TULSA COMMUNITY COLLEGE ----------------- Tulsa Community College Regular Meeting of the Board of Regents MINUTES The regular meeting of the Board of Regents of Tulsa Community College was held on Thursday, August 16, 2018 at 3:00 p.m. at Northeast Campus. Board Members Present: Paul Cornell, Robin Ballenger, Caron Lawhorn, Ronald Looney, William McKamey, and Wesley Mitchell Board Members Absent: Samuel Combs Others Present: President Leigh B. Goodson Clerk for the Board College Administrators Legal Counsel Robin Ballenger called the meeting to order. The error was CALL TO ORDER corrected at the September 20, 2018 Board Meeting. Board Chair, Paul Cornell, called the meeting to order at 3:00 p.m. President Goodson confirmed compliance with the Open Meetings Act. ROLL CALL The clerk called the roll and the meeting proceeded with a quorum. APPROVAL OF THE MINUTES A motion was made by Regent Looney and seconded by Regent McKamey to approve the minutes of the regular meeting of the Tulsa Community College Board of Regents held on Thursday, June 14, 2018 as presented. The Chair called for a vote. Motion carried unanimously by voice vote.
58
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TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,
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Transcript
TULSA COMMUNITY COLLEGE
-----------------
Tulsa Community College
Regular Meeting of the Board of Regents
MINUTES
The regular meeting of the Board of Regents of Tulsa Community College was held on Thursday August 16 2018 at 300 pm at Northeast Campus
Board Members Present Paul Cornell Robin Ballenger Caron Lawhorn Ronald Looney
William McKamey and Wesley Mitchell
Board Members Absent Samuel Combs
Others Present President Leigh B Goodson
Clerk for the Board
College Administrators
Legal Counsel
Robin Ballenger called the meeting to order The error wasCALL TO ORDER corrected at the September 20 2018 Board Meeting
Board Chair Paul Cornell called the meeting to order at 300 pm
President Goodson confirmed compliance with the Open Meetings Act
ROLL CALL
The clerk called the roll and the meeting proceeded with a quorum
APPROVAL OF THE MINUTES
A motion was made by Regent Looney and seconded by Regent McKamey to approve
the minutes of the regular meeting of the Tulsa Community College Board of Regents held on Thursday June 14 2018 as presented The Chair called for a vote Motion
carried unanimously by voice vote
PRESIDENTrsquoS REPORT AND POSSIBLE DISCUSSION
CARRYOVER ITEMS
There were no carryover items
Presented by President Goodson
President Goodson reported on highlights of TCC in the media
(Attachment Handout of the Presidentrsquos Highlights)
STUDENT SUCCESS UPDATE
Introduction by Eunice Tarver Provost and Associate Vice President of Diversity and
Inclusion
1 My Dream Student Experience at Tulsa Community College
Presented by Gloria Kirkpatrick Diversity Outreach Coordinator
Ms Kirkpatrick gave a brief summary of the ldquoMy Dream Student Experience at TCCrdquo
My Dream Scholarship Program started in 2011 and has served 160 students
Many students are DACA students and the program allows them to work
attend school and obtain a driverrsquos license
Offered annually and funded by private donors
Covers tuition for 3 years and 63 hours
Students apply while seniors in high school between February 1 and May 18
Students must not be eligible to receive any state or federal financial aid
Minimum high school GPA of 20
62 applicants 46 received in the spring 2018 semester
Students who graduate can continue to OSU-Tulsa
80 of students who started in Fall 2017 are enrolled for Fall 2018
Ms Kirkpatrick introduced two ldquoMy Dreamrdquo students who addressed the Board
Dayanna Palaciosmdash Plans to study nursing
Omar Lopez ndash Recently graduated from TCC and is starting at OSU-Tulsa in Fall
2018 Associates in Engineering Mathematics and Mechanical Engineering
pursing a Bachelorrsquos in Mechanical Engineering and Masterrsquos in Business
Works full-time in construction and remodeling Plans on working as a
research intern at OSU and working at the TCC Outreach Center Omar is also
the recipient of the OSU $10000 My Dream Scholarship
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 2 of 11
ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT
Presented by Regent Mitchell
In the August committee meeting Eunice discussed Equity Scorecard and three
work streams they are focused on ndash transfer rate completion rate and
developmental education The USC Equity Scorecard leadership group had their
first meeting and the question was addressed ldquoWhy are we focused so much on
racerdquo TCC is a ldquocommunityrdquo college Data shows a discrepancy of degree
completion due to race The group also discussed barriers to entry
Retention Specialists addressed192 general concerns and were alerted to 3000
concern flags One particular general concern received involved food insecurity
As a result TCC entered into an agreement with the local food bank
Eileen discussed enrollment data which was in flux at the time
Dr Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1
ratio of advisors to students Dr Hess also discussed the addition of 32 new faculty
members
The KPI Dr Hess is most proud of is that for the first time in 10 years African
American retention rate was higher than Caucasian Pathways work is truly
working with equity and outcomes Diversity in staffing remains a challenge that
TCC is actively addressing
Dr Clayton reported approximately 90 of new students attended new student
orientation
Another challenge is the fall-to-fall retention and yield rate
The KPI Dr Clayton is most proud of was 587 to 62 increase in fall-to-fall
retention
COMMUNITY RELATIONS COMMITTEE REPORT
Presented by Regent McKamey
Regent McKamey gave the report
The Committee reviewed open records charges for services from various peer
institutions and found TCC to be comparable The Committee was briefed on the
One Voice activity at the Tulsa Regional Chamber by Dr Leigh Goodson and also
reviewed the progress of the TCC Foundation multi-year campaign The
Committee received reports on federal and state legislative activity
The large outdoor advertising sign called The Marquee at the Southeast Campus
has been updated with new technology for design and programming for the
electronic portion of the sign The new electronic sign will allow timely
coordination by the Marketing and Communications Department of messages on
events or enrollment activities
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 3 of 11
The TCC Foundation received $5000 from the Hille Foundation for Second Chance
scholarships
The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for
a workforce development initiative This project will provide short-term training
for Tulsa Community WorkAdvance clients in Accounting and Information
Technology This population is considered hard-to-serve or long-term
unemployed The goal is to increase workforce availability in high demand job
sectors
The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will
honor David Page The Foundation Committee has been regularly meeting and is
under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky
Frank
Current pending requests for the Clearing the Pathway Capital Campaign total
$4150000 and the Campaign has reached the $147 million level
TCCs annual application and budget for Federal funding through the Carl D
Perkins Career and Technical Education Act of 2006 has been approved by the
Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY
19 allocation is $334752 to support workforce development programs Funding
will be used to purchase equipment in Engineering Allied Health and Nursing
and to support guidance and counseling positions in the Health Sciences
