Tuesday 14th April 2009 TIME: 9.30 ant PLACE: Council C

Thursday 9th April 2009

TO: THE MAYOR AND COUNCILLORS

NOTICE OF ORDINARY MEETING

You are notified that an Ordinary Meeting of Council will be held:

DATE: Tuesday 14th April 2009

TIME: 9.30 ant

PLACE: Council Chambers Melrose

S R Cheriton Chief Executive Officer

Agenda Report – 14th April 2009 2 COLOUR CODE REFERENCE 1. Present Dark Green 2. Apologies Dark Green 3. Prayer Dark Green 4. Deputations Dark Orange 5. Declaration of Interest Pink 6. Confirmation & Receival of Minutes Blue 7. Notice of Motion Yellow 8. Community Question Time Lilac 9. Mayor's Report Light Green 10. Councillor Communications Sand 11. Questions on Notice Gold 12. Questions without Notice Dark Green 13. Works Business Blue 14. Finance Business Yellow 15. Administration Matters Light Green 16. Correspondence Sand 17. Local Government Department & Associations Gold 18. Environmental Health Matters Dark Green 19. Planning & Development Matters Blue 20. Council Policies for Review & Adoption Yellow 21. Late Items & Reports Blue 22. Motion to Receive all Correspondence & Reports Light Green 23. Other Business & Close Sand

Agenda Report – 14th April 2009 3

DISTRICT COUNCIL OF MOUNT REMARKABLE

AGENDA FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 14th April 2009 IN THE COUNCIL CHAMBERS, MELROSE

COMMENCING AT 9.30 AM

No. Subject

1. Present 2. Apologies 3. Prayer 4. Deputations 5. Declaration of Interest 6. Confirmation & Receival of Minutes 6.1 Ordinary Meeting of Council - Meeting held 10th March 2009 6.2 Development Assessment Panel - Meeting held 10th March 2009 6.3 Occupational Health, Safety & Welfare Committee - Meeting held 18th March 2009 6.4 Southern Flinders Regional Tourism Authority - Meeting held 18th March 2009

6.5 Other Statutory Committees 6.5.1 Booleroo Centre Civic Centre Committee - Meeting held 26th February 2009 7. Notice of Motion 8. Community Question Time - 9.30 am to 10.00 am During this period, any member of the public can come into a Council Meeting and ask a question

of Council, without notice. 9. Mayor's Report 10. Councillor's Communications

10.1 Members Reports on Activities 11. Questions on Notice 11.1 Cr C.E. Nottle - 2020 Vision 12. Questions without Notice 13. Works Business 13.1 Business Arising from Previous Meeting 13.2 Works Correspondence 13.3 Works Manager's Report 13.4 Works Program Update 13.5 Truck Changeovers 13.6 General Works Business 14. Finance Business 14.1 Business Arising from Previous Meeting 14.2 Finance Correspondence


14.3 Finance Report 14.3.1 Cash Flow Analysis - Updated Report 14.3.2 Budget Comparison Statement - Summary Level Detail 14.3.3 Melrose Caravan Park - Updated Financial Reports 14.3.4 Melrose Licensed Post Office - Updated Financial Report 14.3.5 Northern Passenger Transport Network - Updated Financial Report 14.3.6 2009 / 2010 Dog Registrations 14.3.7 CWM Schemes - Updated Financial Reports 15. Administration Matters 15.1 Business Arising from Previous Meeting 15.1.1 Action List - March 2009 Ordinary Meeting 15.1.2 Melrose Cycle Trails - Proposal 15.1.3 Wilmington CFS Station - Proposal

15.2 Chief Executive Officer's Report 15.2.1 Monthly Activities Report - May 2009 15.2.2 Weekly Communiqués - Since March Meeting 15.2.3 Wilmington Consultation - Forum Outcomes 15.2.4 Wilmington CWA Building - Memorandum of Transfer

15.3 Manager Administration Services’ Report 15.3.1 Monthly Activities Report - March 2009

15.4 Community and Economic Development Officer’s Report - Monthly Report

15.5 be active Field Officer - Monthly Report

15.6 Other Administration Reports 15.6.1 Hall Separate Rate - Continuation 16. Correspondence

16.1 Hon Anthony Albanese MP - Roads to Recovery 3 16.2 Boundary Adjustment Facilitation Panel - Proposal Decision 16.3 Précis of Correspondence - March 2009

17. Local Government Department and Associations 17.1 LGA Circular 11.4 - Regional Development Australia 17.2 LGA Circular 12.5 - NRM Levy Report 17.3 LGA Circular 13.9 - Electoral (Miscellaneous) Amendment Bill 17.4 LGA Circular 14.5 - New Members Survey & Report 17.5 LGA Circular 14.7 - Expiation of Offences (Independent Review) Amendment Bill 2009 17.6 LGA Circular 15.1 - Fraud & Corruption Framework Policies 18. Environmental Health Matters 19. Planning & Development Matters 19.1 Development Applications - Monthly Activity List 19.2 Development Approvals Report - MTD & YTD Details 20. Council Policies for Review & Adoption 21. Late Items & Reports 22. Motion to Receive all Correspondence & Reports 23. Other Business Close



AGENDA REPORT FOR THE ORDINARY MEETING OF COUNCIL TO BE HELD ON TUESDAY 14TH APRIL 2009 IN THE COUNCIL CHAMBERS, MELROSE

COMMENCING AT 9.30 AM Legend: indicates attachment

indicates recommendation indicates Council action required

1. PRESENT: 2. APOLOGIES: Cr PR Kretschmer

Recommendation: That the apology from Cr PR Kretschmer be received.

~~ Options: ~~

(i) Cr / Cr

(ii) Cr / Cr

3. PRAYER: 4. DEPUTATIONS:

2.00 pm Mr David Pearce South Australia’s Marine Parks Network 5. DECLARATION OF INTEREST:

Agenda Report – 14th April 2009 66. CONFIRMATION AND RECEIVAL OF MINUTES:

6.1 ORDINARY MEETING OF COUNCIL

Subject: Meeting held 10th March 2009 Report By: Executive Assistant Report Date: 20/03/2009 File Reference: No File Action: Yes Attachments: Yes

A copy of the Minutes are attached for the reference of Elected Members.

Recommendation: That the Minutes of the Ordinary Meeting of Council held on 10th March 2009 as circulated, be taken as read and confirmed.

~~ Options: ~~

(i) Cr / Cr

(ii) Cr / Cr

Minutes – 10th March 2009

7780


MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD ON TUESDAY 10TH MARCH 2009

IN THE COUNCIL CHAMBERS, MELROSE COMMENCING AT 9.30 AM

1. PRESENT: CR TC ROOCKE (MAYOR); CRS PR KRETSCHMER; GA LEUE; WE HODGSON; CE NOTTLE & MS PEARCE.

MR SR CHERITON (Chief Executive Officer); MR GA PRICE (Manager Administration Services); MR GP COWIN (Acting Works Manager); MRS CH JACOBS (Executive Assistant).

2. APOLOGIES: CR MA STOREY

That the apology from Cr MA Storey be received. MS Pearce / GA Leue

CARRIED [027.2009]

PRAYER: THE LORD’S PRAYER WAS PRAYED

4. DEPUTATIONS: Nil

5. DECLARATION OF INTEREST: Nil

6. CONFIRMATION AND RECEIVAL OF MINUTES:

6.1 ORDINARY MEETING OF COUNCIL - Meeting held 10th February 2009

That the Minutes of the Ordinary Meeting of Council held on 10th February 2009 as circulated, be taken as read and confirmed.

MS Pearce / PR Kretschmer CARRIED

[028.2009]

6.2 DEVELOPMENT ASSESSMENT PANEL - Meeting held 10th February 2009

That the Minutes of the Development Assessment Panel Meeting held on 10th February 2009 as circulated and tabled, be received.

WE Hodgson / MS Pearce CARRIED

[029.2009]

6.3 MELROSE CARAVAN PARK MANAGEMENT COMMITTEE - Meeting held 25th February 2009

That the Minutes of the Melrose Caravan Park Management Committee Meeting held on 25th February 2009 as circulated and tabled, be received.


[030.2009]

6.4 SOUTHERN FLINDERS REGIONAL TOURISM AUTHORITY - Meeting held 18th February 2009

That the Minutes of the Southern Flinders Regional Tourism Authority Meeting held on 18th February 2009 as circulated and tabled, be received.


[031.2009]


7781

6.5 OTHER STATUTORY COMMITTEES - Various Minutes

6.5.1 Wirrabara Institute Committee - Meeting held 1st February 2009

That the Minutes of the Wirrabara Institute Committee Meeting held 1st February 2009, as circulated and tabled, be received.

PR Kretschmer / CE Nottle CARRIED

[032.2009]

7. NOTICE OF MOTION:

7.1 CR C.E. NOTTLE - Notice of Rescission Motion

That Council recind the motion that we send a letter of support to Northern Areas Council request of the Peterborough Booleroo via Tarcowie Road. Late Item 18.2 10/2/09 Monthly Meeting.

CE Nottle / PR Kretschmer LOST

[033.2009]

8. COMMUNITY QUESTION TIME:

Questions were asked and responses provided.

9. MAYOR'S REPORT:

The Mayor’s Report provided an outline of functions and meetings attended since the last Meeting of Council.

10. COUNCILLOR'S COMMUNICATIONS:

10.1 MEMBER'S REPORTS ON ACTIVITIES

Elected Members advised of functions and meetings attended since the last Meeting of Council.

11. QUESTIONS ON NOTICE: Nil

12. QUESTIONS WITHOUT NOTICE:

Questions were asked and responses provided.

13. WORKS BUSINESS:

13.1 BUSINESS ARISING FROM PREVIOUS MEETING

13.1.1 SECOND STREET, PORT GERMEIN - Project Status

The Agenda Report outlined the need for Council to provide clarification in respect of the Budgeted project for the sealing of Second Street in Port Germein.

Council confirmed that the Budgeted project would be undertaken and that the Ward Councillors and the Acting Works Manager would meet on site to discuss the details of the work to be undertaken.

13.2 WORKS CORRESPONDENCE Nil

13.3 ACTING WORKS MANAGER'S REPORT

The Agenda Report provided an update on works undertaken since the last Meeting of Council.


7782

13.4 GENERAL WORKS BUSINESS

Matters were raised and discussed with the Acting Works Manager.

14. FINANCE BUSINESS:


14.1.1 COMMUNITY ASSISTANCE GRANTS - Remaining Applications To Be Considered

Council considered further applications for the 2008 / 2009 Community Assistance Grants program.

That Council approve the following Community Assistance Grant allocations for the 2008 / 2009 financial year: Southern Flinders Rough Riders Powering Up $1,200 BMW Netball Club BMW Netball Club Improving their Communications $800 Weeroona Island Progress Assoc Barbeque $2,000 Port Germein Progress Assoc Port Germein Memorial Trees – Plaque Project $2,000 Hammond Hall Committee New Curtains for Stage $655 Appila Tennis Club Appila Toilet & Change Room Facility $780 Murray Town Tennis Club Improve the Comfort of the Shelter Shed at Tennis Courts $780 Rocky River Pistol Club Purchase Rainwater Tank $780 and,

That Council provide the Port Flinders Development Association with $1,150 from the Parks and Gardens Budget line to upgrade the barbeque on Range View Reserve.

PR Kretschmer / GE Leue CARRIED

[034.2009]

14.1.2 COMMUNITY ASSISTANCE GRANTS - Grants Allocated Over Last 5 Years

The Agenda Report provided a list of Community Assistance Grants that had been allocated over the last 5 years.

NOTED

14.2 FINANCE CORRESPONDENCE Nil

14.3 FINANCE REPORT

14.3.1 CASH FLOW ANALYSIS - Updated Report NOTED

14.3.2 BUDGET COMPARISON STATEMENT - Summary Level Detail NOTED

14.3.3 MELROSE CARAVAN PARK - Updated Financial Reports NOTED

14.3.4 MELROSE LICENSED POST OFFICE - Updated Financial Report NOTED

14.3.5 NORTHERN PASSENGER TRANSPORT NETWORK - Updated Financial Report NOTED

15. ADMINISTRATION MATTERS:


15.1.1 ACTION LIST - February 2009 Ordinary Meeting NOTED


7783

15.1.2 INCORPORATED ASSOCIATIONS - Audit Requirements

The Agenda Report provided background information regarding the audit requirements of Incorporated Associations under the Associations Incorporation Act.

That it be a requirement for all Groups and Clubs applying for Community Assistance Grants to have their financial records and statements checked by a person:- who is not a member of that organisation; and has financial experience acceptable to Council (eg person with financial

qualifications or background); and who is approved or qualified in accordance with the Constitution of the respective

organisation. MS Pearce / PR Kretschmer

CARRIED [035.2009]

15.1.3 WILMINGTON PARKLANDS - Lease Request

The Agenda Report advised Council that Optus had reconsidered its proposal to utilise the Wilmington Parklands as a site for its proposed communications tower and that an alternate site had been secured. NOTED

That the Meeting be adjourned for morning tea. CE Nottle / MS Pearce

CARRIED [036.2009]

10.25 am Meeting adjourned for morning tea.

10.50 am Meeting resumed.

15.2 CHIEF EXECUTIVE OFFICER'S REPORT

15.2.1 MONTHLY ACTIVITIES REPORT - February 2009 NOTED

15.2.2 WEEKLY COMMUNIQUÉS - Since February Meeting

That Council continue with the production and distribution of a weekly communiqué for Elected Members.

CE Nottle / PR Kretschmer CARRIED

[037.2009]

15.2.3 TELSTRA PAYPHONE SERVICES - Removal of Services

The Agenda Report outlined the included correspondence from Mr Ian Dall, Optimisation Manager with Telstra Payphone Services, advising Council of a review of payphones that is being undertaken in this Council area which has indicated that the payphones at Appila, Hammond, Murray Town, Willowie and Bruce were not commercially viable and had been identified for possible removal.

It was AGREED that Council communicate with the appropriate Community organisations within each of the affected townships to ascertain Community views.

15.3 MANAGER ADMINISTRATION SERVICES’ REPORT

15.3.1 MONTHLY ACTIVITIES REPORT - February 2009 NOTED

15.3.2 FLINDERS RANGES & OUTBACK SA INTEGRATED REGIONAL STRATEGIC TOURISM PLAN - Minutes of Meeting Held 20th January 2009

NOTED


7784

15.4 COMMUNITY AND ECONOMIC DEVELOPMENT OFFICER

15.4.1 GENERAL REPORT - February 2009 NOTED

15.5 BE ACTIVE FIELD OFFICER

15.5.1 MONTHLY REPORT - February 2009 NOTED

16. CORRESPONDENCE:

16.1 MID NORTH HEALTH SERVICES INC. - Member to Health Advisory Council

The correspondence from Mr Roger Kirchner, Director of Mid North Health Services, sought a nomination from Council for the position on the Mid North Health Advisory Council specifically made available for a Local Government member.

NOTED

16.2 PRÉCIS OF CORRESPONDENCE - February 2009 NOTED

17. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS:

17.1 LGA CIRCULAR 6.1 - Review of LGA Constitution (Re-tabled)

The Circular from the Local Government Association of South Australia advised Council of the comprehensive review being undertaken of the LGA Constitution.

Council considered the matters raised within the Discussion Paper and the Chief Executive Officer will provide comment to the Local Government Association of South Australia.

17.2 LGA CIRCULAR 10.8 - Review of Emergency Management Act 2004

The Circular from the Local Government Association of South Australia advised Council of the current review of the Emergency Management Act 2004. NOTED

17.3 LOCAL GOVERNMENT ASSOCIATION OF SA - Election of LGA President

The correspondence from Ms Wendy Campana, Returning Officer with the Local Government Association of South Australia for the election of the LGA President, advised Council of the voting procedure for the election and included the necessary ballot papers and other materials.

That Council vote for Mayor Miriam Smith in the election for the position of President of the Local Government Association of South Australia.


[038.2009]

18. ENVIRONMENTAL HEALTH MATTERS: Nil

19. PLANNING & DEVELOPMENT MATTERS:

19.1 DEVELOPMENT APPLICATIONS - Monthly Activity List NOTED

19.2 DEVELOPMENT APPROVALS REPORT - MTD & YTD Details NOTED

20. COUNCIL POLICIES FOR REVIEW AND ADOPTION: Nil

21. LATE ITEMS & REPORTS: Nil


7785

22. REPORTS AND CORRESPONDENCE - Receiving of All

That Reports and Correspondence as listed in: 6. MAYOR'S REPORT 7. COUNCILLOR'S COMMUNICATIONS 10. WORKS BUSINESS 11. FINANCE BUSINESS 12. ADMINISTRATION MATTERS 13. CORRESPONDENCE 14. LOCAL GOVERNMENT DEPARTMENTS AND ASSOCIATIONS 15. ENVIRONMENTAL HEALTH MATTERS 16. PLANNING & DEVELOPMENT MATTERS 17. POLICIES FOR REVIEW & ADOPTION 18. LATE ITEMS & REPORTS be received.

MS Pearce / WE Hodgson CARRIED

[039.2009]

23. OTHER BUSINESS:

Cr Hodgson Asked about the status of outstanding Works projects and the requirement to have money from the Federal Government Stimulus Scheme spent prior to the end of the financial year.

That Council assess all outstanding Works projects that have moneys allocated in this financial year’s budget and where it is anticipated that due to time restraints these projects may not be completed by the end of the financial year, Council consider employing contractor(s) to finalise these projects which will also help employment within the Council area.

WE Hodgson / MS Pearce CARRIED

[040.2009]

CEO Provided Elected Members with an update on processes associated with the recruitment of a new Works Manager.

CLOSE: MEETING CLOSED AT 11.38 AM

CONFIRMATION: MINUTES CONFIRMED AT THE ORDINARY MEETING OF COUNCIL HELD ON 14TH APRIL 2009

…………………………………

MAYOR

Agenda Report – 14th April 2009 76. CONFIRMATION AND RECEIVAL OF MINUTES (CONT.):

6.2 DEVELOPMENT ASSESSMENT PANEL

Subject: Meeting held 10th March 2009 Report By: Building, Planning & Administration Assistant Report Date: 11/03/2009 File Reference: No File Action: Yes Attachments: Yes

A copy of the Minutes from this Meeting are attached for the reference of Elected Members.

Recommendation: That the Minutes of the Development Assessment Panel Meeting held on 10th March 2009 as circulated and tabled, be received.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

DAP Minutes – March 2009 246


MINUTES OF THE DEVELOPMENT ASSESSMENT PANEL HELD ON TUESDAY 10th MARCH 2009,

IN THE COUNCIL CHAMBERS, MELROSE COMMENCING AT 11.43 AM

1. PRESENT: Mr TC Roocke (Chairperson); Mr MS Pearce, Mr WE Hodgson & Mr PR Kretschmer;

Mr SR Cheriton (Chief Executive Officer); Mr GA Price (Manager Administration Services) & Ms AL Frick (Building, Planning & Administration Assistant).

2. APOLOGIES: Nil 3. CONFIRMATION OF MINUTES 3.1 MINUTES OF DEVELOPMENT ASSESSMENT PANEL HELD ON 10TH FEBRUARY

2009

That the Minutes of the Development Assessment Panel held on 10th February 2009, be taken as read and confirmed.

Mr Pearce / Mr Kretschmer CARRIED

[004.2009] 4. BUSINESS:

4.1 DEVELOPMENT NUMBER: 830/D017/08

Applicant: Jamie McCallum Proposal: Land Division – 1 allotment into 2 Land: Sect 328 Hd Gregory Zone: Rural The Agenda Report advised of the proposal to divide an existing allotment to create an additional allotment comprising approximately 4.59 hectares in order to accommodate an existing dwelling and associated outbuildings located off Abbotts Road. The balance allotment which will remain in farming use will have an area of around 246.72 hectares. A copy of the agent’s supporting letter was circulated with the Agenda. The Agenda Report further advised of the Application and detailed the assessment of the proposal against the applicable Development Plan Principles.


That pursuant to Section 33(1)(a) and (c) of the Development Act 1993 the application for land division DA 830/D017/08 – Sect 328 Hd Gregory - Abbotts Road, Melrose – Jamie McCallum - be approved subject to the following conditions: Requirements of Development Assessment Commission 1. A copy of certified survey plan shall be lodged for Certificate purposes. Conditions of Council 2. NUMBERING – UNIQUE IDENTIFICATION

That the allotments resulting from the division be renumbered 468 & 469. REASON: To maintain unique identification in the numbering system within the Hd Gregory.

Mr Pearce / Mr Hodgson CARRIED

[005.2009]

4.2 DEVELOPMENT NUMBER: 830/0001/09

Applicant: Matt Modystach Proposal: Colorbond Shed 16m x 12.2m x 3.2m Land: Lot 231 FP33338, Third Street, Wilmington Zone: Country Township

A Planning Report by Tom Hateley of Access Planning (SA) Pty Ltd was circulated with the

Agenda.

That Development Plan Consent be granted, to the applicant, Mr Matt Modystach in respect to DA 830/0001/09 for the construction of a shed at Lot 231 Third Street, Wilmington; subject to the following conditions; as it is generally in accord with Council’s Development Plan: 1. The applicant shall proceed strictly in accordance with the proposal plan dated 14/12/08

submitted and conditions imposed by this consent. Mr Kretschmer / Mr Pearce

CARRIED [006.2009]

4.3 DEVELOPMENT NUMBER: 830/0005/09

Applicant: Paul Bywater & Ann Thrift Proposal: Colorbond Shed 18m x 9m x 3m Land: Lot 259, Sixth Street, Port Germein Zone: Township (Port Germein)

A Planning Report by Andrew Chown of Access Planning (SA) Pty Ltd was circulated with the

Agenda.

That Development Plan Consent be granted to application number 830/0005/09 for the construction of a shed at 24 (Lot 259) Sixth Street, Port Germein, subject to the following conditions: 1. The applicant shall proceed strictly in accordance with the proposal plans submitted to

Council on the 21st January 2009, and conditions imposed by this consent. 2. Prior to Development Consent, the applicant shall provide Council with details of the

finished floor levels and proposed stormwater disposal from the shed. 3. The shed shall be constructed of colorbond steel in classic cream colour.

Mr Hodgson / Mr Kretschmer CARRIED

[007.2009]


4.4 DEVELOPMENT NUMBER: 830/D002/09 Applicant: Scott Herde Proposal: Land Division – Boundary Realignment Land: Sects 53, 54, 56 & 57 Hd Woolundunga Zone: Rural

The Agenda Report advised of the proposal to divide an existing allotment to rearrange current allotment boundaries between four existing properties in order to facilitate more efficient and viable primary production units that better suit the owner. This leads to allotments ranging in size from 60.36ha to 513.3ha The property is located about 8 kilometres east of Stirling North at the base of the Ranges. The Agenda Report further advised of the Application and detailed the assessment of the proposal against the applicable Development Plan Principles. The Chief Executive Officer outlined matters associated with the Catninga Road and previous road opening processes that had been undertaken by Council.

That pursuant to Section 33(1)(a) and (c) of the Development Act 1993 the application for land division DA 830/D002/09 – Sec 53, 54, 56 & 57 Hd Woolundunga – Woolundunga Road –Scott Herde be approved subject to the following conditions: Requirements of Development Assessment Commission 1. The financial requirements of the SA Water Corporation shall be met for the provision of

water supply (SA Water 00190/09). SA Water Corporation further advise that all internal water pipe-work that cross allotment

boundaries would be required to be severed, such that the pipe-work relating to each allotment is contained within its boundaries.

2. A copy of a certified survey plan shall be lodged for Certificate purposes.

Conditions of Council 1. NUMBERING – UNIQUE IDENTIFICATION

That the allotments resulting from the division be renumbered 617, 618, 619 & 620. REASON: To maintain unique identification in the numbering system within the Hd Woolundunga.

2. That the applicant, owner(s) and any subsequent owner(s) agreeing that at such time as may be required in the future, and at Council’s request, that they will gift the 20 metre easement to Council for formal opening as a public road.

Note: The Native Vegetation Council Secretariat advises that it has no objections to the land division, however the applicant should be made aware that the approval of the Native Vegetation Council is required for any clearance that is not exempt under the Native Vegetation Regulations 2003.

Mr Pearce / Mr Hodgson CARRIED

[008.2009]


4.5 DEVELOPMENT NUMBER: 830/D008/07

Applicant: Pamela Crocker Proposal: Land Division – 1 allotment into 3 Land: Lot 92 FP213378, South Flinders Esplanade, Port Flinders Zone: Holiday House Zone The Agenda Report advised of the proposal to divide an existing allotment into a three new allotments, all being just over 1,900 square metres in area (range in allotment size is 1,917 square metres to 1,977 square metres). All allotments will have access from both South Flinders Esplanade and Mount Ferguson Drive. The Agenda Report further advised of the Application and detailed the assessment of the proposal against the applicable Development Plan Principles. That pursuant to Section 33(1)(a) and (c) of the Development Act 1993 the application for land division DA 830/D008/07 – Lot 92 FP213378, South Flinders Esplanade & Mount Ferguson Drive, Port Flinders – Pamela Crocker be approved subject to the following conditions: Requirements of Development Assessment Commission 1. Payment of $4,810 into the Planning and Development fund (2 allotments @ $2,405 per

allotment). Cheques shall be made payable and marked ‘Not Negotiable’ to the Development Assessment Commission and payment made on the 5th Floor, Roma Mitchell House, 136 North Terrace, Adelaide, or sent to GPO Box 1815, Adelaide, 5001 or via the internet at www.edala.sa.gov.au.

2. A copy of a certified survey plan shall be lodged for Certificate purposes. Conditions of Council 1. NUMBERING - UNIQUE IDENTIFICATION That the allotments resultant from the division be renumbered 355, 356 & 357. REASON: To maintain unique identification in the numbering system within Port Flinders. 2. Native vegetation to be retained where possible for purpose of controlling water run-off

from the land. 3. The financial, augmentation and contractual requirements of the District Council of Mount

Remarkable for the Port Flinders Water Supply being met for the provision of water supply.

Any such required easements shall be granted to the District Council of Mount Remarkable

free of cost. Mr Kretschmer / Mr Pearce

CARRIED [009.2009]


5. GENERAL BUSINESS Mr Pearce enquired how the establishment of the Regional Development Assessment Panel was proceeding. The Chief Executive Officer advised that The Flinders Ranges Council has applied to the Minister for a further 6 month exemption.

CLOSE: THE MEETING CLOSED AT 11.52 AM

CONFIRMATION: MINUTES CONFIRMED AT MEETING HELD ON 2009

………………………….


6.3 OCCUPATIONAL HEALTH, SAFETY & WELFARE COMMITTEE

Subject: Meeting held 18th March 2009 Report By: Building, Planning & Administration Assistant Report Date: 25/03/2009 File Reference: No File Action: Yes Attachments: Yes

A copy of the Minutes from this Meeting are attached for the information and reference of Elected Members.

Recommendation:

That the Minutes of the Occupational Health, Safety & Welfare Committee Meeting held on 18th March 2009 as circulated and tabled, be received.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

OHS&W Meeting Minutes – 18th March 2009 55


MINUTES OF THE ORDINARY MEETING OF THE

OCCUPATIONAL HEALTH, SAFETY & WELFARE COMMITTEE HELD ON WEDNESDAY 18TH MARCH 2009 IN THE COUNCIL CHAMBERS, MELROSE

COMMENCING AT 8.07AM 1. PRESENT: Craig Mudge (Admin Workplace Representative) [Chairperson]; Gregory Cowin (Acting Works Manager); Sean Cheriton (Chief Executive Officer); Geoff Price (Manager Administration Services); Ann Frick (Admin Health & Safety Representative & OHS&W Coordinator); Dean Keller (Works Health & Safety Representative); David Prosser (Works Workplace Representative) & Kace King (Regional Risk Coordinator). 2. APOLOGIES Robert Robinson (Proxy – Works) 3. CONFIRMATION OF MINUTES

3.1 MINUTES OF OCCUPATIONAL HEALTH, SAFETY & WELFARE COMMITTEE HELD ON 10th DECEMBER 2008

That the Minutes of the Occupational Health, Safety & Welfare Committee held on 10th

December 2008, be taken as read and confirmed. Greg Cowin / Geoff Price

CARRIED [001.2009]

4. BUSINESS ARISING: Nil

5. ACCIDENT REPORTS & STATISTICS 5.1 CATS Statistics CAT Statistics were discussed for the periods of December 2008, January & February

2009. It was noted that this Council was going very well for this reporting cycling. 5.2 Depot & Office Inspections

Dean Keller reported on the Depot Inspection conducted on 3rd March 2009. It was noted that the Chainsaw MS250 required servicing and that this would be taken to Port Pirie shortly.


Sean Cheriton reported on the Office Inspection that Ann Frick conducted on 12th March 2009. It was noted that the Front Reception area lighting had been rectified by the installation of mirrorlux deflectors and Quad phosphor fluros. Testing had been conducted at different times of the day and results have been in the acceptable standards for the type of work conducted.

5.3 Incident Register Incident Register will be circulated with the Minutes of the Meeting. 5.4 Reporting of Incidents Circulated with the Agenda were notes from the Chief Executive Officer highlighting a

number of deficiencies in a recent incident report. Discussion on the incident occurred and it was noted that several changes have been

made to the Safe Work Procedure (SWP) and a spray has been fitted to the Freightliner. It was suggested that the Risk Assessment be changed to include sparks.

It was AGREED that the incident be tabled at each Workgroup Meeting for discussion

on the processes of reporting such an incident and that at the 8.30am Isolated Workers Call, the Works Manager (or Acting Works Manager) and isolated workers be advised if it is a Total Fire Ban Day.

6. OHS&W PROGRAM – REVIEW 6.1 Actions Register The Actions Register was briefly reviewed by the Committee Members advising of

completed actions and their completion dates. 6.2 KPI Monitoring With ‘One System’ being rolled with the LGA WCS, KPI Monitoring will be placed on

hold until new spreadsheets have been developed from the Scheme. NOTED

6.3 2009 OHS&W Program Circulated with the Agenda was a draft 2009 OHS&W Program for consideration by

Members. That the 2009 OHS&W Program as circulated be adopted.

Ann Frick / Dean Keller CARRIED

[002.2009]

6.4 Objectives and KPI’s for 2009 OHS&W Program

Circulated with the Agenda was targets and KPI’s for the 2009 Program. That the 2009 OHS&W Program Objectives and KPI’s as circulated be adopted.

Ann Frick / Greg Cowin CARRIED

[003.2009]


6.5 OHS&W Yearly System Review Circulated with the Agenda was a Report for the period of 1st July 2007 to 31st

December 2008. It was noted that the 18 month period is to bring the reporting period into line with the

calendar year program. NOTED

7. CORRESPONDENCE

7.1 LGA Circular 51.3 – OHS Accreditation for Commonwealth Funded Projects Contractors undertaking projects for Councils involving more than $5m of

Commonwealth Government funding must have OHS Accreditation as required by the Building and Construction Industry Improvement Act 2005. This is also a condition of funding agreements with the Commonwealth. The LGA is seeking Council assistance to ensure contractors who undertake such work for Councils are made aware of these requirements and register for Accreditation under the Australian Government’s OHS Accreditation Scheme.

NOTED 7.2 WorkCover Self Insurance Evaluation Two (2) letters from Wendy Campana and Gary Okley of the Local Government

Association of South Australia regarding the WorkCover Self Insurance Evaluation were circulated with the Agenda.

NOTED

Sean Cheriton discussed the Council ‘talk’ regarding the penalty of $36,000 and the licence renewal of 3 years – why each Council couldn’t pay the penalty as a group (just over $500 each) to keep a 1 year licence.

7.3 LGA Mutual Liability Scheme Advice from the LGA Mutual Liability Scheme that the Board has adopted two key

strategies in the 2008 / 2009 period. These were: Provide a ‘Special Distribution’ of $1.9 million which is to be shared by all

Councils and reflects the long term support of all Councils. This Council has received $5,957.

Establishment of a Development Fund to consider future value added services that assist Local Government to manage their civil liability exposures.

NOTED 8. TRAINING, COMMUNICATION AND PROMOTION

8.1 Training Report As the LGS Server was down, a report of training undertaken since last Meeting will be

circulated at a later date.


8.2 Consultative Meetings Since the last OHS&W Meeting in December, the following Consultative Meetings

have been held: Administration – 11th December 2008, 8th January 2009, 22nd January 2009 & 11th

February 2009 Depot – 22nd January 2009, 28th January 2009 & 11th February 2009.

NOTED 8.3 OHS&W Courses 2009 Circulated with the Agenda was information relating to different training providers

course dates for 2009: Jobsafe SA & SA Unions NOTED

Kace King advised of a new training provider from WA who are still trying to get

accreditation in SA. 9 POLICIES & PROCEDURES

9.1 Plant, Process & Workplace Risk Assessments

The following Risk Assessments have been undertaken since the last meeting: Plant Photocopier Sharp MX-M550U updated Hazardous Substances – Nil

NOTED

9.2 Safe Work Procedures The following Safe Work Procedures have been reviewed since the last Meeting: 121 Shredder 422 Rock Buster and Hammer Change 405 Fine Cut & Slasher Mowers 407 Skid Steer 408 Forklift Operation (Licensed) 409 Concrete Mixer 410 Tractor Operation

NOTED

9.3 Non-Smoking Policy & Drugs & Alcohol Survey Circulated with Agenda was a survey which was conducted with employees during

January 2009 with responses closing on Friday 6th February 2009. A collated response report was also circulated with the Agenda.

Current copies of the Non-Smoking & Drugs & Alcohol Policies were also circulated

with the Agenda for Members. Discussion occurred on the survey results, particularly the lack of responses from Staff. It was AGREED that another survey be conducted in 12 months and that the policies remain as is.


9.4 Policy Review The following Policies were circulated for Staff comment following the last meeting:

Inclement Weather & Skin Cancer Policy – Procedure Sect 3 No 8 Occupational Noise Control Policy Sect 3 No 14 Inspection – Hazard Control Policy & Procedure Sect 6 No 7 Management of Workplace Hazardous Substances Sect 6 No 9 The closing date for any submissions was set for Monday 9th March 2009 and only grammar and formatting errors were suggested by Staff. That the following policies, as tabled, be adopted: Inclement Weather & Skin Cancer Policy – Procedure Sect 3 No 8 Occupational Noise Control Policy Sect 3 No 14 Inspection – Hazard Control Policy & Procedure Sect 6 No 7 Management of Workplace Hazardous Substances Sect 6 No 9

Greg Cowin / David Prosser CARRIED

[004.2009]

9.5 Document Control Policy Circulated at the Meeting was a proposed Document Control Policy. It was AGREED that the Policy be circulated for consultation with Staff.

10 REHABILITATION – Nil 11. REGIONAL RISK COORDINATOR REPORT

11.1 Audit Report – 2008 Workers Compensation Scheme Key Performance Indicator

(KPI) Systems Audit Circulated with the Agenda was a copy of the KPI Audit Report that was conducted in

November 2008. This Council achieved a score of 90% but with a non-compliant item completed just this

week, this will achieve 91% and therefore a full rebate. NOTED

11.2 SA Dangerous Goods Regulations Advice from Kace King that the SA Dangerous Goods Regulations came into effect on

1st January 2009. Affected Councils have until December 2009 to effectively implement.

NOTED 11.3 Injury Management Kits Advice from Kace King that attachments included in the Injury Management Kits have

been updated and available on the LGA website. NOTED

It was noted that Staff are in the process of updating prepared kits.


11.4 WorkCover Legislation Changes Advice from Rob Edwards, Divisional Manager – Workers Compensation Scheme that

new WorkCover Claim Forms have been released.

Also circulated was a brochure issued by WorkCover titled ‘A Guide to the January 2009 Changes’ which outlines in brief, all the amendments effective from 1st January 2009.

NOTED 11.5 OHS Alert SA Case Advice from Kace King of an interesting SA OHS Alert Case involving contractors.

NOTED 11.6 OHS Alert Article: Two employers that Relied on Contractors Fined Advice from Kace King reinforcing the importance of effective contractor management

systems. NOTED

11.7 Changes to AS1742.3 & Workzone Traffic Management Details from Kace King regarding changes to Australian Standard 1724.3 Manual of

Uniform Traffic Control Devices and subsequent changes to Workzone Traffic Management setup.

NOTED

Kace King also advised that he is liaising with Department of Transport, Energy & Infrastructure to conduct regional training sessions with Council Staff and contractors.

NOTED 11.8 Changes to Licensing for High Risk Work SafeWork SA Information Sheet via Kace King on the changes to licensing for high risk

work. NOTED

Following discussion on implications for this Council, it was AGREED that Kace King

follow up further with SafeWork SA. 11.9 Workplace Fatality at Port Pirie Advice of fatality that occurred on Saturday 28th February 2009 at Port Pirie involving a

volunteer. NOTED

12. GENERAL BUSINESS

12.1 Inspections Inspections have been conducted by:

Supplier What Tested Date Comments Gunyah Electrical

Electrical Testing & Tagging

12/12/2008

Chubb Fire Fire Extinguishers 9/1/2009


12.2 Playgrounds During Heat Circulated with the Agenda was an extract from the Northern Argus dated 14th January

2009, regarding an incident with a toddler sustaining third degree burns from playground equipment at Clare.

It was AGREED that Council staff investigate the possibility of erecting signage at all Council playgrounds.

12.3 Other General Business

12.3.1 Sacktruck David Prosser enquired if it was possible to purchase a sacktruck for the Depot.

Greg Cowin advised that a sacktruck has just been purchased in the past month, however requires a SWP and risk assessment to be conducted.

12.3.2 Fire Extinguisher Contractor Sean Cheriton provided an update on a Shared Services initiative to utilise a contractor firm for the maintenance of Council’s fire extinguishers and the training of staff in the use of such.

12.3.3 Testing and Tagging of Electrical Equipment Discussion occurred on the use of a trained staff member undertaking testing and tagging of electrical equipment – perhaps DC Peterborough are able to assist.

12.3.4 Port Germein Jetty

Geoff Price advised that he is investigating further options for the safe lowering and rising of the Port Germein Jetty solar lights which is cost effective and safe.

13. CLOSE 10.02am 14. NEXT MEETING – 17th June 2009 at 8.00am CONFIRMATION: MINUTES CONFIRMED AT MEETING HELD ON 17TH JUNE 2009

………………………. CHAIRPERSON


6.4 SOUTHERN FLINDERS REGIONAL TOURISM AUTHORITY

Subject: Meeting Held 18th March 2009 Report By: Manager Administration Services Report Date: 30/03/2009 File Reference: GDS 4.14.1 Action: Yes Attachments: Yes

A copy of the Minutes from this Meeting are attached for the reference and information of Elected Members.

Also attached are copies of the Tourism Development Officer’s Report and Income and

Expenditure Statement presented to the Meeting.

Recommendation: That the Minutes of the Southern Flinders Regional Tourism Authority Meeting held on 18th March 2009 as circulated and tabled, be received.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

SOUTHERN FLINDERS REGIONAL TOURISM AUTHORITY 85 Ellen Street, Port Pirie SA 5540 Phone: (08) 8632 5633

Minutes of the Meeting of the Southern Flinders Regional Tourism Authority

held Wednesday 18th March 2009 at the Sporting Complex, Booleroo

commencing at 3.05 pm

1.0 WELCOME The meeting started at 3.05pm with a 30 minute tour of the Steam and Traction Museum. Guide for the tour was Mr Ian McCallum. After the tour members made their way to the Sporting Complex to continue with the Meeting Agenda. The Chairman opened the meeting at 3.40pm, welcomed all in attendance and thanked Mr McCallum for the Museum tour.

2.0 PRESENT / APOLOGIES

Present Cr. Mike Pearce (Chair), Cr. Paul Kretschmer, Geoff Price (District Council of Mount Remarkable); Mark Malcolm (Southern Flinders Ranges Development Board); Dan van Holst Pellekaan (Tourism Development Officer); Jill Sanders (Southern Flinders Tourism Association); Cr Kathie Bowman (District Council of Orroroo / Carrieton); Geoff Slee (Cycle Tourism Project Officer)

Apologies S Cheriton, (District Council of Mount Remarkable); Stacey Goodes (Northern Areas Council); Lorna Schmidt (District Council of Orroroo / Carrieton)

3.0 DECLARATION OF PROXIES FOR THIS MEETING Nil

4.0 CONFIRMATION OF MINUTES

Moved: Jill Sanders, Seconded: Mark Malcolm - That the Minutes of the Meeting held 18th February 2009 be accepted.

CARRIED

5.0 BUSINESS ARISING FROM MINUTES OF LAST MEETING Cr Pearce asked if any further information in relation to Item 8.2 had been received. The TDO responded to the query.

Cr Pearce asked in relation to Item 8.5 if soil testing at Stone Hut had been completed. The TDO responded to the query.

Jill Sanders confirmed that SFTA and FRTOA had a joint stand at the Caravan and Camping show as reported at Item 8.6.

6.0 CORRESPONDENCE

The TDO advised that all day to day correspondence had been dealt with and there had been no correspondence that required the Authority’s attention. The TDO was happy to answer any questions that members may have.

Moved: Kathy Bowman, Seconded: Mark Malcolm - That the Correspondence Report presented by the Tourism Development Officer be received.

CARRIED 7.0 FINANCIAL REPORTS

7.1 Transactions – February 2009 7.2 Profit and Loss – February 2009, YTD 08 / 09 7.3 TDO Budget – YTD 08 / 09

M Malcolm gave an outline of the financial reports included with the Agenda Report. Moved: Mark Malcolm, Seconded: Jill Sanders - That the Financial Reports as included in the Agenda Papers be received.

