 2414159

$ 108405729

963 862 891 730 713 870

1019 1055 2664

941

$

$

22763194 3749510

13066210 1917792

779479 2035000 3261600 4294440 1740458

117807708

$ 21631818 2294601

13118703 1737973

693423 1956072 3221628 4032159 3327396

$ 112463923

950 612

1004 906 890 961 988 939

1912 955 $

(402011) 741557 145636

(368849) (158247) (201732) 217026 338881

(913237) (4058194)

-19 323

11 -212 -228 -103

67 84

-274-36

SCHEDULE B

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2016 AND JUNE 30 2015

JUNE FY16 JUNE FY15 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 306629 $ 327462 1068 $ 300089 $ 314236 1047 $ 13226 42 Classified Hourly 599206 567449 947 726640 581914 801 (14465) -25

Total Salaries amp Wages $ 905835 $ 894911 988 $ 1026729 $ 896150 873 $ (1239) -01

Staff Benefits $ 320542 $ 284919 889 $ 342592 $ 305456 892 $ (20537) -67 Professional Services - 8048 00 - - 00 8048 1000 Operating Services 180500 49359 273 352500 108282 307 (58923) -544 Supplies and Materials - 92 00 - - 00 92 1000 Travel 15000 3724 248 5000 2860 572 864 302 Utilities 40000 24365 609 40000 27168 679 (2803) -103 Items for Resale - Campus Store 5780000 5989953 1036 6732000 7078452 1051 (1088499) -154 Furniture amp Equipment - - 00 - 25171 00 (25171) -1000 TOTAL $ 7241877 $ 7255370 1002 $ 8498821 $ 8443539 993 $ (1188169) -141

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 564340 $ 566559 1004 $ 628529 $ 555234 883 $ 11324 20 Classified Hourly 808166 633844 784 829398 713011 860 (79167) -111

Total Salaries amp Wages $ 1372506 $ 1200402 875 $ 1457927 $ 1268245 870 $ (67843) -53

Staff Benefits $ 396565 $ 480659 1212 $ 535678 $ 510985 954 $ (30327) -59 Professional Services 39260 18963 483 91900 37709 410 (18746) -497 Operating Services 220766 202157 916 218602 276970 1267 (74814) -270 Supplies and Materials 215000 176087 819 175000 220152 1258 (44065) -200 Travel 104920 78154 745 99875 69966 701 8188 117 Furniture amp Equipment - 54151 00 66448 104190 1568 (50039) -480 Items for Resale 90000 60553 673 141000 106920 758 (46367) -434 TOTAL $ 2439017 $ 2271127 931 $ 2786430 $ 2595139 931 $ (324012) -125

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 82000 $ 135713 1655 $ 56343 $ 80463 1428 $ 55250 687 Adjunct Faculty 146713 211377 1441 127170 235847 1855 (24471) -104 Classified Hourly 320000 342353 1070 320000 305440 954 36913 121

Total Salaries amp Wages $ 548713 $ 689443 1256 $ 503513 $ 621750 1235 $ 67693 109

Staff Benefits $ 65613 $ 110529 1685 $ 87726 $ 88361 1007 $ 22168 251 Professional Services 398000 328124 824 552120 437078 792 (108954) -249 Operating Services 3847418 1398171 363 5657218 2641772 467 (1243601) -471 Supplies and Materials - 292095 00 300000 318811 1063 (26717) -84 Travel - 24158 00 32900 36453 1108 (12295) -337 Utilities 870000 657878 756 870000 733527 843 (75649) -103 Scholarship amp Refunds - - 00 - - 00 - 00 Bond Principal and Expense 2000000 865391 433 2012777 1806905 898 (941514) -521 Furniture amp Equipment - 88551 00 117300 93643 798 (5092) -54 Items for Resale 7100 1602 226 - 2697 00 (1095) -406 TOTAL $ 7736844 $ 4455942 576 $ 10133554 $ 6780997 669 $ (2325055) -343

Home Back to Agenda Item SCHEDULE E

TULSA COMMUNITY COLLEGE-CAMPUS STORE STATEMENT OF REVENUE EXPENDITURES AND CAMPUS STORE EQUITY FOR THE TWELVE MONTHS ENDING JUNE 30 2016 AND JUNE 30 2015

JUNE FY16 JUNE FY15 Percent of Percent of Increase Percent

Current Year Sales Prior Year Sales (Decrease) Change Income From Sales Sales (From 07-01-15 To 06-30-16) Textbooks Supplies and Soft Goods Total Sales

$ 7339721 7339721

$ 1000

9156277 9156277 1000

$ (1816556) (1816556)

-198-198

Less Cost of Goods Sold 5669233 772 7158115 782 (1488882) -208

Gross Income(Loss) on Sales Operating Expenses Selling Expenses Total Selling Expense Administrative Expenses Personnel Benefits Travel Operating Expense Total Administrative Expense Total Selling and Administrative Expense Net Selling Income(Loss)

1670487

894911 894911

284919 3724

81864 370506

1265417 405070

228

122 122

39 01 11 50

172 55

1998161

896150 896150

305456 2860

135450 443765

1339916 658246

218

98 98

33 00 15 48

146 72

(327674)

(1239) (1239)

(20537) 864

(53586) (73259) (74499)

(253175)

-164

-01-01

-67302

-396-165

-56 -385

Other Income(Loss) Commission Income Other Expense

Net Income(Loss) $

42590 425000

(382410) 22661

06 58

-52 03 A $

36471 650000

(613529) 44717

04 71

-67 05

6119 (225000) 231119 (22056)

168 -346 -377 -493

Equity Balance July 1 2015 Equity Balance June 30 2016 $

6627002 6649662 $

6689507 6734225

(62506) (84562)

-09 -13

Increase Percent Current Year Prior Year (Decrease) Change

Inventory July 1 2015 $ 1644716 $ 1149590 $ 495126 431 Purchases Textbooks Supplies and Soft Goods 5691140 7509614 (1818475) -242 Total Purchases 5691140 7509614 (1818475) -242 Freight-In 85317 143627 (58311)

5776456 7653241 (1876785) -245 Cost of Goods Available for Sale 7421172 8802831 (1381659) -157 Deduct Inventory June 30 2016 1751939 1644716 107223 65 Cost of Goods Sold $ 5669233 $ 7158115 (1488882) -208