Engineering and BusinessIT and Concurrent Enrollment
TCC was also awarded two Supplemental Perkins Grant programs one focused on
marketing and recruitment for male students in the Health Sciences for $19770 and
one to improve TCCs Career Development services through professional
development new technology and software for $23511
PERSONNEL REPORT
1 Introduction of Recently Appointed Staff
President Goodson recognized recently appointed professional staff
Kristin Matthews Assistant Professor Political Science Southeast Campus
Wesley Mosier Assistant Professor History Southeast Campus
Knox Brown Assistant Professor Political Science Southeast Campus
Justin Yates Assistant Professor English West Campus
Amy Rains Assistant Professor English Southeast Campus
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 4 of 11
2 Consent Agenda
Appointment of Full-Time Faculty and Full-Time Professional Employees at
Grade 18 and Above
Resignations of Full-Time Faculty and Professional Employees
A motion was made by Regent Cornell and seconded by Regent Mitchell to
approve the personnel consent agenda The Chair called for a vote Motion
carried unanimously by voice vote
(Attachment Personnel Consent Agenda)
FACILITIES COMMITTEE REPORT
Presented by Regent McKamey
Demolition began for the Southeast Campus Student Success and Career Center
Crossland Construction represents the College with the architect and helps
facilitate the bids as the manager of the project Bids are considerably higher than
expected Crossland is working closely with GH2 to get the project in line with our
budget expectations while constructing a high-quality facility Bids are due by
September 11
KKT Architects are facilitating the Metro Campus chemistry and biology labs
remodel Bids for project will be issued early to mid-September and will be due
in early October
TCC and Tulsa Tech executive staff agreed to move forward with a real estate
broker for the Conference Center
1 Recommendation for Ratification of a Contract for Emergency Elevator
Repair Services
It was the recommendation of the Facilities Committee to ratify a contract with
ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair
services as a result of water damage
A motion was made by the Facilities Committee for approval of the ratification for
a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 5 of 11
FINANCE RISK AND AUDIT COMMITTEE REPORT
Presented by Regent Lawhorn
1 Purchase Item Agreements (gt$100K)
a Ratification for Purchase of Data Processing Software Licensee
Authorization was requested to ratify a contract for the purchase of a Microsoft
product license for College-wide desk-top systems for employees and
students
The Finance Risk and Audit Committee recommended award to Connection
Inc (Rockville MD) in an amount not to exceed $218014
This purchase from Connection is a renewal of existing licensing and was
previously approved to be purchased from Dell Marketing LP at the June 2018
Board meeting in the amount of $25000000
A motion was made by the Finance Risk amp Audit Committee for approval of
ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote
b Purchase of BillingPayment Management Services
Authorization was requested to enter into a contract for the purchase of online
billing and payment management services for use at all campuses
The Finance Risk and Audit Committee recommended award to Higher One
Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for
the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system
This purchase from Higher One Inc will be awarded under Oklahoma City
Community College contract 2-RFP-13-005
A motion was made by the Finance Risk amp Audit Committee for approval of the
purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote
2 Consent Agenda (Between $50k and $100k)
The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases
a Purchase of Software Services - $50142
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 6 of 11
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
PRESIDENTrsquoS REPORT AND POSSIBLE DISCUSSION
CARRYOVER ITEMS
There were no carryover items
Presented by President Goodson
President Goodson reported on highlights of TCC in the media
(Attachment Handout of the Presidentrsquos Highlights)
STUDENT SUCCESS UPDATE
Introduction by Eunice Tarver Provost and Associate Vice President of Diversity and
Inclusion
1 My Dream Student Experience at Tulsa Community College
Presented by Gloria Kirkpatrick Diversity Outreach Coordinator
Ms Kirkpatrick gave a brief summary of the ldquoMy Dream Student Experience at TCCrdquo
My Dream Scholarship Program started in 2011 and has served 160 students
Many students are DACA students and the program allows them to work
attend school and obtain a driverrsquos license
Offered annually and funded by private donors
Covers tuition for 3 years and 63 hours
Students apply while seniors in high school between February 1 and May 18
Students must not be eligible to receive any state or federal financial aid
Minimum high school GPA of 20
62 applicants 46 received in the spring 2018 semester
Students who graduate can continue to OSU-Tulsa
80 of students who started in Fall 2017 are enrolled for Fall 2018
Ms Kirkpatrick introduced two ldquoMy Dreamrdquo students who addressed the Board
Dayanna Palaciosmdash Plans to study nursing
Omar Lopez ndash Recently graduated from TCC and is starting at OSU-Tulsa in Fall
2018 Associates in Engineering Mathematics and Mechanical Engineering
pursing a Bachelorrsquos in Mechanical Engineering and Masterrsquos in Business
Works full-time in construction and remodeling Plans on working as a
research intern at OSU and working at the TCC Outreach Center Omar is also
the recipient of the OSU $10000 My Dream Scholarship
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 2 of 11
ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT
Presented by Regent Mitchell
In the August committee meeting Eunice discussed Equity Scorecard and three
work streams they are focused on ndash transfer rate completion rate and
developmental education The USC Equity Scorecard leadership group had their
first meeting and the question was addressed ldquoWhy are we focused so much on
racerdquo TCC is a ldquocommunityrdquo college Data shows a discrepancy of degree
completion due to race The group also discussed barriers to entry
Retention Specialists addressed192 general concerns and were alerted to 3000
concern flags One particular general concern received involved food insecurity
As a result TCC entered into an agreement with the local food bank
Eileen discussed enrollment data which was in flux at the time
Dr Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1
ratio of advisors to students Dr Hess also discussed the addition of 32 new faculty
members
The KPI Dr Hess is most proud of is that for the first time in 10 years African
American retention rate was higher than Caucasian Pathways work is truly
working with equity and outcomes Diversity in staffing remains a challenge that
TCC is actively addressing
Dr Clayton reported approximately 90 of new students attended new student
orientation
Another challenge is the fall-to-fall retention and yield rate
The KPI Dr Clayton is most proud of was 587 to 62 increase in fall-to-fall
retention
COMMUNITY RELATIONS COMMITTEE REPORT
Presented by Regent McKamey
Regent McKamey gave the report
The Committee reviewed open records charges for services from various peer
institutions and found TCC to be comparable The Committee was briefed on the
One Voice activity at the Tulsa Regional Chamber by Dr Leigh Goodson and also
reviewed the progress of the TCC Foundation multi-year campaign The
Committee received reports on federal and state legislative activity
The large outdoor advertising sign called The Marquee at the Southeast Campus