CARRIED 8.0 TDO REPORT 8.1 – Summary of meetings and related activities

The TDO answered questions in relation to meetings attended. 8.2 – Progress against Annual Work Plan

The TDO explained where he was at in relation to tasks and answered questions in relation to specific tasks

8.3 – Stage 2 Cycle Trail Building Program It is hoped that Stage 2 will be finished by the end of the Financial Year. There may

be a little slippage as the trail builders have a lot to do at the moment. There is no formal advice as yet from Upper Spencer Gulf and Outback Enterprise Zone Fund in relation to the question of building 15km less trails in Stage 2 than expected. SATC are comfortable with it. Dan to keep a record of correspondence with EZ Fund.

8.4 – Bluff Road Access for Guided Tours Broadcast Australia own and control the Bluff Road and due to OH&S issues will not

give permission for the road to be used for Guided Tours. The TDO advised the meeting that Sean Cheriton had indicated to him there may be the possibility of using a Joint Lease to overcome this issue. It was resolved that the TDO would continue talking to Sean about the Joint Lease issue.

8.5 – FR+O Integrated Strategic Plan – Feedback from Stakeholders Meeting on

13/03/2009 Implementation Committee have met and have also had a meeting with the FROSAT

committee. FROSAT are still determining their role in the implementation of the Strategic Plan. The TDO asked all Councils to seek as much help as possible from FROSAT and the new RTM (once appointed) to work on implementing the recommendations of the Tourism Plan which Councils (and others) contributed funding towards.

The implementation committee also worked through the approximately 40 objectives of the Plan and is pleased to note that many of them have been commenced by the relevant stakeholders.

8.6 – RLCIP Application for Funding for Southern Flinders Ranges Rail Trail The TDO advised that he had submitted an Application for Funding with 3 options for

building of the Rail Trail from Yacka to Wilmington. The TDO gave special thanks to Geoff Slee, the Acting Works Managers of Mount Remarkable and Northern Areas Councils and others for the time and effort put in assisting him with the Application. The TDO also advised that DEH had given permission for the trail to be constructed subject to the grant funds being received.

8.7 – Feedback from Joint SFTA / FRTOA Stand at Adelaide Caravan and

Camping Show Jill Sanders provided the meeting with feedback from the recent Caravan & Camping

Show held at the Wayville Showgrounds. The joint stand operated on a budget of $1,200.00 and was a good example of the two groups working together. A good discussion ensued in relation to possible arrangements for future events. The SFTA “Walkabout” at Coober Pedy was also discussed.

8.8 – TDO Agreement for 09 / 10 The TDO informed the meeting that when his Contract expires at the end of June 09,

he will be seeking to reduce the hours he works. A lengthy discussion took place regarding arrangements that could be put in place, including Mike’s suggestion that Dan work 3 days per week for Jul/Aug/Sep and two days per week for Oct/Nov/Dec. This would allow the hiring of a new full time TDO to start in October. This would give continuity to the role, give the new TDO a very good handover, provide the best

service to the area for the whole six months and also stay within the budget for one full time TDO. The group agreed that this would be a good way to progress.

Further discussion took place as to ‘where to from here’ for tourism in the SFR (what will be the next big thing after cycle tourism?) and it was decided that the next meeting of the Authority would have a large portion of it dedicated to a strategic think-tank. Dan, Mike and Mark to meet sometime within the next two weeks to discuss ideas. The ideas will be discussed by the committee at the next meeting.

9.0 NEW SFR CYCLING EVENT (Cycle Tourism Project Officer) The Cycle Tourism Project Officer informed the meeting that he had investigated a

number of options and although people were enthusiastic in regard to a new cycling event most indicated that time available to attend one was limited.

The possibility of holding an event over the weekend 11th and 12th July 2009 was

discussed. The CTPO advised he had been looking into a rally style of event that was competitive, to suit all ages that could be held at Bendleby on Saturday 11th and conclude at Bundaleer on Sunday 12th. Local participation from Orroroo and Jamestown would be expected. It was agreed that arrangements for catering and entertainment would need to be finalised quickly for this event. It was also agreed that the members of the Authority present at the meeting would endorse this event. Support by SATC for the pilot Mawson Marathon project was also discussed.

10.0 OTHER / GENERAL BUSINESS

10.1 Cr Pearce advised the meeting that he had been in discussions with SATC in regard to assisting with expenses for American Journalists to attend the Fat Tyre Festival this year. He suggested that up to $5,000.00 could be made available from the Marketing Budget and the SATC will match those funds. The TDO suggested that maybe $3,000.00 could be put aside out of that budget line. The members present at the meeting gave their ‘In Principle’ support to pay 50% of Air Fares in conjunction with the SATC and that Cr Pearce would continue to discuss the matter with Andrew McEvoy, SATC. 10.2 Jill Sanders advised the meeting that she had copied the Regional Guide and forwarded it out to all towns for comments. It was agreed that Orroroo must be included in the booklet. The possibility of including Peterborough was also discussed as their Tourism Association is now a member of SFTA. Port Pirie rejoining the SFRTA was also discussed. It was agreed that this matter would be re-tabled at the next meeting of the Authority. 10.3 Cr Pearce enquired if any contact had been made with the new owners of Wilpena Pound. The TDO responded.

11.0 NEXT MEETING

The next meeting of the Authority will take place on Wednesday15th April 2009 hosted by Northern Areas Council. Probable meeting time will be 2:30pm but will be confirmed in early April.

12.0 CLOSE There being no further business the Chairman declared the meeting closed at 5.30 pm.

Tourism Development Officer Report

TDO Meetings Attended & Related Activities – Feb ‘09 Date Met with Focus Location 2/2 Adrian Webber, Soil

and Groundwater Consulting

Contamination testing of rail corridor Adelaide

2/2 Michael Bridge, David Hughs and Lettie of Bike SA

Mawson Marathon Adelaide

3/2 Mark Malcolm and John Cvetko, SATC

Feedback on FR+O Strat Plan process Conference call, Port Pirie

4/2 “Mountains of Memory” working group

Implementation of the strategy Port Augusta

5/2 Geoff Slee CT general, cycle trails SFR general inc. DCOC and NAC offices

6/2 DEH Marine Parks Port Pirie 9/2 Day Off 11/2 PPRC tourism

working group SFRTA Port Pirie

12/2 Neil and Margie Devine

Gulnare Hotel Port Pirie

16/2 Belinda Jackson Discuss PPRC’s tourism brochure Port Pirie 17/2 Tony Holland Gladstone Gaol Gladstone 17/2 Work PM at NAC office Jamestown 18/2 DTED presenter Value and contribution of family

businesses Port Pirie

18/2 SFRTA Monthly meeting Booleroo 20/2 PM Off 23/2 Jill Sanders New cycle trail building progress Booleroo View 23/2 SFTA Collect brochures for C+C Show Mannanarie 24-25/2 Adelaide C+C Show Adelaide 26/2 Geoff Slee Rail Trail Wilmington 27/2 David Cowin, Greg

Cowin and Paula Duncan-Tiver

RLCIP application - construction Gladstone

3/3 Mike Pearce General SFRTA Port Pirie 3/3 SFRDB staff General meeting Port Pirie 4/3 David Cowin, Greg

Cowin, Paula Duncan-Tiver and Anne Brown

RLCIP application – native vegetation Wirrabara

4/3 David Cowin, Greg Cowin

RLCIP application - construction Gladstone

10/3 Worked AM at DCMR office Melrose 11/3 Richard Bruce and

Alastair Smart Cycle trail building contract Melrose

INCOMING & OUTGOING CORRESPONDENCE

Incoming Correspondence February – March 2009

Date From To Regarding

2/02/2009 Hon Jay Weatherill, Environment and Conservation

CEO, TDO Marine Parks Boundaries Consultation Process

2/02/2009 Arts Projects Australia TDO Invite: Movie Premiere Event in Port Augusta

4/02/2009 Carly Sharp, Flinders Ranges and Outback TDO Integrated Strategic Tourism Plan (electronic version)

5/02/2009 Andrew McEvoy, SATC CEO SA Tourism Plan 2009-14

11/02/2009 Gail Lipschinski, Port Flinders Development Association TDO Weeroona Island Signage to be changed to Port Flinders

24/02/2009 Broadcast Australia TDO Email Correspondence re Bluff Road Access for Tourists

27/02/2009 Country Arts SA CEO, TDO Invitation: Support for the Arts Handbook Launch 20.3.09

27/02/2009 Black Jack Getaway TDO Rhythms and Wool Bales Event Pamphlets

2/03/2009 Andrew McEvoy, SATC CEO Copy of Support Letter to Regional and Local Community Infrastrucutre Programme for Grant Application

2/03/2009 Hon Graham Gunn, Member for Stuart CEO Copy of Support Letter to Regional and Local Community Infrastrucutre Programme for Grant Application

3/03/2009 Jessie White, District Council of Orroroo/Carrieton CEO Support Letter for Wilmington to Yakka Rail Trail Proposal

4/03/2009 Terry Barnes, District Council of Peterborough TDO Tour Down Under

5/03/2009 Rowan Ramsay, Member for Grey CEO Copy of Support Letter to Regional and Local Community Infrastrucutre Programme for Grant Application

5/03/2009 Byron Gough, Dept of Environment and Heritage CEO Support Letter for Wilmington to Yakka Rail Trail Proposal

6/03/2009 Kelly-Anne Saffin, MNRDB CEO Support Letter for RLCIP Application for Cycle Trail Extension

6/03/2009 Anita Crisp, Central Local Government Region of SA CEO Letter of Support for Cycle Rail Trail Grant Application

10/03/2009 Laura Folk Fair Committee TDO Invite: Laura Folk Fair Opening 4.4.09

11/03/2009 Jane Lomax-Smith, Minister for Tourism CEO Letter of Support for Cycle Rail Trail Grant Application

11/03/2009 Hon Geoff Brock, Frome Electorate Office CEO Letter of Support for Cycle Rail Trail Grant Application

Outgoing Correspondence February – March 2009

Date To Regarding

9/02/2009 Various (7 recipients) Letter re Windfarm Tour Permission Denied by AGL

11/02/2009 Hannah Kilmore, SATC Letter of Support for Jamestown Fly In and Air Spectacular Grant Application

13/02/2009 Gail Lipschinski, Port Flinders Development Association Highway Signage

13/02/2009 Melissa Naismith, DCOC Letter of Support for Pekina Creek Project at Orroroo

13/02/2009 Hannah Kilmore, SATC Letter of Support for Jamestown Fly-In and Air Spectacular

13/02/2009 Hannah Kilmore, SATC Letter of Support for Port Pirie State Masters Games

13/02/2009 David Nash, Office of Recreation and Sport Letter of Support for Port Pirie State Masters Games

13/02/2009 Joan Woolford, Wilmington Progress Association Letter of response re Alligator Gorge Tourism Signage

5/03/2009 Regional and Local Community Infrastructure Program Southern Flinders Ranges Rail Trail RLCIP Funding Application

11/03/2009 Bernie Dickenson Letter of Reference for Bernie Dickenson

11/03/2009 Jo Podoliak, SATC KPIs for SFRTA

11/03/2009 Hannah Kilmore, SATC Letter of Support for Laura Folk Fair Funding Application

Carry Over07/08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08 Jan-09 Feb-09 Mar-09 Apr-09 May-09 Jun-09

TOTAL TO DATE BUDGET BALANCE

INCOMEBalance Funds 30/6/08 $3,551 $3,551 $513 $3,038DC of Orroeoo Carrienton $25,000 $25,000 $25,000 $0DC of Mt Remarkable $25,000 $25,000 $25,000 $0Northern Areas Council $25,000 $25,000 $25,000 $0SATC $25,000 $25,000 $25,000 $0Infrastructure Fund $0 $0Other Income $250 $250 $400 -$150Interest Accrued $2,526 $2,526 $2,526 $0

TOTAL INCOME $3,551 $0 $100,000 $2,776 $0 $0 $0 $0 $0 $0 $0 $0 $0 $106,327 $103,439 $2,888

EXPENDITURE $0 $0SALARY $0 $0Salary plus On Costs $0 $0Training & Development $0 500 $500TDO Consulting Fee $4,395 $6,505 $6,505 $3,165 $9,670 $6,330 $9,280 $45,851 79,200TOTAL SALARY $0 $4,395 $6,505 $6,505 $3,165 $9,670 $6,330 $0 $9,280 $0 $0 $0 $0 $45,851 79,700 $33,849

$0 $0VEHICLE EXPENSES $0 $0Lease $0 $0Fuel/Repairs $546 $810 $911 $403 $1,120 $670 $928 $5,389 12,000 $6,611Fringe Benefits Tax - Vehicle $0 $0TOTAL VEHICLE $0 $546 $810 $911 $403 $1,120 $670 $0 $928 $0 $0 $0 $0 $5,389 12,000 $6,611

ADMINISTRATIONManagement Fees (SFRDB) $6,000 $6,000 6,000 $0Audit/Accounting $0 $0Bank FeesTOTAL ADMINISTRATION $0 $0 $0 $0 $6,000 $0 $0 $0 $0 $0 $0 $0 $6,000 6,000 $0

GENERAL EXPENSES -$717Computer Software $0 400 $400Advertising $0 1,200 $1,200Office Expenses $0 $0Travelling Expenses $12 $12 800 $788Conference Expenses $0 $0Postage $0 $0Meeting Expenses $25 $14 $61 $33 $14 $146 420 $274Repairs & Maintenance $0 $0Telecommunications $73 $147 $145 $73 $73 $511 1,200 $689IT Maintenance $0 $0Other Expenses $49 $49 -$49Marketing $0 $0Entertainment - FBT $0 $0Reimbursable Expenses $0 $0TOTAL ADMIN & GENERAL $0 $0 $146 $173 $0 $12,206 $105 $0 $86 $0 $0 $0 $0 $717 4,020 $3,303

PROJECT DEVELOPMENTDiscovery Brochure $0 $0Marketing - Photo Shoot $0 $0Website Maintenance/Upgrade $250 $250 -$250Information Centres $0 $0Infrastructure (Signage) $250 $250 -$250Training for Operators $0 $0Attract Private Investment $0 $0Cycle Plan 05/06 Contribution $0 $0Cycle Plan 06/07 Contribution $0Product Development -Other Projects $0TOTAL PROJECT DEVELOPMENT $0 $0 $0 $500 $0 $0 $0 $0 $0 $0 $0 $0 $500 0 -$500

TOTAL EXPENDITURE $4,942 $7,462 $7,590 $4,068 $22,997 $7,105 $0 $10,294 $0 $0 $0 $0 $58,457 $101,720 $43,263

$47,870Ref: C/Data/Excel/TDO Initiative Budget xls.

SOUTHERN FLINDERS RANGES - TOURISM DEVELOPMENT INITIATIVE

INCOME & EXPENDITURE STATEMENT AS AT: 28th February 2009

BALANCE AVAILABLE - TOTAL INCOME - TOTAL EXPENDITURE MYOB BALANCE

SFRDB - FUNDED PROJECTS 2008

Job Profit & Loss Statement

February 200911/03/22:58:57 PM

Page 1

Account Name Selected Period Year to Date

1102 Tourism Dev. Initiative

IncomeProject Income (Prev Yr) $0.00 $3,038.57DCMR Contribution -Tourism $0.00 $25,000.00NAC Contribution -Tourism De $0.00 $25,000.00SATC Contribution-Tourism D $0.00 $25,000.00DCOC Contribution-Tourism D $0.00 $25,000.00Interest Income (Prior Period) $0.00 $2,525.65Miscellaneous Income $0.00 $250.00Total Income $0.00 $105,814.22

ExpenseVehicle - Fuel/Repairs $928.12 $5,389.25TDO Consulting Fee $9,279.97 $45,850.77Management Fees $0.00 $6,000.00Meeting Expenses $13.63 $145.72Travelling Expenses $0.00 $11.81Telecommunications $72.73 $510.85Other Expenditure $0.00 $48.82Infrastructure $0.00 $250.00Website $0.00 $250.00Total Expense $10,294.45 $58,457.22

Net Profit (Loss) -$10,294.45 $47,357.00

1118 Cycle Tourism Strategy

IncomeProject Income $0.00 $75,000.00Project Income (Prev Yr) $0.00 $167,755.36Interest Income (Prior Period) $0.00 $10,416.76Total Income $0.00 $253,172.12

ExpenseAdvertising $0.00 $671.27Meeting Expenses $17.50 $17.50Infrastructure $0.00 $117.00Development of Trails $11,827.50 $24,607.05Total Expense $11,845.00 $25,412.82

Net Profit (Loss) -$11,845.00 $227,759.30

SFRDB - FUNDED PROJECTS 2008/09

Job Transactions [Accrual]

1/02/2009 To 28/02/200911/03/202:59:25 PM

Page 1

ID# Src Date Memo Account # Debit Credit

1102 Tourism Dev. Initiative

00000806 PJ 5/02/2009 Purchase; Dan Van Holst Pelle 6-2150 $342.6700000807 PJ 5/02/2009 Purchase; Flinders Gulf and O 6-2200 $3,164.8100000808 PJ 11/02/2009 Purchase; Flinders Gulf and O 6-2200 $3,164.8100000809 PJ 11/02/2009 Purchase; Dan Van Holst Pelle 6-2650 $13.6300000809 PJ 11/02/2009 Purchase; Dan Van Holst Pelle 6-2150 $290.2500000812 PJ 12/02/2009 Purchase; Telstra 6-2750 $72.7300000817 PJ 23/02/2009 Purchase; Flinders Gulf and O 6-2200 $2,950.3500000818 PJ 23/02/2009 Purchase; Dan Van Holst Pelle 6-2150 $295.20

$10,294.45 $0.00

Beginning Balance: $55,125.80Net Activity: -$10,294.45

Ending Balance: $44,831.35

1118 Cycle Tourism Strategy

00000810 PJ 12/02/2009 Purchase; Melrose District Hal 6-2650 $17.5000000815 PJ 19/02/2009 Purchase; Soil & Groundwater 6-4970 $11,827.50

$11,845.00 $0.00

Beginning Balance: $229,187.54Net Activity: -$11,845.00

Ending Balance: $217,342.54


6.5 OTHER STATUTORY COMMITTEES

Subject: Various Minutes Report By: Administration Trainee Report Date: 08/04/2009 File Reference: Various Action: Yes Attachments: Yes

A copy of the Minutes from the various Meetings detailed below are attached for the information and reference of Elected Members.

6.5.1 Booleroo Centre Civic Centre Committee - Meeting held 26th February 2009

Recommendation: That the Minutes of the Booleroo Centre Civic Centre Committee Meeting held 26th February 2009, as circulated and tabled, be received.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report – 14th April 2009 117. NOTICE OF MOTION:

The Local Government (Procedures at Meetings) Regulations 2000 provide the following in respect of Notices of Motion:-

Regulation 13 - Motions (1) A member may bring forward any business in the form of a written notice of motion. (2) The notice of motion must be given to the Chief Executive Officer at least five clear days

before the date of the meeting at which the motion is to be moved. (3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed

since the last periodic election of the Council must be brought by written notice of motion. (4) If a motion under sub-regulation (3) is lost, a motion to the same effect cannot be brought -

(a) until after the expiration of 12 months; or (b) until after the next periodic election, whichever is the sooner.

Agenda Report – 14th April 2009 128. COMMUNITY QUESTION TIME - 9.30 am to 10.00 am

During this period, any member of the public can come into a Council Meeting and ask a question of Council, without notice.

Agenda Report – 14th April 2009 139. MAYOR'S REPORT:

Subject: Monthly Report Report By: Mayor Report Date: 07/04/2009 File Reference: No File Action: No - Information Only Attachments: No

11.03.09: Council CEO Sean Cheriton and I met with Chairperson, Margaret Wagstaff and

Executive Officer, Lynne Flavel of the Boundary Adjustment Facilitation Panel, Department of Planning and Local Government to discuss the Public Initiated Submission re Weeroona Island and Port Germein. The Panel has since met and I understand their decision on the matter is now awaiting an announcement by the Minister of Planning and Local Government.

26.03.09: I attended the Southern Flinders Ranges Development Board Inc Strategic Plan Review

Workshop held at Laura at 7.30am. In the light of the present economic climate the Board felt it was appropriate to review its strategic direction.

The full extent of the Global Financial Crisis on a local, regional or global scale is not yet known and what impact that will have on small business, local industry and larger employers is unclear at this point. This will have an impact on the content and direction of the current and longer term Strategic Directions of the Board. The Board divided into two groups in order to further discuss the Boards priorities relating to the Strategic Directions of the Board, The issue will be further discussed at next Board meeting but the morning proved to be a worthwhile exercise. Following the conclusion of the workshop I was involved in the half yearly review of the Executive Officer of the Board, Mark Malcolm.

31.03.09: I attended the Annual General Meeting of the Mid North Health Advisory Council held at

Peterborough. Approximately 100 attended the meeting. The recruitment of additional Medical Practitioners to the area was the main concern of the meeting in the light of the ever changing criteria for the registration of overseas trained Doctors.

I, together with Julie Arthur, EO/DON of the Booleroo Centre Health Unit are looking at forming a Planning Committee for the Booleroo Centre Health unit with representation on it from Wilmington, Melrose, Wirrabara and Booleroo Centre to ensure the various communities have input into future directions and services provided by the hospital.

03.04.09: Councils CEO, Sean Cheriton and I attended the Central Local Government Region CEO

Forum held at Crystal Brook followed by the CLG Region Executive Committee meeting. After Lunch a forum on the proposed future directions of the Regional Development Board Structure was held. Also in attendance were the Chairs and Executive Officers of the York Peninsula, Mid North and Southern Flinders Ranges Development Boards.

Mr Ian O’Loan, President of the Regional Development SA was able to bring the meeting up to date on his meeting with the State Minister for Regional Development; Hon Paul Caico held the previous day. It gave some glimmer of hope that the restructure may not happen by 30th June this year as being pushed by the Federal Government.

07.04.09: Attend the monthly meeting of the Southern Flinders Ranges Development Board. Verbal

report will be given at meeting. 09.04.09: Attend Resource Sharing meeting to be held at Melrose at 10.00 am. Verbal report will be

given at meeting.

Agenda Report – 14th April 2009 1410. COUNCILLOR'S COMMUNICATIONS:

10.1 MEMBER'S REPORTS ON ACTIVITIES

Agenda Report – 14th April 2009 1511. QUESTIONS ON NOTICE:

The Local Government (Procedures at Meetings) Regulations 2000 provide the following in respect of Questions on Notice:-

Regulation 10 - Questions (1) A member may ask a question on notice by giving the Chief Executive Officer written notice of

the question at least five clear days before the date of the meeting at which the question is to be asked.

(2) If notice of a question is given under sub-regulation (1) - (a) the Chief Executive Officer must ensure that the question is placed on the agenda for the

meeting at which the question is to be asked; and (b) the question and the reply must be entered in the minutes of the relevant meeting.

(6) The presiding member may rule that a question with or without notice not be answered if the presiding member considers that the question is vague, irrelevant, insulting or improper.

LGA Meeting Procedures Handbook for Council Members (September 2006):

When a question is asked at a meeting the normal process is that the presiding member will reply to the question. This enables council members to obtain information that is relevant to their role as a member of the governing body and the functions of that body. The question should relate to functional, strategic or policy issues of the Council. Questions of an operational nature should be directed to the Chief Executive Officer (or appropriate department manager) outside of a meeting and during business hours. (page 27)

Agenda Report – 14th April 2009 1611. QUESTIONS ON NOTICE (CONT.):

11.1 CR C.E. NOTTLE

Subject: 2020 Vision Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: GDS 9.24.1 Action: Yes Attachments: Yes

The attached Question on Notice from Cr C.E. Nottle has been received in accordance with

the Local Government (Procedures at Meetings) Regulations 2000. The Question on Notice Reads:

In regard of our 20/20 Vision (mission statement) to promote and develope new business and residentcy.

What is Council actually doing and has done so far in, Developing Programme’s, Attracting, Assisting, & Encouraging, New Business & Residents to our council.

Agenda Report – 14th April 2009 1712. QUESTIONS WITHOUT NOTICE:

The Local Government (Procedures at Meetings) Regulations 2000 provide the following in respect of Questions Without Notice:-

Regulation 10 - Questions (3) A member may ask a question without notice at a meeting. (4) The presiding member may allow for the reply to a question without notice to be given at the

next meeting. (5) A question without notice and the reply will not be entered in the minutes of the relevant

meeting unless the members present at the meeting resolve that an entry should be made. (6) The presiding member may rule that a question with or without notice not be answered if the

presiding member considers that the question is vague, irrelevant, insulting or improper. LGA Meeting Procedures Handbook for Council Members (September 2006):

When a question is asked at a meeting the normal process is that the presiding member will reply to the question. This enables council members to obtain information that is relevant to their role as a member of the governing body and the functions of that body. The question should relate to functional, strategic or policy issues of the Council. Questions of an operational nature should be directed to the Chief Executive Officer (or appropriate department manager) outside of a meeting and during business hours. (page 27)

Agenda Report – 14th April 2009 1813. WORKS BUSINESS:

13.1 BUSINESS ARISING FROM PREVIOUS MEETINGS Nil

Agenda Report – 14th April 2009 1913. WORKS BUSINESS (CONT.):

13.2 WORKS CORRESPONDENCE Nil


13.3 WORKS MANAGER'S REPORT

13.3.1 GRADER MAINTENANCE Horseshoe Rd, Coolingatta Rd, Cormacks Rd, Nowhere Else Rd, Hundred Rd, South Whim Rd, Rob Piggots Rd, Middle Rd, Wards Rd, Cattle Track, Ian Mudge Rd, B Pechs Rd, Heaslip Rd, Watkins Rd, Burford Rd, Yellow Cutting Rd, Block 9 Rd, Black Swamp Rd, Gebharts Cutting Rd, Snake Gully Rd, Greyhound Track, Summer Track, Government Rd, Booleroo Willowie Rd, Booleroo Morchard Rd, Gums Rd, Hillview Rd, Coonatta Rd, T Williams Rd, Multabee Rd, Amyton Rd, Orroroo School Bus Route, Boundary Rd, Top Track, Davis Rd, Reservoir Rd, Survey Rd, Avonmore Rd, Forest Rd, Charcoal Rd, C Carmens Rd, P Hollits Rd, Wirrabara Yandiah Rd, Rosslyn Rd, Dust Bowl Rd, Willow Dam Rd, Wirrabara Detour, J Wegner Rd, Hills Rd.

13.3.2 TOWNSHIP MAINTENANCE

Tidy Wirrabara streets and fix washouts from heavy rain Tidy Wilmington Main Street

Tidy Port Germein and remove seaweed off beach for beach cricket Tidy Booleroo for Steam and Traction Removed abandoned car from Port Germein town streets Fixed driveway issues on Port Flinders and washed out gutters Removed aggregate from Reserve on Port Flinders Grade Port Flinders (flood damage) Tidy Wirrabara Cemetery Tidy Melrose Streets New bin stand on Port Germein Jetty Top up Melrose playground with bark chips

13.3.3 BUDGET JOBS COMPLETED Poles Rd Resheeting Top Track Resheeting West Terrace Wirrabara Resheeting Cockburn Rd Resheeting Government Rd Resheeting and installed new culvert

13.3.4 BUDGET JOBS IN PROGRESS

Wirrabara Paving Appila town street Resheeting

13.3.5 OTHER Sted flushing Booleroo, Wilmington and Melrose Built pad for Melrose Camp Kitchen Sprayed Melrose Sted Ponds


13.4 WORKS PROGRAM UPDATE

Subject: Updated Schedule Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: No File Action: No - Information Only Attachments: Yes

An updated Works Program illustrating works activities undertaken during the current half of

the financial year is attached for the information and reference of Elected Members.

District Council of Mount RemarkableRoad Construction and Maintenance Program

Printed: Cat C / Over CY Alloc. Total Bgt YTD Act Variance Forecast

Number Status Code $ $ $ $ $ $ M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S

ROAD CONSTRUCTION

Mon 08/06/2009 Mon 15/06/2009 Mon 22/06/2009

Planned Achieved

Mon 27/04/2009 Mon 04/05/2009 Mon 11/05/2009 Mon 18/05/2009 Mon 25/05/2009 Mon 01/06/2009Mon 16/03/2009 Mon 23/03/2009 Mon 30/03/2009 Mon 06/04/2009 Mon 13/04/2009 Mon 20/04/2009Mon 02/02/2009 Mon 09/02/2009 Mon 16/02/2009 Mon 23/02/2009 Mon 02/03/2009 Mon 09/03/2009Commencing Commencing Commencing Commencing

Job Mon 29/12/2008 Mon 05/01/2009 Mon 12/01/2009 Mon 19/01/2009 Mon 26/01/2009Commencing Commencing Commencing Commencing Commencing CommencingCommencing Commencing Commencing Commencing Commencing CommencingCommencing Commencing Commencing Commencing Commencing Commencing

Week 48 Week 49 Week 50 Week 51 Week 52

Thursday 09 April 2009 Commencing Commencing Commencing Commencing

Week 42 Week 43 Week 44 Week 45 Week 46 Week 47Week 36 Week 37 Week 38 Week 39 Week 40 Week 41

2008 - 2009 Financial Year

Week27 Week 28 Week 29 Week 30 Week 31 Week 32 Week 33 Week 34 Week 35

ROAD CONSTRUCTION

Unsealed ConstructionReddaways Road, 2.7 km Resheeting 2023C Complete PW 38,000 38,000 35,769 2,231

Girdhams Road, 0.5 km Resheeting 6002C Complete RW 8,500 8,500 4,898 3,602 Girdhams Road, 1.0 km Resheeting 7015C PW 15,000 15,000 10,749 4,251

Willowie Hammond Road, 1.0 km Resheeting 1525C Complete PW 18,950 18,950 10,459 8,491 2014C PW - 8,244 (8,244)

Hammond Carrieton Road, 1.5 km Resheeting 1502C Complete PW 27,000 27,000 21,566 5,434

Planned Achieved

Bas Arthur's Road 7011C Complete PW - 11,034 (11,034)

Cormack's Road 1052C Complete RW 30,000 30,000 18,253 11,747

Old Orroroo Road, 0.7 km Resheeting 1029C Complete RW 13,000 13,000 11,383 1,617

Coonatto Road, 2.0 km Resheeting 2020C Complete RW 33,000 33,000 2,272 30,728 3018C RW 20,659 (20,659)

Abbotts & Careys Road, 1.6 km Resheeting 3015C Complete RW 24,000 24,000 14,692 9,308 3014C RW - 5,544 (5,544)

Diocesan Centre Road 3010C Complete RW 20,000 20,000 14,790 5,210

Survey Road, 1.2 km Resheeting (White's House South) 6020C Completed CW 22,000 22,000 22,657 (657)

Dustbowl Road, 1.5 km Resheeting 6019C Completed RW 5,600 5,600 23,972 (18,372)FW 10,400 9,900 20,300 20,300

Reservoir Road, 1.5 km Resheeting 5017C Completed CW 25,875 25,875 6,876 18,999

Poles Road, 3.0 km Resheeting 8011C Completed CW 51,750 51,750 33,247 18,503 8012C Completed CW 10,927 (10,927)

Middle Track, 0.5 km Resheeting / Patching 8017C Taken Out CW 8,625 8,625 3,624 5,001

Top Track 8013C Completed CW 4,277 (4,277)

White Park Road, 2.5 km Resheeting 9025C Completed FW 52,950 52,950 32,200 20,750 6037C Completed FW 10,178 (10,178)8526C Completed FW 9,432 (9,432)

Cockburn Road, 0.8 km Resheeting 9028C FW 13,800 13,800 6,905 6,895

West Terrace Wirrabara, Resheeting 11199 FW 3,500 3,500 3,500 g

Parklands Wirrabra (Borgas) Resheeting 9129C FW 10,900 10,900 3,814 7,086

3 Chain Road, 2.0 km Resheeting 9022C PW 31,900 31,900 31,900

Booleroo Gladstone Road, 2.0 km Resheeting 9023C PW 25,000 25,000 25,000

Appila Township, Fifth Street & Second Street PW 5,000 5,000 5,000

Appila Pinda Road, 2.0 km Resheeting 9024C PW 32,000 32,000 32,000

Baroota Terrace Port Germein, Sheeting & Drainage Works CW 18,000 18,000 18,000

Clearview Road Port Flinders, Crushed Rock & Water Problems Completed CW 4,550 4,550 4,550

Heougemont Road Port Flinders, Crushed Rock & Water Problems Taken Out CW 3,065 3,065 3,065

Port Germein Streets, Crushed Rock in Water Holes CW 5,000 5,000 5,000

Arwakurra Road, Concrete Ford 7026C PW 5,000 20,000 25,000 3,749 21,251

Coastal Ward - Balance of Allocation CW 70,885 70,885 70,885 Ranges Ward - Balance of Allocation RW 166 166 166 Plains Ward - Balance of Allocation PW - - 0 Forest Ward - Balance of Allocation FW 11,040 11,040 11,040

Total Unsealed Construction 73,615 600,741 674,356 362,170 312,186 -

Sealed ContructionAngus Terrace, Wilmington 11280 Complete R2R 60,000 60,000 35,065 24,935 35,000

Melrose Terrace, Wilmington 11315 Complete R2R 120,000 120,000 78,782 41,218 80,000 Kerbing RW 35,000 35,000 35,000

Third Street, Wilmington 11290 Complete R2R 60,000 60,000 54,502 5,498 55,000 Kerbing RW 20,550 20,550 20,550 g , , ,

First Street, Wilmington 11362 Complete R2R - 20,862 (20,862) 22,500 Kerbing RW 14,630 14,630 14,630

Fifth Street, Wilmington 11330 Complete RW 50,000 50,000 69,066 (19,066)Kerbing RW 13,500 13,500 13,500

Moorehouse Street, Melrose 11149 R2R 75,000 75,000 75,000 75,000

Whitby Street, Melrose (Kerbing) 11165 R2R 80,000 80,000 80,000 80,000

Giles Street, Melrose 11148 R2R 58,000 58,000 58,000 58,000Giles Street, Melrose 11148 R2R 58,000 58,000 58,000 58,000

Borgas Street, Booleroo Centre 11118 R2R 85,000 85,000 85,000 85,000

Fuller Street, Booleroo Centre 11051 R2R 20,000 20,000 20,000 20,000

Colin Street, Booleroo Centre 11050 R2R 115,000 115,000 2,989 112,011 115,000

Dunstan Road, Booleroo Centre 11060 R2R 45,000 45,000 45,000 76,036

Seventh Street, Port Germein 11048 R2R 75,000 75,000 75,000 75,000

Baroota Terrace, Port Germein 11004 R2R 45,000 45,000 45,000 45,000 Baroota Terrace, Port Germein 11004 R2R 45,000 45,000 45,000 45,000

John & William Street, Booleroo Centre 11096 PW 112,500 112,500 112,500 11102 PW - 0

South Terrace Wirrabara FW 38,730 38,730 38,730

Second Street Wirraabara (Apron) FW 22,500 22,500 22,500

Stephens Street, Booleroo Centre - KerbingParking Area Adj CFS / SES 11075 MP 20,000 20,000 20,000 Parking Area Adj CFS / SES (Balance of Alocation) 11075 PW 9,958 9,958 9,958

Booleroo Centre, Western Town Approach (both sides) PW 5,000 5,000 5,000

Second Street, Port Germein CW 24,500 24,500 24,500

Port Flinders Causeway 8001C Complete R2R 10,000 10,000 26,464 (16,464) 26,464

Appila / Laura Road 9104C Complete SLR - 53,476 (53,476)

Total Sealed Construction 208,910 1,005,958 1,214,868 341,206 873,662 848,000

Footpath ConstructionCoastal Ward

Port Germein Complete FP 20,000 20,000 23,702 (3,702)

Ranges WardMelrose - used for kerbing - 0 Wilmington - used for kerbing - 0

Plains WardStephens Street, Booleroo Centre - Kerbing

Footpath - Keller to BCBC 11075 FP 5,000 5,000 5,000 Footpath - Keller to BCBC 11075 PW 1,300 1,300 1,300 Footpath - xxxxxx to Stringers 11075 FP 10,000 15,000 25,000 25,000

Forest WardWirrabara

Main North Road - Paving FP 18,000 20,000 38,000 38,000 " " MP 20,000 20,000 20,000

Minor Towns FP 20,000 20,000 20,000

Total Footpath Construction 28,000 101,300 129,300 23,702 105,598 -

Total Road Construction 310,525 1,707,999 2,018,524 727,078 1,291,446 848,000

Total Road Construction by CategoryTotal Road Construction by Category

Roads to Recovery R2R - 848,000 848,000 218,664 629,336 848,000 Coastal Ward CW 52,615 181,635 234,250 81,608 152,642 - Ranges Ward RW 40,780 227,166 267,946 185,529 82,417 - Plains Ward PW 117,500 229,108 346,608 101,570 245,038 - Forest Ward FW 71,630 102,090 173,720 62,529 111,191 - Footpath Allocation FP 28,000 80,000 108,000 23,702 84,298 - Special Local Roads Projects SLR - - - 53,476 (53,476) - Other Allocations (eg Major Project Allocations) MP - 40,000 40,000 - 40,000 -

310,525 1,707,999 2,018,524 727,078 1,291,446 848,000

Road MaintenaceUnsealed Maintenance

Sealed Maintenance

Patrol GradingGrader 1 RegGrader 2 RalphGrader 3 DavidGrader - Contract / Other

Resealing ProgramResealing Program

Flood Damage Repairs

Other MaintenaceSlashing

Spraying

CWMS Maintenance

Other


13.5 TRUCK CHANGEOVERS

Subject: Quotations Received Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: Action: Yes Attachments: Yes

SMP Reference: 6.6.1 Objective 6 Infrastructure and Assets - Developing the Foundation for Our Future Strategy 6 Maintain Council plant equipment and other assets to high standards Action 1 Develop and implement a replacement program for major plant items

Elected Members will be aware of the provision made within the 2008 / 2009 Budget to changeover Council’s Freightliner and 3-way tipper trucks. The budgeted provisions are $75,000 and $50,000 respectively.

Over recent months, quotations have been sourced for changing over the two trucks from various suppliers.

The current freightliner truck (Unit 11) was purchased in December 1997 for $158,833 (including the body) and the current Toyota Dyna Dual Cab (Unit 18) was purchased in July 1995 for $37,504.

The attached table summarises the various quotations received for the respective changeovers. The prices shown are GST exclusive and for the freightliner, include changing over the existing body and supplying of a turn table (to enable truck to be used as a prime mover).

In assessing the quotations, a range of factors are taken into account including service availability and cost, the base or underlying value, quality and reliability and re-sale value.

The base or underlying value aspect relates to the potential change of going from a higher valued make to a lower one eg scaling back on a car purchase from a Holden Statesman to a Commodore.

In the present case, the current 11 year old freightliner truck was purchased for just under $160k. Which is around, and in some cases more, that the current price of several makes that have been quoted on.

Clearly, the problem with changing the trucks over is the insufficient budget provisions.

There are a number of options for Council to consider in this situation, including: - deferring purchase to next financial year when sufficient Budget “bids” can be put

forward (top up the provision next year); not purchase a 3-way tipper and utilise those budget funds towards the Freightliner

changeover, which will possibly still leave the budget allocation short; purchase both now and fund the shortfall from any surplus that may result this year

or include it within next year’s Budget.

The other aspect that warrants noting is the trade in offer on the 3-way tipper of $5000. For that, Council would seriously need to consider keeping the unit as a second or spare maintenance vehicle.

Council consideration of the various matters associated with the changeovers is requested

and a direction sought.


~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

District Council of Mount RemarkableTruck Changeover Options

New Trade In Net C/O New Trade In Net C/O

Budgeted 75,000 50,000

Freightliner Changeover 3-way Tipper Changeover

Budgeted 75,000 50,000

Freightliner 197,964 47,000 150,964 Mack 200,610 36,818 163,792 Volvo 205,025 35,000 170,025 Western Star 197,730 28,000 169,730 Mitsubishi 169,966 36,000 133,966 71,403 5,000 66,403 International (Stillwell) 169,284 22,727 146,557 I t ti l (I ) 159 623 40 000 119 623International (Isuzu) 159,623 40,000 119,623 Isuzu 146,220 40,000 106,220 72,015 5,000 67,015 UD (Stillwell) 169,284 22,727 146,557 Hino 89,882 5,450 84,432

Private Offer Received 35,000

* Prices are all GST exclusive


13.6 GENERAL WORKS BUSINESS

(not requiring Motions and not Minor Works requests)

Agenda Report – 14th April 2009 2514. FINANCE BUSINESS:

14.1 BUSINESS ARISING FROM PREVIOUS MEETING Nil

Agenda Report – 14th April 2009 2614. FINANCE BUSINESS (CONT.):

14.2 FINANCE CORRESPONDENCE Nil


14.3 FINANCE REPORT

14.3.1 CASH FLOW ANALYSIS

Subject: Updated Report Report By: Chief Executive Officer Report Date: 04/04/2009 File Reference: GDS 7.11.1 Action: No - Information Only Attachments: Yes

An updated Cash Flow Analysis graph is attached for the information and reference

of Elected Members.

PRINTED:

CASH & SHORT TERM BALANCES BORROWINGS (EXTERNAL) CONCL.