has been updated with new technology for design and programming for the
electronic portion of the sign The new electronic sign will allow timely
coordination by the Marketing and Communications Department of messages on
events or enrollment activities
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 3 of 11
The TCC Foundation received $5000 from the Hille Foundation for Second Chance
scholarships
The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for
a workforce development initiative This project will provide short-term training
for Tulsa Community WorkAdvance clients in Accounting and Information
Technology This population is considered hard-to-serve or long-term
unemployed The goal is to increase workforce availability in high demand job
sectors
The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will
honor David Page The Foundation Committee has been regularly meeting and is
under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky
Frank
Current pending requests for the Clearing the Pathway Capital Campaign total
$4150000 and the Campaign has reached the $147 million level
TCCs annual application and budget for Federal funding through the Carl D
Perkins Career and Technical Education Act of 2006 has been approved by the
Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY
19 allocation is $334752 to support workforce development programs Funding
will be used to purchase equipment in Engineering Allied Health and Nursing
and to support guidance and counseling positions in the Health Sciences
Engineering and BusinessIT and Concurrent Enrollment
TCC was also awarded two Supplemental Perkins Grant programs one focused on
marketing and recruitment for male students in the Health Sciences for $19770 and
one to improve TCCs Career Development services through professional
development new technology and software for $23511
PERSONNEL REPORT
1 Introduction of Recently Appointed Staff
President Goodson recognized recently appointed professional staff
Kristin Matthews Assistant Professor Political Science Southeast Campus
Wesley Mosier Assistant Professor History Southeast Campus
Knox Brown Assistant Professor Political Science Southeast Campus
Justin Yates Assistant Professor English West Campus
Amy Rains Assistant Professor English Southeast Campus
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 4 of 11
2 Consent Agenda
Appointment of Full-Time Faculty and Full-Time Professional Employees at
Grade 18 and Above
Resignations of Full-Time Faculty and Professional Employees
A motion was made by Regent Cornell and seconded by Regent Mitchell to
approve the personnel consent agenda The Chair called for a vote Motion
carried unanimously by voice vote
(Attachment Personnel Consent Agenda)
FACILITIES COMMITTEE REPORT
Presented by Regent McKamey
Demolition began for the Southeast Campus Student Success and Career Center
Crossland Construction represents the College with the architect and helps
facilitate the bids as the manager of the project Bids are considerably higher than
expected Crossland is working closely with GH2 to get the project in line with our
budget expectations while constructing a high-quality facility Bids are due by
September 11
KKT Architects are facilitating the Metro Campus chemistry and biology labs
remodel Bids for project will be issued early to mid-September and will be due
in early October
TCC and Tulsa Tech executive staff agreed to move forward with a real estate
broker for the Conference Center
1 Recommendation for Ratification of a Contract for Emergency Elevator
Repair Services
It was the recommendation of the Facilities Committee to ratify a contract with
ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair
services as a result of water damage
A motion was made by the Facilities Committee for approval of the ratification for
a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 5 of 11
FINANCE RISK AND AUDIT COMMITTEE REPORT
Presented by Regent Lawhorn
1 Purchase Item Agreements (gt$100K)
a Ratification for Purchase of Data Processing Software Licensee
Authorization was requested to ratify a contract for the purchase of a Microsoft
product license for College-wide desk-top systems for employees and
students
The Finance Risk and Audit Committee recommended award to Connection
Inc (Rockville MD) in an amount not to exceed $218014
This purchase from Connection is a renewal of existing licensing and was
previously approved to be purchased from Dell Marketing LP at the June 2018
Board meeting in the amount of $25000000
A motion was made by the Finance Risk amp Audit Committee for approval of
ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote
b Purchase of BillingPayment Management Services
Authorization was requested to enter into a contract for the purchase of online
billing and payment management services for use at all campuses
The Finance Risk and Audit Committee recommended award to Higher One
Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for
the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system
This purchase from Higher One Inc will be awarded under Oklahoma City
Community College contract 2-RFP-13-005
A motion was made by the Finance Risk amp Audit Committee for approval of the
purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote
2 Consent Agenda (Between $50k and $100k)
The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases
a Purchase of Software Services - $50142
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 6 of 11
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT
Presented by Regent Mitchell
In the August committee meeting Eunice discussed Equity Scorecard and three
work streams they are focused on ndash transfer rate completion rate and
developmental education The USC Equity Scorecard leadership group had their
first meeting and the question was addressed ldquoWhy are we focused so much on
racerdquo TCC is a ldquocommunityrdquo college Data shows a discrepancy of degree
completion due to race The group also discussed barriers to entry
Retention Specialists addressed192 general concerns and were alerted to 3000
concern flags One particular general concern received involved food insecurity
As a result TCC entered into an agreement with the local food bank
Eileen discussed enrollment data which was in flux at the time
Dr Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1
ratio of advisors to students Dr Hess also discussed the addition of 32 new faculty
members
The KPI Dr Hess is most proud of is that for the first time in 10 years African
American retention rate was higher than Caucasian Pathways work is truly
working with equity and outcomes Diversity in staffing remains a challenge that
TCC is actively addressing
Dr Clayton reported approximately 90 of new students attended new student
orientation
Another challenge is the fall-to-fall retention and yield rate
The KPI Dr Clayton is most proud of was 587 to 62 increase in fall-to-fall
retention
COMMUNITY RELATIONS COMMITTEE REPORT
Presented by Regent McKamey
Regent McKamey gave the report
The Committee reviewed open records charges for services from various peer
institutions and found TCC to be comparable The Committee was briefed on the
One Voice activity at the Tulsa Regional Chamber by Dr Leigh Goodson and also
reviewed the progress of the TCC Foundation multi-year campaign The
Committee received reports on federal and state legislative activity
The large outdoor advertising sign called The Marquee at the Southeast Campus
has been updated with new technology for design and programming for the
electronic portion of the sign The new electronic sign will allow timely
coordination by the Marketing and Communications Department of messages on
events or enrollment activities
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 3 of 11
The TCC Foundation received $5000 from the Hille Foundation for Second Chance
scholarships
The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for
a workforce development initiative This project will provide short-term training
for Tulsa Community WorkAdvance clients in Accounting and Information
Technology This population is considered hard-to-serve or long-term
unemployed The goal is to increase workforce availability in high demand job
sectors
The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will
honor David Page The Foundation Committee has been regularly meeting and is
under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky
Frank
Current pending requests for the Clearing the Pathway Capital Campaign total
$4150000 and the Campaign has reached the $147 million level
TCCs annual application and budget for Federal funding through the Carl D
Perkins Career and Technical Education Act of 2006 has been approved by the
Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY
19 allocation is $334752 to support workforce development programs Funding
will be used to purchase equipment in Engineering Allied Health and Nursing
and to support guidance and counseling positions in the Health Sciences
Engineering and BusinessIT and Concurrent Enrollment
TCC was also awarded two Supplemental Perkins Grant programs one focused on
marketing and recruitment for male students in the Health Sciences for $19770 and
one to improve TCCs Career Development services through professional
development new technology and software for $23511
PERSONNEL REPORT
1 Introduction of Recently Appointed Staff
President Goodson recognized recently appointed professional staff
Kristin Matthews Assistant Professor Political Science Southeast Campus
Wesley Mosier Assistant Professor History Southeast Campus
Knox Brown Assistant Professor Political Science Southeast Campus
Justin Yates Assistant Professor English West Campus
Amy Rains Assistant Professor English Southeast Campus
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 4 of 11
2 Consent Agenda
Appointment of Full-Time Faculty and Full-Time Professional Employees at
Grade 18 and Above
Resignations of Full-Time Faculty and Professional Employees
A motion was made by Regent Cornell and seconded by Regent Mitchell to
approve the personnel consent agenda The Chair called for a vote Motion
carried unanimously by voice vote
(Attachment Personnel Consent Agenda)
FACILITIES COMMITTEE REPORT
Presented by Regent McKamey
Demolition began for the Southeast Campus Student Success and Career Center
Crossland Construction represents the College with the architect and helps
facilitate the bids as the manager of the project Bids are considerably higher than
expected Crossland is working closely with GH2 to get the project in line with our
budget expectations while constructing a high-quality facility Bids are due by
September 11
KKT Architects are facilitating the Metro Campus chemistry and biology labs
remodel Bids for project will be issued early to mid-September and will be due
in early October
TCC and Tulsa Tech executive staff agreed to move forward with a real estate
broker for the Conference Center
1 Recommendation for Ratification of a Contract for Emergency Elevator
Repair Services
It was the recommendation of the Facilities Committee to ratify a contract with
ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair
services as a result of water damage
A motion was made by the Facilities Committee for approval of the ratification for
a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 5 of 11
FINANCE RISK AND AUDIT COMMITTEE REPORT
Presented by Regent Lawhorn
1 Purchase Item Agreements (gt$100K)
a Ratification for Purchase of Data Processing Software Licensee
Authorization was requested to ratify a contract for the purchase of a Microsoft
product license for College-wide desk-top systems for employees and
students
The Finance Risk and Audit Committee recommended award to Connection
Inc (Rockville MD) in an amount not to exceed $218014
This purchase from Connection is a renewal of existing licensing and was
previously approved to be purchased from Dell Marketing LP at the June 2018
Board meeting in the amount of $25000000
A motion was made by the Finance Risk amp Audit Committee for approval of
ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote
b Purchase of BillingPayment Management Services
Authorization was requested to enter into a contract for the purchase of online
billing and payment management services for use at all campuses
The Finance Risk and Audit Committee recommended award to Higher One
Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for
the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system
This purchase from Higher One Inc will be awarded under Oklahoma City
Community College contract 2-RFP-13-005
A motion was made by the Finance Risk amp Audit Committee for approval of the
purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote
2 Consent Agenda (Between $50k and $100k)
The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases
a Purchase of Software Services - $50142
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 6 of 11
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
The TCC Foundation received $5000 from the Hille Foundation for Second Chance
scholarships
The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for
a workforce development initiative This project will provide short-term training
for Tulsa Community WorkAdvance clients in Accounting and Information
Technology This population is considered hard-to-serve or long-term
unemployed The goal is to increase workforce availability in high demand job
sectors
The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will
honor David Page The Foundation Committee has been regularly meeting and is
under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky
Frank
Current pending requests for the Clearing the Pathway Capital Campaign total
$4150000 and the Campaign has reached the $147 million level
TCCs annual application and budget for Federal funding through the Carl D
Perkins Career and Technical Education Act of 2006 has been approved by the
Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY
19 allocation is $334752 to support workforce development programs Funding
will be used to purchase equipment in Engineering Allied Health and Nursing
and to support guidance and counseling positions in the Health Sciences
Engineering and BusinessIT and Concurrent Enrollment
TCC was also awarded two Supplemental Perkins Grant programs one focused on
marketing and recruitment for male students in the Health Sciences for $19770 and
one to improve TCCs Career Development services through professional
development new technology and software for $23511
PERSONNEL REPORT
1 Introduction of Recently Appointed Staff
President Goodson recognized recently appointed professional staff
Kristin Matthews Assistant Professor Political Science Southeast Campus
Wesley Mosier Assistant Professor History Southeast Campus
Knox Brown Assistant Professor Political Science Southeast Campus
Justin Yates Assistant Professor English West Campus
Amy Rains Assistant Professor English Southeast Campus
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 4 of 11
2 Consent Agenda
Appointment of Full-Time Faculty and Full-Time Professional Employees at
Grade 18 and Above
Resignations of Full-Time Faculty and Professional Employees
A motion was made by Regent Cornell and seconded by Regent Mitchell to
approve the personnel consent agenda The Chair called for a vote Motion
carried unanimously by voice vote
(Attachment Personnel Consent Agenda)
FACILITIES COMMITTEE REPORT
Presented by Regent McKamey
Demolition began for the Southeast Campus Student Success and Career Center