Bank SA Bank Account 118,755.57 ** Deb # 17 Melrose STEDS 150,813.86 2016

B k SA P t Offi A t 15 773 16 ** D b # 18 Pt G i St t 52 514 55 2013

4 April 2009

0

250,000

500,000

750,000

1,000,000

1,250,000

1,500,000

1,750,000

2,000,000

2,250,000

2,500,000

2,750,000

3,000,000

3,250,000

3,500,000

3,750,000

4,000,000

J O J A J O J A J O J A J O J A J O J A J O J A J O J A J O J A

District Council of Mount RemarkableCash Flow Analysis

2001/2002 - Current

Cash Balances Borrowings

2003/20042002/20032001/2002 2004/2005 2005/2006 2006/2007

Agenda Item 14.3.1Meeting 14/04/2009

2007/2008 2008/2009

Bank SA Post Office Account 15,773.16 ** Deb # 18 Pt Germein Streets 52,514.55 2013

Bank SA NPTN Account 9,318.68 ** Deb # 19 Med. Officers House 26,257.35 2013

Bank SA PFWS Account 5,777.00 ** Deb # 21 Booleroo STEDS 603,769.55 2028

LGFA Cash Advance Facility 0.00 ** Deb # 22 BC Bowling Club 37,522.31 2014

LGFA Investment Accounts 3,588,390.43 ** Deb # 23 Pt Germein Prog. Ass. 2,857.17 2009

LGFA NPTN Invest. Account 110,974.38 ** Deb # 24 Melrose Post Office 30,000.00

Wirrabara CWMS 74,174.33 ** Deb # 25 Pt Germein Prog. Ass. 24,897.30 2013

Total Cash & S/T Balances 3,923,163.55 Total F/Term Borrowings 928,632.09

FUNDED RESERVE BALANCES ** Community Group CAD 37,000.00

LGFA Port Flinders Water 1,018.54 Deb #20 Waste Mgmt CAD -

Total S/Term Borrowings 37,000.00

Total Reserve Balances 1,018.54 Total Borrowings (External) 965,632.09

Total Cash & Reserves 3,924,182.09

As at BORROWINGS (INTERNAL)

Waste Management 58,894.27

Total Borrowings (Internal) 58,894.27

** Denotes self-servicing loan

4 April 2009


14.3 FINANCE REPORT (CONT.)

14.3.2 BUDGET COMPARISON STATEMENT

Subject: Summary Level Detail Report By: Chief Executive Officer Report Date: 04/04/2009 File Reference: GDS 7.11.1 Action: No - Information Only Attachments: Yes

An updated Budget Comparison Statement (Summary) is attached for the information

and reference of Elected Members.


BUDGET COMPARISON STATEMENT - SUMMARY PRINTED:

FULL YR FULL YR FULL YR 1ST QTR 2ND QTR 3RD QTR 4TH QTR YTD YTD F'CAST F'CASTBUDGET ACTUAL BUDGET ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL VAR ACTUAL VAR

DESCRIPTION $ $ $ $ $ $ $ $ $ $ $

S l (D fi it) C i d F d 1 230 000 1 246 489 2 055 000 2 054 783 2 054 783

4 April 20092007 / 2008 2008 / 2009 FINANCIAL YEAR

Surplus (Deficit) Carried Forward 1,230,000 1,246,489 2,055,000 2,054,783 2,054,783

OPERATING INCOME

ADMINISTRATION 2,909,044 3,062,253 3,249,704 2,421,157 310,063 328,281 70 3,059,571 (190,133) 3,368,820 119,116 PUBLIC ORDER & SAFETY 450 0 0 0 0 0 0 0 0 0 0 HEALTH 14,250 13,564 7,400 850 891 850 0 2,591 (4,809) 4,900 (2,500)SOCIAL SECURITY & WELFARE 153,590 168,451 169,450 82,017 16,383 62,035 324 160,759 (8,691) 173,124 3,674 HOUSING & COMMUNITY AFFAIRS 106,000 224,937 710,500 20,556 46,077 18,651 2,711 87,995 (622,505) 729,000 18,500 FORESHORE PROTECTION 6,000 25,320 12,000 5,500 0 40,000 0 45,500 33,500 57,500 45,500 RECREATION & CULTURE 44,750 153,684 42,000 26,338 39,856 50 1,342 67,586 25,586 102,100 60,100 AGRICULTURAL SERVICES 15,000 15,145 0 0 0 0 0 0 0 0 0 REGULATORY SERVICES 139,854 151,707 230,208 197,902 18,723 (11,113) 242 205,754 (24,454) 206,841 (23,367)TRANSPORT & COMMUNICATION 799,409 719,966 1,189,369 313,429 412,176 325,840 0 1,051,445 (137,924) 1,373,848 184,479 ECONOMIC AFFAIRS 734,225 289,069 800,250 68,476 70,200 140,525 532 279,732 (520,518) 904,269 104,019 OTHER PURPOSES NEC 761,950 976,338 871,189 232,547 286,242 196,772 25,741 741,301 (129,888) 975,261 104,072

TOTAL OPERATING INCOME 5,684,522 5,800,434 7,282,070 3,368,771 1,200,611 1,101,891 30,962 5,702,234 (1,579,836) 7,895,664 613,594

OPERATING EXPENDITURE

ADMINISTRATION 663,250 566,611 852,000 179,762 121,980 97,243 13,341 412,326 439,674 827,500 24,500 PUBLIC ORDER & SAFETY 35,500 19,466 36,000 4,570 11,129 1,739 0 17,438 18,562 37,791 (1,791)HEALTH 26,610 26,260 31,360 4,132 415 2,063 0 6,610 24,750 27,850 3,510 SOCIAL SECURITY & WELFARE 188,090 187,300 169,415 47,439 43,686 29,093 4,314 124,531 44,884 200,096 (30,681)HOUSING & COMMUNITY AFFAIRS 939,763 661,792 1,106,625 168,616 131,900 111,442 10,336 422,294 684,331 1,140,896 (34,271)FORESHORE PROTECTION 17,000 23,848 53,500 1,043 140 0 0 1,183 52,317 53,500 0 RECREATION & CULTURE 370,294 346,398 387,721 113,657 56,600 38,293 0 208,550 179,171 451,415 (63,694)AGRICULTURAL SERVICES 65,000 34,947 75,000 12,770 8,214 12,418 0 33,402 41,598 75,000 0 REGULATORY SERVICES 188,770 172,622 361,000 62,995 39,403 63,840 6,685 172,924 188,076 308,390 52,610 TRANSPORT & COMMUNICATION 3,382,133 2,812,516 3,969,211 345,029 588,333 294,818 30,902 1,259,082 2,710,129 4,148,291 (179,080)ECONOMIC AFFAIRS 576 800 311 080 871 750 92 791 86 767 69 210 7 941 256 709 615 041 1 013 500 (141 750)ECONOMIC AFFAIRS 576,800 311,080 871,750 92,791 86,767 69,210 7,941 256,709 615,041 1,013,500 (141,750)OTHER PURPOSES NEC 865,350 770,370 978,689 176,030 179,283 136,095 16,291 507,700 470,989 949,189 29,500

TOTAL OPERATING EXPENDITURE 7,318,560 5,933,210 8,892,271 1,208,835 1,267,850 856,254 89,811 3,422,750 5,469,521 9,233,418 (341,147)

OPERATING SURPLUS/(DEFICIT) (1,634,038) (132,776) (1,610,201) 2,159,936 (67,239) 245,636 (58,849) 2,279,485 3,889,686 (1,337,755) 272,446 [Excl. Carried Forward]

CAPITAL INCOMES 386,564 549,269 622,320 82,629 219,021 91,799 8,000 401,449 (220,871) 1,153,595 531,275

CAPITAL EXPENDITURES 1,259,897 876,542 2,455,159 544,874 378,664 147,640 8,000 1,079,178 1,375,981 3,105,665 (650,506)

SURPLUS/(DEFICIT) (2,507,371) (460,049) (3,443,040) 1,697,691 (226,882) 189,796 (58,849) 1,601,756 5,044,796 (3,289,824) 153,216 [Excl. Carried Forward]

DEPRECIATION (ADDED BACK) 1,270,000 1,268,343 1,270,000 0 0 0 0 0 1,270,000 1,270,000 0 DEPRECIATION (FUNDED) 0 0 0

SURPLUS/(DEFICIT) (7,371) 2,054,783 (118,040) 1,697,691 (226,882) 189,796 (58,849) 3,656,539 3,774,579 34,959 152,999



14.3.3 MELROSE CARAVAN PARK

Subject: Updated Financial Reports Report By: Chief Executive Officer Report Date: 04/04/2009 File Reference: Mel 506 & 507 Action: No - Information Only Attachments: Yes

An updated Financial Report for the Melrose Caravan Park is attached for the

information and reference of Elected Members.

Melrose Caravan ParkFinancial Report - By Month2008/2009 Financial Year Printed:

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $INCOME

6662 Unpowered Sites 25,000.00 1,700.91 315.45 2,714.09 7,284.53 338.20 438.64 932.72 143.18 1,643.20 274.54 15,785.46 (9,214.54)6664 Powered Sites 67,000.00 4,599.99 3,728.19 9,709.08 10,218.18 2,354.54 3,601.81 2,118.18 559.09 1,789.09 987.28 39,665.43 (27,334.57)6666 Washing Machines 1,500.00 224.00 136.36 229.09 211.91 121.54 110.91 148.54 1,182.35 (317.65)6668 Cabins 92,500.00 10,051.82 8,131.82 11,634.54 9,711.80 3,446.37 5,661.83 4,058.17 6,118.18 4,884.99 1,733.64 65,433.16 (27,066.84)6670 MTR Hut 9,500.00 1,477.27 272.73 1,952.72 1,604.54 81.82 586.36 675.46 54.55 340.90 300.00 7,346.35 (2,153.65)6672 Travel Auction 0.00 0.00 6674 Linen 4,000.00 290.90 363.63 781.82 368.18 113.64 263.63 286.36 218.18 250.90 63.64 3,000.88 (999.12)6676 Deposits 500.00 391.82 90.91 482.73 (17.27)6680 Sundry 25,000.00 15.45 62.44 77.89 (24,922.11)

TOTAL INCOME 225,000.00 18,344.89 12,948.18 27,036.79 29,399.14 6,456.11 10,944.09 8,335.15 7,093.18 9,057.62 3,359.10 0.00 0.00 132,974.25 (92,025.75)

6678 EFTPOS Clrg 595.00 (1,893.00) 1,458.00 1,979.00 (609.20) 399.00 (184.00) 2,604.00 (2,949.00) 1,399.80

EXPENDITURE

6602 A.P.P.S. 11,000.00 411.59 324.70 826.16 2,220.58 238.76 1,462.14 314.42 960.95 172.73 6,932.03 4,067.97 6603 Telephone 3,000.00 274.39 256.05 233.40 268.20 266.53 283.95 245.32 286.91 250.86 2,365.61 634.39 6604 Maintenance 35,000.00 1,936.24 1,031.19 3,234.31 2,442.27 1,456.88 278.51 834.65 2,351.60 911.36 14,477.01 20,522.99 6606 Development 57,500.00 12.19 899.38 911.57 56,588.43 6607 Power, Water, Gas 27,000.00 625.06 3,396.46 2,493.19 2,866.42 3,142.61 (1,001.86) 596.16 2,970.20 15,088.24 11,911.76 6608 Insurance 3,500.00 2,025.46 1,134.79 3,160.25 339.75 6610 Mgmt Contract Pmts 55,000.00 4,230.78 4,230.78 4,230.78 6,346.17 4,230.78 4,230.78 4,230.78 4,230.78 4,230.78 2,115.39 42,307.80 12,692.20 6612 Contract Services 3,000.00 0.00 3,000.00 6614 Refunds 1,000.00 42.73 85.00 260.00 105.00 330.00 822.73 177.27 6618 MTR Hut 1,500.00 2,039.50 15.28 35.22 145.45 2,235.45 (735.45)6620 Cabins 10,000.00 1,185.14 755.70 975.52 792.92 270.98 517.83 4,837.84 877.99 (76.29) 10,137.63 (137.63)6621 Camp Kitchen 1,500.00 3.62 3.62 1,496.38 6622 Information Office 2,000.00 44.18 43.91 31.82 87.27 410.40 26.27 77.09 66.27 938.45 4.91 1,730.57 269.43 6625 Linen 0.00 0.00 0.00 6630 Sundry 18,000.00 10.00 4,412.86 30.45 12.73 3.00 82.32 4,551.36 13,448.64

TOTAL EXPENDITURE 229,000.00 10,789.19 16,576.15 13,450.42 15,156.84 10,016.94 6,130.62 11,253.80 11,744.70 6,585.53 3,019.68 0.00 0.00 104,723.87 124,276.13

PROFIT (LOSS) (4,000.00) 7,555.70 (3,627.97) 13,586.37 14,242.30 (3,560.83) 4,813.47 (2,918.65) (4,651.52) 2,472.09 339.42 0.00 0.00 28,250.38 32,250.38

CAPITAL EXPENDITURE

8461 Land 0.00 0.00 8472 Buildings 0.00 0.00 8492 Plant & Equipment 0.00 0.00

TOTAL CAPITAL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

RESERVE TRANSFERS

Transfer to Reserve 8,500.00 0.00 (8,500.00)Transfer from Reserve 20,000.00 20,000.00 20,000.00 0.00

ADJUSTED PROFIT (LOSS) 7,500.00 27,555.70 (3,627.97) 13,586.37 14,242.30 (3,560.83) 4,813.47 (2,918.65) (4,651.52) 2,472.09 339.42 0.00 0.00 48,250.38 40,750.38

$22,500 of Budgeted Expenditure is Carried Forward

April 04, 2009

Melrose Caravan ParkFinancial Report - Alternate Format2008/2009 Financial Year Current Month is: 9 Printed:

LAST YR THIS YR + / - LAST YR THIS YR + / - LAST YR THIS YR + / -

$ $ $ $ $ $ $ $ $INCOME

6662 Unpowered Sites 4,732.72 1,643.20 (3,089.52) 15,566.58 15,510.92 (55.66) 24,558.05 15,785.46 (8,772.59)6664 Powered Sites 4,552.44 1,789.09 (2,763.35) 47,346.07 38,678.15 (8,667.92) 67,598.80 39,665.43 (27,933.37)6666 Washing Machines 261.54 148.54 (113.00) 1,017.37 1,182.35 164.98 1,616.47 1,182.35 (434.12)6668 Cabins 9,120.00 4,884.99 (4,235.01) 65,961.86 63,699.52 (2,262.34) 92,130.95 65,433.16 (26,697.79)6670 MTR Hut 1,386.36 340.90 (1,045.46) 7,236.35 7,046.35 (190.00) 9,677.26 7,346.35 (2,330.91)6672 Travel Auction 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6674 Linen 286.36 250.90 (35.46) 3,163.56 2,937.24 (226.32) 4,354.47 3,000.88 (1,353.59)6676 Deposits 0.00 0.00 0.00 563.64 482.73 (80.91) 563.64 482.73 (80.91)6680 Sundry 0.00 0.00 0.00 30.91 77.89 46.98 45.00 77.89 32.89

TOTAL INCOME 20,339.42 9,057.62 (11,281.80) 140,886.34 129,615.15 (11,271.19) 200,544.64 132,974.25 (67,570.39)

6678 EFTPOS Clrg 1,754.00 2,604.00 2,224.00 4,348.80 0.00 1,399.80

EXPENDITURE

6602 A.P.P.S. 0.00 172.73 (172.73) 9,056.91 6,932.03 2,124.88 10,586.97 6,932.03 3,654.94 6603 Telephone 199.06 250.86 (51.80) 2,027.89 2,365.61 (337.72) 2,640.91 2,365.61 275.30 6604 Maintenance 136.33 911.36 (775.03) 21,278.24 14,477.01 6,801.23 26,423.95 14,477.01 11,946.94 6606 Development 0.00 12.19 (12.19) 334.09 12.19 321.90 334.09 911.57 (577.48)6607 Power, Water, Gas 410.28 0.00 410.28 18,540.97 15,088.24 3,452.73 25,067.10 15,088.24 9,978.86 6608 Insurance 0.00 0.00 0.00 3,074.22 3,160.25 (86.03) 3,074.22 3,160.25 (86.03)6610 Mgmt Contract Pmts 2,493.00 4,230.78 (1,737.78) 30,132.46 40,192.41 (10,059.95) 44,403.38 42,307.80 2,095.58 6612 Contract Services 558.78 0.00 558.78 4,504.44 0.00 4,504.44 6,223.54 0.00 6,223.54 6614 Refunds 0.00 0.00 0.00 418.27 822.73 (404.46) 736.77 822.73 (85.96)6618 MTR Hut 817.27 145.45 671.82 1,234.70 2,235.45 (1,000.75) 1,482.44 2,235.45 (753.01)6620 Cabins 561.90 (76.29) 638.19 9,823.68 10,137.63 (313.95) 12,317.77 10,137.63 2,180.14 6621 Camp Kitchen 0.00 0.00 0.00 0.00 3.62 (3.62) 34.68 3.62 31.06 6622 Information Office 190.91 938.45 (747.54) 1,143.77 1,725.66 (581.89) 2,046.81 1,730.57 316.24 6625 Linen 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6630 Sundry 374.73 0.00 374.73 2,483.69 4,551.36 (2,067.67) 3,199.57 4,551.36 (1,351.79)

TOTAL EXPENDITURE 5,742.26 6,585.53 (843.27) 104,053.33 101,704.19 2,349.14 138,572.20 104,723.87 33,848.33

PROFIT (LOSS) 14,597.16 2,472.09 (12,125.07) 36,833.01 27,910.96 (8,922.05) 61,972.44 28,250.38 (33,722.06)

CAPITAL EXPENDITURE

8461 Land 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8472 Buildings 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 8492 Plant & Equipment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL CAPITAL EXPENDITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

RESERVE TRANSFERS

Transfer to Reserve 0.00 0.00 0.00 0.00 0.00 0.00 21,972.00 0.00 (21,972.00)Transfer from Reserve 0.00 0.00 0.00 12,500.00 20,000.00 (7,500.00) 12,500.00 20,000.00 (7,500.00)

ADJUSTED PROFIT (LOSS) 14,597.16 2,472.09 (12,125.07) 49,333.01 47,910.96 (1,422.05) 52,500.44 48,250.38 (4,250.06)

April 04, 2009

MONTHLY RESULT YEAR TO DATE RESULT FULL YEAR RESULT

March



14.3.4 MELROSE LICENSED POST OFFICE

Subject: Updated Financial Report Report By: Chief Executive Officer Report Date: 14/03/2009 File Reference: GDS 4.12.2 Action: No - Information Only Attachments: Yes

An updated Financial Report for the Melrose Licensed Post Office is attached for the


Melrose Licensed Post OfficeFinancial Report - By Month2008/2009 Financial Year Printed:

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTAL VAR FY FC FC VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $INCOME

6460 Operating IncomeBox Rentals 8,500.00 0.00 (8,500.00) 8,500.00 0.00 Commissions:-* Daily Sales Redem. 33,000.00 1,459.06 3,757.23 1,413.22 3,621.67 3,096.73 2,411.45 1,564.28 3,298.04 2,042.87 121.86 22,786.41 (10,213.59) 31,000.00 (2,000.00)* Monthly Self Pay 6,500.00 360.36 472.59 546.59 551.23 808.23 437.45 495.05 629.09 473.59 4,774.18 (1,725.82) 6,500.00 0.00 * LIPOM Statement 11,000.00 916.92 835.23 1,321.91 1,060.02 1,305.57 1,517.74 1,102.23 1,002.64 971.35 10,033.61 (966.39) 13,000.00 2,000.00

TOTAL INCOME 59,000.00 2,736.34 5,065.05 3,281.72 5,232.92 5,210.53 4,366.64 3,161.56 4,929.77 3,487.81 121.86 0.00 0.00 37,594.20 (21,405.80) 59,000.00 0.00

EXPENDITURE

6452 Operating ExpenditureEmployee Costs 20,000.00 2,473.84 0.00 415.69 2,373.58 1,573.96 1,644.92 1,639.60 1,617.28 1,698.50 864.60 14,301.97 5,698.03 16,750.00 3,250.00 Contract Services 561.25 2,300.00 2,200.00 0.00 0.00 0.00 0.00 0.00 600.00 200.00 5,861.25 (5,861.25) 5,862.00 (5,862.00)Materials* Stock Purchases 24,000.00 947.14 506.36 3,594.00 2,229.05 1,912.62 2,158.87 1,737.96 1,873.35 1,829.18 16,788.53 7,211.47 23,000.00 1,000.00 * Other 15,750.00 37.60 33.13 32.37 32.26 36.46 50.74 37.77 36.31 36.31 332.95 15,417.05 16,100.00 (350.00)Finance Charges 2,250.00 6.00 6.00 315.04 6.00 6.00 244.18 6.00 0.00 171.31 760.53 1,489.47 1,000.00 1,250.00 Other:-* Occupancy Charge 7,800.00 600.00 600.00 600.00 750.00 600.00 750.00 600.00 600.00 750.00 5,850.00 1,950.00 7,800.00 0.00 * EPOS Shortfall 1,250.00 321.85 0.00 99.81 99.81 325.75 0.00 127.17 50.55 133.82 1,158.76 91.24 1,500.00 (250.00)* AP Equipment 1,250.00 102.50 102.50 102.50 102.50 102.50 102.50 102.50 102.50 102.50 922.50 327.50 1,250.00 0.00 * Other 1,700.00 1,297.26 115.00 90.91 0.00 125.14 0.00 0.00 1,100.07 74.55 2,802.93 (1,102.93) 3,000.00 (1,300.00)

TOTAL EXPENDITURE 74,000.00 6,347.44 3,662.99 7,450.32 5,593.20 4,682.43 4,951.21 4,251.00 5,380.06 5,396.17 1,064.60 0.00 0.00 48,779.42 25,220.58 76,262.00 (2,262.00)

OPERATING RESULT (15,000.00) (3,611.10) 1,402.06 (4,168.60) (360.28) 528.10 (584.57) (1,089.44) (450.29) (1,908.36) (942.74) 0.00 0.00 (11,185.22) 3,814.78 (17,262.00) (2,262.00)

COMMUNITY CONTRIBUTIONS

6461 Other IncomeDonations 12,500.00 188.16 68.18 104.55 0.00 0.00 0.00 0.00 0.00 0.00 360.89 (12,139.11) 12,500.00 0.00

TOTAL COMM. CONTRIBUTIONS 12,500.00 188.16 68.18 104.55 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 360.89 (12,139.11) 12,500.00 0.00

CAPITAL EXPENDITURE

0.00 0.00 0.00

TOTAL CAPITAL EXPENDITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

OVERALL RESULT (2,500.00) (3,422.94) 1,470.24 (4,064.05) (360.28) 528.10 (584.57) (1,089.44) (450.29) (1,908.36) (942.74) 0.00 0.00 (10,824.33) (8,324.33) (4,762.00) (2,262.00)

RESERVE TRANSFERS

Transfer to Reserve 0.00 0.00 0.00 Transfer from Reserve 0.00 0.00 0.00

NET RESERVE TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

BALANCE SHEET ITEMS (Balances as at End of Each Period

8023 Bank Account 5,000.00 7,807.25 7,218.20 4,950.63 6,525.82 9,336.23 11,941.19 12,787.35 16,129.98 17,645.93 15,773.16 5,000.00 6467 Clearing Account (1,041.85) (577.00) (3,952.49) (2,444.09) (2,079.60) (2,372.90) (1,911.76) (2,060.68) (2,006.82) 0.00

Amounts Owed to Council* Establishment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 * Operating 2,500.00 6,766.37 5,091.93 3,092.97 6,936.79 9,458.45 12,230.16 14,876.57 18,151.93 21,982.83 23,659.62 2,500.00

Cash Advance Debenture 17,500.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 15,000.00 17,500.00

April 04, 2009

Melrose Licensed Post OfficeFinancial Report - Year by Year Comparison Current Month is: 9

2005 / 2006 2006 / 2007 2007 / 2008 2008 / 2009 2005 / 2006 2006 / 2007 2007 / 2008 2008 / 2009

$ $ $ $ $ $ $ $INCOME

6460 Operating IncomeOp Grants & Subs. 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Box Rentals 0.00 0.00 0.00 0.00 4,437.93 0.00 0.00 0.00 Commissions:-* Daily Sales Redem. 2,274.91 3,685.91 1,776.59 2,042.87 17,028.96 24,231.59 25,010.84 22,664.55 * Monthly Self Pay 364.86 339.77 320.64 473.59 2,779.49 3,292.46 5,060.19 4,774.18 * LIPOM Statement 794.68 796.36 973.99 971.35 7,306.82 8,036.83 8,374.53 10,033.61

TOTAL INCOME 3,434.45 4,822.04 3,071.22 3,487.81 31,553.20 35,560.88 38,445.56 37,472.34

EXPENDITURE

6452 Operating ExpenditureEmployee Costs 940.41 2,211.07 1,288.94 1,698.50 14,345.11 12,323.92 13,960.03 13,437.37 Plant Hire 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Contract Services 0.00 0.00 0.00 600.00 2,400.00 0.00 0.00 5,661.25 Materials* Stock Purchases 2,031.55 1,626.39 1,338.28 1,829.18 16,745.76 19,711.34 19,459.46 16,788.53 * Other 79.74 38.77 35.94 36.31 690.81 376.27 603.21 332.95 Finance Charges 6.00 854.85 751.67 171.31 1,131.79 2,602.63 2,254.89 760.53 Other:-* Occupancy Charge 750.00 750.00 750.00 750.00 5,250.00 5,850.00 5,850.00 5,850.00 * EPOS Shortfall 156.49 169.78 0.00 133.82 1,157.72 1,397.08 832.36 1,158.76 * AP Equipment 102.50 102.50 102.50 102.50 820.00 922.50 922.50 922.50 * Other 51.36 602.00 0.00 74.55 71.16 2,524.08 2,231.48 2,802.93

TOTAL EXPENDITURE 4,118.05 6,355.36 4,267.33 5,396.17 42,612.35 45,707.82 46,113.93 47,714.82

OPERATING RESULT (683.60) (1,533.32) (1,196.11) (1,908.36) (11,059.15) (10,146.94) (7,668.37) (10,242.48)

Month of March YTD to end of March

March

OPERATING RESULT (683.60) (1,533.32) (1,196.11) (1,908.36) (11,059.15) (10,146.94) (7,668.37) (10,242.48)

COMMUNITY CONTRIBUTIONS

6461 Other IncomeDonations 0.00 0.00 0.00 0.00 0.00 5,806.73 4,764.70 360.89

TOTAL COMM. CONTRIBUTIONS 0.00 0.00 0.00 0.00 0.00 5,806.73 4,764.70 360.89

CAPITAL EXPENDITURE

Employee Costs 0.00 0.00 0.00 0.00 1,802.92 0.00 0.00 0.00 Contract Services 0.00 0.00 0.00 0.00 10,362.82 0.00 0.00 0.00 Materials 0.00 0.00 0.00 0.00 5,123.66 0.00 0.00 0.00 Other Expenses 0.00 0.00 0.00 0.00 28,681.29 0.00 0.00 0.00

TOTAL CAPITAL EXPENDITURE 0.00 0.00 0.00 0.00 45,970.69 0.00 0.00 0.00

OVERALL RESULT (683.60) (1,533.32) (1,196.11) (1,908.36) (57,029.84) (4,340.21) (2,903.67) (9,881.59)

TRANSACTION NUMBERS

EPOS Transactions 433 399 283 0 3,709 3,926 5,997 4,608 Shortfall 400 434 550 0 2,955 3,571 1,727 2,056

March



14.3.5 NORTHERN PASSENGER TRANSPORT NETWORK

Subject: Updated Financial Report Report By: Chief Executive Officer Report Date: 04/04/2009 File Reference: GDS 17.73.2.1 Action: No - Information Only Attachments: Yes

An updated Financial Report for the Northern Passenger Transport Network is

attached for the information and reference of Elected Members.

Northern Passenger Transport NetworkFinancial Report - By Month2008/2009 Financial Year Printed:

BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YTD TOTAL VAR FY FCST VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $INCOME

1316 PTB / HACC Grants 82,950.00 51,732.00 31,232.00 82,964.00 14.00 82,965.00 15.00 1317 Council Contributions 43,500.00 21,749.50 21,749.50 43,499.00 (1.00) 43,499.00 (1.00)1318 Trainee Subsidies & Cont. 0.00 0.00 0.00 5,000.00 5,000.00 1320 Trip Donations1321 Gladstone Vehicle 9,000.00 270.80 1,159.98 1,297.04 325.76 920.16 2,640.32 526.00 574.08 474.40 324.40 8,512.94 (487.06) 9,000.00 0.00 1322 Melrose Vehicle 5,000.00 395.00 625.12 814.36 336.00 100.00 310.76 968.00 276.08 862.24 4,687.56 (312.44) 5,000.00 0.00 1323 Orroroo Vehicle 3,000.00 40.08 610.00 355.00 475.00 1,480.08 (1,519.92) 3,000.00 0.00 1324 Peterborough Vehicle 12,500.00 51.28 170.24 189.12 2,488.22 314.48 45.84 30.00 120.00 175.84 3,585.02 (8,914.98) 12,500.00 0.00 1325 Quorn Vehicle 1,500.00 79.12 233.73 120.00 235.00 20.00 143.92 100.00 70.00 1,001.77 (498.23) 1,500.00 0.00 1327 Interest 5,000.00 601.09 721.87 729.24 675.88 558.15 459.63 458.13 321.38 343.52 4,868.89 (131.11) 5,750.00 750.00 1328 Other Income 500.00 427.00 273.00 700.00 200.00 1,200.00 700.00

TOTAL INCOME 162,950.00 74,918.87 3,947.94 3,149.76 4,415.86 1,892.79 3,749.55 55,107.55 1,391.54 2,401.00 324.40 0.00 0.00 151,299.26 (11,650.74) 169,414.00 6,464.00

EXPENDITURE

1201 Operational Expenditure1204 Bank Fees & Charges 125.00 15.45 6.45 7.35 6.00 6.00 7.80 6.00 7.35 62.40 62.60 100.00 25.00 1207 Depreciation 0.00 0.00 0.00 0.00 1210 Insurance 3,500.00 4,370.64 4,370.64 (870.64) 4,371.00 (871.00)1213 Office Equipment 1,000.00 59.33 59.33 940.67 1,000.00 0.00 1216 Office Rental 3,400.00 850.00 850.00 850.00 2,550.00 850.00 3,400.00 0.00 1219 Photocopying & Printing 1,000.00 152.28 66.37 44.23 262.88 737.12 750.00 250.00 1222 Postage & Stationery 1,500.00 281.31 14.73 21.82 117.18 62.80 102.83 64.27 205.59 41.82 912.35 587.65 1,250.00 250.00 1225 Salaries & Wages 67,500.00 6,274.93 5,166.75 5,549.78 8,288.03 5,185.64 5,098.31 4,781.50 5,042.32 5,036.91 2,965.90 53,390.07 14,109.93 67,500.00 0.00 1228 Superannuation 6,000.00 519.97 319.96 319.96 674.87 449.92 384.95 460.18 363.28 363.28 200.82 4,057.19 1,942.81 6,000.00 0.00 1231 Telecommunications 2,500.00 202.14 230.26 227.18 228.32 239.07 245.23 277.97 257.30 269.79 2,177.26 322.74 3,000.00 (500.00)1232 Trainee Costs 0.00 545.92 2,183.67 1,091.83 3,821.42 (3,821.42) 5,500.00 (5,500.00)1234 Volunteer Costs 1,000.00 148.05 557.50 163.61 86.73 62.00 423.37 1,441.26 (441.26) 1,700.00 (700.00)1239 Other / Miscellaneous 2,000.00 19.08 57.61 89.33 127.45 543.90 17.06 854.43 1,145.57 2,000.00 0.00 1240 Vehicle Expenditure1241 Depreciation 0.00 0.00 0.00 0.00 1242 Gain / Loss on Disposal 36,000.00 7,858.82 13,205.19 21,064.01 14,935.99 36,000.00 0.00 1243 Fuel & Oils 35,000.00 2,118.45 2,314.25 2,003.74 1,730.68 1,698.73 1,012.39 807.69 1,520.01 21.95 13,227.89 21,772.11 22,500.00 12,500.00 1244 Insurance & Registration 3,000.00 1,027.25 18.00 (18.00) 139.20 634.50 1,800.95 1,199.05 3,000.00 0.00 1245 Repairs & Maintenance 7,500.00 126.00 106.00 1,469.14 1,031.00 112.00 119.00 2,963.14 4,536.86 7,500.00 0.00 1249 Other 500.00 140.00 140.00 360.00 500.00 0.00

TOTAL EXPENDITURE 171,525.00 15,147.15 16,754.00 10,875.66 24,409.68 8,874.36 8,294.76 7,055.31 8,076.48 9,409.27 4,258.55 0.00 0.00 113,155.22 58,369.78 166,071.00 5,454.00

OPERATING SURPLUS (DEFICIT) (8,575.00) 59,771.72 (12,806.06) (7,725.90) (19,993.82) (6,981.57) (4,545.21) 48,052.24 (6,684.94) (7,008.27) (3,934.15) 0.00 0.00 38,144.04 46,719.04 3,343.00 11,918.00

April 04, 2009

Northern Passenger Transport NetworkBalance Sheet Movements - By Month2008/2009 Financial Year Printed:

OPENING JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN YTD VAR FY FCST VAR

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $BALANCE SHEET ITEMS

AssetsCurrent Assets

Bank Account 10,113.71 836.28 (7,216.38) 2,414.07 3,732.63 (8,671.36) 3,010.92 1,660.12 1,064.16 2,050.13 324.40 9,318.68 5,433.62 LGFA Investment Account 74,371.16 1,734.33 30,000.00 2,052.20 1,693.66 1,123.03 110,974.38 85,000.00 Accrued Income 1,734.33 (1,133.24) 721.87 729.24 (1,376.32) 558.15 459.63 (1,235.53) 321.38 343.52 (1,123.03) 0.00

Non-Current AssetsMotor Vehicles

Car 1 XLZ-780 26,334.91 26,334.91 26,334.91 XSZ-411 18,877.87 18,877.87

Car 2 XLR-706 0.00 XSB-256 20,743.27 20,743.27 20,743.27

Car 3 XKE-123 19,267.91 (19,267.91) 0.00 XTV-984 20,341.13 20,341.13 20,341.13

Car 4 XKR-997 24,250.64 (24,250.64) 0.00 XUG-278 20,341.13 20,341.13 20,341.13

Car 5 XLF-058 0.00 XSB-257 21,061.45 21,061.45 21,061.45

Office EquipmentVarious Items 2,780.35 2,780.35 2,780.00

Total Assets 200,657.73 1,437.37 24,578.71 3,143.31 499.00 (8,113.21) 3,470.55 2,118.25 1,385.54 2,393.65 19,202.27 0.00 0.00 250,773.17 0.00 202,035.51 0.00

LiabilitiesCurrent Liabilities

CreditorsDCMR Reimbursement Owing 13,453.25 (58,334.35) 37,384.77 10,869.21 20,492.82 (1,131.64) 8,015.76 (45,933.99) 8,070.48 9,401.92 23,136.42 25,424.65 10,000.00

Provisions - Employee EntitlementsAnnual Leave 8,127.79 8,127.79 8,500.00 Long Service Leave 0.00 0.00

Non-Current LiabilitiesProvisions - Employee Entitlements

Annual Leave 0.00 0.00 Long Service Leave 8,134.18 8,134.18 9,250.00

Total Liabilities 29,715.22 (58,334.35) 37,384.77 10,869.21 20,492.82 (1,131.64) 8,015.76 (45,933.99) 8,070.48 9,401.92 23,136.42 0.00 0.00 41,686.62 0.00 27,750.00 0.00

Net Assets 170,942.51 59,771.72 (12,806.06) (7,725.90) (19,993.82) (6,981.57) (4,545.21) 48,052.24 (6,684.94) (7,008.27) (3,934.15) 0.00 0.00 209,086.55 0.00 174,285.51 0.00

EquityAccumulated Surplus

Brought Forward 170,942.51 170,942.51 170,942.51 Current Year 0.00 59,771.72 (12,806.06) (7,725.90) (19,993.82) (6,981.57) (4,545.21) 48,052.24 (6,684.94) (7,008.27) (3,934.15) 0.00 0.00 38,144.04 3,343.00 Reserve Transfers

Transfers to Reserves 0.00 0.00 0.00 Transfers from Reserves 0.00 0.00 0.00

Other AdjustmentsAssets Received Free of Charge 0.00 0.00 0.00

ReservesAsset Revaluation Reserve 0.00 0.00 0.00 Other Reserves

Motor Vehicle ReserveTransfer from Acc Surplus 0.00 0.00 0.00 Transfer to Acc Surplus 0.00 0.00 0.00

Total Equity 170,942.51 59,771.72 (12,806.06) (7,725.90) (19,993.82) (6,981.57) (4,545.21) 48,052.24 (6,684.94) (7,008.27) (3,934.15) 0.00 0.00 209,086.55 0.00 174,285.51 0.00

OK OK OK OK OK OK OK OK OK OK OK OK OK OK OK0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

April 04, 2009



14.3.6 DOG REGISTRATION FEES

Subject: 2009 / 2010 Financial Year Report By: Executive Assistant Report Date: 11/03/2008 File Reference: GDS 1.71.1 Action: Yes Attachments: Yes

SMP Reference: Objective 7 Public Health, Order & Safety – Improving Wellbeing Strategy 4 Provide quality Dog & Cat Management services that meet the

needs and requirements of the Community.

In the lead up to the 2009 / 2010 financial year, Council needs to give due consideration to the fees it wishes to levy in respect of dogs under the Dog and Cat Management Act 1995.

A copy of the 2008 / 2009 Dog Registration Fee Structure is attached for the reference and information of Elected Members.

It is suggested that Council maintain the existing fee structure for the 2009 / 2010 financial year. Elected Members are further advised that once the fee structure for the coming year is determined by Council, Ministerial endorsement must be sought and obtained before the fees can take effect.

Recommendation: That Council set the following fee structure for dog registrations for the 2009 / 2010 financial year:- 1. That the registration fee for an ordinary dog be $40; 2. That a mandatory rebate of 40 per cent of the ordinary fee be provided for

desexed dogs; 3. That a mandatory rebate of 10 per cent of the ordinary fee be provided for

microchipped dogs; 4. That a mandatory rebate of 10 per cent of the ordinary fee be provided for

trained dogs, where training is defined as Good Canine Good Citizens Programs, obedience, show ring, retrieval, agility dogs and dogs used in the Pets as Therapy Program;

5. That in order to receive one or more of the above mandatory rebates, the owner of the dog provide the Registrar with such information and proof as may be necessary to substantiate the application for the rebate applicable to the registration of their dog;

6. That a pensioner rebate of 50 per cent of the fee otherwise payable apply for a maximum of two dogs per owner, and that this pensioner rebate be deducted after all other qualifying rebates have been deducted;

7. That the Registrar be delegated authority by Council to consider written applications of hardship and to have flexibility in the fees charged in genuine cases;

8. That a rebate of 75 per cent of the ordinary fee be provided for working dogs, being dogs primarily kept and used for the purpose of droving or tending stock, and that no additional mandatory or other rebates apply to this category of dog, and that the owner of the dog provide the Registrar with such information and proof as may be necessary to substantiate the application for the rebate


9. That a rebate of 75 per cent of the ordinary fee be provided for greyhounds, being dogs registered with the Greyhound Racing Association of South Australia, and that no other additional mandatory or other rebates apply to this category of dog, and that the owner of the dog provide the Registrar with such information and proof as may be necessary to substantiate the application of the rebate to the registration of their dog,

10. That security business registration fees be the same fee as for individual dog registrations but with the registration discs being issued to the business rather that the dog, and that the disc be transferable between dogs;

11. That no fee be charged for the registration of guide, hearing and disability dogs accredited by the Dog and Cat Management Board pursuant to the Dog and Cat Management Act 1995;

12. That the fee for transfer of registration be $5.00 and that replacement discs be issued at a fee of $5.00;

13. That pursuant to the Dog and Cat Management Act 1995, a late registration fee of 25 per cent of the fee otherwise payable apply, in addition to the fee that would otherwise be due for registration;

14. That a fee of 50 per cent of the fee otherwise payable apply for the registration of pups old enough to be registered in the second half of the financial year;

15. That a fee of $30 apply for the impounding of a dog, and that a further fee of $10 apply for each day thereafter that the dog is impounded; and

That Council forward its determined dog registration fee structure for the 2009 / 2010 financial year to the Dog and Cat Management Board for certification and endorsement by the Minister pursuant to the provisions of the Dog and Cat Management Act 1995.

~~Options:~~ (i) Cr / Cr (ii) Cr / Cr



14.3.7 CWM SCHEMES

Subject: Updated Financial Reports Report By: Chief Executive Officer Report Date: 04/04/2009 File Reference: CWMS File Action: No - Information Only Attachments: Yes

Updated Financial Reports for the Wilmington, Melrose and Booleroo Centre

CWMS Schemes are attached for the information and reference of Elected Members.