Crossland Construction represents the College with the architect and helps
facilitate the bids as the manager of the project Bids are considerably higher than
expected Crossland is working closely with GH2 to get the project in line with our
budget expectations while constructing a high-quality facility Bids are due by
September 11
KKT Architects are facilitating the Metro Campus chemistry and biology labs
remodel Bids for project will be issued early to mid-September and will be due
in early October
TCC and Tulsa Tech executive staff agreed to move forward with a real estate
broker for the Conference Center
1 Recommendation for Ratification of a Contract for Emergency Elevator
Repair Services
It was the recommendation of the Facilities Committee to ratify a contract with
ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair
services as a result of water damage
A motion was made by the Facilities Committee for approval of the ratification for
a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 5 of 11
FINANCE RISK AND AUDIT COMMITTEE REPORT
Presented by Regent Lawhorn
1 Purchase Item Agreements (gt$100K)
a Ratification for Purchase of Data Processing Software Licensee
Authorization was requested to ratify a contract for the purchase of a Microsoft
product license for College-wide desk-top systems for employees and
students
The Finance Risk and Audit Committee recommended award to Connection
Inc (Rockville MD) in an amount not to exceed $218014
This purchase from Connection is a renewal of existing licensing and was
previously approved to be purchased from Dell Marketing LP at the June 2018
Board meeting in the amount of $25000000
A motion was made by the Finance Risk amp Audit Committee for approval of
ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote
b Purchase of BillingPayment Management Services
Authorization was requested to enter into a contract for the purchase of online
billing and payment management services for use at all campuses
The Finance Risk and Audit Committee recommended award to Higher One
Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for
the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system
This purchase from Higher One Inc will be awarded under Oklahoma City
Community College contract 2-RFP-13-005
A motion was made by the Finance Risk amp Audit Committee for approval of the
purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote
2 Consent Agenda (Between $50k and $100k)
The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases
a Purchase of Software Services - $50142
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 6 of 11
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
2 Consent Agenda
Appointment of Full-Time Faculty and Full-Time Professional Employees at
Grade 18 and Above
Resignations of Full-Time Faculty and Professional Employees
A motion was made by Regent Cornell and seconded by Regent Mitchell to
approve the personnel consent agenda The Chair called for a vote Motion
carried unanimously by voice vote
(Attachment Personnel Consent Agenda)
FACILITIES COMMITTEE REPORT
Presented by Regent McKamey
Demolition began for the Southeast Campus Student Success and Career Center
Crossland Construction represents the College with the architect and helps
facilitate the bids as the manager of the project Bids are considerably higher than
expected Crossland is working closely with GH2 to get the project in line with our
budget expectations while constructing a high-quality facility Bids are due by
September 11
KKT Architects are facilitating the Metro Campus chemistry and biology labs
remodel Bids for project will be issued early to mid-September and will be due
in early October
TCC and Tulsa Tech executive staff agreed to move forward with a real estate
broker for the Conference Center
1 Recommendation for Ratification of a Contract for Emergency Elevator
Repair Services
It was the recommendation of the Facilities Committee to ratify a contract with
ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair
services as a result of water damage
A motion was made by the Facilities Committee for approval of the ratification for
a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 5 of 11
FINANCE RISK AND AUDIT COMMITTEE REPORT
Presented by Regent Lawhorn
1 Purchase Item Agreements (gt$100K)
a Ratification for Purchase of Data Processing Software Licensee
Authorization was requested to ratify a contract for the purchase of a Microsoft
product license for College-wide desk-top systems for employees and
students
The Finance Risk and Audit Committee recommended award to Connection
Inc (Rockville MD) in an amount not to exceed $218014
This purchase from Connection is a renewal of existing licensing and was
previously approved to be purchased from Dell Marketing LP at the June 2018
Board meeting in the amount of $25000000
A motion was made by the Finance Risk amp Audit Committee for approval of
ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote
b Purchase of BillingPayment Management Services
Authorization was requested to enter into a contract for the purchase of online
billing and payment management services for use at all campuses
The Finance Risk and Audit Committee recommended award to Higher One
Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for
the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system
This purchase from Higher One Inc will be awarded under Oklahoma City
Community College contract 2-RFP-13-005
A motion was made by the Finance Risk amp Audit Committee for approval of the
purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote
2 Consent Agenda (Between $50k and $100k)
The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases
a Purchase of Software Services - $50142
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 6 of 11
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
FINANCE RISK AND AUDIT COMMITTEE REPORT
Presented by Regent Lawhorn
1 Purchase Item Agreements (gt$100K)
a Ratification for Purchase of Data Processing Software Licensee
Authorization was requested to ratify a contract for the purchase of a Microsoft
product license for College-wide desk-top systems for employees and
students
The Finance Risk and Audit Committee recommended award to Connection
Inc (Rockville MD) in an amount not to exceed $218014
This purchase from Connection is a renewal of existing licensing and was
previously approved to be purchased from Dell Marketing LP at the June 2018
Board meeting in the amount of $25000000
A motion was made by the Finance Risk amp Audit Committee for approval of
ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote
b Purchase of BillingPayment Management Services
Authorization was requested to enter into a contract for the purchase of online
billing and payment management services for use at all campuses
The Finance Risk and Audit Committee recommended award to Higher One
Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for
the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system
This purchase from Higher One Inc will be awarded under Oklahoma City
Community College contract 2-RFP-13-005
A motion was made by the Finance Risk amp Audit Committee for approval of the
purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote
2 Consent Agenda (Between $50k and $100k)
The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases
a Purchase of Software Services - $50142
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 6 of 11
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
(Attachment Purchasing Consent Agenda)
A motion was made by the Finance Risk amp Audit Committee for approval of the
consent agenda No second was needed Motion carried unanimously by
voice vote
3 Recommendation for Approval of Early Notice Incentive Program
a Full-Time Faculty
The administration recommended approval of an Early Notice Incentive
Program for full-time faculty The Early Notice Incentive Program will allow the
College to effectively recruit hire and prepare for the 2019-2020 academic
year The incentive would offer a one-time payment of $5000 to a full-time
faculty member who submits an irrevocable letter of retirement by October 1
2018 and retires June 1 2019 July 1 2019 or August 1 2019
b Full-Time Staff
The administration recommended approval of an Early Notice Incentive
Program for full-time staff The Early Notice Incentive Program will allow the
College to effectively evaluate staffing and recruit as appropriate for calendar
year 2019 The incentive would offer a one-time payment of $5000 to a full-
time staff member who submits an irrevocable letter of retirement giving six-
months of notice
(Attachment Early Notice Incentive Program)
The Board voted on both items together A motion was made by the Finance
Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by
voice vote
4 Recommendation for Approval of the Selection and Renewal of Employee
and Retiree Insurance Benefits and Premiums
The Finance Risk amp Audit Committee recommended approval of the selection
and renewal of employee and retiree insurance benefits and premiums
a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 7 of 11
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration
Comments
The renewal includes a change from Aetna to Blue Cross Blue Shield and adding
an HMO which helps lower premiums for dependents and is a slight increase for
the College A committee of faculty and staff reviewed the bids from four vendors
and made a decision Vision insurance is also changing vendors which lowers
premiums while maintaining the same networks as previously Long-term
Disability will add a catastrophic disability rides if two or more life functions are
impacted the employee receives an extra 10 on their disability payment Issued
a bid for long-term care this year but the premiums were exorbitant and was
declined All other benefits remain the same
(Attachment Renewal of Employee and Retiree Benefits and Premiums)
A motion was made by the Finance Risk amp Audit Committee for approval of the
selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote
5 Recommendation for Approval of Changes to the Competitive Bidding
Policy
The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111
(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the competitive bidding policy No second was needed Motion
carried unanimously by voice vote
6 Recommendation for Approval of Changes to the Policy on Submitting
Purchases to the Board of Regents for Approval and Reporting Other
Purchases
The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 8 of 11
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Comments
The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)
(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)
A motion was made by the Finance Risk amp Audit Committee for approval of the
changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried
unanimously by voice vote
7 Monthly Financial Report
Regent Lawhorn presented the financial dashboards for June and July
June Revenues ended the fiscal year as expected
The cash balance at the end of June was strong at $43M Cash forecast was
$37M
Receivables running as expected relative to enrollment and past history with
collections
July dashboard budgeted in line with actual
Cash balance forecast in December was $303M and ended in July at $407M
Collections running as expected
(Attachment Handout of Financial Dashboards)
a Financial Statements for June 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented
(Attachment June 2018 Financials)
A motion was made by the Finance Risk amp Audit Committee for approval of the
June 2018 financials No second was needed Motion carried unanimously
by voice vote
b Financial Statements for July 2018
It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 9 of 11
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
A motion was made by the Finance Risk amp Audit Committee for approval of the
July 2018 financials No second was needed Motion carried unanimously
by voice vote
NEW BUSINESS
[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]
There was no new business
PERSONS WHO DESIRE TO COME BEFORE THE BOARD
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes
There were none
EXECUTIVE SESSION
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]
There was no need for an executive session
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 10 of 11
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
ADJOURNMENT
The meeting adjourned at 354 pm
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma
Respectfully submitted
Leigh B Goodson
President amp CEO
Robin F Ballenger Chair
Board of Regents
ATTEST
Paul H Cornell Secretary
Board of Regents
Tulsa Community College Board of Regents
Minutes for the Regular Meeting on August 16 2018
Page 11 of 11
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC
TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education
Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson
Reaching for the Stars at NASA Summer Experience
Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer
TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation
TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll
President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City
Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative
Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
PRESIDENTrsquoS HIGHLIGHTS JUNE 2018
Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants
David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27
David Adams Honored with Goody Award
President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion
Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS
Items listed under Personnel Consent Items will be approved by one motion without discussion If
discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered
separately at the request of a Board member
APPOINTMENTS
Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000
9 month
Metro Campus
August 13 2018
Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State
University where he also spent time as a Graduate Research Assistant and Research
Technician He taught high school science in Bartlesville as well as spent time in industry as
a lab coordinator
Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305
Metro Campus
August 6 2018
Candida received her MSN in Clinical Research from Drexel University and is currently
working on her PhD in Nursing at Walden University She has extensive experience as a
Clinical Nurse and as a Clinical Research Administrator
Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000
August 1 2018
Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State
University and her BS in Dental Hygiene from the University of Oklahoma She has served as
Tulsa Community Collegersquos Dental Hygiene Program Director since 2008
Melinda Bellatti Assistant Professor Communication 9 month Salary $44500
Northeast Campus
August 13 2018
Melinda earned her MS in Communication from the University of North Texas She has been
a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with
Collin College and Dallas County Community College and a Speech Theatre and Debate
Teacher for two Texas School Districts Melinda also served as the Managing Director for the
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Donnell earned his MA in Industrial Organizational Psychology from Argosy University He
most recently served as the Division Chief of Training for the Cobb County Fire and
Emergency Services where he worked for over 25 years During his tenure at Cobb County