District Council of Mount RemarkableWilmington CWM SchemeFinancial Analysis

1992 / 1993 / 1994 / 1995 / 1996 / 1997 / 1998 / 1999 / 2000 / 2001 / 2002 / 2003 / 2004 / 2005 / 2006 / 2007 / 2008 / 2009 / 2010 / 2011 /1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

Income

Service Charges:- - $ per occupied 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 171.00 217.00 263.00 308.00 354.00 400.00

- $ per vacant 166.00 169.00 166.00 166.00 166.00 166.00 166.00 166.00 166.00 166.00 166.00 166.00 166.00 166.00 217.00 263.00 308.00 354.00 400.00

- $ per desludge Lid Exposed 45.00 50.00 57.50

- $ per desludge Not Exposed 60.00 60.00

- $ per desludge up to 3,000 L 75.00 80.00

- $ per desludge over 3,000 L 135.00

Incomes - Service Charge Occupied 26,847.00 26,847.00 27,018.00 26,676.00 26,676.00 27,360.00 27,360.00 27,360.00 27,531.00 27,531.00 27,531.00 27,531.00 27,712.00 28,899.00 36,673.00 45,762.00

- Service Charge Vacant 8,813.00 8,957.00 8,798.00 8,798.00 8,446.00 8,300.00 8,300.00 8,300.00 7,968.00 7,968.00 7,968.00 7,968.00 7,968.00 7,138.00 9,331.00 11,046.00

- Service Charge (Pd in Advance) 4,000.00

- Service Charge Balancing 4,506.00 774.00 127.00- 840.00 1,433.00 377.00 332.00 332.00

- Desludging 5,970.00 6,890.00 9,200.00 12,420.00 6,320.00

- Loan Receipts 220,850.00

- Capital Incomes 482,379.81

- Council Cash Contribution 80,000.00

Total Income 783,229.81 44,166.00 36,578.00 35,689.00 36,314.00 36,555.00 42,007.00 35,992.00 35,992.00 42,389.00 35,499.00 35,499.00 44,699.00 35,680.00 48,457.00 46,004.00 63,128.00

Expenditure

Capital Expenditure 783,229.81

Loan Repayments:- - Principal 7,103.66 7,794.54 8,552.61 9,384.40 10,297.09 11,298.55 12,397.40 13,603.13 14,926.12 16,377.78 17,970.62 19,718.37 21,636.11 23,740.36 26,049.25

- Interest 20,815.95 20,125.08 19,367.01 18,535.21 17,622.52 16,621.07 15,522.21 14,316.49 12,993.50 11,541.84 9,949.00 8,201.21 6,283.51 4,179.26 1,870.36

- 27,919.61 27,919.62 27,919.62 27,919.61 27,919.61 27,919.62 27,919.61 27,919.62 27,919.62 27,919.62 27,919.62 27,919.58 27,919.62 27,919.62 27,919.61 - - - -

Maintenance:- 1,561.00 16,939.74 9,574.99 4,750.72 11,136.26 1,637.65 2,729.18 20,884.25 7,393.03 1,100.00 5,667.00

- Consumables - Power, Water etc- Power 448.68 377.73 391.39 444.21 379.35

- Water- Telstra 537.74 32.09 355.19 319.02

- Chemicals 2,178.00

- Salaries and Wages 2,157.77 2,225.16 2,309.05 3,908.86 1,118.74

- Admin FCA 294.11 249.72 904.09 1,068.23 152.89

- Monitoring 191.82

- Contract Services & Materials 2,500.43 168.65 3,758.59 14,379.09

- Plant & Equipment Hire 170.15 215.70 306.05 674.15 115.55

- Fees 2,163.00

- Other 520.44 37.96 49.29

- Insurance 169.63 175.16 252.64

Desludging 6,435.00 6,870.00 9,315.00 11,085.00

Depreciation 35,648.86 67,734.84 30,480.68 83,974.26 49,515.86 44,564.28 43,004.70 36,097.06 32,487.36 29,239.00 13,157.00 12,499.50 11,874.54 11,280.80 10,716.76

Total Expenditure 783,229.81 65,129.47 112,594.20 67,975.29 116,644.59 95,006.73 74,121.55 73,653.49 91,770.93 67,800.01 58,258.62 56,058.62 48,690.96 43,551.56 60,564.09 59,641.26 2,387.48

Total (Excl. Depn) 783,229.81 29,480.61 44,859.36 37,494.61 32,670.33 45,490.87 29,557.27 30,648.79 55,673.87 35,312.65 29,019.62 42,901.62 36,191.46 31,677.02 49,283.29 48,924.50 2,387.48

Surplus (Deficit) Current Year 0.00 14,685.39 (8,281.36) (1,805.61) 3,643.67 (8,935.87) 12,449.73 5,343.21 (19,681.87) 7,076.35 6,479.38 (7,402.62) 8,507.54 4,002.98 (826.29) (2,920.50) 60,740.52

(Excludes Depreciation)

Funding ReserveOpening Balance 0.00 0.00 14,685.39 6,404.03 4,598.42 8,242.09 (693.78) 11,755.95 17,099.16 (2,582.71) 4,493.64 10,973.02 3,570.40 12,077.94 16,080.92 15,254.63 12,334.13

Surplus (Deficit) Current Year 0.00 14,685.39 (8,281.36) (1,805.61) 3,643.67 (8,935.87) 12,449.73 5,343.21 (19,681.87) 7,076.35 6,479.38 (7,402.62) 8,507.54 4,002.98 (826.29) (2,920.50) 60,740.52

Closing Balance 0.00 14,685.39 6,404.03 4,598.42 8,242.09 (693.78) 11,755.95 17,099.16 (2,582.71) 4,493.64 10,973.02 3,570.40 12,077.94 16,080.92 15,254.63 12,334.13 73,074.65

Updated 04/04/2009

Financial Year

District Council of Mount RemarkableMelrose CWM SchemeFinancial Analysis

1998 / 1999 / 2000 / 2001 / 2002 / 2003 / 2004 / 2005 / 2006 / 2007 / 2008 / 2009 / 2010 / 2011 / 2012 / 2013 / 2014 / 2015 /1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Income

Service Charges:- - $ per occupied 190.00 190.00 190.00 190.00 190.00 190.00 232.00 274.00 316.00 358.00 400.00

- $ per vacant 180.00 180.00 180.00 180.00 180.00 180.00 232.00 274.00 316.00 358.00 400.00



Incomes - Service Charge Occupied 22,800.00 22,800.00 22,800.00 22,420.00 22,420.00 23,560.00 28,304.00 36,168.00

- Service Charge Vacant 7,740.00 7,740.00 7,560.00 7,200.00 7,020.00 6,840.00 8,816.00 8,220.00

- Service Charge Balancing 1,646.00 806.00 2,090.00- 190.00- 30.00

- Desludging 6,975.00 4,080.00

- Other Council Contribution 250,814.86

- Loan Receipts 257,000.00

- Capital Incomes 50,000.00 520,000.00 30,705.32

Total Income 50,000.00 - 1,027,814.86 62,891.32 31,346.00 28,270.00 29,430.00 29,440.00 37,405.00 37,120.00 48,468.00

Expenditure

Capital Expenditure 10,153.50 47,783.25 1,013,868.73 36,714.70

Loan Repayments:- - Principal 10,458.75 11,160.42 11,909.17 12,708.14 13,560.72 14,470.49 15,441.30 16,477.24 17,582.68 18,762.29 20,021.03 21,364.22 22,797.53 24,326.98 25,959.06

- Interest 16,792.23 16,090.56 15,341.83 14,542.84 13,690.28 12,780.50 11,809.69 10,773.74 9,668.30 8,488.70 7,229.96 5,886.77 4,453.46 2,924.00 1,291.93

- - - 27,250.98 27,250.98 27,251.00 27,250.98 27,251.00 27,250.99 27,250.99 27,250.98 27,250.98 27,250.99 27,250.99 27,250.99 27,250.99 27,250.98 27,250.99

Maintenance:- 6,318.72 3,115.00 9,304.00

- Consumables - Power, Water etc- Power 343.77 508.39 297.63 299.53 168.52

- Water- Telstra 63.54 394.59 323.07

- Chemicals 1,620.80 270.00

- Salaries and Wages 2,503.47 1,823.39 2,056.53 1,148.94 412.10

- Admin FCA 135.18 698.96 799.31 182.74 128.35

- Monitoring 902.00 1,553.66 714.00 795.60

- Contract Services & Materials 762.53 1,884.60 720.72 768.00 510.00


- Fees 6,070.00 350.00

- Other 11.39 1,175.00 4.00 1,025.14

- Insurance 169.63 175.16 252.64

Desludging 7,390.00

Depreciation 39,949.32 38,351.28 46,021.56 43,720.56 41,534.52 39,457.80 37,484.88

Total Expenditure 10,153.50 47,783.25 1,013,868.73 110,233.72 68,717.26 82,576.56 75,749.39 81,440.66 82,226.55 68,831.68 30,173.55

Total (Excl. Depn) 10,153.50 47,783.25 1,013,868.73 70,284.40 30,365.98 36,555.00 32,028.83 39,906.14 42,768.75 31,346.80 30,173.55

Surplus (Deficit) Current Year 39,846.50 (47,783.25) 13,946.13 (7,393.08) 980.02 (8,285.00) (2,598.83) (10,466.14) (5,363.75) 5,773.20 18,294.45


Funding ReserveOpening Balance 0.00 39,846.50 (7,936.75) 6,009.38 (1,383.70) (403.68) (8,688.68) (11,287.51) (21,753.65) (27,117.40) (21,344.20)

Surplus (Deficit) Current Year 39,846.50 (47,783.25) 13,946.13 (7,393.08) 980.02 (8,285.00) (2,598.83) (10,466.14) (5,363.75) 5,773.20 18,294.45

Closing Balance 39,846.50 (7,936.75) 6,009.38 (1,383.70) (403.68) (8,688.68) (11,287.51) (21,753.65) (27,117.40) (21,344.20) (3,049.75)

Updated 04/04/2009

Financial Year

District Council of Mount RemarkableBooleroo Centre CWM SchemeFinancial Analysis

2002 / 2003 / 2004 / 2005 / 2006 / 2007 / 2008 / 2009 / 2010 / 2011 / 2012 / 2013 / 2014 / 2015 /2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016

Income

Service Charges:- - $ per occupied 270.00 270.00 270.00 296.00 322.00 348.00 374.00 400.00

- $ per vacant 241.00 241.00 241.00 296.00 322.00 348.00 374.00 400.00



Incomes - Service Charge Occupied 50,220.00 44,550.00 44,280.00 54,760.00 59,570.00

- Service Charge Vacant 6,025.00 6,266.00 6,989.00 8,584.00 9,016.00

- Service Charge Balancing 7,319.00- 270.00-

- Desludging 2,880.00

- Other Council Contribution - Loan Receipts 664,000.00

- Capital Incomes 530,000.00 37,212.77

- Interest Incomes 7,211.96 8,250.00

Total Income 537,211.96 672,250.00 48,926.00 87,758.77 51,269.00 63,344.00 71,466.00

Expenditure

Capital Expenditure 75,132.24 1,069,434.16 60,060.81 30,381.78

Loan Repayments:- - Principal 5,146.00 10,830.74 11,590.95 12,404.52 13,275.20 14,206.99 15,204.18 16,271.36 17,413.45 18,635.71 19,943.75 21,343.61 22,841.72

- Interest 22,908.00 45,277.26 44,517.05 43,703.48 42,832.80 41,901.01 40,903.82 39,836.64 38,694.55 37,472.29 36,164.25 34,764.39 33,266.28

- 28,054.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00 56,108.00

Maintenance:- - Consumables:- - Power 524.45 529.92 738.23 712.16 519.38

- Water 155.00 162.25 164.00 175.10 130.95

- Telstra 314.99 691.57 794.25 700.07 617.56

- Salaries and Wages 366.00 1,638.69 1,240.31 1,116.37 74.12

- Admin FCA 187.68 530.19 479.93 171.62 335.36

- Monitoring 130.58

- Contract Services & Materials 3,843.34 2,603.50 368.90 240.00 1,325.20


- Other 75.00 33.95 212.72 38.38

- Fees 1,175.00

- Insurance 169.63 175.16 252.64

Desludging

Depreciation 28,786.40 56,133.48 56,329.84 55,032.44 52,280.82

Total Expenditure 75,132.24 1,126,274.56 177,931.35 149,446.87 116,695.01 111,793.25 59,433.59

Total (Excl. Depn) 75,132.24 1,097,488.16 121,797.87 93,117.03 61,662.57 59,512.43 59,433.59

Surplus (Deficit) Current Year 462,079.72 (425,238.16) (72,871.87) (5,358.26) (10,393.57) 3,831.57 12,032.41


Funding ReserveOpening Balance 0.00 462,079.72 36,841.56 (36,030.31) (41,388.57) (51,782.14) (47,950.57)

Surplus (Deficit) Current Year 462,079.72 (425,238.16) (72,871.87) (5,358.26) (10,393.57) 3,831.57 12,032.41

Closing Balance 462,079.72 36,841.56 (36,030.31) (41,388.57) (51,782.14) (47,950.57) (35,918.16)

Updated 04/04/2009

Financial Year

Agenda Report – 14th April 2009 3515. ADMINISTRATION MATTERS:


15.1.1 ACTION LIST

Subject: March 2009 Ordinary Meeting Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: No File Action: No - Information Only Attachments: No

The Action List from the March 2009 Ordinary Meeting of Council is attached for

the information and reference of Elected Members. An updated version will be distributed at the Meeting.


No. Item Agenda Item Action Responsibility Status Date Comments

1 8 CQT K Spears Port Flinders Water Situation Seek something in local papers to clarify that a

District Council of Mount RemarkableAction List

March 2009 Ordinary Meeting Of Council

1 8 CQT - K Spears - Port Flinders Water Situation Seek something in local papers to clarify that a water supply has been there since 1994

2 10.1 CC - Member's Reports - Cr Leue - Road Grading Road heading north from 4 crossroads near G Leue's missed

3 12 QWON - Cr Pearce - Melrose Toilets Beautification Consider Options for Upgrading

4 12 QWON - Cr Pearce - Seek update on GM NOM re NRM Seek Update from LGA Information distributed with LGA Circular / Update with Communique

5 13 1 1 WB BAPM Second Street Port Germein Project Status Ward Crs and AWM to meet on site to ascertain

Chief Executive Officer

Works Manager

CEO & CEDO

Chief Executive Officer Completed

5 13.1.1 WB - BAPM - Second Street Port Germein - Project Status Ward Crs and AWM to meet on site to ascertain scope of works

6 13.4 WB - General Works Business - Cr Pearce Jessie Phillips (Wilmington) truck load of dirt when we need to get rid of one

7 13.4 WB - General Works Business - Cr Pearce Rock the Mount Festival - Bank of Bins will be required as normal

8 13.4 WB - General Works Business - Cr Pearce Grading of Survey Road

9 13 4 WB General Works Business Cr Leue Damien Noll Nectar Brook Road Children

Wks Mgr & Ward Councillors

Works Manager

Works Manager

Works Manager

9 13.4 WB - General Works Business - Cr Leue Damien Noll - Nectar Brook Road - Children Crossing Signage

10 13.4 WB - General Works Business - Cr Nottle Give way sign knocked over 6 crossroads / Ted Piggots

11 14.1.1 FB - BAPM - Community Assitance Grants - Remaining Applications

Letters to Successful Groups


Letters to Unsuccessful Groups

13 14 1 1 FB BAPM Community Assitance Grants Remaining Cheques to go with letters

Works Manager

Works Manager

CEO & Exec Assistant



Cheques to go with letters

14 15.1.2 AM - BAPM - Incorporated Associations - Audit Requirements Advise PFDA of Outcomes

15 15.1.2 AM - BAPM - Incorporated Associations - Audit Requirements Amend CAG Application Guidelines for 2009 / 2010 Financial Year

16 15.2.2 AM - CEOR - Weekly Communiques - WE 27/03/2009 Crs Nottle and Kretschmer for Climate Change Forum in Adelaide

17 15 2 3 AM CEOR Telstra Payphone Services Removal of Services Seek Community Views on the proposed



Executive Assistant


17 15.2.3 AM - CEOR - Telstra Payphone Services - Removal of Services Seek Community Views on the proposed removal of payphones

18 16.1 Correspondence - Mid North Health Services - Member to Health Advisory Council

Letter of Response

19 17.1 LGD&A - LGA Circular 6.1 - Review of LGA Constitution Comments to LGA

20 17.3 LGD&A - Local Government Association of SA - Election of LGA President

Voting Formalities etc 10/03/2009 Completed at Meeting

21 23 Other Business Works Program Budgeted Projects and RLCIP Assess Work Requirements and consider use of




CEO & Mayor Completed

21 23 Other Business - Works Program - Budgeted Projects and RLCIP Projects

Assess Work Requirements and consider use of contractors

22

23

1 9 QWON - Cr Kretschmer - Stone Hut Bridge Drop Off where old bridge was removed

Raise concern with DTEI

February 2009 Ordinary Meeting of Council


CEO, Wks Mgr & MAS

bridge was removed2 9 QWON - CR Kretschmer - LGA Circular 5-6 - Energy Efficiency

AuditsInvestigate what is involved and what outcomes are likely

3 9 QWON - Cr Pearce - Television Retransmission - Ministerial Announcement re Funding

Check with Rowan Ramsey as to what is happening

4 9 QWON - Cr Nottle - Report by Dean Jaensch from New Member Survey last year

Ascertain which report and obtain copies for Elected Members

5 10.4 GWB - Cr Nottle - Wegner Road Signage - Only Signed on one end (Not Pine Creek End?)

Check whether signage at both ends and arrange signage if needed

Manager Admin Services In Progress



Works Manager (Not Pine Creek End?) signage if needed

6 10.4 GWB - Cr Pearce - Approach DTEI Again re Including Nott Street in their Programs as a Joint Project

Letter to DTEI Chief Executive Officer


7 12.2.3 AM - CEOR - Roads to Recovery - Kerbing Works Arrangements to undertake works internally

8 12.2.4 AM - CEOR - Port Flinders Water Supply - General Update - Standpipe Waiver of Quarterly Fees

Letter to WIPA regarding Arrangements

CEO & Wks Mgr


9 12.2.5 AM - CEOR - Port Flinders Water Supply - Land Division Moratorium

Letters to Infrastructure Providers re capacity of their infrastructure

10 12.2.5 AM - CEOR - Port Flinders Water Supply - Land Division Moratorium

Report on above for future meeting

11 16.4 P&DM - Planning Services - Access Planning Proposal Formalise Arrangements with Access Planning

12 18.2 LI&R - Northern Areas Council - Support for Regional Road Project

Include in Consideration for Assessing Local Priorities





13 20 OB - Victorian Bushfire Appeal - $5,000 Donation Donation to be made

14 UL Port Flinders Township - Analysis of Potential Allotment Numbers Undertake preliminary assessment and analysis (desktop)

1 10.4 GWB - Cr Hodgson - Old Road Bridge Consider options for fencing to protect public

2 10.4 GWB - Cr Kretschmer - Overhanging tree branches (Opp Sizer Inspect and Assess likliehood of falling and

January 2009 Ordinary Meeting of Council

CEO, Wks Mgr & MAS

Works Manager


CEO & RAO

property in 6th Street) address as required3 10.4 GWB - Cr Roocke - Catholic Church in Booleroo Centre May have some trees to be removed - pass on

contractor details to church4 12.1.2 AM - BAPM - Elected Member Support - Laptop Computers Proceed with project - Cr Leue only EM to

indicate not interested5 13.2 Corr - Dept for Transport, Energy & Infastructure - Rural Property

Address RolloutAdvise Project Team that Council commits to the rollout

6 13.2 Corr - Dept for Transport, Energy & Infastructure - Rural Property Seek indication from Loxton Waikerie as to how

Works Manager

Works Manager

Wks Mgr & Ward Councillors

Rates Administration Officer

Chief Executive OfficerAddress Rollout they did it re cost recovery

1 9.0 QWON - Cr Nottle - Willowie Refuse Depot Passes to dispose of Rubbish collected from property

Consider and put into place suitable options to deal with problem

2 10.4 GWB - Mayor Roocke - Culvert under road at SE Cnr of B/C Bowling Club

Culvert needs to be extended (between two driveways)

3 10.4 GWB - Cr Storey - P Strike Driveway access Too low going into new driveway When skid steer next in Wilmington

December 2008 Ordinary Meeting of Council

Works Manager

Works Manager

Works Manager In Progress


4 10.4 GWB - Cr Storey - Driver Behaviour in Wilmington Letter to B/C Police re Wilmington Discussed, to be formalised in letter

5 10.4 GWB - Cr Storey - School Sign School Sign at Wilmington needs to be replaced

6 10.4 GWB - Cr Pearce - Vehicles turning into Hickory's Run on Main North Road

Raise with DTEI

7 12.1.2 AM - BAPM - Forestry SA - Communications Facility Lease Letter of Response and seek better arrangement


Works Manager


Chief Executive Officer Being Finalised

8 12.6.2 AM - OAR - Elector Representation Review - Preliminaries Prepare Options Paper

9 13.6 Corr - Country Health SA - Community Bus Letter to advise of Council's in principle agreement

Letter Sent - Awaiting Response and Meeting

10 20 OB - Cr Pearce - October Meeting - action items re strategic planning session outcomes

Follow Up to ascertain where at

1 Deputation - Phil Harrison - CFS MoU Report for Future Meeting

November 2008 Ordinary Meeting of Council


CEO & RAO In Progress

Chief Executive Officer Awaiting Third Party Consideration


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2 Deputation - Phil Harrison - CFS MoU Advise Phil Harrison of Status

3 9.0 QWON - Hard Waste Pick Up Consider a town per day approach next year

4 9.0 QWON - Hard Waste Pick Up Consider provision of service to non-township ratepayers

5 9.0 QWON - Cardboard Recycling / Pick Ups Discussion with Mid North Waste



Quality Management Team In Progress


Chief Executive Officer Awaiting Third Party ConsiderationQ y g p Chief Executive Officer Awaiting Third Party Consideration


6 9.0 QWON - Cardboard Recycling / Pick Ups Consider Arrangements for Willowie and Transfer Station Drop Off & Storage

7 10.4 GWB - Cr Nottle - Footpath in front of Bank SA Bank and at end near School

Entrance for Gophers ? AWM to discuss with Cr Nottle


Works Manager

8 10.4 GWB - Cr Nottle - Booleroo Centre main intersection - signage indicating Jamestown

Investigate what signage exists and determine appropriate solution to problem

9 10.4 GWB - Cr Kretschmer - Driveway Access opposite Geoff Zwar's (Bower?) 2 new houses accessing over rail corridor

Material & provide suitable access Actually in Plains Ward - will involve several hundred metres of re-sheeting.

10 13.6 Correspondence - CLGR - Special Local Roads 2009 Indepependent Ranking / Assessment of Roads

11 13.6 Correspondence - CLGR - Special Local Roads 2009 Indicative Cost Estimates & Options

CEO, Wks Mgr & MAS

Works Manager Awaiting Third Party Consideration

CEO, Wks Mgr & MAS In Progress

CEO, Wks Mgr & MAS In Progress

12 20 Other - Port Flinders Water Supply Further Communty Update pending Update from Consultants

Awaiting Meeting Outcomes

13 UL Matter discussed following Council Meeting re Nominations

1 10.4 WB - General Works Business - Cr Pearce Ray Walker letter re Bishop Street Follow Up

2 20 OB - Cr Hodgson - PGPA - Bin Surround for end of jetty Investigate Options and Implement Ordered 6/11/2008

October 2008 Ordinary Meeting of Council

Works Manager

CEO & MAS In Progress


CEO & Exec Assistant In Progress

1 20.0 OB - Cr Hodgson - Port Flinders Township Street Numbering Undertake necessary processes to implement

1 10.3.10 WB - WMR - Street Light Melrose - Corner of Slee & Whitby Streets

Assess and Arrange Awaiting quotation - verbal advice that likely to cost in the order of $8,500

2 13.4 Correspondence - Mid North Health - Out-clinic Arrangements Re-table Once Response Received

August 2008 Ordinary Meeting of Council

September 2008 Ordinary Meeting of Council

Works Manager


In Progress

Awaiting Third Party Consideration

Rates Administration Officer In Progress

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p g p

3 20 OB - Cr Hodgson - Motor Home Dump Point at Port Germein Investigate Options

1 3.3.1 COM - Aerodrome Committee - Leasing of Aerodrome Land Seek to Obtain New Lease Agreement

2 10.3.8 WB - Stuart Street Melrose - Parking Proposal Refer to DTEI for Further Comment

July 2008 Ordinary Meeting of Council


CEO & CEDO


In Progress


Works Manager

To Be Commenced


3 10.3.8 WB - Stuart Street Melrose - Parking Proposal Community Consideration (Business Houses, MCDA, General Public)

Awaiting Response from DTEI

1 13.5 Correspondence - Mid North Health RHT - Commnity Newsletter Concept

Discuss Concept Further with RHT

2 13.8 Correspondence - Wirrabara Progress Association - Leasing of Former Pony Club Grounds

Prepare and Execute Lease Agreement With Progress for Consideration

3 13 9 Correspondence BJ & MA Storey Lease Request Call for EOIs for Leasing Area

June 2008 Ordinary Meeting of Council

CEO, Wks Mgr & MAS



CEO & RAO


To Be Commenced


I P3 13.9 Correspondence - BJ & MA Storey - Lease Request Call for EOIs for Leasing Area

1 9.0 QWON - Cr Pearce - Museum Transfer Check Progress

2 12.2.2 AM - CEO - Grazing Tenders - Consideration and Selection Finalisation of Arrangements

1 9 0 QWON C K t h U i htl P ti i Wi b I ti d R t Will Add O C ht U

May 2008 Ordinary Meeting of Council

April 2008 Ordinary Meeting of Council

CEO & RAO



In Progress


Being Finalised

1 9.0 QWON - Cr Kretschmer - Unsightly Properties in Wirrabara Inspections and Reports Will Address Once Caught Up

2 18.3 LI&R - Land Development - Melrose Township Various Implementation Matters Developers appear to have gone somewhat cold on the concept. To be pursued further.

1 12.2.3 AM - CEO Report - Wba Sporting Committee Advise of initial consideration and progress matter to next stage

Response finalised. Awaiting State Govt Response re Land Tenure Issues

March 2008 Ordinary Meeting of Council

February 2008 Ordinary Meeting of Council

Building Inspector



In Progress

In Progress


1 10.4 GWB - Cr Hodgson - C/Park Flooding Survey work to be undertaken Awaiting work to be done by third partyWorks Manager In Progress


1 Business Arising - Port Flinders Noticeboard Locking Follow Up Further To Be Followed Up Again

2 9.0 QWON - Cr Pearce - Corella Trailer Design and Purhase Options to use Victorian Trailers to assess what is

January 2008 Ordinary Meeting of Council


CEO & MAS

Other

In Progressrequired on local trailer being pursued

3 10.4 GWB - Cr Leue - Baroota Terrace Flooding Investigate & Address Being addressed

4 10.4 GWB - Cr Pearce - Road Closures Cost out for subsequent consideration Telstra Road to Tamworth used as example

1 14.7 LGA&D - Child Safe Environments Various Implementation Matters Not a high priority - when time permits

December 2007 Ordinary Meeting of Council

Works Manager

Works Manager


g

In Progress

Being Finalised

To Be Commenced

1 9.0 QWON - Cr Nottle - Land Division Allotment Size of 1 Ha Report on Requirements and Options for Increasing

Planning Consultant still to provide

2 9.0 QWON - Cr Nottle - Harris' Hill - Dust, Safety and Trucks Driving in middle of road

Look into options for Funding eg Black Spot Options looked into. Nothing really fits. Option of using future Roads to Recovery Funding

3 10.1.1 WB - BA - Appila Road Intersections Hotel Parking - Engineering concept, consultation and implementation

Awaiting on-site discussions with DTEI

4 10.2.2 WB - WC - CLGR - Special Local Roads Submission Costings & Preliminary outline for priority Refer Agenda Report - December 2008 Meeting

November 2007 Ordinary Meeting of Council

Planning Consultant

CEO, Wks Mgr & MAS

Works Manager

Works Managerp g y p yroads for future consideration

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5 12.2.6 AM - CEOs - Port Flinders Water Supply - Individual Consumer Water Supply Agreements

Distribute to water consumers Agreements set up. Will be implemented with project

1 9.0 QWON - Cr Storey Wilmington Pool Committee Arrangements Met with Principal to progress. Short term arrangements being put in place

2 10.3 WM's Report - Wirrabara Parklands Road Commence the various Rededication Processes Ministerial Approval Given - Survey work being undertaken

October 2007 Ordinary Meeting of Council

Works Manager




Being Finalised

In Progress

In Progressundertaken

3 10.4 GWB - Cr Pearce RSL Building Toilet Project Progress Awaiting response from local bodies as to what is ideally required (following Sue Girdham meeting)

4 20.0 Other Business - Cr Nottle - Port Flinders Community Reference Group

Report outlining Concept to be Completed To be finished off when time permits.

Chief Executive Officer Awaiting Third Party Consideration


Agenda Report – 14th April 2009 3615. ADMINISTRATION MATTERS (CONT.):

15.1 BUSINESS ARISING FROM PREVIOUS MEETING (CONT.)

15.1.2 MELROSE CYCLE TRAILS

Subject: Proposal Report By: Chief Executive Officer Report Date: 08/04/2009 File Reference: GDS Action: Yes Attachments: Yes

SMP Reference: Objective 6 Infrastructure & Assets – Developing the Foundation for Our

Future Strategy 3 To Improve and Maintain the overall Quality of Footpath and

Walk / Bike Trail Infrastructure within Townships Action

Elected Members will recall consideration at the December 2008 Ordinary Meeting of Council regarding a proposal to build a joint use cycle / walking trail within the area of the caravan park as part of wider trail development in the vicinity.

A copy of the Agenda Report presented to that Meeting, including the proposal, is

attached for the reference of Elected Members.

The decision of Council at that Meeting was that it agreed in principle with the “Kiss the Sky” proposal as detailed and that the Tourism Development Officer be advised accordingly to allow further consideration and investigation to be undertaken.

These processes have now occurred, including consideration by Council’s Acting Works Manager. The local Greening Australia Officer has also inspected and assessed the proposal within the caravan park, from a native vegetation perspective, and indications are that the proposal is satisfactory.

In light of these matters, the proposal is now re-presented to Council for consideration of a financial contribution towards it.

As detailed in the attachments, the projected cost of the 1 km section within the caravan park / monument area is in the order of $11,500.

Possible funding options from a Council Budget perspective include the Melrose Caravan Park and the Tourism Projects allocation.

Council will need to consider whether it wishes to make a financial contribution

towards the project and if so, determine which Budget lines such a contribution is to be made from.


Agenda Report – 16th December 2008 4512. ADMINISTRATION MATTERS (CONT.):

12.2 CHIEF EXECUTIVE OFFICER'S REPORT (CONT.)

12.2.3 MELROSE CYCLE TRAILS

Subject: Proposal Report By: Chief Executive Officer Report Date: 11/12/2008 File Reference: GDS Action: Yes Attachments: Yes

SMP Reference: Objective 6 Infrastructure & Assets – Developing the Foundation for Our

Future Strategy 3 To Improve and Maintain the overall Quality of Footpath and

Walk / Bike Trail Infrastructure within Townships Action

The attached proposal has been forwarded by the Tourism Development Officer for

the consideration of Council. The proposal has been put forward for funding as part of the Cycle Tourism Masterplan Implementation and includes a project for Melrose called “Kiss the Sky” (refer pages 11 and 12).

As indicated, 1 km of the trail is located on Council land from the caravan park to the monument and the request has been made as to whether Council would consider funding this aspect of the proposal. As detailed in the proposal, the projected cost of this 1 km section is in the order of $11,500. There are a number of potential Budget lines that such a contribution could come from, including the Caravan Park, the Melrose Community Assistance allocation and the Tourism Projects allocation.

Council will need to give due consideration to the funding request and determine

whether it wishes to contribute towards it and if so, indicate an appropriate budget line from which the contribution could be made.


Southern Flinders Ranges Cycle Trail Development Programme: Stage II

6 Stuart St (P.O. Box 106), Melrose South Australia, 5483.

Ph: 088 666 2222 Fax: 088 666 2233 ABN: 25982203119

Email: [email protected] Web: www.otesports.com.au

Prepared by Alastair Smart

Page 1 of 14 OTE Sports Melrose – SFR Cycle Track Development Stage II Oct 2008

mailto:[email protected]

http://www.otesports.com.au/

TENDER PROPOSAL

Proposal Type Tender Document

Title Proposal to Develop Cycle Trails for Stage II of the Southern Flinders Ranges Cycle Trail Development Programme.

Employer

Southern Flinders Regional Tourism Authority

Objectives Develop recreational cycle trails with a focus on single-track off-road trails including:

• Surface preparation of trails and trail features

• Construction of new trails

• Upgrading of existing routes

• Production and erection of appropriate signage

• Production of detailed trail maps

Keywords SFR Cycle Trail Development Programme, Stage II, Master Plan, Cycle Tourism Strategy, MTB, Single Track, IMBA, SFRTA.

Confidentiality Confidential

Written by Alastair Smart

Due Date Friday October 31th 2008


APPLICATION TO DEVELOP NEW BIKE TRAILS IN THE SOUTHERN FLINDERS RANGES

INTRODUCTION Over the Edge Sports (OTE) is a recognized international cycle business. The founder Troy Rarick has established a number of businesses and franchises throughout several states in the USA and has expanded this business most recently to Melrose, South Australia, together with Alastair Smart and Richard Bruce. Troy has a long history in sustainable track building and helped develop the IMBA standards. Richard and Alastair attended a full day “Essentials of Track Building” workshop session with Troy on his most recent visit where he was able to impart the key points of building sustainable tracks that are also (importantly) fun to ride. Alastair Smart was raised in Melrose on the grazing and farming property ‘Bartagunyah’. He has a strong passion for, and considerable local knowledge of the Southern Flinders Ranges (SFR). In addition, through sporting activities he has close associations with many local landowners throughout the SFR district. The Phase 1 trails proposed in this document represent only a small element of the potential trails identified and many other landowners have been involved in discussions and have agreed to allow cycle trails through their properties. Richard Bruce was born and raised on a farm in New Zealand. He has been involved in cycling for over 10 years, both road and mountain. He is a passionate traveller and sees cycling as an extension to this. He has travelled extensively through Asia, US, Canada, South America and Europe. He arrived in Australia in 1995 and has continued to travel through Australia whilst working predominately in travel and hospitality. This led him to Melrose, where he and his wife managed the North Star Hotel for 9 months. This experience has enabled both Richard and Kerri to get a great understanding of both the local, and the many tourist’s needs and wants in the Southern Flinders Ranges. Ultimately, it is Melrose the destination that OTE is interested in creating and in building these tracks we are heading in the right direction. Richard currently works for the Australian Sports Commission based in Port Augusta. We are all passionate mountain bikers riding the trails almost daily and always looking to build more tracks and track features, and bringing in more riders to the sport. The tracks we have built in the region to date have received wide commendation from industry professionals and enthusiasts alike with postings on the internet and articles in mountainbiking magazines. As locals investing seriously in cycling in this region we have the added incentive to make these trails successful - to keep the rural communities of the Southern Flinders viable and to help build resilience in our district. We are also intimately aware of the potential of the resources that exist in the area, both natural and cultural. Our regular Sunday rides featured in the Bike SA magazine are well attended by an increasing number of people in the SFR region which gives us a great volunteer resource for trackbuilding projects such as this one.


DESCRIPTION PLANNING IMBA Standards – We have locally been building track for several years now to IMBA standards and have a close relationship with several key IMBA staff. All singletrack we build is built to IMBA standards and graded accordingly Table 1. IMBA Track Difficulty Rating System


Evidence of Support - We have ongoing support from local landowners, Rob and Christine Smart, and Don & Margaret McCallum who have been generous with their land and have enabled cycletourism to get a serious foothold in this region. We have discussed cycletrails with other landowners too and have permission from the next 3 landowners south of Bartagunyah (Haines, Rayner, Waterman). Hopefully, when the weather is cooler and the soil has some moisture come next May we have some trail licence arrangements in place that enable us to construct trails from Bartagunyah to the Bridle Track via this route. Evidence of Permission for Property Access All trails proposed in this tender have the full support and permissions of all landowners concerned.


OVERVIEW OF TRACKS 1. Bartagunyah – Rankine’s Hut, Separation Creek and Horse Gully This 21.5km track will be purpose built along contours linking with existing singletrack (Mawson Loop) already signed on Bartagunyah. It will run past the picturesque Rankine’s Hut and numerous creeks and gullys with views to the sea on the high points. The vegetation is composed of the rare white box, grey box, peppermint box, red gum, blue gum and sugar gums. There are also healthy stands of yacca bushes (Xanthorrhea quadrangulata) and golden wattles with some scrub areas having a healthy understorey of native hop bushes and Allocasuarinas. The targeted users would be cycling enthusiasts and bike riders that are after a weekend’s worth of singletrack riding. The green circle and blue square track already in place is enough for average riders for a weekend but the enthusiasts and fitter riders currently need to repeat rides. This predominantly black diamond track will enable cycle tourists of medium to advanced ability a full weekend of singletrack (and longer when combined with Dons) riding. There may also be riders undertaking the Mawson trail that are looking for a break from cruising the Mawson to get a bit of action for a few days before continuing on. The trails will be built to IMBA standards and there will be a design phase that will bring the collective OTE experience as well as that of key Southern Flinders Rough Rider Bike Club (SFRR) volunteers to ensure they are not only sustainable but importantly, fun trails to ride. The dedicated singletrack area of riding is believed by OTE Sports Melrose to be fundamental for the mountain bike enthusiast who will continue to spread the message that the SFR is a seriously fun mountain bike destination with a programme of ongoing trail development.

Bartagunyah trail – Section 1: Bartagunyah to Rankines to Bealach

Beag – 6km


Bartagunyah trail – Section 2: Bealach Beag to Rankine

Race – 3km

Bartagunyah trail – Section 3:

Rankine Race to Upper Separation

Loop – 5km


Bartagunyah trail – Section 4:

Upper Separation Loop to Horse

Gully to Bartagunyah –

7.5km


Figure 1. Bartagunyah Track – View to Rankine’s Hut Figure 2. Bartagunyah Track – Highland Cow and calf near Bealach Beag


Figure 3. Bartagunyah Track – Near Rankine Race Figure 4. Bartagunyah Track – Upper Separation Loop


6. Kiss The Sky (D & M McCallum & DCMR) This 5km track will be purpose built along contours linking with existing singletrack (Mawson Loop) already signed on Don and Margaret McCallum’s property in the foothills of Mt Remarkable near Melrose and replacing the unsustainable and heavily eroded walking track up to the Monument. It will link to the well used saddle where the On a Bender trail starts. It will provide breathtaking views and also takes in historic quarries as it leads riders from the McCallum property on to DCMR land at the base of the Monument Hill before countouring up to the monument (1km on DCMR land). This will provide a safe and sustainable walking and riding path for tourists to the town and caravan park. Current access by foot and bicycle is up the bitumen road which is a vehicle only pathway with no verge, shoulder or footpath. The larger predominant vegetation is mainly native hops (Dodonea viscosa angustissima), golden wattles (Acacia pycnantha), Christmas bush (Bursaria spinosa), peppermint box (Eucalyptus odorata), some white box (E.albens) and large red gums ( E. camaldulensis). The targeted users would be the growing numbers of cycling enthusiasts making Melrose a destination where they can ride high quality singletrack cross country trails. The points of difference lie in the environment and trail design features incorporating narrow trails utilizing natural technical features, wood and rock and trees. The trails will be built to IMBA standards and there will be a design phase that will bring in the collective OTE experience to ensure they are not only sustainable but importantly, fun trails to ride as endorsed by Mountain Bike Australia and Australian Mountain Bike Magazines. The dedicated singletrack area of riding is believed by OTE Sports Melrose to be fundamental for the mountain bike enthusiast who will spread the message that the SFR is a seriously fun mountain bike destination (Pictures to come).

Kiss the Sky – 5km D McCallum and DCMR


Finances

Track Title

New Track

Distance (km)

Riding Distance

(km) Signage Cost Labour

Expenses - Fuel car and FE loaders Miscellaneous TOTAL

Bartagunyah - Rankines Hut - Separation Creek - Horse Gully 21.5 21.5 $7,000 $25,500 $1,300 $645 $34,445

Dons - Kiss The Sky 5 5 $2,500 $12,500 $500 $150 $15,650 Note: The 1km section on DCMR land up to the monument represent $11,500 of the costs of the Kiss the Sky Trail due to the need to make it Blue square (wider) and well signed. This may be removed from this proposal and funded separately by DCMR leaving the remaining 4km of Kiss the Sky to be built at a cost of $4,150. Signage Artwork: Karen English – 4C Design 26 Porter Street Parkside SA 5063 08 8271 0484 0416 234 467 [email protected] ABN 57 305 090 280


Signs Examples Figure 1. Small Track Marking Sign Figure 2. Large TrailHead Sign



Risk Management All trails will be built to IMBA standards and signposted with IMBA’s track difficulty rating system. This is designed to reduce the risk of unskilled riders attempting difficult grade trails such as black and double black diamond trails. The judgements of Over the Edge Sports Melrose (OTE) may be affected by future events such as industrial action, business cycles, political and social change and other unforeseeable circumstances, none of which are capable of precise assessment. The work of OTE is undertaken with professional care and diligence BUT, except as to the extent required by law, this work is provided on the condition that you accept that neither OTE nor its agents, servants or consultants, shall be liable to you for any loss or damage, including business loss, loss of profits or other consequential loss or damage arising out of or incidental to the work provided by OTE. Sustainability and Trail Maintenance Even well designed IMBA standard trails require some maintenance as falling limbs and stones may cause hazards on the trails and extreme weather events may also damage the trails in such a way to make them dangerous to cyclists. It is recommended by Over the Edge Sports Melrose (OTE) that a trail maintenance programme is developed to manage these trails, preferably under OTE guidance. A sponsorship system with ownership by local council and businesses is a model that has been used successfully by Over the Edge Sports in Fruita. This may take some time to develop initially but once established it will set the scene for future trails. The SFRR currently undertake regular maintenance of local trails in the SFR under a quarterly Trail Maintenance Programme.


15.1 BUSINESS ARISING FROM PREVIOUS MEETING (CONT.)

15.1.3 WILMINGTON CFS STATION

Subject: Proposal Report By: Chief Executive Officer Report Date: 08/04/2009 File Reference: PD Lot 143 Wtn Action: Yes Attachments: Yes

SMP Reference: Objective 7 Public Health, order & Safety - Improving Wellbeing Strategy 2 Facilitate the provision of adequate emergency services Action 1 Support the provision of emergency services to the District

Elected Members will recall consideration at the February 2008 Ordinary Meeting of Council when initial correspondence from the Mount Remarkable CFS Group regarding the Wilmington CFS Brigade Station was considered.

A copy of the Agenda Report presented to that Meeting is attached for the reference

of Elected Members.

The decision of Council at that Meeting was that it agreed in principle with the selling or gifting of part or all of Allotment 143 in the Wilmington township to the State Government to build a new CFS brigade facility, subject to further negotiations being undertaken.

A range of potential issues and matters for resolution were identified and provided to the State Government for initial consideration.

The State Government has recently commenced further consideration of the development of the Wilmington CFS Brigade Station and seeks confirmation that Council’s in principle support still exists. Should such be the case, further negotiations and consideration of the identified issues will be undertaken.

Does Council still support, in principle, the proposal?


Agenda Report - 12th February 2008 5013. CORRESPONDENCE (CONT.):

13.5 MOUNT REMARKABLE CFS GROUP

Subject: Wilmington Brigade Station Report By: Chief Executive Officer Report Date: 05/02/2008 File Reference: P/D Lot 143 Wtn Action: Yes Attachments: Yes

The attached correspondence from Mr Geoff Slee, Group Officer of the Mount

Remarkable CFS Group, outlines the recent history in respect of a new Wilmington CFS Brigade Station.

As detailed in the correspondence, one of the first steps in the process is to secure access

and tenure to suitable land to construct such a facility. The Wilmington Brigade have given this matter some consideration and have identified a preference to have a new facility (should it eventuate) built on the existing site.

The attached map indicates allotments 142 and 143. The land was excluded from the

classification of Community Land during the associated processes approximately five years ago. Whilst owned by Council, parts of it are under lease to the Minister for Emergency Services until 31st May 2023. The "parts" are delineated in the attached GRO Plan 154/2002 as "Building 1", "Building 2", "Access" and "Tower".

There are a whole range of issues that will need to be worked through in relation to this

matter ranging from the public toilets to CWMS connections, to Council's plant and equipment storage.

What is sought at this stage is an indication from Council whether it would be prepared

to, subject to working through the wide range of issues, selling or gifting part or all of the land to the State Government to build a new facility.

If such an indication is given, the various processes can be commenced to begin

working through the issues.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr


15.2 CHIEF EXECUTIVE OFFICER'S REPORT

15.2.1 MONTHLY ACTIVITIES REPORT

Subject: March 2009 Report By: Chief Executive Officer Report Date: 08/04./2009 File Reference: No File Action: No - Information Only Attachments: No

Monthly activity reports are attached for the information and reference of Elected

Members. ~~Options:~~ (i) Cr / Cr (ii) Cr / Cr

Chief Executive Officer Agenda Report 15.2.1Monthly Activities Report - March 2009 Meeting 14/04/2009

Date Subject / Item Location Other Attendees From Council Comments

2/03/2009 CLGR Interview Processes for Council NRM Officers

Crystal Brook

3/03/2009 Meeting with Local Govt Risk Services Representatives

Melrose

Broadband Thinker in Residence Session Peterborough Com & Econ Dev Officer

4/03/2009 Interviews for Position of Manager Works & Technical Services

Melrose Mayor & Cr Pearce

5/03/2009 Shared Services Committee Meeting Peterborough Mayor

9/03/2009 Public Holiday

10/03/2009 Council Meeting Melrose

DAP Meeting Melrose

11/03/2009 Meeting with DTEI Representatives regarding Appila Hotel Corner

Melrose Acting Works Manager

12/03/2009 QMT Meeting Melrose Senior Managers and Senior Staff

Meeting with Presiding Member and Exec Officer Boundaries Panel

Melrose Mayor

Camp Kitchen Project Meeting Melrose Com & Econ Dev Officer

13/03/2009 LGMA Management Challenge Preparation Session

Melrose Senior Managers

17/03/2009 Camp Kitchen Project Meeting Melrose Com & Econ Dev Officer & Development Officer

Meeting with Wind Prospect Rep re Wilmington Proposal

Melrose Development Officer

Wilmington Consultation Forum Wilmington Crs Pearce & Storey Refer Agenda Report

18/03/2009 OHS&W Committee Meeting Melrose18/03/2009 OHS&W Committee Meeting Melrose

19/03/2009 LGMA Management Challenge Training Day

Adelaide Senior Managers

20/03/2009 Meeting with Hender Consulting Representative

Melrose

Phone Meeting with BC Steam & Traction Member re Assistance

Melrose

25/03/2009 Meeting with Affordable Housing Unit re opportunities

Adelaide Com & Econ Dev Officer

Big Smart Water Forum Adelaide Com & Econ Dev Officer

26/03/2009 QMT Meeting Melrose Senior Managers and Senior Staff

Administration Team Meeting Melrose Administration Employees

27/03/2009 Building / Planning Team Work Discussion

Melrose Dev Officer, Env Health & Comp Officer, Bldg, Plng & Admn Assist.

Annual Performance Review - Finance Officer

Melrose Manager Administration Services

Annual Performance Review - Passenger Transport Coordinator

Melrose

Annual Performance Review - Mgr Admin Services

Melrose

30/03/2009 Meeting with Training Provider re Training Opportunities

Melrose

31/03/2009 LGA Climate Change Forum Adelaide Crs Kretschmer & Nottle

Sean CheritonChief Executive OfficerDistrict Council of Mount Remarkable

GYST Time Management Software - Monthly Summary For the Month of March 2009

1 26Accounting & Finance - Budget

Task Breakdown Task Breakdown

Leave - LSL

Accounting & Finance Business Operations Comm & Ec Development Governance & Members

General Admin Liaison Organisational Support Personal Leave

Project Management Regulatory Services Strategic Management Shared Services

Travel & Entertainment Works Related Matters

1 26

2 27

3 28

4 29

5 30

6 31

7 32

8 33

9 34

10 35

Northern Passenger Transport 0.75OHS & Risk Management 2.50P t Offi 0 50

Liaison - Other Staff 2.00Liaison - Senior Management 9.75Liaison - Other 0.25

Leave - Public Holiday 7.50Leave - Sick & Family

Liaison - Community 4.75

Caravan Park 0.50Community & Economic Development 3.75D & C t M t

Accounting & Finance - Reporting

Accounting & Finance - Other 6.00Building & Planning 1.25

Accounting & Finance - EOFY

Accounting & Finance - Payroll 0.75Accounting & Finance - Rates 0.50

Accounting & Finance - Budget Leave - LSL

10 35

11 36

12 37

13 38

14 39

15 40

16 41

17 42

18 43

Time Management & Housekeeping 5.75Tourism

Shared Services 8.00Sport & Recreation

Strategic Planning & Management 22.00

Project Management 34.75Public & Environmental Health 1.00Roads & Related Matters

Post Office 0.50

Governance - Meeting Preparation & Agendas 6.25Governance - Meetings (Committees) 0.75

Governance - Elections

Governance - EM Contact & Requests 15.25Governance - LGA & OLG 13.75

General Admin - Incoming Mail etc 15.25General Admin - Phone Calls / Messages / Emails 26.00General Admin - Other 9.00

Dog & Cat Management

19 44

20 45

21 46

22 47

23 48

24 49

25 50

Summary Totals Hours %

Waste Management

Works Matters NEC 2.75

Training - Others 0.25Travel & Entertainment - Travel 29.75Travel & Entertainment - Other 1.25

Training - Self

Human Resources 24.75Information Technology 23.25Leave - Annual

Governance - Minutes, Media & Actions 7.25Governance - Regional Matters 10.25Governance - Other 24.25

Governance - Meetings (Council) 2.00

Total Hours Worked

Total Hours on Leave / Public Holidays

Total Hours

Total Hours Paid

Total Hours Given

Total Hours Considered to be a 'Productive Use of Time'

Total Hours Worked on Daily Top 10 Priorities

290.25

97.69

91.63

84.37

167.20 51.57

48.43

267.25

y

157.05

316.75

7.50 2.31

324.25 100.00


Number of Working Days 22.00

84.37267.25



15.2.2 WEEKLY COMMUNIQUÉS

Subject: Since March Meeting Report By: Executive Assistant Report Date: 07/04/2009 File Reference: GDS 9.33.3 Action: To Be Determined Attachments: Yes

SMP Reference: Objective 2 Administration and Finance - Accountable, Secure and

Sustainable Organisation Strategy 1 Develop, Implement and Foster a Continuous Improvement

Philosophy Throughout the Council Elected Member Weekly Communiqués issued since the last Ordinary Meeting of Council are attached. These Communiqués are:- Week Ending 13th March 2009 Week Ending 20th March 2009 Week Ending 27th March 2009 Week Ending 3rd April 2009

Do any Elected Members have any questions or comments regarding any of the items

included within these Communiqués?

District Council of Mt Remarkable

PO Box 94, Melrose SA 5483 Tel: 08 8666 2014 Fax: 08 8666 2169 CEO Contact Details Mobile 0427 663 333 A/H Tel 08 8667 2457 A/H Fax 08 8667 2068 Email: [email protected]

ELECTED MEMBER WEEKLY COMMUNIQUÉ Week Ending Friday 13th March 2009

To: Mayor All Elected Members QMT

From: Chief Executive Officer

1. Works Matters

2. Finance Matters

3. Administration Matters

3.1 Chief Executive Officer’s Items

3.2 Manager Administration Services’ Items

3.3 C & ED Officer’s Items

3.4 Other Administration Items 3.4.1 Circular from Finance Officer – Update of Map Folder

4. Correspondence

5. Local Government Department and Associations 5.1 Circular 11.1 – Nation Building and Job Plan 5.2 Circular 11.4 – Regional Development Australia Key Issues Paper 5.3 LGA News – Issue 117, March 2009 5.4 At a Glance – Issue 15, March 2009

6. Environmental Health Matters

7. Planning & Development Matters

8. Other Matters 8.1 Central Local Government Region of SA – Monthly Newsletter, February 2009






1. Works Matters

2. Finance Matters





3.4 Other Administration Items

4. Correspondence 4.1 Southern Flinders Ranges Development Board Minutes Tuesday 3rd March 2009 4.2 Thank You Letter – Annette and John Battersby 4.3 Thank You Letter – Wilmington Kindergarten

5. Local Government Department and Associations 5.1 Local Government Association Mutual Liability Scheme 5.2 Australia Local Government Association 2009 National General Assembly of Local

Government – call for motions 5.3 Key Issues Paper (Circular 11.4)



8. Other Matters






1. Works Matters

2. Finance Matters



3.2 Manager Administration Services’ Items 3.2.1 Marketing Opportunities for South Australian Tourism Operators



4. Correspondence

5. Local Government Department and Associations 5.1 LGA Circular 12.5 – NRM Levy Report 5.2 Presidents Message March 2009 5.3 LGA Circular 12.4 - Local Government Research & Development Scheme – Draft 2009

Annual Business Plan 5.4 LGA Circular 12.10 - Proposed Amendments to Local Government Act 1999 – LGA

Submission to Manager 5.5 LGA Circular 12.8 - Development Bonds 5.6 LGA Circular 12.9 - Local Government Accountability Proposals Paper – LGA Submission

to Minister



8. Other Matters



ELECTED MEMBER WEEKLY COMMUNIQUÉ Week Ending Friday 3rd April 2009



1. Works Matters

2. Finance Matters


3.1 Chief Executive Officer’s Items 3.1.1 Media Release




4. Correspondence 4.1 Hon Gail Gago MLC – Revoking the Classification of Land as Community Land

5. Local Government Department and Associations 5.1 LGA Circular 13.3 – CWMS Forum 5.2 LGA Circular 13.4 – National Building Economic Stimulus Plan 5.3 LGA Circular 13.6 – Climate Change Update 5.4 LGA Circular 13.8 – Australian Law Reform Commission’s Privacy Inquiry 5.5 LGA Circular 14.1 – Nominations Sought for Coastal Protection Board Local Government

Advisory Committee 5.6 LGA Circular 14.3 – Sale of Vehicles on Public Roads 5.7 LGA News 5.8 LGA at a Glance – Issue 16, April 2009



8. Other Matters



15.2.3 WILMINGTON CONSULTATION

Subject: Forum Outcomes Report By: Chief Executive Officer Report Date: 06/04/2009 File Reference: No File Action: Yes Attachments: Yes SMP Reference:

Objective 6 Infrastructure and Assets – Developing the Foundation for Our Future

Strategy 8 Facilitate the development of sustainable water supplies and management practices.

Action 4 Upgrade the Wilmington CWMS to re-use standards Objective 4 Lifestyle and Innovation – Building Communities and Fostering

Creativity Strategy 1 Assist our communities to develop and promote individual

strengths, to grow a “sense of place” Action 5 Facilitate the development of Urban Design Master Plans for

each of our main towns

Elected Members will be aware of the Community Information session conducted in Wilmington on Tuesday 17th March 2009 regarding two projects, namely the upgrading of a section of the Main Street and the upgrade of the Wilmington Community Wastewater Management (CWM) Scheme to a re-use standard.

A copy of the consultation fliers distributed to all householders in the township is

attached for the information and reference of Elected Members.

The forum was well attended with approximately 30 members of the public present. As noted in the consultation fliers, written submissions were also allowed for and requested by 31st March 2009.

Three (3) formal submissions were received and these are attached for the consideration of Elected Members.

The submissions, and the clearly illustrated views of the Community at the forum,

were supportive of both projects. Background information on both projects has been provided for Elected Members in

previous Agenda Reports and should be referred to by Elected Members if needed. Both projects are included within the Budget for the current financial year and are

consistent with the Strategic Management Plan

In light of the submissions and the forum outcomes, Council will need to consider the two projects and formally determine whether to proceed.

Agenda Report – 14th April 2009 41 ~~Options:~~ (i) Cr / Cr (ii) Cr / Cr



15.2.4 WILMINGTON CWA BUILDING

Subject: Memorandum of Transfer Report By: Chief Executive Officer Report Date: 08/04/2009 File Reference: Wtn 626 FP 184708 Action: Yes Attachments: No

SMP Reference: Objective 7 Public Health, Order & Safety - Improve Wellbeing Strategy 3 Maintain Public Health, Order & Safety Action 4 Ensure that Communities have access to adequate medical

facilities and visiting General Practitioners

In May 2007, Council formally approached the Country Women’s Association (CWA) offering to receive ownership and responsibility for the CWA’s property in Wilmington on a similar basis to that under which the Booleroo Centre facility was gifted to Council.

Internal processes continued over the ensuing months and in October 2008, the

CWM State Council met and formally agreed to transfer the asset to Council.

The CWA have now prepared the required legal documents to facilitate the transfer to Council and have forwarded same to Council for formal execution.

Council will now need to authorise the Mayor and Chief Executive Officer to sign

and execute the required transfer documents.

Recommendation: That Council authorise the Mayor and Chief Executive Officer to sign and affix the

Common Seal of Council to the necessary documentation to facilitate the transfer of Lt 626 FP 184708 in the Wilmington Township from the South Australian Country Women’s Association to Council.



15.3 MANAGER ADMINISTRATION SERVICES’ REPORT 15.3.1 MONTHLY ACTIVITIES REPORT

Subject: March 2009 Report By: Manager Administration Services Report Date: 06/04/2009 File Reference: No File Action: No – Information Only Attachments: Yes

Monthly activity reports are attached for the information and reference of Elected

Members. ~~Options:~~ (i) Cr / Cr (ii) Cr / Cr

Manager Administration Services Agenda Report 15.3.1Monthly Activities Report - March 2009 Meeting 14/04/2009

Date Subject / Item Location Other Attendees From Council Comments

2/03/2009 Attend Flinders Mobile Library Board Meeting

Gladstone Mayor Roocke, Cr Storey

3/03/2009 Attend Northern Passenger Transport Network Committee Meeting

Peterborough Mayor Roocke, Cr Storey, NPTN Co-ordinator

HR Matter Melrose Chief Executive Officer, Employee Concerned

4/03/2009 Trainee 1 Month Review Melrose Admin Trainee

6/03/2009 Order Making Workshop Peterborough Building Inspector, Environmental Health Officer

10/03/2009 Council Meeting Melrose

Meeting with Reg Dennis - Statewide Group Training

Melrose Works Trainee, A / Works Manager

11/03/2009 Attended on Site re Sealing of 2nd Street, Port Germein

Port Germein Cr Leue, Cr Hodgson, A / Works Manager

Jetty Inspection Port Germein A / Works Manager

12/03/2009 Power Failure in Office Melrose

Northern Waste Management Group Meeting

Gladstone A / Works Manager

Quality Management Team Meeting Melrose Chief Executive Officer, Managers

13/03/2009 Pre - Management Challenge Task Melrose Management Challenge Team

17/03/2009 Attended at Dog Pound on Dog Related Issues

Melrose

18/03/2009 OHS&W Committee Meeting Melrose OHS&W Committee

Tour Steam & Traction Facility Booleroo Centre Cr Pearce, Cr Kretschmer

Southern Flinders Regional Tourism Authority

Booleroo Centre Cr Pearce, Cr Kretschmer

Attended at Dog Pound on Dog Related Issues

Melrose Finance Officer

19/03/2009 Management Challenge Adelaide Management Challenge Team

25/03/2009 Port Pirie Council Meeting Port Pirie Chief Executive Officer, Community Economic Development Officer

26/03/2009 Quality Management Team Meeting Melrose Chief Executive Officer, Managers

Management Challenge Debrief Melrose Management Challenge Team

Admin Team Meeting Melrose Admin Staff

27/03/2009 Admin Employee Annual Review Melrose Chief Executive Officer, Admin Employee

Meeting with Ian Maynard Melrose

Annual Review Melrose Chief Executive Officer

31/03/2009 Trainee Reviews Melrose Trainees, NPTN Co-ordinator

Geoff PriceManager Administration ServicesDistrict Council of Mount Remarkable

GYST Time Management Software - Monthly Summary For the Month of March 2009

1 26Accounting & Finance - Payroll

Task Breakdown

6 25

Task Breakdown

OHS & Risk Management 12 25

Accounting & Finance Business Operations Comm & Ec Development Governance & Members General Admin

Liaison Organisational Support Personal Leave Project Management Regulatory Services

Strategic Management Shared Services Travel & Entertainment Works Related Matters

1 26

2 27

3 28

4 29

5 30

6 31

7 32

8 33

9 34

10 35

Time Management & Housekeeping 9.75

Sport & Recreation

Strategic Planning & Management 1.50

Roads & Related Matters 3.00Shared Services

Tourism 3.75T i i S lf 11 00

General Admin - Incoming Mail etc 9.50General Admin - Phone Calls / Messages / Emails 23.75G l Ad i Oth 1 00

Building & Planning 0.75

Community & Economic Development

Caravan Park

Dog & Cat Management 2.25

Accounting & Finance - Payroll 6.25 OHS & Risk Management 12.25Accounting & Finance - Rates 3.25Accounting & Finance - Other 6.50

Post Office

Public & Environmental Health 1.50

10 35

11 36

12 37

13 38

14 39

15 40

16 41

17 42

18 43 Project Management - Volunteer Resource Centre 0.75

Project Management - Management Challenge 12.25Project Management - Water Tanks 2.25

Works Matters NEC 5.00

Travel & Entertainment - Travel 20.00

Human Resources 19.25

Travel & Entertainment - Other 1.00

Governance - Other 8.50

Leave - Annual

Information Technology 7.25

Training - Self 11.00Training - Others 0.50

Governance - Minutes & Actions 4.75 Waste Management 11.75

Governance - Meeting Preparation & Agendas 4.75

General Admin - Other 1.00

Governance - Meetings (Council) 5.00

Governance - Meetings (Committees) 6.25

19 44

20 45

21 46

22 47

23 48

24 49

25 50

Summary Totals Hours %

Project Management - Black Spot R/Way Crossing 2.50

Project Management - Pt Flinders Walking Trail

Project Management - Solar Light Lifting Frame 2.25Project Management - Other

Project Management - Shed Fitout 2.25

Liaison - Other 2.25Northern Passenger Transport

Leave - Public Holiday 8.00

Liaison - Other Staff 4.00Liaison - Senior Management 9.50

Leave - Sick & Family

Liaison - Community 3.00

Total Hours Worked

Total Hours on Leave / Public Holidays

Total Hours

Total Hours Paid

Total Hours Given

Total Hours Considered to be a 'Productive Use of Time'


218.25

96.65

94.48

90.80

167.20 69.96

30.04

209.75

y

71.80

231.00

8.00 3.35

239.00 100.00


Number of Working Days 22.00

90.80209.75


15.4 COMMUNITY & ECONOMIC DEVELOPMENT OFFICER’S REPORT

15.4.1 MONTHLY REPORT

Subject: March 2009 Report By: Community and Economic Development Officer Report Date: 02/04/2009 File Reference: No File Action: No - Information Only Attachments: No

The attached report from the Community and Economic Development Officer

outlines her activities etc for the period.

COMMUNITY AND ECONOMIC DEVELOPMENT OFFICER REPORT GENERAL REPORT Subject: March 2009 Report By: Muriel Scholz, CEDO Report Date: 02/04/09 File Reference: No File Action: No - Information Only Attachments: No Meetings:

With Date About Outcomes Annette Battersby 11 March Anglican Church

renovations Will inform if any grants are available

CWA 11 March Use of CWA building for medical practice

Apply for Rural Health Infrastructure Grant to upgrade medical facilities in Wirrabara, Wilmington and Melrose

Nikki Aspinall 12 March Set up new engineering workshop near Murray Town

Referral to Mark Arnold, Ausindustry and Craig Blieschke, SFRDB. Investigated 3 phase power with ETSA and referred to appropriate person

Dawn Stevens 13 March Wirrabara Institute Medical rooms to be included in Health Infrastructure Grant

Port Germein Progress Association

18 March Revised role of FRACC

General update

Management Challenge

19 March

David Hill 20 March Affordable housing concept

Sourced information Referred to Housing SA Following up for future projects

Marie Johnson Hickory Grove

21 March Tourism grants Sourced possible grant and offered help with

application Marie Storey

23 March Wilmington RV town status& dump point

Application drawn and lodged

Affordable Housing Dept

25 March Overview of project Future development possibilities

Big Smart Water Conference

25 March Water reuse and reclaiming

In line with RLCIP projects

Willowie Hall Committee, Ron Asheden, Ann Frick

27 March RLCIP project (Cemetery Wall)

Development and conditions discussed

Paul Marner 30 March Wirrabara kitchen Development plan approved and starting date decided

Workshop on SA Local and Regional Recreation and Sporting Facilities

31st March Issue paper for LG Issues facing LG identified and discussed. Draft paper to be issued early May identifying key issues and possible solutions

“beactive” Management Committee

31st March Resignation of coordinator and replacement process Regional promotion funding allocated

Chris Blackmore, Laura Solar and Water

2 April Melrose camp kitchen Solar panels costs Grants and rebates available

New Grants and projects:

Grant Applicant Funding body

About Amount requested

Action

Dump ezy Wilmington

Council Campervan Motorhome Club

Instally Dump ezy facilities at Wilmington Centennial Park

$1320 Lodged and approved

Wilmington Friendly Town

Council Campervan Motorhome Club

Obtain “RV friendly Town” status for Wilmington

N/A Lodged and approved

Volunteer Training

Council Office for Volunteers

One day training 5th May for volunteers

$1300 Approved

Career SFRDB SAWorks Provide a $40,000 In progress

development counselling

in the regions

regional service helping with job applications and resumes

Upgrade of medical facilities

Council NRRHIP Upgrade medical facilities at Melrose, Wilmington and Wirrabara

$220,000 (approx)

In progress

Projects updates: Project name Activity

Port Flinders Walking Trail Planning Project

Designed final consultation process in conjunction with EDS consultants. Questionnaires and proposed map of the walking trail sent to all ratepayers

Port Germein Acoustic Hall

Completed financial acquittal. Written final report in conjunction with Kristina Mudge

Melrose Camp Kitchen

Finalising designs, getting quotes and organising materials

RLCIP 1st round Port Germein Goods Shed Upgrade

Liaised with Progress association and discussed heritage requirements

Melrose Showground complex upgrade

Colourbond for pergola and café blinds. Development application needed

Hammond Verandah

Progress Association contacted, will appoint builder. Development application approved

MurrayTown toilets upgrade

Progress Association contacted, will order materials and organise working bee

Melrose Masonic Lodge Ceiling-

Committee organising an electrician and builder for the upgrade

Willowie Cemetery wall

Committee looking at possible designs and marking area

Melrose Community Development Association

Committee presented plans to Council CEO, CEDO and Cr Pearce

Grant Applications Summary 2009 Calendar Year: Assistance with applications (Community)

Number applications this month: 1 $value of applications this month: $ 40,000 Number applications YTD: 5 $value of applications YTD: $ 67,800 Number successful applications to date: 0 $value of successful applications to date: $0 (All applications pending)

Applications (Council)

Number applications this month: 3 $value of applications this month: $222,620

Number applications YTD: 10 $value of applications YTD: $2,518,780 Number successful applications YTD: 3 $value of successful applications YTD: $48,120


15.5 BE ACTIVE FIELD OFFICER 15.5.1 MONTHLY REPORT

Subject: March 2009 Report By: be active Field Officer Report Date: 07/04/2009 File Reference: No File Action: No - Information Only Attachments: Yes

The attached report from the be active Field Officer outlines his activities etc for the

period.

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15.6 OTHER ADMINISTRATION REPORTS 15.6.1 HALL SEPARATE RATE

Subject: Continuation Report By: Chief Executive Officer/Rates Administration Officer Report Date: 8th April 2009 File Reference: GDS 9.63.1 Action: Yes Attachments: No

The Hall Separate Rate, initially commenced in the 2004 / 2005 financial year was a Separate Rate levied against parts of the Council area in an attempt to provide funding to the Halls within the Council area for structural and maintenance repairs. The Separate Rate was set to raise $25,000 per financial year to be distributed between the five (5) major Halls in Booleroo Centre, Melrose, Wilmington, Wirrabara, Port Germein ($4,000) each and the smaller Halls in Appila, Bruce, Hammond, Murray Town and Willowie ($1,000) each.

This Separate Rate was set for a period of five (5) years and therefore has reached its final year this financial year.

Staff require a preliminary direction from Council about continuing on with the levy and seek their endorsement to include such a proposal in the draft Annual Business Plan for the required public consultation.


Agenda Report – 14th April 2009 4716. CORRESPONDENCE:

16.1 HON ANTHONY ALBANESE MP

Subject: Roads to Recovery 3 Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: GDS 7.41.1.2 Action: Yes - In Future Attachments: Yes

SMP Reference: Objective 6 Developing the Foundation for Our Future Strategy 2 Enhance Council roads infrastructure and management Action 6 Actively lobby for the continuation of the Roads to Recovery program

The attached correspondence from the Hon Anthony Albanese MP, Commonwealth Minister

for Infrastructure, Transport, Regional Development and Local Government, advises Council of its funding allocation under the third Roads to Recovery Program commencing in July 2009 over four years.

As noted in the correspondence, Council will receive $1,326,834 under the program.

A listing of the allocations for all South Australia Councils is attached for the information and reference of Elected Members. For comparison, Council received $985,079 under the initial Roads to Recovery program and $938,874 under the second program. Depending on what projects Council determines that it will undertake, it may be practical to straddle them over the end of one financial and the beginning of the next. Council will need to begin thinking about project options so that once the program guidelines are released, projects can be identified etc. ~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

ceo

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District Council of Mount RemarkableMinutes Database - Council Meeting Minutes

Year: 2008

Minute: 2008:177

MB Page: :7731

Minute Desc: Recind Motion 154.2008, continue priority of sealing major township roads and Wirrbara considered first Roads to Recovery 3 priority.

Agenda Item: :4.1#

Description. Notice of Motion - CrMA Storey - Roads to Recovery 3

Last Updated March 2006

Version IV

M.S. Storey

W.E. Hodgson

Mover:

Seconder:

Action By: Completed: Date Completed:

OrdinaryMtg Type:

SeptemberMonth:

CarriedDecision:

Division:

File Ref:

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Rds General

Correspondence Register:

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That Council rescind motion 154.2008 under General Works Business (Item 10.4) at the August Meeting of Council; and

That in relation to the next allocation of Council’s Road to Recovery Funding (Round 3) that Council continue its priority of sealing all major townships, also considering our smaller townships and that Wirrabara would be considered the first priority when allocating funding.

Agenda Report – 14th April 2009 4816. CORRESPONDENCE (CONT.):

16.2 BOUNDARY ADJUSTMENT FACILITATION PANEL

Subject: Proposal Decision Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: Working File Action: No - Information Only Attachments: Yes

SMP Reference: Objective 1 Governance - Respected, Responsive, Open & Effective Leadership Strategy 6 Be a leading Local Government authority, rather than a follower, which

is highly recognised and regarded by other Councils and the State and Commonwealth Governments

Action 5 Regularly investigate & consider possible boundary extensions

The attached correspondence from Ms Margaret Wagstaff, Chair of the Boundary Adjustment Facilitation Panel, provides Council with the outcome of the Panel’s recent consideration of the Public Initiated Submission to alter this Council’s boundaries.

As noted in the correspondence, the Panel have determined that there was not likely to be sufficient support to justify the formulation and consideration of a proposal and accordingly, determined that the proposal should lapse.

A copy of the media release as issued by the Panel regarding its decision is also attached for

the information and reference of Elected Members.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report – 14th April 2009 4916. CORRESPONDENCE (CONT.):

16.3 PRÉCIS OF CORRESPONDENCE

Subject: March 2009 Report By: Administration Trainee Report Date: 08/04/2009 File Reference: No file Action: No - Information Only Attachments: Yes

Agenda Report – 14th April 2009 5017. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS:

17.1 LGA CIRCULAR 11.4

Subject: Regional Development Australia Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: GDS 10.3.2.1 Action: Yes Attachments: Yes

SMP Reference: Objective 1 Respected, Responsive, Open and Effective Leadership Strategy 5 Promote a positive image of Council Action 3 Maintain membership of and active involvement in the South Australian

Local Government Association and associated state level activities and projects.

The attached Circular from the Local Government Association of South Australia (LGA)

provides Council with a general update on the development of a draft Memorandum of Understanding (MoU) regarding the integration of Regional Development Australia and Regional Development Boards.

A key issues paper prepared by the LGA is also attached regarding the matter, on which

comment is sought by the LGA from Council.

Also attached is a copy of the draft Notes from a Central Region forum held last week on the matter.

It is also specifically noted that at this time, the draft MoU has not been provided to Councils

or the Regional Development Boards for consultation purposes. The Mayor and Cr Pearce may like to speak further to this matter at the meeting, given their

involvement and roles with the Southern Flinders Regional Development Board.

Do Elected Members have any views that they wish to convey to the LGA regarding this matter?

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Regional Development Australia Key Issues Paper - Circular 11.4

ToChief Executive Officer Economic Development and Tourism Staff Elected Members

Date Thursday, 12th March 2009

Contact Ryan Viney Ph: 8224 2049 Email: [email protected]

Response Required

Yes Respond By Friday, 24th April 2009

Summary

This Circular provides an update on the development of the draft Memorandum of Understanding (MoU) between the spheres of Government regarding the integration of Regional Development Australia with Regional Development Boards and identifies a number a key issues for Local Government to consider and provide urgent officer level comment to the LGA by 24 April 2009.

Further to LGA Circular 48.8 of 2008, and the "in principle" agreement by the Commonwealth Government, State Government and the LGA regarding the proposal by Parliamentary Secretary Gary Gray, negotiations between the three spheres of Government via an intergovernmental working group have continued since late December 2008, based on Mr Gray's proposal for 8 merged RDA structures in SA.

While the LGA had initially envisaged being in a position by mid-February to consult with Councils about a draft Memorandum of Understanding (MoU) or any proposal to integrate Regional Development Australia with Regional Development Boards, negotiations between the Intergovernmental Working Group have taken longer than expected. However negotiations are continuing to proceed in a positive manner and it is anticipated that a draft MoU, intended to be signed by Parliamentary Secretary Gary Gray, the new appointed South Australian Minister Paul Caica, and LGA President Mayor Joy Baluch, will be approved by the Intergovernmental Working Group for consultation with Councils soon.

To assist Councils, the LGA has prepared a key issues paper as part of its initial consultation process with Councils. The LGA has identified a number of key areas for Local Government to consider and is now seeking urgent comment from Councils by 24 April 2009. The Key Issues Paper will be attached to this Circular by COB Friday, 13 March 2009.

The MoU is intended to be seen as an enabling document rather than a long-term agreement about programs. Once the three spheres of Government represented by the Intergovernmental Working Group approve the MoU for consultation, the LGA will coordinate a process for Local Government to provide feedback on the MoU and where possible include these comments in the final MoU.

In relation to Metropolitan Adelaide, the LGA is convening, in line with a resolution of the Metropolitan Local Government Group, a working party to consider an RDA structure. This will include representation from the existing Adelaide Metropolitan Area Consultative Committee (AMACC) and metropolitan Council CEOs along with the LGA, Commonwealth Government and State Government.

If you would like further assistance or clarification please contact either Chris Russell (8224 2030 / [email protected]) or Ryan Viney (8224 2049 / [email protected]) at the LGA.

Councils are encouraged to provide comment on the Key Issues Paper to Ryan Viney at the LGA [email protected] by no later than 24 April 2009.

GPO Box 2693, Adelaide SA 5001 | Phone: 8224 2000| Fax: 8232 6336 | Enquiries: [email protected]

This is a printer friendly version of the following web page:- http://www.lga.sa.gov.au/site/page.cfm?u=191&print=1&C=17405

DME 46262 – Key Issues Paper issued with LGA Circular 11.4 of 2009

KEY ISSUES PAPER

MEMORANDUM OF UNDERSTANDING FOR THE FORMATION OF REGIONAL DEVELOPMENT AUSTRALIA

This issues paper outlines the key aspects of a proposed Memorandum of Understanding (MOU), which is a high level commitment by the Australian and State governments and the Local Government Association SA (the Parties) to develop Regional Development Australia (RDA) in SA. Once endorsed by the Parties negotiations can commence on the transition plan, which will include boundaries, office locations and funding agreements. Background The Australian Government’s proposal for Regional Development Australia (RDA) as outlined by the Parliamentary Secretary for Regional Development and Northern Australia, Hon Gary Gray MP, would see 8 new RDA Committees created in SA. For country areas this will require the transition of the existing 4 regional Area Consultative Committees (ACCs) and 13 Regional Development Boards (RDBs), to form 7 RDA Committees based on the South Australian Government Regions. The Adelaide Metropolitan ACC (AMACC) would become RDA Adelaide with its boundary aligned to include the four metropolitan Adelaide South Australian Government Regions. The existing RDBs are currently jointly funded by State and Local Government which totals more than $6 million (including operational and specific service funding). The existing ACC network receives approximately $1.4m in operational funding from the Commonwealth. The SA Government Regions were established in 2006/07 based in country SA on regional LGA boundaries. The existing metropolitan arrangements do not involve any State or Local government funding and none is proposed. The Local Government Association of SA State Executive Committee (and both its SAROC committee and the Metropolitan Local Government Group) has endorsed this proposal for consultation with Councils. The potential to integrate the key regional resource investment of all three spheres of government so as to enhance the delivery of programs and services to local communities and reduce administrative duplication to maximise funding provided to directly benefit local communities, have been identified as key opportunities in proposed new arrangements. As a result the three spheres of government are negotiating a Memorandum of Understanding to clarify the objectives, processes and conditions for the new arrangements. This issues paper has been provided to assist Councils to be clear about the proposal and to provide feedback to the LGA on key issues and to assist in identifying transitional issues where support may be required. The paper covers the key issues embodied in the MOU. Role of Regional Development Australia The proposed MOU outlines the role of RDA Committees as to:

• cooperate to improve the coordination and delivery of regional development initiatives;

• deliver strategic input into national programs and help co-ordinate development initiatives at the regional and local level;

• work with all levels of government as a key link organisation to empower communities in regional development activity;


• provide advisory and support services to business and State and Local governments and the Australian Government in the RDA region;

• provide independent advice to government on the efficacy of the delivery of policies and programs across all levels of government;

• consult and provide advice on issues confronting regional Australia; and • provide a shop front for the business development services by the RDA network.

Historically ACCs played a substantially different role than that proposed for the new RDA network. In the past the ACCs played an important advisory role in relation to project funding largely for projects which would not be captured by mainstream government programs or arrangements. The new organisations will not play a role in advising on the distribution of Commonwealth funding for the Regional and Local Community Infrastructure Program. The above role statements which incorporate the Australian Government’s proposals would give a broader role for RDA Committees than is currently the case for the existing Regional Development Boards (RDB’s), which are more tightly focused on jobs and investment growth. Such broader roles may create political implications for both State and Local government unless appropriate protocols are in place particularly regarding any public role for the new organisations. Regional Development Boards also provide a range of direct services to local and regional businesses. It is proposed that the current resourcing and the current location of the “shop front” services provided by the boards will not change during the life of the agreement/program. It is not proposed to make any changes to Business Enterprise Centre arrangements involving Commonwealth, State and Local government funding in the metropolitan area or to integrate them with new RDA arrangements. Funding The State and Australian Governments have indicated they will commit the total annual existing funding amounts provided to both the Regional Development Boards Program and the Area Consultative Committees, to the funding agreement to be negotiated with each new RDA Committee. However the distribution on these funds between the 8 new bodies (for the Commonwealth – and the 7 country ones for the State) will need to be addressed as part of the transitional plans. It should be noted that given the proposed guarantees regarding resources for “shopfront” services and the need for some form of weighting to reflect the regional boundaries, that any review of the distribution of resources would only impact on “base” funding arrangements. It should also be noted that there is no proposal for the State or Local Government to contribute to the proposed new Adelaide RDA. Boundaries Details of boundaries for each RDA Committee are not included in the draft MOU. These will be agreed in the transition plan to be negotiated once the MOU is endorsed by the Parties. The Australian Government is proposing that the thirteen Regional Development Boards and five Area Consultative Committees transition into eight integrated organisations based around the State’s Policy on Service Delivery Regions (Adelaide plus 7 - with Fleurieu and Adelaide Hills State regions combined). This would be more consistent with Local Government regional boundaries and create greater opportunities to link with State agencies within a region. Maps of the State regions can be found at: http://www.planning.sa.gov.au/go/SAGovernmentRegions.


The State Government Regions were introduced in 2007 after extensive consultation with Local Government to allow uniform planning and uniform delivery of State Government services. State arrangements not complying with these boundaries are meant to be aligned by mid-2009. The LGA has endorsed the approach in principle but is keen to have feedback from any individual Councils on this aspect of the proposal. We believe the Commonwealth would not agree to more than 8 regions for SA. As it is State Government policy, we suspect the SA Government would be extremely reluctant to vary its regions – other than the alignment proposed for the Adelaide Hills and Fleurieu regions. We would appreciate feedback on this aspect of the proposal. Branding A key issue for consideration by Councils/regions will be the names and branding for the new bodies as it may have an impact on existing “brands”. Combined, State and Local Government will be providing in the order of five times the level of funding provided by the Australian Government. Councils will need to determine if there is an element of goodwill associated with the existing Regional Development Board “brand” or whether this is an appropriate time to consider a change. The Commonwealth is committed to Regional Development Australia as the national ‘lead’ brand but may be open to the concept of a localised name as long as required Commonwealth branding (e.g. “A Regional Development Australia Committee”) and recognition of funding partners is included appropriately on letterheads and other appropriate places. Timeframe The timeframe proposed by the Australian Government is to have the SA RDA network operational by 1 July 2009, with a transitional period leading into the 1 July date. The transitional plan developed by the Parties once the MOU is signed will detail how this will be achieved. The consultation period for this paper has been set at 6 weeks (ie by 24 April) and this would in itself impact on the proposed Commonwealth timeframes. Council’s views are sought regarding proposed implementation timeframes. Transition As noted, the transition plan will be developed by the Parties (Australian and State governments and the LGA) once the MOU is signed. The proposed transition from 13 RDB’s and 4 ACC’s in country SA to 7 new organisations will require extensive planning and support. It would assist if Councils have identified key transitional issues from their perspective. Issues such as the transfer of assets and liabilities, the composition and appointment of board membership for the new organisations as well as the appointment of the Chairperson will need to be considered by he parties. This will be used to inform the development of the transition plan. Comment If you would like further assistance or clarification please contact either Chris Russell (8224 2030 / [email protected]) or Ryan Viney (8224 2049 / [email protected]) at the LGA. Councils are encouraged to provide comment on the Key Issues Paper to Ryan Viney at the LGA [email protected] by no later than 24 April 2009.