he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000
9 month Northeast Campus
August 13 2018
Lisa earned her MS in Mathematics from the University of Nebraska and has extensive
experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks
Public Schools as Adjunct Associate Professor at Johnson County Community College and as
Part-time Faculty at Iowa Western Community College
Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000
Northeast Campus
August 13 2018
Mona earned her MS in Natural Sciences from Northeastern State University where she also
served as a graduate assistant She has served as the AEP Credits Count Program Manager at
Tulsa Community College since 2015 and as Adjunct Faculty since 2014
Beverly Green Assistant Professor Nursing 10 month Salary $55000
Metro Campus
August 6 2018
Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters
Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an
Adjunct Clinical Nursing Instructor for Rogers State University since 2017
Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500
9 month West Campus
August 13 2018
Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics
Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the
middle school high school and college level
Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000
Metro Campus
August 13 2018
Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has
over 30 years of industry and teaching experience and has served as an Adjunct Professor with
Tulsa Community College since 2012
Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500
Metro Campus
August 13 2018
Emily earned her MS in Mathematics from Oklahoma State University where she also served
as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience
including middle school and college level and has served as Adjunct Faculty with Tulsa
Community College since 2013
Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550
Metro Campus
August 13 2018
Jalie earned her MS in Radiologic Science from Midwestern State University and is currently
pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience
as a Technologist and has been the CT program Director for Tarrant County College for two
years
Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000
August 13 2018
Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she
was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and
has also taught at Connors State College Oral Roberts University and Rogers State
University
NOTE
At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast
Campus was approved in the amount of $52000 however the correct salary is $52500
RESIGNATIONS
Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018
Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018
Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018
Metro Campus
Back to Agenda Item
ADDENDUM FOR PURCHASING CONSENT ITEMS
Items listed under Purchasing Consent Items will be enacted by one motion with no separate
discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately
PURCHASES BETWEEN $50K AND $100K
1 Purchase of Software Services
Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service
Total Purchase $5014200
Back to Agenda Item
Early Notice Incentive for Full-time Faculty ndash 2019
Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are
planning to retire from the College this academic year This Incentive will allow the
College to thoughtfully and effectively recruit hire and prepare for the next academic year
The Early Notice Incentive will be $500000 for full-time faculty who meet the following
criteria
Minimum of 10 consecutive years worked as a full-time TCC employee
Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not
eligible)
Submit an irrevocable signed letter of retirement with the completed Intent to
Participate in the Early Notice Incentive form to the Chief Human Resources Officer
no later than October 1 2018 at 500 pm
Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or
August 1 2019 (if teaching summer session) and
Attend three retirement planning appointments (initial mid-point final) with an HR
Rep
The Early Notice Incentive will be paid following the final regular pay check received and
will be taxed as regular taxable income according to IRS regulations
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Eligibility Confirmed and Processed____________________________________________
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
Selection and Renewal of Employee Group Medical Insurance
On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only (Employer Paid) $55624 $56452 $58602
+ Spouse $100122 $101612 $105486
+ Child $106052 $107632 $111734
+ Children $140882 $142978 $148428
+ Spouse + Child
+ Family $172428 $174996 $181666
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY
BCBS - $1000 OPTION 1
BCBS - $500 OPTION 2
BCBS - HMO OPTION 3
Employee Only $000 $000 $000
+ Spouse $39622 $45160 $46884
+ Child $19752 $25198 $31094
+ Children $31882 $38876 $53878
+ Spouse + Child
+ Family $79928 $86936 $96226
Estimated Monthly Premium $56731864
Estimated Annual Premium $680782368
Annual Percentage Change +147
Annual Dollar Change $19148904
Note $150000 Transition credit for Technology or Wellness
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Dental Insurance
On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019
BCBS Base Plan BCBS Buy-Up Plan
Employee Only (Employer Paid) $2035 $3801
+ Spouse $4072 $7600
+ Child(ren) $5397 $9920
+ Family $8208 $15129
Estimated Monthly Premium $4325358
Estimated Annual Premium $51904296
Annual Percentage Change 000
Annual Dollar Change $000
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Vision Insurance
On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates
MetLife Base Plan MetLife Buy-Up Plan
Employee Only $784 $1326
Employee + Spouse $1570 $2654
Employee + Child(ren) $1678 $2838
Family $2682 $4536
Estimated Monthly Premium $980903
Estimated Annual Premium $11770836
Annual Percentage Change -489
Annual Dollar Change -$604812
Note MetLife has offered a one-time transition credit of 3 of the total annual premium
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Group Life and Accidental Death Insurance
On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates
Dearborn National Renewal
Group Life Insurance $015 per $100000 per month
Basic ADampD $002 per $100000 per month
Volume $8807100000
Estimated Monthly Premium $1497207
Estimated Annual Premium $17966484
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Voluntary Life Insurance (2040)
On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is
needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The
Finance Committee requests authorization to implement a contract with Dearborn National to provide
the insurance plan January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Life insurance rates
Dearborn National Renewal
Voluntary Life Insurance $020 per $100000 per month
Volume $12588000000
Estimated Monthly Premium $209800
Estimated Annual Premium $2517600
Annual Percent of Change 000
Annual Dollar Change $000
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Supplemental Life amp ADampD Insurance
On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Supplemental Life amp ADampD insurance rates
Rate per $100000 Age Bands BCBS ndash Dearborn National
lt25 $0050
25-29 $0060
30-34 $0080
35-39 $0080
40-44 $0100
45-49 $0150
50-54 $0230
55-59 $0440
60-64 $0520
65-69 $0810
70-74 $1280
75 + $1280
Child(ren) $0160
ADampD
Employee $0020
Spouse $0020
Child(ren) $0040
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Long-term Disability Insurance
On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design
LTD Rate per $10000 $0850
Volume $3438888
Estimated Monthly Premium $2923054
Estimated Annual Premium $35076653