Page 1 of 4

Notes from the Regional Development Australia Key Stakeholder Workshop – Central Local Government Region, held Friday 3rd April 2009 at the DTEI

Conference Room, Crystal Brook commencing 2.00 pm 1. Present & Apologies Present: Mayor James Maitland & Phil Barry (Wakefield Regional Council), Mayor Trevor

Roocke & Sean Cheriton (DC Mt Remarkable), Keith Hope (Northern Areas Council), Ian Wilson & Cr Kathie Bowman (DC Orroroo Carrieton), Mayor Max McHugh & Colin Davies (Flinders Ranges Council), Terry Barnes (DC Peterborough), Mayor Ray Agnew & Ricki Bruhn (DC Yorke Peninsula), Nigel Hand (DC Barunga West), Greg O’Connor (DC Copper Coast). Mark Malcolm (Southern Flinders RDB), Jerry Johnson (Northern RDB), Warwick Welsh & Ian O’Loan (Yorke RDB), Anne Moroney (BLD), Helen Smith (Sturt ACC), Mark Cant (Flinders ACC).

Apologies: Kelly Anne Saffin & Kay Mathias (Mid North RDB), Damien Moloney (DC Mallala), David Morcom (Barossa Council), Richard Michael (Light Regional Council), Roy Blight (C&GV Council), John Brak (RC Goyder).

Observers: Anita Crisp (CLGR), Paul McInerney (DTEDRegional Manager, Mid North/Yorke). External Facilitator: Janet Binder 2. Context & Background Central Local Government Region Council CEO’s forum in December 2008 agreed that

members of the CLGR Executive Committee, Council CEO’s and Development Board/ACC representatives should meet in January to discuss options and to consider MOU implications when draft is available.

To date a draft MOU has not been released by the negotiating team (comprising State & Federal Government representatives and the LGA) for consultation.

The LGA has released a discussion paper to Councils which is noted as containing the key issues within the draft MOU. Feedback is now being sought from Councils on the discussion paper – closing 24th April 2009.

At its March 2009 meeting, the LGA State Executive Committee also endorsed the resolution from SAROC that the LGA Secretariat:

1. ‘…consult with Councils regarding Regional Development Australia proposals whether or not

agreement is reached regarding the release of the draft MOU between the three spheres of Government…’ and;

2. ‘…provide all Councils with a copy of the proposed final MOU regarding the establishment of Regional Development Australia for a minimum consultation period of 6 weeks and delegate to the LGA President and Executive Director the authority to subsequently sign the MOU with the relevant Commonwealth and State Ministers, subject to their satisfaction that it adequately reflects Council feedback…’

A Council workshop forum on Regional Development Australia is also proposed by the LGA in

conjunction with the General Meeting on 23/24 April in Adelaide. Objective of forum today is to clarify current position and thinking of Councils and partners on

the proposed formation of Regional Development Australia and ascertain any key areas of common agreement across Councils that can assist the Central Local Government Region in reinforcing Council submissions to the LGA.

Ian O’Loan, Chair of Yorke Regional Development Board and also Chair of Regional Development SA advised the forum of his recent meeting with the new Minister for Regional Development, Paul Caica.

Page 2 of 4

Key issues of discussion included transitional arrangements, boundaries, resource agreement and funding implications, along with the need for local appointments to the new RDA boards.

3. Key Issues for Discussion Imperative to maintain a close working relationship with the local community in any new

structure or arrangement Boundary readjustment under proposed RDA not completely clear or necessarily supported by

Councils. Flinders Ranges, Peterborough, Orroroo Carrieton and Mallala Councils will need to realign

current funding and RDB boundaries. Needs to be a compelling reason for the change, including same or better financial and on-ground support services.

o Flinders Ranges Council – whilst remaining as part of the Central Local Government Region of Councils will become part of the Northern SASP Region.

o Peterborough – can see no good reason to move out of the Northern RDB region. Noted that many of the State Government agencies are not aligning to the new administrative

boundaries, so no imperative for new RDA to adhere either, particularly given current arrangements are working effectively.

Proposed RDA boundaries are not proposed to strictly adhere to the SASP regions either. May be a role for the Government Regional Coordination Network to promote better regional

collaboration – works well in the Northern Region currently. Mid North/Yorke is less effective. Vastness and demographic spread and diversity of the Central Local Government Region needs

to be taken into account with new arrangements. Shopfronts and RDB points of presence need to be retained at a local level – cannot be centralised or will lose community engagement.

The level and nature of proposed service under Regional Development Australia is unclear and may have an impact on the suitability of proposed boundaries.

Important to balance local ownership and engagement with strategic/regional views. Sub-regional arrangements may need to be considered within the broader SASP boundary to

ensure that good on-ground outcomes and service delivery can occur. Note the strong relationship between Local Government and Regional Development Boards

which is currently working well. 4. Review of Current System (Small Groups)

What has worked well in regional development ‘Localness’ Local knowledge and accountability Shopfront presence and locally available services Grass roots deliverables and tangible outcomes Minimal red tape and bureaucracy Composition and communication structure of Regional Development Boards including local

representation and involvement of local businesses Programs are tailored to the local area, maximizing relevance and effectiveness The new Federally-promoted RDA needs to be integrated into existing RDB arrangements,

rather than the current structure changing to accommodate a minor third party. Elements of current system to be retained – not negotiable Need to retain strengths of current Regional Development Board system and local delivery including: Good staff Minimal red tape and bureaucracy Local shopfront and accessible, identifiable presence Small, autonomous boards, with local community accountability and ownership Must avoid becoming, or being perceived as, an arm of Government New Board must have local ownership, input, understanding of and commitment to the

Page 3 of 4

community as first priority Close working relationship between local stakeholders Spread of board membership drawn from local area Current level and range of services to be maintained Project delivery important – don’t want to become just a consultative/information body Localised and tailored service delivery to meet local needs, including one on one tailored

service with individual businesses

What do we value but prepared to negotiate over Common sense functional boundary reform including alignment to SASP regional

boundaries provided all state agencies also align Additional functions and services to be delivered, conditional on additional funding to

support this KPIs – measures and efficiencies Shared resources including across current Boards Board structure, composition and appointment What would we like to get rid of Duplication of ACC’s and RDB’s in order to reduce confusion and improve efficiency of

service delivery and funding Duplication of information and silo approach across various Government agencies Current structure where it is not working Uncertainty of regional development and funding – five year funding commitment needed Inability to speak out against Government policy when at variance to local community

sentiment or potentially damaging to local economy

5. Opportunities to value add to existing arrangements Opportunity for improvement and consolidation on current arrangements including: Less confusion in the marketplace/community – one stop shop Better coordination, capacity and collaboration by State & Federal Government –

integration at local/regional level; improved resourcing and service efficiencies; streamlined and transparent processes; optimising service level efficiency

Value adding to existing services or efficiencies Introduction of new services, subject to agreement by all owners and additional funding

and resources to implement effectively Clear charter to avoid duplicating responsibilities of Local Government and other agencies

as services expand (particularly in relation to social inclusion and community development) One reporting system to all stakeholders Improved calibre and appropriateness of board members Opportunity to review core funding vs fee for service arrangements Boards need to be able to publicly represent the local area/region without fear of political

consequence – represent community, not government 6. Establishment of New RDA Board Should be incorporated bodies, based on and operating under best practice corporate

governance model Governance framework must reflect local ownership Chair & Deputy should be appointed by and from within the local RDA board, not the

Minister(s) Membership of Board to include funding partners, industry leaders, geographic spread,

technical knowledge including social inclusion and a cross section of community leaders Skills based with some consideration of representation across geographic and funding

partners Essential skill for members to demonstrate ability for strategic thinking

Page 4 of 4

Potential for regular rotation of Chair and members Staff to be appointed by Board, not Government Board numbers not too large or may become unwieldy

7. Next Steps Council feedback to LGA Discussion Paper – due 24th April Central Local Government Region to draft submission highlighting common themes to

support Council responses. Proposal to commence pro-active development of Regional Situation Analysis (including

details of current funding, services, assets, liabilities, personnel) – No further action at this stage, will wait for outcomes of MOU discussions.

Noted disappointment by Councils with the lack of information from the LGA on this issue. Closed 4.10 pm

Agenda Report – 14th April 2009 5117. LOCAL GOVERNMENT DEPARTMENT AND ASSOCIATIONS (CONT.):


Subject: NRM Levy Report Report By: Chief Executive Officer Report Date: 23/3/2009 File Reference: GDS 10.3.2.1 Action: To Be Determined Attachments: Yes



The attached Circular from the Local Government Association of South Australia advises

Council of the release for comment of the Review of the NRM Levy Arrangements.

A copy of the report is attached for the reference of Elected Members.

Council will need to give due consideration to the report and provide feedback (if any) to the LGA Friday 8th May 2009

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

NRM Levy Report - Circular 12.5

To

Chief Executive Officer Corporate Services Staff Elected Members Environment Staff Finance and Accounting Staff Policy and Strategic Planning Staff

Date Wednesday, 18th March 2009

Contact David Hitchcock Ph: 8224 2052 Email: [email protected]

Response Required

Yes Respond By Friday, 8th May 2009

Summary

The report of the Review of the NRM Levy Arrangements by Mr Peter Emery is now being circulated to Councils for consideration. It is important that Councils give careful consideration to the contents of this report so that the LGA State Executive Committee can prepare a submission to the State Government which provides a representative view of the Local Government sector. Council comments are required to the LGA by Friday 8 May 2009.

NRM Levy The LGA commissioned Mr Peter Emery to conduct a Review of the Natural Resources Management (NRM) Levy Arrangements. The review was to cover:

the basis of the application of the levy in the NRM regions across the State; the administration and collection of the levy; possible options for or alternatives to the NRM; and other associated matters.

The review was commissioned in response to resolutions from LGA General Meetings and the outcomes of an LGA President's Forum in February 2008. The LGA considered that by 2008 there had been sufficient time for the 'new' NRM Act 2004 provisions to be in place for any 'teething problems' to be identified and dealt with and it was timely to review the NRM Levy arrangements on their merits. The LGA State Executive Committee has not yet formed a view about the recommendations in the report but has authorised the release of the report to Councils and other stakeholders for comment. In order to provide sufficient time for Councils to give the report careful consideration comments are sought by Friday 8 May 2009 so that a report can be presented to the LGA State Executive Committee meeting on 21 May 2009. It is expected that the LGA State Executive Committee will then endorse the preparation of a comprehensive submission to the State Government, through the Minister for Environment and Conservation, on short term and long term reforms to the NRM Levy arrangements. A presentation on the initial draft report was made to the NRM forum held in conjunction with the LGA AGM on 23 October 2008 and the key considerations of the report include : (1) changes which Councils could individually make within the terms of the current legislation; (2) changes which Councils could collectively make in the way they collect the tax; and (3) changes of a more structural nature affecting the basic arrangements. To view or download a copy of the report click here. As some of the options contained in the report would require legislative change because the current NRM levy arrangements are enshrined in the Natural Resources Management Act 2004, Councils are asked to comment in particular on:

the actions that could be implemented in the short term by Councils, collectively or individually, without legislative change;

proposals that would require legislative change including the possibility of structural changes to the NRM Levy arrangements; and

when considering possible structural changes to the NRM Levy arrangements to also consider future strategic opportunities for Local Government's role in managing NRM in the context of new Australian Government funding arrangements through the Caring for Our Country' program.

NRM Relationships Project Report

As a companion study to the NRM Levy report the LGA initiated a project to examine ways in which the relationships and outcomes between Councils and Natural Resources Management (NRM) Boards could be enhanced. The NRM Relationships Project Report was received at the 20 November 2008 LGA State Executive Committee. See LGA Circular 49.4 for further details. The LGA has now commissioned a pilot project to utilise a previously developed MoU document to engage and address the proposals coming from the relationships report. The pilot is being undertaken in conjunction with the South East NRM Board, the South East LGA and representative Council personnel. Workshops have already commenced to develop the draft document and all regional NRM Boards, regional LGA's and Councils will be provided with the opportunity to provide feedback on the draft document.

For further information contact David Hitchcock on 8224 2052 or [email protected].



DRAFT NO. 2

REVIEW OF NATURAL RESOURCES MANAGEMENT LEVY ARRANGEMENTS

REPORT BY PETER EMERY TO THE LOCAL GOVERNMENT ASSOCIATION OF SOUTH AUSTRALIA

January 2009

CONTENTS Page No. I Background to this Report 1 II The NRM Levy in the Context of overall State-Local Finances 4 in South Australia III The Legislative Framework 7 IV Summary of NRM Levy Rates or Amounts in the Various 9

NRM Board Areas in 2008-09 V Levy Amounts by Council Area in 2008-09 and comments 13 thereon VI Deficiencies in Current Levy Arrangements 17 VII Possible Arguments Which Might Be Advanced Against 23 Change VIII Options For Change 26 IX State-Local Relationships 32 X Brief Notes on Matters not Analysed Further in This Report 33 XI Conclusions and Recommendations 35 Attachments A Acknowledgements and Consultation Processes and Results 37 B LGA Resolution 38 C Legislative Provisions 39 D NRM Levy Rates and Amounts in 2008-09 46 E Possible Format for Summary Information re NRM Board 50

Finances F Illustrations Of Effect Of Increasing The Emergency Services 52

Levy To Compensate For Elimination of NRM Levies

1

I BACKGROUND TO THIS REPORT

The background to this Report may be briefly summarised as follows:-

(1) For many years there existed across the rural areas of this State

Animal and Plant Control Boards and Soil Conservation Boards;

these were to some extent funded and co-ordinated at the State

level but there was also Council funding of the former Boards in

particular and there were very close working relationships at the

local level.

(2) Around the mid 1990s legislation was passed to create new

Catchment Water Management Boards which had responsibilities

in certain parts of the State only and which raised some of their

revenue through levies.

(3) Following a process of consultation legislation was passed in 2004

to create Natural Resources Management Boards which subsumed

the activities of the Boards mentioned above and which were given

broad responsibilities to plan and implement programs of

environmental protection and improvement. The legislation

included complex provisions relating to the imposition and

collection of NRM levies as summarised in the Section III of this

Report and as reproduced in Attachment C; the funding provided by

these levies amongst other things replaced previous Catchment

Water Management levies and Council funding.

(4) During the consultation process on the legislation a number of

Councils and regional Local Government organisations expressed

various concerns about the levy arrangements; however, in the

course of detailed discussions between the State and the LGA on

2

the legislation the LGA accepted the levy arrangements as part of

an overall package in which it achieved improvements in other

aspects of the legislation relating to consultation with and

representation by Local Government and related issues.

(5) Under this legislation eight NRM Boards have been established,

one of which covers the Aboriginal lands and another the largely

unincorporated Arid Zone. The boundaries of the other six Board

areas follow water catchment zones and all Councils (other than

Coober Pedy and Roxby Downs) are included in these six Board

areas. Twelve Council areas are “split” between two Board areas

and one is “split” between three Board areas, this feature resulting

from following water catchment criteria.

(6) Following commencement of the new Boards and the levy

arrangements many Councils continue to have concerns and some

exploration of possible alternative levy collection arrangements took

place but this did not result in any particular options being pursued.

(7) At the 2007 Annual General Meeting of the Local Government

Association a motion (initiated by Councils in the northern part of

the State) concerning the NRM levies was passed. The text of this

motion is reproduced at Attachment B to this Report but in

summary it called for the LGA to advocate with the State

Government for the removal of the requirement for Councils to

collect NRM levies and for an examination of service levels

provided by the Boards.

(8) Following further consideration and meetings within the LGA it was

decided to commission two separate studies, one on the levy and

one on other aspects of concern to Councils. This Report

3

constitutes the first of these studies and it is believed to be

consistent with the decision made by Councils at the LGA AGM in

2007.

4

II THE NRM LEVY IN THE CONTEXT OF OVERALL STATE-LOCAL FINANCES IN SOUTH AUSTRALIA

The NRM levies are in three parts: property-based levies imposed and collected

by Councils, a water-based levy collected by the Department of Water Land and

Biodiversity Conservation and a levy collected by the Dog Fence Board in the

State’s Arid zone. The State Government’s estimates for 2008-09 show $20.6

million for the first element, $5.5 million for the second element and a very small

amount (less than $20,000) for the third element. This Report concerns only the

first element – i.e. the property-based levy – and henceforth we use the term

“NRM levy” to refer only to this element.

It is important to appreciate that the NRM levy is a State tax, classified as such

by the South Australian Department of Treasury and Finance and the Australian

Bureau of Statistics. The peculiar feature of this particular State tax is that, by

requirement of the legislation, it is actually imposed and collected by Councils.

We are not aware of any other tax which has features similar to this.

The following table shows the NRM levies (in aggregate for the three elements

referred to above), as well as the Catchment Water Management levies which

preceded the NRM levies, in the context of overall State and Local taxation in the

State.

5

SOUTH AUSTRALIA TAXATION REVENUE

Water

Catchment Levy/NRM

Levy $m

Total State

Taxation

$m

Total Local Government

Taxation

$m

Total State and

Local Taxation

$m

Percentage of Levies to Total

State and Local Taxation

% 1993-94 na 1792 399 2191 0.0 1994-95 0 1865 422 2287 0.0 1995-96 0 2011 445 2456 0.0 1996-97 6.7 2108 466 2574 0.3 1997-98 8.3 2271 489 2760 0.3 1998-99 9.6 2433 483 2916 0.3 1999-00 10.6 2710 510 3220 0.3 2000-01 15.6 2197 545 2742 0.6 2001-02 16.5 2193 589 2782 0.6 2002-03 21.3 2431 643 3074 0.7 2003-04 22.7 2806 684 3490 0.7 2004-05 22.8 2941 738 3679 0.6 2005-06 21 2980 786 3766 0.6 2006-07 24.1 3250 833 4083 0.6 2007-08* 25.6 3566

2008-09* 26.1 3616

2009-10* 29.2 3699

* Estimates included in the State’s Budget for 2008-09

Source: ABS Taxation Revenue (cat 5505.0) - for data from 1993-94 to 2006-07 2008-09 State Budget – for 2007-08 to 2009-10

6

It will be seen that, while the Catchment Water Management/NRM levies about

doubled as a proportion of total State and local taxation in the early part of this

decade, they still represent, at 0.6 percent, a minor part of the taxation revenue

of the State and local sectors.

It may, perhaps, be tempting for some to conclude from this fact that the nature

of the NRM levy is a minor issue not worthy of any further consideration by senior

advisers and decision-makers in the State. For reasons discussed in Section VII

of this Report this would not be a valid position to take.

7

III THE LEGISLATIVE FRAMEWORK

1. The Natural Resources Management (“NRM”) Act is long and complex.

For ease of reference relevant extracts from the Act are re-produced at

Attachment C to this Report. Following is an abbreviated and simplified

summary of the parts relevant to the current topic:-

• Section 75 – each NRM Board must prepare a regional NRM plan;

the plan may include provision for a levy in which case the basis on

which the levy is to be raised must be set out together with an

explanation as to why that basis has been chosen;

• Sections 92 and following

- each NRM Board must, if its plan under Section 75 includes

a levy, determine the basis of the levy – e.g. whether based

on property values, a fixed amount per property, fixed

amount depending on use of property, area of land, etc. and

from this the Minister determines amounts to be contributed

to the relevant NRM Board or Boards by each Council;

- the Minister may apply “differentiating factors” to vary the

amounts for individual Councils determined as above;

- Councils are obliged to impose levies as per above so as to

reimburse themselves for the amounts payable to the

relevant NRM Board or Boards;

- Councils have powers necessary to impose and collect the

levies as per the powers given to them for rating under the

Local Government Act.

8

• There are various provisions relevant to the above for consultation

with Councils and for procedures involving the Minister, the

Governor and the Natural Resources Committee of the Parliament.

2. It is noted that the Minister has used his power to determine

“differentiating factors” quite extensively in particular in some cases so

that the amounts collected in each Council are not greatly different than

amounts collected under arrangements existing before the NRM Act came

into operation.

3. There are provisions in Section 96 of the Act for the reimbursement by

NRM Boards to Councils for costs involved in imposing and collecting the

levy.

9

IV SUMMARY OF NRM LEVY RATES OR AMOUNTS IN THE VARIOUS NRM BOARD AREAS IN 2008-09

The following is a broad summary of the NRM levy arrangements which apply in

the current financial year as determined in accordance with the legislative

provisions summarised above.

Adelaide and Mount Lofty Ranges

• With one exception (Adelaide – see below) based on cents in the

dollar of capital value.

• Differ between each Council. Rates varied from a high of 0.012125

cents in the dollar to a low of 0.0028 cents in the dollar.

• The reason for varied rates (in this and other cases) is that

differentiating factors (Section 92(3) of the NRM Act) were used to

ensure that Councils would only be required to contribute the

amounts they had prior to establishment of the NRM framework.

However, following the adoption of the AMLR comprehensive

regional NRM plan in May 2008, the Board has commenced a 5

year path to equity in the levy across all Councils that will see all

landowners paying a similar rate in the dollar. Note the rates will

still not be exactly the same as Councils will need to take into

account rebates and remissions.

• In Adelaide City levy based on annual rental values, as are general

rates.

Alinytjara Wilurara

• Not relevant.

Eyre Peninsula

• Fixed dollar amounts, differing between Councils.

• Ranges from $41 to $77.

10

• Differentiating factors have been applied, with nine Councils being

held at essentially pre NRM levels (it is understood that CPI was

applied in 1 year) and Pt Lincoln and Whyalla have been increased

beyond previous levels of contribution to the antecedent Boards.

Kangaroo Island

• Only one Council with a fixed amount per property of $25.

Northern and Yorke

• In most Councils levy is based on cents in the dollar of capital value

with a high of 0.0178 and a low of 0.00928.

• One Council uses cents in the dollar of site value (consistent with

the basis used for general rates); this Council also applies a

minimum amount and rebates amounts above that amount so that

in effect the levy is a fixed amount per property.

• In another Council there is a fixed amount per property.

South Australian Arid Lands

• Collected by the Dog Fence Board from pastoral properties on the

basis of area.

SA Murray Darling Basin

• Based on cents in the dollar of capital value with a high of 0.0088

and a low of 0.004175.

• One Council has a minimum.

• Another a maximum.

South East Region

• Fixed dollar amounts with only marginal differences between

Councils ranging from a high of $36.30 to a low of $35.20.

11

It will be noted that the levies in the different Council areas can be put into three

categories: those with fixed amounts per property, those with a rate in the dollar

of capital value and a small number with different or varied arrangements

(different measures of value or the use of minima or maxima). Leaving the third

category aside the following tables summarise the situation in the other two

categories.

NRM Areas Using Rate in the Dollar of Capital Value

The figures in the following table represent cents in the dollar of capital value.

Highest Rate Lowest Rate Simple Average of all Rates in

each NRM Region

Adelaide and Mount Lofty Ranges

0.012125 0.0028 0.0075

Northern and Yorke 0.0178 0.00928 0.0152 SA Murray Darling Basin

0.0088 0.004175 0.0055

The table illustrates clearly enough the great variations between these three

NRM areas. It is noted, for example, that the highest rate in the SA Murray

Darling Basin NRM area is lower than the lowest rate in the Northern and Yorke

NRM area. It is also noted that, taking the three NRM areas together, the highest

rate is over six times the lowest.

NRM Areas Using Fixed Amounts Per Property

Highest Amount

$

Lowest Amount

$

Simple Average of Amounts

$ South East 36.30 35.20 36 Kangaroo Island One amount of $24.80 Eyre Peninsula 76.85 40.55 60

12

Again the range of variations will be obvious. It is noted that the highest amount

is three times the lowest.

13

V LEVY AMOUNTS BY COUNCIL AREA IN 2008-09 AND COMMENTS THEREON

The table on the following pages shows amounts of NRM levy payable in each

Council area based on two arbitrarily chosen property values. The amounts

shown have been calculated by applying to these values the actual NRM levy

rate or amount determined for the Council concerned. Note that, because some

NRM levies are imposed on a per property basis and some on a value of

property basis, the comparisons between Councils would look different

depending on the property values chosen. In particular, the higher the value of

property the higher will be the levy amounts in those areas which use a value

basis relative to those areas which use a fixed amount per property basis. Note

also that amounts have been rounded to the nearest dollar and are subject to

further checking.

14

NRM LEVY AMOUNTS IN 2008-09 ON PROPERTIES OF TWO SELECTED VALUES

(rounded to nearest $)

COUNCIL $300,000 $3,000,000 ADELAIDE * 20 205 ADELAIDE HILLS 32

16 326 163

ALEXANDRINA 8 16

84 156

BAROSSA 24 53 26

237 534 264

BARUNGA WEST 50 495 BERRI BARMERA 17 165 BURNSIDE 19 192 CAMPBELLTOWN 20 198 CEDUNA 60 60 CHARLES STURT 22 216 CLARE & GILBERT VALLEYS

47 468

CLEVE 76 76 COOBER PEDY ** COORONG 35

16 35 159

COPPER COAST 42 423 ELLISTON 77 77 FLINDERS RANGES 38 375 FRANKLIN HARBOR 57 57 GAWLER 25 250 GOYDER 51

16 510 162

GRANT 36 36 HOLDFAST BAY 19 188 KANGAROO ISLAND 25 25 KAROONDA EAST MURRAY

16 161

KIMBA 75 75 KINGSTON 35 35 LIGHT 24

46 236 460

LOWER EYRE PENINSULA

47 47

LOXTON WAIKERIE 18 40

15

MALLALA 24 47

242 466

MARION 21 207 MID MURRAY 15 153 MITCHAM 18 180 MOUNT BARKER 36

14 364 141

MOUNT GAMBIER 35 35 MOUNT REMARKABLE 35 35 MURRAY BRIDGE 16 158 NARACOORTE & LUCINDALE

36 36

NORTHERN AREAS 49 18

492 178

NORWOOD PAYNEHAM & ST PETERS

20 200

ONKAPARINGA 29 13

291 125

ORROROO CARRIETON 51 513 PETERBOROUGH 17

28 173 278

PLAYFORD 23 226 PT ADELAIDE ENFIELD 18 183 PT AUGUSTA 24 24 PT LINCOLN 42 42 PT PIRIE 42 417 PROSPECT 21 209 RENMARK PARINGA 17 174 ROBE 35 35 ROXBY DOWNS ** SALISBURY 22 216 SOUTHERN MALLEE 36

15 36 147

STREAKY BAY 52 52 TATIARA 36 36 TEA TREE GULLY 23 230 TUMBY BAY 57 57 UNLEY 18 176 VICTOR HARBOR 9

15 93 150

WAKEFIELD REGIONAL 48 477 WALKERVILLE 21 210 WATTLE RANGE 36 36 WEST TORRENS 18 183 WHYALLA 41 41

16

WUDINNA 76 76 YANKALILLA 15 153 YORKE PENINSULA 48 480 * As noted above the NRM levy in the Adelaide City Council area is calculated by

reference to annual rental values. The figures given here have been calculated assuming that annual values are equal to 5 percent of capital values.

** these two Councils are in the Arid Lands area and not relevant to this project. NOTE: As mentioned above figures in this and other tables subject to further checking. Where two sets of figures are shown, the Council involved is “split” between two NRM Board areas (three in the case of Barossa).

The great variety of amounts for these given property values will be obvious.

The following shows the range of amounts based on the two values:-

Highest $ Lowest $ 300,000 77 8 3,000,000 534 24

It will be seen from the Council by Council table above that there are currently

thirteen Councils the area of which has been divided between two or more NRM

Boards. It is understood that this number will be reduced to six commencing 1

July 2009.

There are 66 Councils relevant to this analysis (Coober Pedy and Roxby Downs

being excluded as explained in the footnotes to the table above), there are

currently 12 Councils divided between two NRM Board areas and 1 divided

between three such areas. What this means, in effect, is that this State tax is

applied separately in eighty different parts of the State.

17

VI DEFICIENCIES IN CURRENT LEVY ARRANGEMENTS

Seven issues have been identified under this heading. Although perhaps some

of them overlap a little it is convenient to comment on them separately.

Lack of justification for the unusual nature of the current levy arrangements

As mentioned in Section II of this Report the NRM levy is a State tax with highly

unusual, not to say peculiar, characteristics. The fact that the arrangements in

question are unusual is not by itself to condemn them – indeed in Section IX of

this Report we refer to certain financial relationships between State and Local

Government in this State which are unusual (in the sense that similar

arrangements do not exist in other States) but are nevertheless valuable and

sensible. However, something as unusual as the NRM levy needs to be

particularly well justified and it is suggested that this has not been done. An

examination of the Second Reading Speech by the Minister in introducing the

Natural Resources Management Bill 2004 into Parliament on 18 February 2004

(see House of Assembly Hansard for that date commencing on page 1259) does,

of course, reveal references to aspects of the levy arrangements but not anything

approaching a rationale for those arrangements as against other possibilities.

For example there is no explanation as to why a hypothecated tax was

considered appropriate as against funding from the general budgetary resources

of the State nor is there any justification put forward for a tax with potential for

such high variability between areas of the State.

It is concluded that no adequate justification for the current highly unusual

arrangements has been put forward.

Accountability and Responsibility

18

It is suggested that the whole notion that one level of Government should in

effect determine the level and nature of taxes to be imposed by another level of

Government seems inconsistent with general notions of accountability

Complexity

Almost all taxes have complexities of one kind or another attached to them.

However, the point to be made in the current context is that there is a very high

degree of complexity relative to the quite small amount of revenue involved, i.e.

about $20 million per annum. Complexity can be regarded as acceptable only if

there are not simpler options available which it is suggested there are in this case

(see below).

Equity

There are two general principles which might be discussed under this heading.

First, that persons or corporations which are, in the relevant respects (whatever

they might be in the particular case) in a similar position should pay a similar

amount of tax. It is clear from the material in Sections IV and V above that this is

very far from being the case. If one were searching for a counter to this point it

would presumably have to be along the lines that the NRM levy is not so much in

the nature of a tax but more a charge for services provided which can vary from

place to place across the State. There are two comments which might be made

about this. First, the NRM levy is in fact classified and regarded by the State

Government as a tax rather than a charge for services and it is suggested that

this is correctly so. Secondly, if the NRM levy were to be regarded as a charge

for services provided it would be extremely difficult – it is suggested impossible –

to relate the various amounts shown in the table in Section V above to

differences in benefits received by tax payers in the various parts of the State.

19

The second principle can be addressed through the concept of horizontal fiscal

equalisation. This is an extremely important concept in Australian public finance.

In the broadest of terms the principle is that public funds should be distributed in

such a way that it is possible for persons in one geographical area to receive

similar standards of service to those in other areas without the imposition of high

taxes or charges in the former areas. In terms of the distribution of

Commonwealth funds to the State and Territory Governments South Australia

gains from this concept (as applied through the recommendations of the

Commonwealth Grant Commission) something in the order of $850 million over

and above what it would receive on a per capita basis. In equity terms this is

obviously of huge importance. This concept also applies to the financial

assistance grants for Local Government paid by the Commonwealth through the

States. The distribution of these grants within each State is based on

recommendations of the Local Government Grants Commission. Unfortunately

there are constraints which mean that in practice the principle cannot be applied

fully in the case of Local Government but the Grants Commission ensures that

the principle is applied to the maximum extent within those constraints. Through

the detailed assessments of the Local Government Grants Commission it is

possible to rank Councils in terms of their relative financial capacities and needs.

It is important to appreciate that these rankings are in terms of underlying factors

(e.g. property values and length of roads) beyond the control of individual

Councils and not in terms of the quality of financial decision-making or efficiency

of individual Councils.

Given the complexities of the NRM rates and amounts it is not surprising that

there is no simple correlation between the Grants Commission rankings and any

ranking of NRM levies payable by Council area. However, there are some

interesting observations which can be made. Based on the assessments of the

Local Government Grants Commission of the 15 least financially advantaged

Councils in the State, 13 are on the Eyre Peninsula or in the Central Local

Government Region (which with the exception of Port Augusta) is coincident with

20

the Northern and Yorke NRM Board area. It will be seen from the two tables at

the end of Section IV above that these two parts of the State have the highest

NRM levies – in one case on a per property basis and in the other case on a

property value basis.

To give some more specific examples of this point we mention two Councils in

particular to illustrate the point. On the Grants Commission’s assessments the

Orroroo-Carrieton Council is the least financially advantaged Council in the State.

For properties which are taxed on a value basis those in the Orroroo-Carrieton

Council area are taxed at the second highest level in the State. The Council

ranking on the Grants Commissions assessments as the second least financially

advantaged in the State, namely Wudinna, has the third highest tax on a per

property basis. If we take Councils with a fixed amount per property basis and

those with a property value basis together then the third highest levy amounts will

be in Wudinna up to a property value of about $450,000 and above that level the

second highest amounts of levy will be in Orroroo-Carrieton. There is no way in

which these kinds of results could be justified on any kind of equity grounds. A

more detailed analysis would yield quite complex results but could certainly not

produce anything to favour a conclusion that the current arrangements were in

an equitable direction.

Access to information

One of the words often used these days in discussions about public policy is

“transparency”. The current NRM levy arrangements fail badly in this respect.

There are two aspects worth mentioning here.

First, at the time of tabling in the House of Assembly of the most recent Report of

the Auditor-General (October 2008) audited financial statements for none of the

three years 2005-06, 2006-07 and 2007-08 were available for three of the eight

NRM Boards. The Auditor-General also referred to serious deficiencies in the

21

financial governance and internal controls of some NRM Boards. It is to be

hoped that these problems are of a “teething nature” and that they will be

remedied in due course. In the meantime it is impossible even for a keen analyst

to understand the financial situations of the various Boards, how they compare

and how they relate to the very different NRM levy rates and amounts identified

earlier in this Report.

Second, it would be extremely useful if there could be made available summary

financial information in a consistent form for the eight Boards individually and in

aggregate. An appropriate “deadline” for this might be the first week in October

following the end of each financial year. This information would be in addition to

financial statements prepared by each NRM Board on an accrual accounting

basis in accordance with Australian Accounting Standards. An outline of a

possible format is at Attachment E to this Report.

Costs, efficiency and effectiveness

One common measure of efficiency in the raising of taxes is the ratio between

costs of collection and the amount collected. It is neither feasible nor appropriate

in this particular case to attempt to make a reliable analysis of this kind of

measure because the persons and other resources utilised in relation to this tax

are in no case fully and only involved in these tasks. For example Council staff

collecting the levy are also involved in the collection of normal Council rates.

Council Rate Notices concern both the levy and normal rates. Members of the

NRM Boards and the staff thereof considering or dealing with NRM levy matters

will be involved in other aspects of the policies and operations of the Board.

Similarly with the staff of the Department of Water Land and Biodiversity

Conservation and the Minister. However, there is one indirect indication that the

current arrangements are highly inefficient in terms of cost. Under Section 96 of

the Act arrangements have been made for Boards to reimburse Councils for

22

costs associated with the levy and it is reported that in the case of some Councils

the cost reimbursement amounts exceed the amount of levy collected.

In fact this point helps identify where the real inefficiencies in the current

arrangements exist – namely the multiplicity of persons and agencies involved in

the whole NRM levy process. But it is not just the multiplicity of persons and

agencies. In the case of the NRM Board members and staff, officers of the

Department and the Minister, their chief preoccupations are, and certainly should

be in matters other than the levy, namely in identifying and assessing significant

environmental issues and working out the most effective ways to deal with them.

Matters to do with taxation are not within their chief areas of responsibility or

expertise nor would it be reasonable to expect them to be so.

It would be consistent with cost and efficiency considerations for the following

proposition to be accepted: that the setting, imposition and collection of this

State tax, should be the responsibility of the State Treasurer, the State

Department of Treasury and Finance and Revenue SA.

Superior alternatives

The deficiencies in current arrangements referred to above could or would have

to be accepted if there were no superior funding methods available. In fact there

are as discussed in Section VIII below (i.e. “Options for Change”).

23

VII POSSIBLE ARGUMENTS WHICH MIGHT BE ADVANCED AGAINST CHANGE

Based on the analysis in preceding Sections of this Report it is suggested that

there is a powerful case for change in the funding of the NRM Boards. However,

it is appropriate to consider possible arguments which might be advanced

against change and five such possible arguments have been identified.

First, as mentioned in Section II of this Report it might be suggested that this tax

is very small in the overall scheme of things (about 0.6 percent of overall State

and Local taxation in South Australia) and it is thus not worth worrying about.

This is not a valid argument, one reason being that the relatively small amounts

of money involved should make it fairly easy to achieve change. Consider, for

example, how difficult it would be to make radical changes at the State level in

payroll tax.

Second, that the levy arrangements as set out in the Act were in some sense

“accepted” by the LGA at the time the overall arrangements were negotiated and

settled – while there may be some degree of truth in this it is no longer relevant

given that we now have experience to inform us as to how the arrangements

work in practice and in any case it is not unusual for later views to be better than

earlier ones.

Third, it might perhaps be argued that while the arrangements have in some

respects been rather messy there are changes afoot in the right direction. One

example is the planned move in the Adelaide and Mount Lofty Ranges NRM area

towards a common rate in the dollar. While the example cited is certainly

relevant there would remain considerable complexities and differences both

within and between NRM areas and indeed variations within individual Council

areas. Another example which could perhaps be given is the reduction in the

number of Councils divided between two or more NRM Board areas from 13 to 6

planned to take place next July. While again this point is not irrelevant it is more

24

powerful as an example of one of the problems existing in the current

arrangements namely the layers of parties involved. That it was unfortunate and

unnecessary for Councils to be divided in this way was pointed out strongly by

individual Councils and by regional organisations of Councils during the

consultation phase prior to the introduction of the legislation. That this practical

advice was ignored at the time and is now being taken into account, at least

partially, only after a considerable lag is a good indicator of the inefficiencies

involved in the current complexity of consultation and decision-making

processes.

Fourth, a further possible argument is that, depending on what kind of change is

sought, it may be necessary to put legislative amendments to the Parliament.

However, if the case for change is established it is by no means unusual for

legislation to be the subject of amendment. Indeed this happens often.

Fifth, it might perhaps be suggested that Councils have substantial interests and

responsibilities in natural resource management issues and it might be seen as

inappropriate for Councils to be perceived to some extent as “withdrawing” from

this area by no longer being involved in the levy arrangements. It might be

pointed out in this context that the Commonwealth policy document entitled

“Caring for our Country” issued in November 2008 includes Local Government as

amongst the organisations eligible for funding under the program set out in that

Paper. It is doubtful whether this line of thought should be regarded as

convincing. The fact is that Councils have always had and will continue to have

substantial responsibilities in this general field such as roadside vegetation,

parks, water courses, various pollution issues, foreshores and so on. It is difficult

to see that the lack of responsibility for imposing and collecting a State tax would

negatively impact on either the ability of Councils to deal with these issues or

upon opportunities which might exist to seek Commonwealth funding.

25

It is concluded that it has not been possible to identify a good argument against

change.

26

VIII OPTIONS FOR CHANGE

There are three kinds of change which might be considered:-

(1) changes which Councils could individually make within the terms of

the current legislation;

(2) changes which Councils could collectively make in the way they

collect the tax;

(3) changes of a more structural nature affecting the basic

arrangements.

Each of these is discussed in turn below.

CHANGES WHICH COULD BE MADE BY INDIVIDUAL COUNCILS

The options in this category are very limited indeed given the legislative

requirements. One which is recommended is a change in the wording which

Councils use on their Rates Notices. By way of illustration the phrase “NRM

Levy” could be changed to “State Tax – NRM Levy”. It is common practice for

Councils to include on their Rates Notice an explanation of the NRM levy and it is

understood that most of them use wording similar to that which has been

recommended by the LGA along these lines:-

“NATURAL RESOURCES MANAGEMENT LEVY

Council collects a regional Natural Resources Management (NRM) Levy

on all rateable properties on behalf of your regional NRM Board(s). The

NRM Board invests this levy in managing and protecting priority water,

land, marine and biodiversity assets. For general NRM levy enquiries

please call the (relevant NRM Board).”

27

It is suggested for the consideration of Councils that better wording might be

along these lines:-

“The Natural Resources Management Levy is a State tax which Councils

are obliged by virtue of the Natural Resources Management Act to impose

and collect with the proceeds paid to one or more of the Natural

Resources Management Boards which are State Government entities

established on a regional basis under that Act. Any enquiries concerning

this tax should be directed to (the relevant Board).”

It is noted that Councils decided collectively at an LGA Annual General meeting

to include the NRM levy on their Rates Notices as distinct from a separate

Notice. This is something which Councils could review individually if they so

wished but on the face of it this would not be of great consequence either way

but presumably the cost implications would be adverse.

CHANGES WHICH COUNCILS COULD JOINTLY MAKE FOR COLLECTING THE TAX

A number of options in this category have previously been canvassed within

Local Government. They include, for example, the notion that Councils might

form or use some central organisation to collect the levy on behalf of all Councils.

It is far from clear that this kind of approach would have any advantage. There

would be potential for duplication of work which is already undertaken at Council

level, it certainly would not deal with any of the fundamental problems in the

NRM levies identified in this Report and would only make sense if Councils’

normal rates were also being collected in this way. This raises quite separate

issues from those discussed in this Report and it is recommended that they not

be pursued in the current context.

MORE FUNDAMENTAL CHANGES

28

There are at least five options in this category which warrant mention.

Councils to be required to provide a specified amount

Under this option, the legislation would be changed so that each Council would

be advised of a dollar amount it has to provide to the Board with it then being

completely free to raise this amount of money any way it wishes; for example it

could impose a special levy or it could provide the funds from its general rates.

While this would give Councils more flexibility it does not address other problems

in the current arrangements. For example, it would still be necessary to

determine the amount for each Council and that would still leave the question

how these amounts would be determined, the extent of variability between

Councils and so on. The adoption of this option would, in a sense, blur the

distinction between a State Government tax and the Councils’ obligations to

impose and collect the tax.

It is recommended that this option not be pursued.

A common NRM levy rate across all Council areas but with Councils still responsible for collection etc.

Under this option, Councils would still impose and collect the tax but the NRM

Boards and the Minister would undertake such consultations and make such

adjustments as would be necessary to impose one common levy rate across all

Councils, with any necessary changes made in the level of State Government

funding to the various NRM Boards – that is, if the funding received by any NRM

Board under this option were considered inadequate given its expenditure

requirements there would be additional funding provided to it by the State

Government. It seems likely that this kind of option could be implemented

without a change in legislation though that is not certain and would need to be

29

further explored. The effect of this kind of arrangement would be a lowering of

NRM levy rates in those areas where the rates are now relatively high.

It is suggested that this kind of arrangement would be an improvement compared

with those which now exist. However, it could raise difficulties in terms of

reaching agreement between all parties on what the common rate should be and

would be less preferred than the three further options identified below.

Current levy arrangements to be eliminated and replaced by new State-wide property tax

Under this option Councils’ obligations to impose and collect levies would be

removed and new legislation would be introduced to impose a State-wide

property tax.

This option would relieve Councils of their particular concerns and would be a

definite improvement over current arrangements. However, the disadvantage

would be that the State would be introducing a third property tax on top of the

current land tax and the Emergency Services levy. This would inevitably involve

new policy considerations as to the precise form of the property tax and

additional costs in terms of computer systems and staffing in Revenue SA.

It is concluded this option would be preferable to current arrangements but

inferior to either of the two options discussed below.

NRM levy to be eliminated and the ESL expanded

Under this option, the legislation would be changed to eliminate the NRM levies

and replacement revenue would be raised by an appropriate increase in the fixed

property element of the Emergency Services Levy (“ESL”). If this option were

followed the increased levy could be referred to as the “Emergency Services and

Natural Resources Management Levy (“ESNRM”).

30

The detail of this possibility is discussed in Attachment F to this Report.

This option would have the advantage that the tax would be imposed and

collected by the relevant level of Government – i.e. the State Government itself.

There would be a clear saving in administrative costs as, once the new

arrangements were in place no increased staff or other resources would be

required to administer the new ESNRM levy compared with the existing ESL.

Under this option it would be a matter for the State Government to allocate

funding as between the various NRM Boards on a needs basis. There would

certainly be nothing inappropriate about this.

In terms of the presentation of the State Government’s finances the only change

would be that the NRM levies would be about $20 million lower each year and

the new ESNRM levy would be about $20 million higher than the current ESL

amount.

A change along these lines would eliminate all of the major problems associated

with the current arrangements and would be of great advantage from all points of

view.

Funding from the State Government’s general budget resources

Under this option, the NRM levies would be eliminated and the State

Government would fund the NRM Boards out of its budget in the same way that it

funds most of its other expenditures including environmental expenditures. In the

context of the State’s overall budget the amounts involved are relatively small.

On the face of it there is no more reason to use a hypothecated tax to fund the

NRM Boards than there is to use such a tax for (say) National Parks and similar.

31

It seems likely that this option could be implemented without legislative change –

it would mean simply that the NRM Boards would not include provision for a levy

in the Plans they produced under Section 75 of the NRM Act. If the State

Government were to be attracted to this option it would be a matter for it to

determine how its grants to the NRM Boards would be fitted into its overall

revenue and expenditure planning.

Conclusions from the above

It is concluded that the last three options summarised above warrant

consideration by the State Government but noting that either of the last two

would be superior on grounds of efficiency and cost. In terms of budgetary

impact the penultimate option – i.e. an expanded ESL/NRM levy may be most

appropriate for the Local Government sector to advocate.

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IX STATE-LOCAL RELATIONSHIPS

It would probably be fair to say that the record of State-Local relations in recent

years in this State is reasonably mixed and that changes desired by Local

Government have not always been easily or speedily achieved. However, it is

suggested that there are at least two reasons for taking a positive approach in

this matter.

First, in the area of basic financial relationships between the two levels of

Government in the State there is a good record of co-operative and mutually

beneficial arrangements between the two levels of Government. Perhaps the

best examples are the creation and on-going operations of the Local Government

Finance Authority and the re-insurance by SAICORP (the State Government’s

Insurance Corporation)of the LGA Mutual Liability Scheme. These arrangements

which have no parallel in other States arose out of constructive dialogue and

there is no obvious reason why such dialogue could not take place on this matter

assuming a reasonable level of goodwill.

Second, this matter is not usefully regarded as one of opposition between the

two levels of Government. If the kind of basic change suggested in the previous

Section of this Report were to be pursued both levels of Government would gain.

Councils would be relieved of an inappropriate obligation and the DWLBC and

the NRM Boards could concentrate more on environmental matters as their chief

responsibilities. There would be clear improvements in both efficiency and

equity. Lines of accountability and responsibility would be shorter and clearer

and the arrangements would be consistent with the simple theme mentioned

earlier in this Report that any State taxes should be the responsibility of the State

Treasurer, the Department of Treasury and Finance and Revenue SA.

Reform in this matter, in other words, represents a real win/win opportunity.

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X BRIEF NOTES ON MATTERS NOT ANALYSED FURTHER IN THIS REPORT

There are three matters to mention under this heading.

Oversight by Parliamentary Committee

Under Section 15L of the Parliamentary Committees Act 1991 one of the

functions of the Natural Resources Committee of the Parliament established by

that Act is to “take an interest in and keep under review ………… the extent to

which the objects of the Natural Resources Management Act 2004 are being

achieved”.

It is understood that aspects of the operation of the NRM levy arrangements

have been examined and reported upon by the Committee. This part of the NRM

levy process is not examined in this Report as it has been judged that it would

not raise issues additional to those which have been analysed.

Reimbursement of Council costs by NRM Boards

Section 96 of the NRM Act (the text of which is reproduced in Attachment C to

this Report) makes provision for the NRM Boards to reimburse Councils for the

costs involved in imposing and collecting the levy. In accordance with that

Section a Regulation has been made following detailed consultation between the

Department of Water Land and Biodiversity Conservation and the Local

Government Association which sets out how the amounts of reimbursement are

calculated. It is the intention of the Department and the LGA to review this

Regulation in the light of its operation to date but this review has been deferred

pending any outcome from this Report. In these circumstances it has not been

considered necessary or appropriate to analyse this particular aspect in this

Report.

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Other Aspects of the NRM Arrangements of Concern to Councils

The relevant Resolution passed by the LGA at its AGM in 2007 (see text at

Attachment B) referred not only to the levy but also to the question of the level of

services provided by the NRM Boards at the local level. There have also been

concerns expressed by at least some Councils about the adequacy of

consultation between Boards and Councils. There is no attempt in this Report to

deal with these matters but it is noted that they have been covered separately by

the LGA including through a Report by consultant Ms Leanne Muffet in

November 2008 entitled “Local Government and Natural Resources

Management Boards – Relationship Project”.

It is suggested that, while not at all judging their relative importance, the levy

matter and these other matters raise quite different policy issues and it would

almost certainly make sense to pursue them separately with the State

Government (although, of course, cross-references would not be inappropriate).

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XI CONCLUSIONS AND RECOMMENDATIONS

The following conclusions and recommendations are put forward for

consideration.

Conclusions

On the basis of the analysis in this Report these conclusions can be safely

reached:-

(1) that concerns expressed by many Councils about the imposition

and collection of the NRM levy are justified;

(2) that the current arrangements are undesirable on various grounds

including transparency and accountability, equity and efficiency;

(3) that it is possible to identify options for new arrangements which

would be clearly preferable on these grounds;

(4) that the adoption of these options would be advantageous to both

levels of Government.

Recommendations

It is recommended that:-

(a) the LGA, in consultation with Councils and other relevant parties,

prepare a substantial submission to the State Government pointing

out the unsatisfactory features of the current arrangements and

putting forward specific proposals for different funding

arrangements for the NRM Boards. This would take into account

36

the material in this Report and other relevant information becoming

available;

(b) any such submission advocate in particular the last three options

identified in Section VIII of this Report – i.e. the elimination of the

NRM levies in favour of either a new State-wide NRM levy imposed

and collected by the State, expanded ESL or funding of the Board’s

from the State’s general budgetary resources, with an expanded

ESL possibly to be preferred;

(c) the Minister and DWLBC be encouraged to produce as soon as

possible after the end of each financial year information in a

convenient form about the finances of the eight NRM Boards both

individually and in aggregate; this would include but go beyond the

NRM levies;

(d) while the current arrangements continue Councils review the

wording they use on their Rates Notices about the NRM levy as

discussed near the beginning of Section VIII of this Report – i.e. to

bring out more clearly that the NRM levy is a State tax;

(e) the levy matter be pursued by Local Government with the State

Government separately from other concerns which Councils have

about the NRM arrangements generally but of course with

appropriate cross-references.

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ATTACHMENT A

ACKNOWLEDGEMENTS AND CONSULTATION PROCESSES AND RESULTS

(To be finalised after completion of the consultation processes.)

38

ATTACHMENT B

LGA RESOLUTION

The following Resolution was passed by the Annual General Meeting of the Local

Government Association held on 10 October 2007. The motion was moved by

the Northern Areas Council and seconded by the District Council of Mount

Remarkable.

“… that the Local Government Association of SA:

1. Lobby for amendment to the Natural Resources Management Act 2004 to remove the requirement for Local Council involvement in levy collection or administration;

2. Promote the collection of the levy on a single, State-wide basis; and

3. Investigate and report back on the actual level of NRM service delivery and funding into the community prior to and following the introduction of the Regional NRM Boards under the NRM Act.”

It is noted that the conclusions and recommendations of this Report are

consistent with parts 1 and 2 of the above Resolution. This Report does not deal

with the third part which has been handled separately by the LGA.

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ATTACHMENT C

LEGISLATIVE PROVISIONS

Following are extracts from the Natural Resources Management Act 2004.

Note that in Section 75 relating to NRM Plans the references to the NRM levy are

in paragraphs 75(3)(i and j).

“Division 1—Regional NRM plans

75—Regional NRM plans (1) A regional NRM board must prepare and maintain a plan for the purposes

of its operations (a regional NRM plan). (2) The plan must be in a form determined or approved by the Minister. (3) A plan must—

(a) include information of a kind prescribed by the regulations as to— (i) the natural resources within the relevant region; and (ii) the state and condition of the natural resources within the

relevant region, and related trends; and (iii) environmental, social, economic and practical

considerations relating to the use, management, conservation, protection, improvement and, if relevant, rehabilitation, of the natural resources within the relevant region; and

(iv) the management of pest species of animals and plants; and

(v) other prescribed matters; and (b) include information about the issues surrounding the management

of natural resources at the regional and local level, including information as to— (i) methods for improving the quality or value of natural

resources within the relevant region, and the health of those aspects of the environment that depend on those natural resources; and

40

(ii) methods for the conservation, use or management of natural resources within the relevant region; and

(iii) action plans to ensure proper stormwater management and flood mitigation; and

(iv) arrangements to ensure proper management of wetlands and estuaries, and marine resources, with particular reference to the relationships between catchment, wetland, estuarine and marine systems; and

(c) set out the board's goals in relation to natural resources management and explain how achievement of those goals will assist to achieve— (i) the objects of this Act; and (ii) if the plan is to apply within a part of the Murray-Darling

Basin, the objects of the River Murray Act 2003 and the Objectives for a Healthy River Murray under that Act; and

(d) set out a scheme for the implementation of natural resources management programs and policies in the areas in which the board has an interest, including— (i) through NRM groups; or (ii) by working with, or engaging, councils or council

subsidiaries, or other bodies or groups (including community groups and volunteers); and

(e) set out the method or methods that the board will use— (i) to monitor the state and condition of natural resources for

the purposes of this Act, and related trends; and (ii) to assess the extent to which it has succeeded in

implementing the plan, with particular reference to the monitoring and evaluation of the effectiveness of natural resources management programs and policies implemented at the regional and local level; and

(iii) to assess the extent to which the board has succeeded in achieving its goals; and

(f) identify any policies reflected in a Development Plan under the Development Act 1993 that applies within its region that should, in the opinion of the board, be reviewed under that Act in order to promote the objects of this Act or to improve the relationship between the policies in the Development Plan and the policies reflected in the board's plan; and

41

(fa) identify the changes (if any) considered by the board to be necessary or desirable to any other statutory instrument, plan or policy (including subordinate legislation) to promote the objects of this Act and, insofar as the plan may apply within a part of the Murray-Darling Basin, the objects of the River Murray Act 2003 and the Objectives for a Healthy River Murray under that Act; and

(g) identify the changes (if any) considered by the board to be necessary or desirable to— (i) any activity or practice of another person or body; or (ii) the manner in which, or the means by which, any other

person or body performs any function or exercises any power,

to further the objects of this Act; and (h) include—

(i) a strategic plan for the next ensuing 10 financial years; and

(ii) a business plan for the next ensuing 3 years, which incorporates an implementation program for the first of those years that includes— (A) an assessment of the staff and physical resources

that the board expects to require during the year; and

(B) an assessment of the infrastructure and land that the board wishes to acquire during the year; and

(C) information on the funding and support that is expected to be provided to NRM groups during the year, and on other areas of expenditure; and

(D) the source of funds necessary to meet expenditure during the year, including by the payment of an amount or the imposition of a levy under Chapter 5, and, if more than one source, the proportion of the funds to be raised from each source; and

(i) if the source, or one of the sources, of the board's funds is the recovery of an amount or the imposition of a levy (or proposed levy) under Chapter 5—include an assessment of the expected social impact of the imposition of any levy under that Chapter; and

(j) if the plan proposes an amount to be recovered by a regional NRM levy under Chapter 5 Part 1 Division 1—set out the basis of the levy that will apply under section 95(3)(a) and include an explanation as to why that particular basis has been chosen; and

42

(k) set out the matters that the board will consider when exercising its power to grant or refuse permits under Chapter 7 Part 2; and

(l) include such other information or material contemplated by this Act or required by the regulations.

(4) A plan should be consistent with the State NRM Plan. (5) A plan, when adopted, (and amendments made to a plan when adopted)

should, as far as practicable, be consistent with— (a) any relevant management plan under the Coast Protection

Act 1972; and (b) any relevant Development Plan under the Development Act 1993

(subject to any proposal to amend such a plan); and (c) any relevant environment protection policy under the Environment

Protection Act 1993; and (d) any relevant plan of management under the National Parks and

Wildlife Act 1972; and (e) the principles of clearance of native vegetation under the Native

Vegetation Act 1991 and any guidelines relating to the management of native vegetation adopted by the Native Vegetation Council under that Act; and

(ea) any relevant management plan under the Marine Parks Act 2007; and

(f) any relevant policy relating to the administration or operation of a Mining Act published for the purposes of this Chapter by notice in the Gazette by the Minister for the time being administering that Act after consultation with the Minister administering this Act; and

(g) such other plans, policies, strategies or guidelines as are prescribed by the regulations.

(6) The board must inform the Minister of the inconsistencies (if any) between the plan and plans, policies, strategies or guidelines referred to in subsection (5).

(7) In addition, a plan must— (a) address, adopt or incorporate any plan, policy or strategy

specified by the Minister or the NRM Council; and (b) address, and be consistent with, any intergovernmental

agreement specified by the Minister. (8) A regional NRM board must, in preparing and reviewing its regional NRM

plan, give due consideration to the plans of other boards insofar as this may be relevant to issues or activities under its plan.

43

(9) A council or council subsidiary must, when performing functions or exercising powers under the Local Government Act 1999 or any other Act, have regard to any regional NRM plan that applies within the relevant area and in particular must give consideration to the question whether it should implement changes to the manner in which, or the means by which, it performs a function or exercises a power or undertakes any other activity that has been identified in the plan as requiring change.”

Sections 95 and 96 as below are the main provisions relating specifically to the

NRM levy.

“Chapter 5—Financial provisions Part 1—NRM levies Division 1—Levies in respect of land

95—Imposition of levy by councils (1) In order to reimburse themselves for the amounts contributed (or to be

contributed) to a regional NRM board under this Division, the constituent councils must impose a levy (a regional NRM levy) on rateable land in the region of the board.

(2) Except to the extent that the contrary intention appears, Chapter 10 of the Local Government Act 1999 applies to and in relation to a regional NRM levy as if it were a separate rate under that Chapter.

(3) Without limiting the operation of any other provision of this Act, the following provisions apply with respect to the application of Chapter 10 of the Local Government Act 1999 to and in relation to a regional NRM levy: (a) section 154(1), (2) and (3) of that Act will not apply in relation to

the levy and the basis for the levy will be chosen from the following (as set out in the relevant regional NRM plan): (i) the value of rateable land; or (ii) a fixed charge of the same amount on all rateable land; or (iii) a fixed charge of an amount that depends on the purpose

for which rateable land is used; or (iv) the area of rateable land; or (v) the purpose for which rateable land is used and the area of

the land; or (vi) the location of rateable land;

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(b) if the value of rateable land is the basis for the levy under paragraph (a), a council must use capital value, site value or annual value as the basis to impose the levy;

(c) if a fixed charge is the basis for the levy under paragraph (a), then section 152 of that Act will apply subject to any modifications prescribed by the regulations;

(d) if relevant, the purposes for which land is used that may be the basis for the levy under paragraph (a) will be purposes prescribed by the regulations;

(e) despite section 154(6) of that Act, a levy under this section may be declared more than 1 month before the commencement of a financial year to which the levy relates with the approval of the Minister;

(f) section 151(5) of that Act will not apply in relation to the levy; (g) section 156 of that Act will apply (subject to the use of any

differentiating factor under paragraph (a)); (h) any other section, or part of any other section, of that Act

prescribed by the regulations will not apply in relation to the levy; (i) the regulations may modify the operation of Chapter 10 of that Act

in any other respect. (4) To avoid doubt, nothing in subsection (3) prevents the operation of

section 158 of the Local Government Act 1999. (5) A council must (as far as is reasonably practicable) fix a regional NRM

levy in a manner calculated to return the same amount as the council's share of the amount to be contributed to the relevant regional NRM board under this Division.

(6) A regional NRM levy imposed under this section will be taken to be a rate imposed under the Local Government Act 1999 for the purposes of the Rates and Land Tax Remission Act 1986.

(7) The amount that applies under subsection (5) will be arrived at after taking into account any rebates or remissions to be granted by the council.

(8) A regional NRM levy is not invalid because it raises more or less than the amount that applies under subsection (5).

(9) A regulation cannot be made for the purposes of this section unless the Minister has given the LGA notice of the proposal to make a regulation under this section and given consideration to any submission made by the LGA within a period (of at least 21 days) specified by the Minister.

45

96—Costs of councils (1) A regional NRM board is liable to pay to each of the constituent councils

for the region an amount determined in accordance with the regulations on account of the costs of the council in complying with the requirements of this Part.

(2) Regulations made for the purposes of subsection (1) may— (a) provide a method or methods by which a council's costs are to be

determined, including by the use of estimates or prescribed amounts in prescribed circumstances;

(b) limit any calculation of costs to amounts prescribed as fair costs; (c) take into account any financial benefit to a council in receiving

payment of a regional NRM levy before it pays its share of the amount to be contributed to the board under this Division.

(3) A payment under subsection (1) must be paid in accordance with the regulations.

(4) A regulation cannot be made for the purposes of this section unless the Minister has given the LGA notice of the proposal to make a regulation under this section and given consideration to any submission made by the LGA within a period (of at least 21 days) specified by the Minister.”

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ATTACHMENT D

NRM LEVY RATES AND AMOUNTS IN 2008-09

NRM BOARD AREAS IN WHICH LEVIES ARE BASED ON PROPERTY VALUES

The figures below are cents in the dollar of capital value except where otherwise

indicated.

Adelaide and Mount Lofty Ranges NRM Region

Adelaide 0.006825 * Adelaide Hills 0.010862 Alexandrina 0.0028 Barossa 0.0079 Burnside 0.006413 Campbelltown 0.006597 Charles Sturt 0.007191 Gawler 0.008345 Holdfast Bay 0.00625 Light 0.00787 Mallala 0.008056 Marion 0.006892 Mitcham 0.00599 Mount Barker 0.012125 Norwood Payneham St Peters 0.006653 Onkaparinga 0.009705 Playford 0.00753 Port Adelaide Enfield 0.00609 Prospect 0.006957 Salisbury 0.007189 Tea Tree Gully 0.00767 Unley 0.00586 Victor Harbor 0.0031 Walkerville 0.007 West Torrens 0.006089 Yankalilla 0.0051 Simple Average

0.0075

* The levy rate determined for the Adelaide City Council is 0.1365 cents in the dollar of

annual rental value. The figure quoted in the table above is a notional number of cents in

47

the dollar of capital value assuming a ratio of annual rental value to capital value of 1:20; this has been done for purposes of comparability with the other figures in the table.

Northern and Yorke NRM Region

Barossa 0.0178 Barunga West 0.0165 Clare and Gilbert Valley 0.0156 Copper Coast 0.0141 Flinders Ranges 0.0125 Goyder Regional 0.017 Light Regional 0.01533 Mallala 0.015522 Mount Remarkable (a) Northern Areas 0.0164 Orroroo Carrieton 0.0171 Peterborough 0.00928 Port Augusta (b) Port Pirie Regional 0.0139 Wakefield Regional 0.0159 Yorke Peninsula 0.016 Simple Average

0.0152

(a) The rate determined for Mount Remarkable is 0.2065 cents in the dollar of site value (as

distinct from capital value). However, the Council has applied a minimum amount of $35.10 and rebated amounts above $35.10. Thus in effect Mount Remarkable has a fixed rate of $35.10 per property.

(b) In Port Augusta the levy is a fixed amount per property of $23.50.

South Australian Murray Darling Basin NRM Region

Adelaide Hills 0.005419 Alexandrina 0.0052 Barossa 0.0088 Berri Barmera 0.0055 (a) Coorong 0.0053 Goyder Regional 0.0054 Karoonda East Murray 0.00536 Loxton Waikerie 0.00612 (b) Mid Murray 0.0051 Mount Barker 0.004689 Murray Bridge 0.005255 Northern Areas 0.0059 Onkaparinga 0.004175 Peterborough 0.00576

48

Renmark Paringa 0.0058 Southern Mallee 0.0049 Victor Harbor 0.005 Simple Average

0.0055

(a) Subject to a minimum of $6.00. (b) Subject to a maximum of $40.00.

NRM BOARD AREAS IN WHICH LEVIES ARE FIXED DOLLAR AMOUNTS PER PROPERTY

The figures below are in dollars.

Eyre Peninsula NRM Region

Ceduna 60.00 Cleve 76.10 Elliston 76.85 Franklin Harbour 57.05 Kimba 74.60 Lower Eyre Peninsula 47.05 Port Lincoln 42.00 Streaky Bay 52.00 Tumby Bay 57.20 Whyalla 40.55 Wudinna 76.00 Simple Average

$60

Kangaroo Island NRM Region

The amount on Kangaroo Island is $24.80.

South East NRM Region

Coorong 35.46 Grant 35.65 Kingston 35.35 Mount Gambier 35.40 Naracoorte Lucindale 35.75 Robe 35.20 Southern Mallee 35.61

49

Tatiara 36.30 Wattle Range 36.30 Simple Average

$36.00

Note: The averages shown in the above tables are “simple” in the sense that they are not weighted to take account of the fact that Councils vary (in some cases considerably) in terms of population, property numbers and property values.

50

ATTACHMENT E

POSSIBLE FORMAT FOR SUMMARY INFORMATION RE NRM BOARD FINANCES

One of the Recommendations put forward in Section XI of this Report is that “the

Minister and DWLBC be encouraged to produce as soon as possible after the

end of each financial year summary information in a convenient form about the

finances of the eight NRM Boards both individually and in aggregate; this would

include but go beyond the NRM levies.”

In his most recent report to Parliament (October 2008), the Auditor-General

advised that “some NRM Boards have not been able to access appropriate staff

with the accounting skills to satisfactorily prepare the financial statements to the

quality expected by public sector accounting standards”. Regardless of the time

taken to rectify this problem (presumably with assistance from DWLBC to ensure

that financial statements are prepared on a consistent and comparable basis and

in accordance with Australian Accounting Standards), it is suggested that

DWLBC assemble, each year, summary financial information covering the eight

NRM Boards for the Minister to release in, say, October each year. A possible

format for this information (which could well be improved by persons more

familiar with the data) follows.

51 SUMMARY FINANCIAL INFORMATION OF NRM BOARDS

(YEAR) $000

Adelaide and

Mount Lofty Ranges

Alinytjara Wilurara

Eyre Peninsula

Kangaroo Island

Northern and Yorke

South Australian Arid Lands

South Australian

Murray Darling Basin

South East

TOTAL

INCOME

NRM levies Commonwealth-sourced grants

State-sourced grants Interest All other

TOTAL INCOME

EXPENSES Current expenditures on goods and services

Grants for current purposes

Grants for capital purposes

Depreciation All other

TOTAL EXPENSES

NET RESULT OF ABOVE

NOTE: Information on capital investment expenditure (resulting in assets to be managed by NRM Boards) could be included as a footnote or addendum to this Statement.

52

ATTACHMENT F

ILLUSTRATIONS OF EFFECT OF INCREASING THE EMERGENCY SERVICES LEVY TO COMPENSATE

FOR ELIMINATION OF NRM LEVIES

The data in this Attachment relate to the fixed property element in the ESL (i.e.

not including the levy on vehicles) and the property element in the NRM levy

imposed by Councils (i.e. not including the water-based levies or the extremely

minor amounts imposed in the Arid Zone). The terms ESL and NRML are used

below in this way.

In the current financial year the ESL on fixed property is estimated to raise

approximately $88 million and the NRML about $20 million. This means that it

would take an overall increase in the ESL of about 22.7 percent to compensate

for the revenue lost if the NRML were to be abolished.

The ESL is a quite complex tax. The calculation of the liability with respect to a

particular property owner takes account of a number of elements: a fixed amount

per property (currently $50), a variable amount related to property value,

remissions related to property location and land use, an adjustment for

contiguous land where relevant and concessions for particular categories for

property owners.

The amount of ESL payable also depends on the location of the property in the

State within four regions as follows:-

• Regional Area 1: consists of the areas of the following cities and

towns noting that it is only the areas within those cities and towns

and not the whole of the Council area in which they are situated:

53

Berri, Goolwa, Kadina, Loxton, Millicent, Mt Barker, Mt Gambier,

Murray Bridge, Naracoorte, Nuriootpa, Pt Augusta, Pt Lincoln, Pt

Pirie, Renmark, Tanunda, Victor Harbor and Whyalla

• Regional Area 2: consists of areas within Councils other than the

areas in Regional Area 1 and other than the Councils in Regional

Area 4 – in broad terms this means most of the rural areas of the

State not including the cities or towns listed above and not including

the unincorporated areas.

• Regional Area 3: consists of the unincorporated areas of the State

(i.e. those not within a Council area).

• Regional Area 4: consists of all metropolitan Council areas and

certain nearby Council areas namely Adelaide Hills, Gawler,

Onkaparinga and Playford.

If it were decided to increase the ESL to compensate for not having the NRML

there would be a number of ways in which this could be done and this would

obviously be a matter for State Government policy. One way would be to

calculate for each property the amounts payable as at present and then to

increase the final figure by the factor of 1.227 (or whatever it might be in the year

in which the change occurred). However, the ESL “formula” is re-set for each

financial year having regard to property values and the amount of revenue which

is required to fund the relevant emergency services activities. It thus seems

more likely that the required increase in revenue would be obtained by an

adjustment to the fixed amount or the variable amount or some combination

thereof.

For purposes of illustrating what the effects might be on these two bases it is

necessary to make an assumption about the amounts collected through the two

54

elements as this detailed information is not available publicly. For illustrative

purposes we have assumed a 40/60 split between the fixed and variable

elements.

The table below shows some illustrative and approximate figuring on this basis,

where:-

• A shows the amounts payable for various hypothetical property

types and values in 2008-09 under the current ESL;

• B shows the hypothetical and approximate amounts payable under

an expanded ESL/NRML to compensate for not having an NRM

levy on the basis that the adjustments were made to the fixed

element;

• C shows the hypothetical and approximate amounts payable under

an ESL/NRML to compensate for not having an NRM levy on the

basis that the adjustments were made to the variable element.

55

HYPOTHETICAL AMOUNTS PAYABLE UNDER CURRENT ESL AND AN EXPANDED ESL/NRML BASED ON 2008-09 (amounts in dollars)

Regional

Area 1 Regional

Area 2 Regional

Area 3 Regional

Area 4

no flat fee

in RA3 RESIDENTIAL

$250,000 70.80 63.00 2.60 76.00 A increase $50 to $78.50 99.30 91.50 2.60 104.50 B or increase variable fee by 38% 78.70 67.94 3.59 85.88 C


$1m 133.20 102.00 10.40 154.00 A increase $50 to $78.50 161.70 130.50 10.40 182.50 B or increase variable fee by 38% 164.82 121.76 14.35 193.52 C PRIMARY PRODUCTION


56

$2m 95.60 78.50 5.70 206.00 A increase $50 to $78.50 124.10 107.00 5.70 234.50 B or increase variable fee by 38% 112.93 89.33 7.87 265.28 C INDUSTRIAL


$1m 1449.20 924.50 174.90 1799.00 A increase $50 to $78.50 1477.70 953.00 174.90 1827.50 B or increase variable fee by 38% 1980.90 1256.81 241.36 2463.62 C

$10m 14042.00 8795.00 1749.00 17540.00 A increase $50 to $78.50 14070.50 8823.50 1749.00 17568.50 B or increase variable fee by 38% 19358.96 12118.10 2413.62 24186.20 C COMMERCIAL



57

$10m 8090.00 5075.00 1005.00 10100.00 A increase $50 to $78.50 8118.50 5103.50 1005.00 10128.50 B or increase variable fee by 38% 11145.20 6984.50 1386.90 13919.00 C OTHER


$1m 154.00 115.00 13.00 180.00 A increase $50 to $78.50 182.50 143.50 13.00 208.50 B or increase variable fee by 38% 193.52 139.70 17.94 229.40 C VACANT


$400,000 59.10 55.70 1.10 81.20 A increase $50 to $78.50 87.60 84.20 1.10 109.70 B or increase variable fee by 38% 62.56 57.87 1.52 93.06 C SPECIAL COMMUNITY USE flat fee is $20 in RA1, 2 & 4; nil in RA3

$300,000 30.20 26.35 1.25 32.75 A increase $20 to $27.60 37.80 33.95 1.25 40.35 B or

58

increase variable fee by 38% 34.08 28.76 1.73 37.60 C

$1m 54.00 41.25 4.25 62.50 A increase $20 to $27.60 61.60 48.85 4.25 70.10 B or increase variable fee by 38% 66.92 49.33 5.87 78.65 C

Sources: The A amounts (i.e. current ESL) have been supplied by Revenue SA. The B and C amounts (i.e. an expanded ESL/NRML)

have been estimated on assumptions referred to in the text above and are to be regarded as illustrative and approximate only.

59

It is to be noted that the B and C amounts shown above are not only approximate

but also by way of example only. Other options would be available for the

Government’s consideration including in particular some kind of combination of

the B and C approaches.

It is not feasible to set out full comparisons between the current NRM levy

amounts and the increases (compared with the current ESL) which would come

about through an expanded ESL/NRML because, as explained in the Report

there are currently 79 different NRM rates/amounts across the State. To show

complete comparisons would literally take hundreds of pages. However, for

readers who wish to analyse particular instances, that can be done using the

information in this Report.

One point which does emerge from the above table and which will be obvious

anyway is that to expand the ESL by adjusting the variable element would

involve a shift in the “burden” of the tax more towards high value properties (and

also more towards commercial and industrial property relative to residential

property) as compared with adjusting the fixed element. Purely by way of

illustration the following shows some comparisons on a highly selected basis:-

60

Current NRM Levy $

Increase in Expanded ESL/NRM Levy

compared with existing ESL*

$ Residents on Eyre Peninsula valued at $250,000**

Ranges from $47 to $77 5

Farm in Mid North valued at $2 million

328 *** 11

Residents in Adelaide City Council and suburban Adelaide valued at $500,000

34 **** 20

Industrial property in suburban Adelaide valued at $1 million

69 **** 665

Commercial property in Adelaide CBD valued at $10 million

683 ***** 3,819

* These figures are based on the differences between the A and C amounts in the above

table – i.e. the difference between the current ESL amount and the approximate amount payable under an expanded ESL/NRML assuming that the adjustment was based on the variable element in the ESL formula.

** The figures are for residences on Eyre Peninsula other than in Port Lincoln and Whyalla. *** This particular figure is based on the NRM levy rate in the Northern Areas Council; the

amounts for farms in most other Council areas in the Mid North would be generally similar.

**** Calculated by averaging the NRM rates in the 17 Council areas in metropolitan Adelaide including the Adelaide City Council.

***** Approximate figure assuming that annual rental value is equal to 5 percent of capital value (the NRM levy rate in the Adelaide City Council area is unique in that the NRM rate is expressed as cents in the dollar of Annual Rental Value).

It is emphasised that the above figures are presented purely for illustrative

purposes based on one possible option for adjusting the ESL formula. Other

options or combination of options could produce significantly different results.



Subject: Electoral (Miscellaneous) Amendment Bill Report By: Chief Executive Officer Report Date: 1/4/2009 File Reference: GDS 10.3.2.1 Action: To Be Determined Attachments: Yes



The attached Circular from the Local Government Association of South Australia advises

Council of the introduction into Parliament of the Electoral (Miscellaneous) Amendment Bill 2009.

A copy of the Bill is attached for the reference of Elected Members.

Some of the concerns already identified by the LGA are detailed within the Circular.

Does Council have any comments or feedback that it wishes to convey to the LGA?

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Electoral (Miscellaneous) Amendment Bill 2009 - Circular 13.9

To

Chief Executive Officer Corporate Services Staff Elected Members General Inspector Policy and Strategic Planning Staff

Date Thursday, 26th March 2009

Contact Paul Perry Email: [email protected]

Response Required

Yes Respond By Friday, 1st May 2009

Summary

The Attorney General introduced the Electoral (Miscellaneous) Amendment Bill 2009 into Parliament on 5 March 2009. This Bill includes a number of proposed changes to the State Electoral Act 1985. Some of these changes will impact on Local Government. These are being followed up with the Attorney General.

The LGA has recently become aware of the introduction into Parliament of the Electoral (Miscellaneous) Amendment Bill 2009 on 5 March 2009. Click here for a copy of the Bill.

The LGA has only had a brief opportunity to review this Bill, but we have already identified a number of issues and implications for Local Government. These include:

Clause 5(2) of the Bill removes the right of a person to purchase a printed copy of the voters roll. They will only be able to inspect a copy of the roll. If this provision is supported, to maintain the integrity of the reason for this change (not allow commercialisation of elector data) it would seem appropriate that a similar change be made to the Local Government (Elections) Act 1999 in relation to Council voters rolls, which contain House of Assembly roll data relevant to each Council area.

The issue of how candidates for Local Government elections would be able to access a copy of the relevant voters roll if they are no longer able to purchase a copy needs to be addressed. Clause 5(3) of the Bill enshrines the right for members of Parliament and registered political parties to have access to a monthly update of the roll, in electronic form, at no charge. We understand that arrangements exist for independent candidates for State elections to also be provided with a copy of the relevant electoral roll to support their campaigning efforts. As Local Government elections involve candidates who are independent from political parties, we believe there is a need to amend the Local Government (Elections) Act 1999 to ensure that candidates are provided access to a copy of the appropriate voters roll.

Clause 42 (2) of the Bill bans the exhibit of electoral advertising on public roads (including any structure, fixture or vegetation on a public road). While we expect that Local Government will generally welcome this initiative, it does change the current regulatory environment for Councils in relation to electoral signage. Councils will need to be consulted on this issue.

Clause 42(4) of the Bill introduces regulation making powers to exempt advertisement of a "specified kind or the exhibition of an advertisement in circumstances of a specified kind". There is no indication in the Bill of what regulations, if any, are proposed. We believe that the Bill should also include the specific requirement that the State Government consult with the LGA on any such regulations before they are promulgated.

The Bill also makes a minor amendment to the Local Government Act 1999, removing the reference to a State election in the movable signs section of the Act. This effectively removes the exemption for a candidate in a State election from obtaining authorisation or a permit from Council for the display of a movable sign during the campaign period. Again, we do not anticipate Local Government will object to this provision, but would support a consistent approach for all elections, irrespective of which sphere of Government is involved.

This also raises the issue of consistency of approach across all elections - Federal, State and Local Government. This is particularly relevant for 2010 when elections for all three spheres of Government may occur in the same year. Councils will require clear guidance on the practical implications of this amendment, should it proceed, if we are to avoid a media 'storm' over inconsistency in interpretation and application.

There may be other implications of this Bill for Local Government that the LGA has not yet identified.

The President has written to the Attorney General raising these issues with him and seeking a full briefing from him and/or the relevant officers in his Department on the Bill and any other implications for Local Government that may arise from its implementation. The LGA will advise Councils via LGA Circular of any further information if and when it becomes available.

Councils are asked to provide any feedback on this Bill to the LGA by 1 May 2009.

For further information please contact Paul Perry on 8224 2045 or by email at [email protected].



House of Assembly—No 74 As laid on the table and read a first time, 5 March 2009

HA GP 105-B OPC 154 1

South Australia

Electoral (Miscellaneous) Amendment Bill 2009

A BILL FOR

An Act to amend the Electoral Act 1985 and to make related amendments to the Constitution Act 1934 and the Local Government Act 1999.

Electoral (Miscellaneous) Amendment Bill 2009 Contents

2 HA GP 105-B OPC 154

Contents Part 1—Preliminary 1 Short title 2 Commencement 3 Amendment provisions

Part 2—Amendment of Electoral Act 1985 4 Amendment of section 4—Interpretation 5 Amendment of section 26—Inspection and purchase of rolls 6 Amendment of section 27—Power to require information 7 Amendment of section 27A—Provision of certain information 8 Substitution of Part 5 Division 3

Division 2A—Itinerant persons 31A Itinerant persons

Division 3—Compulsory enrolment and transfer 32 Compulsory enrolment and transfer of enrolment 32A Notification of transfer with the same subdivision

9 Amendment of section 36—Definitions and related provisions 10 Amendment of section 39—Application for registration 11 Amendment of section 42—Registration 12 Insertion of section 43A

43A Annual returns and other inquiries 13 Amendment of section 45—De-registration of political party 14 Insertion of sections 46A and 46B

46A False statements 46B Membership information to be confidential

15 Amendment of section 48—Contents of writ 16 Amendment of section 52—Qualifications of candidate 17 Amendment of section 58—Grouping of candidates in Legislative Council election 18 Amendment of section 59—Printing of Legislative Council ballot papers 19 Amendment of section 62—Printing of descriptive information on ballot papers 20 Amendment of section 63—Voting tickets 21 Amendment of section 65—Properly staffed polling booths to be provided 22 Substitution of section 66

66 Preparation of certain electoral material 23 Amendment of section 67—Appointment of scrutineers 24 Amendment of section 71—Manner of voting 25 Amendment of section 74—Issue of declaration voting papers by post or other means 26 Amendment of section 80—Voter may be accompanied by an assistant in certain

circumstances 27 Amendment of section 82—Declaration vote, how made 28 Amendment of section 84—Security of facilities 29 Amendment of section 85—Compulsory voting 30 Amendment of section 87—Ballot boxes or other facilities to be kept secure 31 Amendment of section 89—Scrutiny 32 Amendment of section 91—Preliminary scrutiny 33 Amendment of section 94—Informal ballot papers 34 Amendment of section 95—Scrutiny of votes in Legislative Council election 35 Amendment of section 96D—Use of approved computer program in election 36 Amendment of section 105—Respondents to petitions


Contents

HA GP 105-B OPC 154 3

37 Amendment of section 107—Orders that the Court is empowered to make 38 Amendment of section 112—Publication of electoral advertisements, notices etc 39 Insertion of sections 112A, 112B and 112C

112A Special provision relating to how-to-vote cards 112B Certain descriptions not to be used 112C Publication of matter regarding candidates

40 Amendment of section 113—Misleading advertising 41 Amendment of section 114—Heading to electoral advertisements 42 Amendment of section 115—Limitations on display of electoral advertisements 43 Amendment of section 116—Published material to identify person responsible for

political content 44 Amendment of section 119—Offender may be removed from polling booth 45 Insertion of section 137

137 Immunity

Schedule 1—Related amendments and transitional provisions

Part 1—Related amendment to Constitution Act 1934 1 Amendment of section 81—Staff 2 Amendment of section 82—Electoral redistributions

Part 2—Related amendment to Local Government Act 1999 3 Amendment of section 226—Moveable signs

Part 3—Transitional provisions 4 Interpretation 5 Transitional provisions

The Parliament of South Australia enacts as follows:

Part 1—Preliminary 1—Short title

This Act may be cited as the Electoral (Miscellaneous) Amendment Act 2009.

2—Commencement (1) Subject to subsection (2), this Act will come into operation on a day to be fixed by 5

proclamation.

(2) Sections 9 to 14 (inclusive) must be brought into operation on the same day.