Annual Percent Change 366
Annual Dollar Change $1238000
Based on current enrollment of 786 employees
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019
Based on NFP Broker negotiations employees will not see an increase in premiums from the current
Voluntary Cancer and Critical Illness insurance rates
ALLSTATE EMPLOYEE RATES
Tiers
Employee Only $3174
Employee + Spouse $4924
Employee + Child(ren) $4481
Family $6229
ALLSTATE CRITICAL ILLNESS RATES
Non-Tobacco Tobacco
Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family
18-29 $117 $175 $192 $288
30-39 $273 $410 $462 $693
40-49 $544 $816 $1023 $1535
50-59 $1017 $1526 $1805 $2707
60-63 $1809 $2714 $3239 $4859
64+ $2540 $3810 $4597 $6896
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
I I
Renewal of Retiree Supplemental Insurance
On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A
renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are
currently enrolled in the plan The Finance Committee requests authorization to implement a contract
with AETNA for Supplemental insurance from January 1 2019 through December 31 2019
2018 Aetna Renewal Rates 2019 Aetna Renewal Rates
Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550
Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467
$000 Medicare Advantage Low Plan 1801 $15069
Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of Flexible Spending Account
On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPM $88900
Estimated Annual Premium $1066800
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Renewal of COBRA Administration
On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019
Based on NFP Broker negotiations the College will see a decrease in overall costs
Estimated Monthly Premium $350 PPPE $39758
Estimated Annual Premium $477100
Per employee per event
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000
Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
5111 Competitive Bidding Policy
It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999
If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary
Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such
bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Back to Agenda Item
5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases
Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative
Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval
Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such
Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval
Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements
Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements
Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements
Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements
Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement
The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements
The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements
Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015
Revised August 16 2018
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2018
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017
JUNE FY18 JUNE FY17 Percent of Percent of Percent
Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships
Total
$ 50540904 $ 1795900 646147 9680
19834795 1148982 9726738 662545
12237837 932180 15524519 687028
4074000 66381 4795000 40533
$ 117379940 $ 5343229
36 15 58 68 76 44 16 08 46
$ 47953401 $ 1504000 491681 9871
18036190 1053539 9280778 730456
11652083 1492359 15048069 492418
3720000 219599 4567500 45472
$ 110749702 $ 5547713
31 20 58 79
128 33 59 10 50
$
$
291899 (191)
95443 (67910)
(560179) 194610
(153217) (4939)
(204484)
194-1991
-93-375395
-698-109
-37
Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
EDUCATION AND GENERAL Salaries amp Wages
Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly
TOTAL
$
$
18078150 10000000 10337866
4955733 15693153 59064902
$ 7663 1112938
882012 208731 563993
$ 2775336
00 111
85 42 36 47
$
$
16799091 11199246
9632198 4800733
15374028 57805296
$ 8487 1185461
815513 206903 527199
$ 2743563
01 106
85 43 34 47
$
$
(824) (72523) 66499
1828 36794 31773
-97 -61 82 09 7012
Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL
$
$
21492788 2848500
16666550 683700
1739500 4074000 4795000 6015000
117379940
$ 919166 27407
1373186 24446 31474 66381 40533 85300
$ 5343229
43 10 82 36 18 16 08 14 46
$
$
21015421 2399350
17173135 443700
1745700 3720000 4567500 1879600
110749702
$ 1208619 47101
1213763 10566 58457
219599 45472
573 $ 5547713
58 20 71 24 33 59 10 00 50 $
(289453) (19695) 159422
13880 (26983)
(153217) (4939) 84727
(204484)
-239 -418 131
1314 -462 -698 -109
147900-37
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14
Delinquent 5
Tuition 85
Pell Grants 24
Waivers 5
Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships
7
Cash 43
Tuition $4807362 Delinquent $313503
Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473
Scholarships $33554893 Write Off $364600
Waivers $26014367 Pell Grants $119284638
Tulsa Achieves $32617881
Financial Dashboard June 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
Financial Dashboard July 2018pdf
REVENUE DASHBOARD
EXPENDITURE DASHBOARD
CASH MANAGEMENT DASHBOARD
accounts receivable summary
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY
FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017
Budget
JULY FY19
Year to date Percent of
Budget Budget
JULY FY18
Year to date Percent of
Budget $ Change Percent Change
STUDENT ACTIVITIES Salaries amp Wages
Professional Classified Hourly
Total Salaries amp Wages
$
$
220000 1100000 1320000
$ 31713 25493
$ 57206
144 23 43
$
$
598300 636900
1235200
$ 26642 23351
$ 49993
45 37 40
$
$
5071 2142 7213
190 92
144
Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL
$
$
500000 90000
564000 75000
1700000 51000
4300000
$ 24392 -
10316 39
--
$ 91953
49 00 18 01 00 00 21
$
$
694800 59319
474387 40000 12845
128449 2645000
$ 19526 4738
14745 136
--
$ 89139
28 80 31 03 00 00 34
$
$
4866 (4738) (4429)
(98) --
2814
249 -1000
-300 -717
00 0032
OTHER AUXILIARY ENTERPRISES Salaries amp Wages
Professional Adjunct Faculty Classified Hourly
Total Salaries amp Wages
$
$
60000 175000 300000 535000
$ 5083 20572 14693
$ 40348
85 118
49 75
$
$
107726 167786 271752 547264
$ 4643 24585
1563 $ 30791
43 147
06 56
$
$
441 (4013) 13130
9557
95 -163 8399
310
Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL
$
$
90000 340000
1550000 50000
650000 4000
1450000 30000
1000 4700000
$ 6435 1224
89557 -
12240 -
43771 --
$ 193575
71 04 58 00 19 00 30 00 00 41
$
$
87735 115010
1238273 -
750000 -
1800000 25725
993 4565000
$ 6954 8683 4201
116 22541
-43765
--
$ 117051
79 75 03 00 30 00 24 00 00 26
$
$
(519) (7459) 85356
(116) (10301)
-6 --
76524
-75 -859
20316 -1000
-457 00 00 00 00
654
-
REVENUE DASHBOARD
Revenues vs Budget| month-to-month Revenues| YTD $217
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers
0
37
14
7 9 11
6
16
7 Campus stores Campus stores 50 34
11
8
11 12 7
17
Student activities Other auxiliary Student activities
Other auxiliary Grants Grants
I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~
~ltgt-- e
~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~
~e oc 4e (Je (j laquo~ -eq ~o lt)i
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492
YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service
31 0
20
11
16
12 2
8
Public service Academic support Academic support 0 0
1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers
70
37
15
7 9 11
7
14
4 Campus stores
Student activities Campus stores
Student activities Other auxiliary Other auxiliary Grants Grants
I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~
~_ -lt-
- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj
CASH MANAGEMENT DASHBOARD
CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492