3—Amendment provisions In this Act, a provision under a heading referring to the amendment of a specified Act amends the Act so specified. 10

Electoral (Miscellaneous) Amendment Bill 2009 Part 2—Amendment of Electoral Act 1985

4 HA GP 105-B OPC 154

Part 2—Amendment of Electoral Act 1985 4—Amendment of section 4—Interpretation

Section 4(1), definition of voting ticket square—delete the definition and substitute:

voting ticket square means a square printed on a ballot paper for a Legislative Council election for use by voters who choose to vote in accordance with a 5 voting ticket or voting tickets that have been registered under this Act in relation to a candidate or group;

5—Amendment of section 26—Inspection and purchase of rolls (1) Section 26(1)—after "Copies" insert:

(whether in printed or electronic form) 10

(2) Section 26(1)(c)—delete paragraph (c)

(3) Section 26(2)—delete subsection (2) and substitute:

(2) The Electoral Commissioner must, on request—

(a) provide a member of the House of Assembly with an up-to-date copy of the electoral roll for the member's 15 district;

(b) provide a member of the Legislative Council with an up-to-date copy of the electoral roll for the Legislative Council district;

(c) provide the registered officer of a registered political party 20 with an up-to-date copy of any electoral roll for any district.

(3) The following provisions apply in connection with the operation of subsection (2):

(a) a request under subsection (2) may be made on the basis that a copy of the relevant roll (or rolls) will be provided on a 25 monthly basis (and the Electoral Commissioner is not required to provide a roll to a particular person (or registered political party) more frequently than once in each month);

(b) a copy of a roll may be provided in electronic form (as determined by the Electoral Commissioner); 30

(c) a copy of a roll must be provided without the requirement to pay a fee.

6—Amendment of section 27—Power to require information (1) Section 27(1)(a)—delete paragraph (a) and substitute:

(a) an agency or instrumentality of the Crown, or any other prescribed 35 authority; or

(ab) any public sector employee; or


Amendment of Electoral Act 1985—Part 2

HA GP 105-B OPC 154 5

(2) Section 27—after subsection (1) insert:

(1a) The regulations may provide that subsection (1) does not apply to—

(a) a particular agency or instrumentality of the Crown, prescribed authority, or public sector employee; or

(b) specified information or material in the possession or control 5 of an agency, instrumentality, authority, body or person.

7—Amendment of section 27A—Provision of certain information (1) Section 27A(2)(c)—delete paragraph (c) and substitute:

(c) the elector's date of birth.

(2) Section 27A(2), note—delete the note 10

(3) Section 27A(5), penalty provision—delete the penalty provision and substitute: Maximum penalty: $10 000.

(4) Section 27A—after subsection (5) insert:

(6) A fee is not payable under subsection (4)(b) if the person to whom the information is provided is a Member of Parliament. 15

8—Substitution of Part 5 Division 3 Part 5 Division 3—delete Division 3 and substitute:

Division 2A—Itinerant persons

31A—Itinerant persons (1) A person— 20

(a) who is in South Australia; and

(b) who qualifies for enrolment under section 29(1)(a), (b) and (d) but does not qualify for enrolment under section 29(1)(c) because he or she does not have a fixed place of residence (whether within the State or elsewhere), 25

may apply for enrolment under this section.

(2) An application under this section—

(a) must be made to the Electoral Commissioner in a form approved by the Electoral Commissioner; and

(b) must be signed and attested as required by the Electoral 30 Commissioner.

(3) The form approved by the Electoral Commissioner may require the applicant to specify an address that may be taken to be the person's principal place of residence for the purposes of this Act.


6 HA GP 105-B OPC 154

(4) If the Electoral Commissioner is satisfied that a person has made a valid application in accordance with subsections (1) and (2)—

(a) the person is entitled to be enrolled as an elector under this Act despite the provisions of Division 1; and

(b) a further claim for enrolment need not be made under 5 Division 2; and

(c) the Electoral Commissioner will cause the name of the person to be entered on the roll for the subdivision which is, according to a determination of the Electoral Commissioner after taking into account— 10

(i) any address specified under subsection (3); and

(ii) any other relevant factor,

the most appropriate subdivision for the purposes of the enrolment of the person.

(5) The Electoral Commissioner may, in connection with the operation 15 of subsection (4) and after taking into account any address specified under subsection (3), include on the roll an address in the subdivision that is to be taken to be the person's principal place of residence for the purposes of this Act and any other Act or law relating to enrolment under this Act. 20

(6) The Electoral Commissioner will also annotate the roll so as to indicate that the person is enrolled under this section.

(7) While a person is the subject of an annotation under subsection (6), the person is entitled (despite any other provision of this Act)—

(a) to have his or her name retained on the roll for the relevant 25 subdivision; and

(b) to vote as an elector for that subdivision.

(8) Despite a preceding subsection, the Electoral Commissioner will not deal with an application under this section received between the time on which rolls for an election in the relevant district close and polling 30 day for that election.

(9) If an application under this section is rejected, the Electoral Commissioner must take reasonable steps to notify the applicant in writing—

(a) of the rejection of the application; and 35

(b) of the reason for its rejection; and

(c) of the applicant's rights under this Act to appeal against the decision.

(10) If a person who is enrolled under this section—

(a) qualifies for enrolment with respect to a place of residence 40 under section 29(1)(c); or



HA GP 105-B OPC 154 7

(b) forms the intention to leave South Australia and to remain outside the State for a continuous period of at least 1 month,

the person must, as soon as practicable, give notice to the Electoral Commissioner in a form approved by the Electoral Commissioner.

(11) A person ceases to be entitled to be enrolled under this section if— 5

(a) the person gives notice under subsection (10); or

(b) the person fails to vote at a general election while enrolled under this section; or

(c) the Electoral Commissioner becomes aware that the person— 10

(i) has qualified for enrolment with respect to a place of residence under section 29(1)(c); or

(ii) has ceased to be entitled to be enrolled under this Act (otherwise than with respect to the operation of section 29(1)(c)); or 15

(iii) has remained outside the State for a continuous period of at least 1 month.

(12) If a person ceases to be entitled to be enrolled under this section, the Electoral Commissioner will remove the person's name, and the relevant annotation, from the roll (but may then, if relevant, re-enter 20 the name in accordance with any entitlement that exists apart from this section).

(13) A person who falls within the ambit of subsection (11) may make a new application under this section if or when he or she again qualifies under the terms of subsection (1). 25

Division 3—Compulsory enrolment and transfer

32—Compulsory enrolment and transfer of enrolment (1) A person who is entitled to be enrolled for any subdivision, whether

by way of enrolment or transfer of enrolment, and whose name is not on the Roll for that subdivision must, within 21 days from the date 30 on which the person became so entitled, make a claim in accordance with this Act for enrolment or for transfer of enrolment (as the case may require).

(2) Subsection (1) does not apply to a person who is entitled to be enrolled in accordance with section 29(2) or 31A. 35

(3) A person who fails, without proper excuse, to make a claim for enrolment or transfer of enrolment in accordance with this section is guilty of an offence. Maximum penalty: $75.

(4) Proceedings for an offence against subsection (3) may not be 40 commenced after a claim for enrolment or transfer of enrolment (as the case may require) has been made.


8 HA GP 105-B OPC 154

32A—Notification of transfer with the same subdivision (1) An elector whose principal place of residence changes from one

address to another within the same subdivision must, within 21 days of the change, notify an electoral registrar of the address of the elector's current principal place of residence. 5

(2) An elector who fails, without proper excuse, to give a notification under this section is guilty of an offence. Maximum penalty: $75.

(3) Proceedings for an offence against subsection (2) may not be commenced after an appropriate notification has been given. 10

9—Amendment of section 36—Definitions and related provisions (1) Section 36(1), definition of eligible political party—delete the definition and

substitute:

eligible political party means—

(a) a parliamentary party; or 15

(b) a political party (other than a parliamentary party) whose membership includes at least 500 electors;

(2) Section 36(1), definition of parliamentary party—delete the definition and substitute:

parliamentary party means a political party at least 1 member of which is—

(a) a member of the Parliament of South Australia; or 20

(b) a Senator for the State of South Australia; or

(c) a member of the House of Representatives chosen in the State of South Australia;


(3) For the purposes of this Part, 2 or more political parties cannot rely 25 on the same member for the purpose of qualifying or continuing to qualify as an eligible political party.

(4) The following provisions apply in connection with the membership requirements for political parties:

(a) a member who is relied on by 2 or more political parties 30 may nominate the party entitled to rely on the member, but if a party is not nominated after the Electoral Commissioner has, in accordance with the regulations, given the member an opportunity to do so, the member is not entitled to be relied on by any of those parties; 35

(b) the registration of a party is not to be cancelled because of the provisions of this section unless the party is given an opportunity by the Electoral Commissioner, in accordance with the regulations, to change the member or members on whom it relies. 40



HA GP 105-B OPC 154 9

10—Amendment of section 39—Application for registration Section 39(2)—after paragraph (e) insert:

and

(f) in the case of a party that is not a parliamentary party—

(i) set out the names and addresses (as enrolled) of 500 electors 5 who are members of the party and on whom the party relies for the purpose of qualifying as an eligible political party; and

(ii) be accompanied by declarations of membership of the party (in the form determined by the Electoral Commissioner) 10 completed and signed by the members on whom the party relies for the purpose of qualifying as an eligible political party; and

(g) in the case of a parliamentary party—

(i) set out the name and address of the member on whom the 15 party relies for the purpose of qualifying as an eligible political party; and

(ii) be accompanied by a declaration of membership of the party (in the form determined by the Electoral Commissioner) completed and signed by the member on whom the party 20 relies for the purpose of qualifying as an eligible political party; and

(h) be accompanied by a $500 application fee (which is not refundable).

11—Amendment of section 42—Registration (1) Section 42(3)—delete subsection (3) and substitute: 25

(3) An application for the registration of a political party may be refused if, in the opinion of the Electoral Commissioner the name of the party, or the abbreviation (if any) of the name, that it wishes to be registered—

(a) is the name, or an abbreviation or acronym of the name, of a 30 prominent public body, or so nearly resembles the name, or an abbreviation or acronym of the name, of a prominent public body that it is likely to be confused with that name, abbreviation or acronym; or

(b) comprises or contains a word or set of words— 35

(i) that constitute a distinctive aspect or part of the name of another political party (not being a related political party) that is a parliamentary party or a registered political party; or


10 HA GP 105-B OPC 154

(ii) that so nearly resemble a distinctive aspect or part of the name of another political party (not being a related political party) that is a parliamentary party or a registered political party that it appears that that distinctive aspect or part of that name is being 5 adopted by the political party applying for registration.

Note—

For example, the underlined words constitute distinctive aspects or parts of the names of political parties: 10

Australian Democrats (South Australian Division Inc)

Australian Labor Party (South Australian Branch)

The Liberal Party of Australia (SA Division)

The National Party of Australia (SA) Inc

No Pokies Campaign Inc. 15

(3a) Subsection (3)(b) does not apply if the applicant for registration provides the Electoral Commissioner with a declaration (in the form determined by the Electoral Commissioner) that has been signed by a person authorised by the relevant parliamentary party or registered political party (as the case may require) and states that the party 20 consents to the use of the particular word or set of words.


(5a) However, a registration will not have effect for the purposes of Parts 8, 9 or 10 until 6 months after publication of the notice of registration under subsection (5)(d). 25

12—Insertion of section 43A After section 43 insert:

43A—Annual returns and other inquiries (1) The registered officer of a registered political party must, by

30 September each year, furnish to the Electoral Commissioner a 30 return as to the party's continued eligibility for registration under this Part in the form prescribed by the regulations.

(2) A return under subsection (1) must be accompanied by any documents required under the regulations.

(3) A return is not required under subsection (1) if the party has been 35 registered for less than 6 months before the return is due to be furnished.

(4) The Electoral Commissioner may at any time, by notice in writing, require a registered officer of a registered political party to provide such information as is specified in the notice for the purpose of 40 determining whether the party is still eligible to be registered under this Part.



HA GP 105-B OPC 154 11

(5) If the registered officer of a registered political party fails to comply with a requirement under this section, the Electoral Commissioner may de-register the party.

13—Amendment of section 45—De-registration of political party Section 45(1)(b)—delete paragraph (b) and substitute: 5

(b) a political party so registered has ceased to have the required number of members (or, in the case of a parliamentary party, an appropriate member) to enable the party to continue as an eligible political party; or

14—Insertion of sections 46A and 46B 10

After section 46 insert:

46A—False statements A person who, in furnishing information for the purposes of this Part, makes a statement that is false or misleading in a material particular is guilty of an offence. 15

Maximum penalty: $5 000.

46B—Membership information to be confidential (1) Subject to subsection (2), the names and addresses of electors

appearing in material provided to the Electoral Commissioner in connection with the membership requirements for registration, or 20 continued registration, as a political party under this Part will be held by the Electoral Commissioner on a confidential basis (and therefore that material will not be available for public inspection under this Part).

(2) Subsection (1) does not prevent the Electoral Commissioner 25 providing information to a prescribed person or body, or a person or body of a prescribed class, (if any) for purposes connected with the operation or administration of this Act.

15—Amendment of section 48—Contents of writ Section 48(3)—delete subsection (3) and substitute: 30

(3) The date fixed for the close of the rolls must be—

(a) subject to paragraph (b)—the date falling 10 days after the date of the issue of the writ;

(b) if the day that would apply under paragraph (a) would be a Saturday, Sunday or public holiday—the date falling on the 35 day next following the Saturday, Sunday or public holiday that is not itself a Saturday, Sunday or public holiday.


12 HA GP 105-B OPC 154

16—Amendment of section 52—Qualifications of candidate Section 52—after subsection (1) insert:

(1a) A person is not qualified to be a candidate for election as a member of the House of Assembly or the Legislative Council if the person would, if elected at the relevant election, be required to immediately 5 vacate his or her seat under section 17 or 31 of the Constitution Act 1934 (as the case requires).

17—Amendment of section 58—Grouping of candidates in Legislative Council election

(1) Section 58(1)—delete "Where" and substitute: 10

Subject to this section, if


(4) The number of candidates in a group must not exceed the number of candidates required to be elected at the particular election.

18—Amendment of section 59—Printing of Legislative Council ballot papers 15

(1) Section 59(1)(a)—after "not included in groups" insert:

(on the basis that the groups and then the individual candidates will be placed sequentially on the ballot paper starting towards the left-hand side of the ballot paper and then moving across the ballot paper (towards the right-hand side) and, if necessary, on to and across a second or subsequent row or rows) 20


(2) If notice of an intention to lodge a voting ticket or voting tickets has been given in accordance with this Division, an additional square must be printed on the ballot paper in order to provide for the casting of votes in accordance with that ticket or those tickets. 25

19—Amendment of section 62—Printing of descriptive information on ballot papers

Section 62(3)—delete subsection (3) and substitute:

(3) The Electoral Commissioner may reject an application under subsection (1)(d) if— 30

(a) the description to which the application relates is, in the opinion of the Electoral Commissioner, obscene or frivolous; or



HA GP 105-B OPC 154 13

(b) the word or words constituting the description could not be, or may not be able to be, registered as the name, or as part of the name, of a political party under Part 6 because of the operation of section 42(2)(e) or (3)(b), other than where the application includes a declaration (in the form determined 5 by the Electoral Commissioner) that has been signed by a person authorised by the relevant parliamentary party or registered political party and states that the party supports the application.

(4) A decision of the Electoral Commissioner to accept or reject an 10 application under subsection (1)(d) is final and conclusive and not subject to review or appeal.

20—Amendment of section 63—Voting tickets Section 63—after subsection (4) insert:

(5) If— 15

(a) notice of intention to lodge a voting ticket for a Legislative Council election is given under subsection (2)(a); but

(b) a voting ticket is not then lodged in accordance with the requirements of subsection (2)(b),

the Electoral Commissioner must take reasonable steps to inform the 20 candidate or candidates to whom the voting ticket was to relate of the failure to lodge the voting ticket in accordance with the requirements of this section (but the Electoral Commissioner need not take any other action in relation to the matter).

21—Amendment of section 65—Properly staffed polling booths to be provided 25

Section 65(2)—after "polling booth" insert:

unless the Electoral Commissioner has taken reasonable steps to ensure that liquor will not be sold or consumed on the premises while the polling booth is open for voting or otherwise being used for the purposes of the poll

22—Substitution of section 66 30

Section 66—delete the section and substitute:

66—Preparation of certain electoral material (1) The Electoral Commissioner must have the following electoral

material prepared for use in polling booths on polling day:

(a) posters formed from how-to-vote cards submitted by the 35 candidates in the election; and

(b) in relation to a Legislative Council election—posters or booklets, or posters and booklets containing the voting tickets registered for the purposes of the election.


14 HA GP 105-B OPC 154

(2) Material submitted for inclusion under subsection (1)—

(a) must list candidates in the same order as their names will appear on the relevant ballot paper; and

(b) must comply with any other requirement prescribed by the regulations; and 5

(c) must be submitted in a quantity determined by the Electoral Commissioner; and

(d) in the case of how-to-vote cards, must be received by the Electoral Commissioner not later than 4 days after the day for nomination; and 10

(e) if 2 or more candidates form a group for the purposes of a Legislative Council election—must be jointly submitted by or on behalf of all candidates in the group; and

(f) must not identify a candidate—

(i) by reference to the registered name of a registered 15 political party or a composite name consisting of the registered names of 2 registered political parties; or

(ii) by the use of a word or set of words that could not be, or may not be able to be, registered as the name, 20 or as part of the name, of a political party under Part 6 because of the operation of section 42(2)(e) or (3)(b),

unless the candidate provides the Electoral Commissioner with a declaration (in the form determined by the Electoral 25 Commissioner) that is signed by a person authorised by the relevant parliamentary party or registered political party (as the case may require) and states that—

(iii) the candidate is endorsed by the party; or

(iv) the party has consented to the use of the relevant 30 name or names or word or words; and

(g) in the case of how-to-vote cards—must, in relation to how-to-vote cards submitted by or on behalf of the same candidate or group of candidates, be in identical form.

(3) The form of a poster or booklet prepared under this section will, 35 subject to this section, be as determined by the Electoral Commissioner.

(4) The order in which the electoral material referred to in subsection (1) is arranged will correspond to the order in which the names of candidates will appear on the relevant ballot paper. 40



HA GP 105-B OPC 154 15

(5) The presiding officer at each polling booth must cause posters and booklets prepared under subsection (1) to be displayed or made available (as the case may be) in a prominent position in the polling booth and in accordance with any direction issued by the Electoral Commissioner. 5

23—Amendment of section 67—Appointment of scrutineers Section 67(1) and (2)—delete subsections (1) and (2) and substitute:

(1) Each candidate may appoint 1 or more scrutineers for the purposes of an election.

(2) A person cannot act as a scrutineer at a particular place on behalf of a 10 candidate unless or until a copy of a written notice of appointment of the person as a scrutineer, signed by the candidate, is presented to the officer presiding at that place.

24—Amendment of section 71—Manner of voting Section 71—after subsection (2) insert: 15

(3) In addition, a person whose name has been removed from the electoral roll by virtue of an objection under Part 5 Division 4 is entitled to make a declaration vote at an election if—

(a) the ground for the objection was that the person failed to notify an electoral registrar of a change of address in 20 accordance with the requirements of this Act; and

(b) the previous address and the new address are both in the same House of Assembly district.

(4) A person who satisfies the requirements of subsection (3) will be taken to be an elector for the purposes of the other provisions of this 25 Act (with respect to the election or elections held on the day in relation to which the entitlement under that subsection arises).

25—Amendment of section 74—Issue of declaration voting papers by post or other means

(1) Section 74(1)—delete "by post" and substitute: 30

under this section

(2) Section 74(2)—delete "is posted" and substitute:

is dispatched


(2a) Declaration voting papers under subsection (1) or a response under 35 subsection (2) may be issued or dispatched—

(a) by post; or

(b) in some other manner prescribed by the regulations.

(4) Section 74(3)(b)(iii)—delete subparagraph (iii) and substitute:

(iii) caring for a person who is seriously ill, infirm or disabled, 40


16 HA GP 105-B OPC 154

(5) Section 74(3)—after paragraph (b) insert:

; or

(c) the elector's place of residence is not within 20 kilometres, by the shortest practicable route—

(i) of any place likely to be a polling place appointed under this 5 Act; or

(ii) of any place likely to constitute the site of a mobile polling booth established under this Act,


(7) A person who is given an application by an elector for the issue of 10 declaration voting papers under this section on the basis that the person will deliver the application to the appropriate officer must transmit the application to the appropriate officer as soon as possible. Maximum penalty: $1 250.

26—Amendment of section 80—Voter may be accompanied by an assistant in 15 certain circumstances

(1) Section 80(1)—delete "subsection (2)" and substitute:

this section


(4) A candidate, or a scrutineer appointed by a candidate, must not act as 20 an assistant under this section. Maximum penalty: $1 250.

27—Amendment of section 82—Declaration vote, how made (1) Section 82(1)(c)—delete "by post to the elector" and substitute:

to the elector under section 74(2a) 25

(2) Section 82(2)(d)(i)—after "ballot box" insert:

, or placed in another secured facility,


(4a) A person who is given an envelope containing a declaration vote of an elector for transmission to a returning officer must lodge it with, 30 or forward it by post to, the appropriate district returning officer as soon as possible. Maximum penalty: $1 250.

28—Amendment of section 84—Security of facilities Section 84—after "ballot boxes" insert: 35

or other secured facilities



HA GP 105-B OPC 154 17

29—Amendment of section 85—Compulsory voting (1) Section 85(5)—delete "at the foot of the notice by stating in it" and substitute:

in the indicated place by stating

(2) Section 85(5)—after "him or her," insert:

and then 5

30—Amendment of section 87—Ballot boxes or other facilities to be kept secure

(1) Section 87(1)—after "a ballot box" insert:

or other facility used for keeping voting papers

(2) Section 87(1)(a)—delete "the ballot box" and substitute: 10

it


(2) An officer must, before voting papers are first deposited in a ballot box or other secured facility for the purposes of an election, publicly exhibit it empty. 15

31—Amendment of section 89—Scrutiny Section 89—after subsection (2) insert:

(3) Despite subsection (2), the returning officer or a deputy returning officer may undertake a preliminary scrutiny of declaration voting papers (without opening any envelope) before the close of poll. 20

32—Amendment of section 91—Preliminary scrutiny (1) Section 91(1)—delete subsection (1) and substitute:

(1) For the purposes of the scrutiny of declaration voting papers, the returning officer or a deputy returning officer—

(a) must begin by producing the relevant applications for 25 declaration voting papers and, unopened, the envelopes containing declaration ballot papers, being such envelopes received by him or her up to the end of the period of 7 days immediately following the close of the poll, or received by any other officer up to the close of the poll; and 30

(b) must then—

(i) in the case of declaration voting papers of voters whose votes were not taken before an officer, satisfy himself or herself—

(A) that the signature of the declarant 35 corresponds with the signature on the application for declaration voting papers; and


18 HA GP 105-B OPC 154

(B) that the vote was recorded before the close of the poll,

and if so satisfied, accept the ballot paper for further scrutiny by withdrawing the ballot paper from its envelope and, without inspecting or unfolding it or 5 allowing any other person to do so, by placing it in a securely closed ballot box or other facility reserved for such ballot papers but, if not so satisfied, disallow the ballot paper without opening the envelope in which it is contained; 10

(ii) in the case of declaration voting papers of voters whose votes were taken before an officer, proceed with the process by withdrawing the ballot paper from its envelope and, without inspecting or unfolding it or allowing any other person to do so, 15 by placing it in a securely closed ballot box or other facility reserved for such ballot papers, unless he or she determines that there is proper cause at this stage for not accepting the ballot paper for further scrutiny under this Act; and 20

(c) must then seal up in separate parcels and preserve—

(i) all envelopes endorsed with declarations relating to declaration ballot papers accepted for further scrutiny; and

(ii) all unopened envelopes containing declaration 25 ballot papers disallowed; and

(d) must then proceed with the scrutiny of the declaration ballot papers that have been accepted for further scrutiny.

(2) Section 91(1a)(a)—after "ballot box" insert:

or other facility 30


(2) If, in conducting a scrutiny, it appears to a returning officer or deputy returning officer that 2 or more declaration ballot papers in respect of the same election have been received from the same elector, the returning officer or deputy returning officer must, subject to this 35 section, accept the first such ballot paper that came into his or her hands and reject the remainder from further scrutiny.

33—Amendment of section 94—Informal ballot papers (1) Section 94(1)(d)—after "ballot box" insert:

or other secured facility 40



HA GP 105-B OPC 154 19


(4a) If—

(a) notice of intention to lodge a voting ticket for a Legislative Council election was given under section 63(2)(a) but a voting ticket was not then lodged in accordance with the 5 requirements of section 63(2)(b); and

(b) the ballot papers for the election contain a voting ticket square on the basis that the voting ticket was to be lodged; and

(c) a voter uses that voting ticket square, 10

then the ballot paper is informal unless—

(d) subsection (4) of section 92 applies; or

(e) subsection (6) of this section applies.

34—Amendment of section 95—Scrutiny of votes in Legislative Council election 15

(1) Section 95(2)(h)—delete paragraph (h) and substitute:

(h) transmit the parcels to the deputy returning officer with the least possible delay, together with the statement specified in paragraph (d).

(2) Section 95(3)—delete subsection (3) and substitute: 20

(3) The deputy returning officer must—

(a) open all ballot boxes and other facilities used for keeping voting papers not opened by an assistant returning officer and must conduct the scrutiny of the ballot papers contained in those boxes or facilities, as far as practicable, in the 25 manner described above; and

(b) if authorised by the Electoral Commissioner—

(i) open the sealed parcels of ballot papers received from the assistant returning officers that comprise ballot papers where voting has occurred by the use 30 of a voting ticket square; and

(ii) make a fresh scrutiny of the ballot papers contained in those parcels, and for that purpose he or she has the same powers as if the fresh scrutiny were the original scrutiny, and may reverse any decision 35 given in the original scrutiny; and

(iii) arrange the unrejected ballot papers so scrutinised by him or her under the names of the respective candidates by placing in a separate parcel all those on which a first preference is indicated for the same 40 candidate by virtue of the voting ticket; and


20 HA GP 105-B OPC 154

(iv) count the first preference votes given for each candidate on all unrejected ballot papers arranged under subparagraph (iii); and

(v) make out and sign a statement setting out the number of first preference votes given for each 5 candidate under subparagraph (iv), and the number of informal ballot papers under this paragraph; and

(vi) place in a separate parcel all the ballot papers which have been rejected as informal under this paragraph; and 10

(c) seal up all parcels created under this subsection and endorse on each parcel a description of its contents; and

(d) complete a return, in a form determined by the Electoral Commissioner, addressed to the returning officer for the Legislative Council; and 15

(e) transmit all voting papers, together with the return, to the returning officer for the Legislative Council.

(3) Section 95(4)—delete "The returning officer" and substitute:

Subject to subsection (4a), the returning officer

(4) Section 95—after subsection (4) insert: 20

(4a) The returning officer may, to such extent as he or she determines to be appropriate, rely on any information contained in a return under subsection (3) in substitution for conducting a fresh scrutiny under subsection (4) (and that information will then, to the extent determined by the returning officer, have full effect for the purposes 25 of the succeeding provisions of this section).

35—Amendment of section 96D—Use of approved computer program in election

(1) Section 96D(2)(b)—after "informal ballot papers" insert:

(after taking into account the operation of subsection (4a) (if relevant)) 30

(2) Section 96D(2)(c)—after "(20) to (28) (inclusive)" insert:

(after taking into account the operation of subsection (4a) (if relevant))

36—Amendment of section 105—Respondents to petitions Section 105—delete "is the respondent" and substitute:

and the person who was the successful candidate at the relevant election are 35 both respondents



HA GP 105-B OPC 154 21

37—Amendment of section 107—Orders that the Court is empowered to make Section 107—after subsection (4) insert:

(5) An election may be declared void on the ground of misleading advertising but only if the Court of Disputed Returns is satisfied, on the balance of probabilities, that the result of the election was 5 affected by that advertising.

(6) An election may be declared void on the ground of a breach of section 109, 110 or 111 in accordance with the following provisions:

(a) if the Court of Disputed Returns finds, either on the basis of a conviction or on the balance of probabilities, that the 10 successful candidate, or a person acting on behalf of the successful candidate with the successful candidate's knowledge, has committed such a breach, then the Court may declare the election to be void whether or not it is satisfied that the result of the election was affected by the 15 breach;

(b) if the Court of Disputed Returns finds, on the balance of probabilities, that the breach was committed without the successful candidate's knowledge, then the Court may declare the election to be void only if satisfied, on the 20 balance of probabilities, that the result of the election was affected by the breach.

38—Amendment of section 112—Publication of electoral advertisements, notices etc

(1) Section 112(1)—after "in printed form" insert: 25

or through electronic publication on the Internet

(2) Section 112(1)(a)—after "the name" insert:

(being the name by which the person is usually known)

(3) Section 112(1), penalty provision—delete the penalty provision and substitute: Maximum penalty: 30

(a) if the offender is a natural person—$5 000.

(b) if the offender is a body corporate—$10 000.


22 HA GP 105-B OPC 154

39—Insertion of sections 112A, 112B and 112C After section 112 insert:

112A—Special provision relating to how-to-vote cards (1) During the election period for an election, a person must not

distribute, or cause or permit to be distributed, a how-to-vote card 5 unless—

(a) the name (being the name by which the person is usually known) and address (not being a post office box) of the person who authorised the card appears at the bottom of the card; and 10

(b) if the card is authorised—

(i) for a registered political party or a candidate endorsed by a registered political party—the party's name or, if the Register of Political Parties includes an abbreviation of the party's name, that 15 abbreviation; or

(ii) for a candidate who is not endorsed by a registered political party—the candidate's name and the word "candidate",

is stated on the card in accordance with any requirements 20 prescribed by the regulations.


(2) Subsection (1) does not apply in relation to how-to-vote cards submitted for inclusion in posters under section 66.

(3) In this section— 25

distribute a how-to-vote card includes make the card available to other persons.

112B—Certain descriptions not to be used (1) A person must not publish or distribute an electoral advertisement or

a how-to-vote card that identifies a candidate— 30

(a) by reference to the registered name of a registered political party or a composite name consisting of the registered names of 2 registered political parties; or

(b) by the use of a word or set of words that could not be, or may not be able to be, registered as the name, or as part of 35 the name, of a political party under Part 6 because of the operation of section 42(2)(e) or (3)(b),

unless—

(c) the candidate is endorsed by the relevant parliamentary party or registered political party (as the case may be); or 40



HA GP 105-B OPC 154 23

(d) the relevant parliamentary party or registered political party has consented to the use of the relevant name or names or word or words (as the case may be).


(2) Subsection (1) applies to publication by any means (including radio 5 or television).

(3) Subsection (1) does not prevent the publication of background information, a personal profile, or a declaration of policy, by or in relation to a candidate.


distribute an electoral advertisement or how-to-vote card includes make the relevant advertisement or how-to-vote card available to other persons.

112C—Publication of matter regarding candidates (1) If, in any matter announced or published, or caused to be announced 15

or published, by a person on behalf of any association, league, organisation or other body, it is—

(a) claimed or suggested that a candidate in an election is associated with, or supports the policy or activities of, that association, league, organisation or body; or 20

(b) expressly or impliedly advocated or suggested—

(i) in the case of a Legislative Council election—that a voter should place in the square opposite the name of a candidate on a ballot-paper a number not greater than the number of members to be elected; 25 or

(ii) in the case of a House of Assembly election—that that candidate is the candidate for whom the first preference vote should be given,

that person is guilty of an offence. 30

Maximum penalty:

If the offender is a natural person—$1 000;

If the offender is a body corporate—$5 000.

(2) Subsection (1) does not apply if the person proves that he or she is authorised in writing by the candidate to announce or publish the 35 thing claimed, suggested or advocated.


24 HA GP 105-B OPC 154

(3) Where any matter, the announcement or publication of which by any person without the written authority of a candidate would be an offence against subsection (1) on the part of that person, is announced or published by or on behalf of, or with the support of, any association, league, organisation or other body, every person 5 who was an officer of the association, league, organisation or body at the time of that announcement or publication is guilty of an offence against subsection (1).

(4) For the purposes of this section, where any matter purports, expressly or impliedly, to be announced or published by or on behalf of, or in 10 the interests or with the support of, any association, league, organisation or other body, the matter will, in the absence of proof to the contrary, be deemed to be announced or published by or on behalf, or with the support, of the association, league, organisation or other body. 15

(5) Nothing in this section applies to or in relation to any announcement or publication made or authorised by a bona fide political party respecting a candidate who, by public announcement, has declared his or her candidature to be a candidature on behalf of, or in the interests of, that party. 20

40—Amendment of section 113—Misleading advertising Section 113(2), penalty provision—delete the penalty provision and substitute:

Maximum penalty:


(b) if the offender is a body corporate—$25 000. 25

41—Amendment of section 114—Heading to electoral advertisements (1) Section 114(1)—delete "newspaper" wherever occurring and substitute in each case:

journal





(3) In this section—

journal means a newspaper, magazine or other periodical, whether 35 published for sale or for distribution without charge.

42—Amendment of section 115—Limitations on display of electoral advertisements

(1) Section 115(1), penalty provision—delete the penalty provision and substitute: Maximum penalty: $5 000. 40



HA GP 105-B OPC 154 25


(2a) A person must not exhibit an electoral advertisement on a public road (including any structure, fixture or vegetation on a public road) or in any other public place. Maximum penalty: $5 000. 5

(2b) Subsection (2a) expires on 31 March 2014.

(3) Section 115(3)(c)—delete paragraph (c)


(4) The regulations may provide that any provisions of this section do not apply to an advertisement of a specified kind or the exhibition of 10 an advertisement in circumstances of a specified kind.

(5) In this section—

public place means a public place within the meaning of the Local Government Act 1999;

public road means a road within the meaning of the Road Traffic 15 Act 1961.

43—Amendment of section 116—Published material to identify person responsible for political content




(2) Section 116(2)—after paragraph (d) insert:

(e) any other prescribed material or class of material.

44—Amendment of section 119—Offender may be removed from polling booth 25

Section 119(2)—after "subsection (1)" insert:

(including a candidate or scrutineer)

45—Insertion of section 137 After section 136 insert:

137—Immunity 30

(1) No civil liability attaches to the Electoral Commissioner or any other officer acting in the administration of this Act for an act or omission in good faith in the exercise, performance or discharge, or purported exercise, performance or discharge, of powers, functions or duties under this Act. 35

(2) A liability that would, but for this section, attach to a person attaches instead to the Crown.

Electoral (Miscellaneous) Amendment Bill 2009 Schedule 1—Related amendments and transitional provisions

26 HA GP 105-B OPC 154

Schedule 1—Related amendments and transitional provisions

Part 1—Related amendment to Constitution Act 1934 1—Amendment of section 81—Staff

Section 81(2) and (3)—delete subsections (2) and (3) and substitute:

(2) The Commission may appoint other persons to the staff of the 5 Commission.

(3) An office within the staff of the Commission may be held in conjunction with an office in the public service of the State.

(4) A member of the staff of the Commission may receive such remuneration, if any, as may be determined by the Commission. 10

2—Amendment of section 82—Electoral redistributions Section 82(2)(c)—delete "three" and substitute:

24

Part 2—Related amendment to Local Government Act 1999 3—Amendment of section 226—Moveable signs 15

Section 226(3)(c)—delete "State or"

Part 3—Transitional provisions 4—Interpretation

In this Schedule—

principal Act means the Electoral Act 1985; 20

relevant day means the day on which sections 9 to 14 of this Act come into operation.

5—Transitional provisions (1) The amendments effected to Part 6 of the principal Act by this Act will apply from

6 months after the relevant day with respect to a political party registered under that Part immediately before the relevant day. 25

(2) A political party registered under Part 6 of the principal Act immediately before the relevant day is not required to furnish a return under section 43A of the principal Act (as enacted by this Act) until 30 September 2010.

(3) An application for the registration of an eligible political party (not being a parliamentary party) made but not finally determined before the amendment of Part 6 30 of the principal Act must comply with the requirements of that Part as amended by this Act, but the Electoral Commissioner must allow the applicant a reasonable opportunity to amend the application in order to comply with those requirements.


Related amendments and transitional provisions—Schedule 1

HA GP 105-B OPC 154 27

(4) The registration of an elector under paragraph (b)(iii) of section 74(3) of the principal Act is not affected by the amendment of that paragraph by this Act.



Subject: New Members Survey & Report Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: GDS 10.3.2.1 Action: To Be Determined Attachments: Yes




advises Council of the release of the results report from the new Member survey and the release of a draft strategy addressing the report’s recommendations.

Copies of the survey results and the draft strategy are both attached for the information and

reference of Elected Members. The LGA is seeking feedback from Councils on the draft strategy.

Does Council have any views that it wishes to have conveyed to the LGA? ~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

New Council Members - a Survey and Report on Support Needs and Aspirations - Circular 14.5

ToChief Executive Officer Elected Members

Date Wednesday, 1st April 2009

Contact Jacqui Kelleher Ph: 8224 2022 Email: [email protected]

Response Required

Yes

Summary

The LGA conducted a survey with funding assistance from the LGR&D of New Council Members elected at the 2006 elections. The survey results and a draft strategy addressing the recommendations in the report are attached. Feedback on the draft strategy is sought by 8 May 2009.

In 2007 the LGA received funding from the LGR&DS to conduct a comprehensive survey of new Council Members

(refer LGA Circular 9.4 of 2008). The survey was designed to ascertain, 12-18 months after election, what is

assisting them to carry out their role in Councils and what difficulties they may have encountered. In particular the

LGA expected to use the survey to:

enhance the delivery of information sessions for candidates and training programs post elections;■gain insight into the needs of new Council Members and potential responses;■identify potential legislative improvements; and■aid understanding of the relationships between Members and staff.■

In order to elicit as much information as possible, this 73 question survey was designed with a high proportion of

open questions. Respondents were not asked to identify themselves or their Councils (other than

metropolitan/regional/rural), thereby encouraging information about attitudes, values and culture.

The survey was posted to 164 newly elected Members of Councils. A very high response rate of 61% was

achieved, with the vast majority taking the time to provide carefully considered responses.

Consultants Dean Jaensch and Carol Stewart conducted the survey along with workshops conducted with two

groups:

1. a selection of new Members taking up office following the elections and members who were in the Mayoral

position for the first time; and

2. a selection of training providers, OSLGR representatives and Local Government legal advisors who provide

support to Councils in the early stages of the term of a new Council.

A copy of the report prepared as a result of the survey is included as an attachment. New Council Members

Survey final 260908 (326 kb)

To support the consideration of issues emerging from the survey the LGR&DS funding approval required the

development of a strategy to address issues identified. The LGA engaged the services of consultant, Sandie Starr,

to assist in the development of the strategy which is attached.

Council Elections strategies for attracting training and developing a new team (900 kb)

The strategy includes a range of actions relevant to the following themes:

Elected Council Accountabilities■CEOs Accountabilities■Elected Member Accountabilities■Marketing & Promotion■

Evaluation■

In addition the draft strategy identifies the likely partners with the LGA on assisting with the implementation of

various actions.

At this stage the strategy does not include timeframes and it is proposed that following feedback from Councils

these will be inserted, having regard to priority issues identified.

The State Executive Committee considered the survey report and draft strategy at its March meeting and resolved

to release the documents, including request for feedback on the draft strategy. Feedback from Councils is sought

by 8 May 2009 so that a report can be prepared for the State Executive Committee meeting being held later that

month.



43248 1

NEWLY ELECTED COUNCIL MEMBERS SURVEY 2008

Conducted by: Dean Jaensch AO, Professor, School of Political & International Studies, Flinders University Carol Stewart, Consultant, Skillsbank September 2008

43248 2

FOREWORD

Acknowledgement of participants of the Focus & Consultative Groups:

Focus Group: Mayor Ivan Brooks (Mitcham) Ray Pincombe (Unley) Trevor Starr (West Torrens) Chris Umapathysivum (Holdfast Bay) Lisa Mara (Norwood Payneham St Peters) Jenny Gerlach (Office for State/Local Government Relations) Marjorie Schulze (Optimum Consulting) Michael Kelledy (Wallmans Lawyers) Consultative Group: Mayor Miriam Smith (Tea Tree Gully) Mayor Allan Suter (Ceduna) Mayor Ann Ferguson (Mount Barker) Mayor Allan Aughey (Clare & Gilbert Valleys) Mayor Mary Lou Corcoran (Victor Harbor) Cr Anne Picard (Mallala) Cr Trent Rusby (Alexandrina) Cr Helen Nichols (Campbelltown) Cr Ricardo Zahra (Salisbury)

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INTRODUCTION The LGA received funding from the Local Government Research & Development Scheme to conduct a comprehensive survey of new Council Members. The key aims of the survey were to ascertain, 12-18 months after their election, issues that are assisting or detracting from them carrying out their role in Councils and in their communities. In addition the LGA was keen to seek advice from new Members about strategies that would assist them in the future to undertake with roles. Two consultants with experience in developing and interpreting Survey instruments were contracted to assist the LGA in formulating an appropriate Survey to meet the objectives of the Project. Information sought from the survey will assist the LGA in:

1) enhancing the delivery of training programs for new and continuing members; 2) gaining valuable information and insights into the information and general

support needs of Members and how best to respond to these needs; 3) identifying Council Member and Staff relationships issues that support

Members to undertake their roles; 4) identifying future legislative changes that may support new and continuing

Members to fulfil their roles; 5) conducting candidate sessions in the lead up to future Local Government

elections; and other related matters. In order to prepare a survey and final report that would elicit the information needed, two groups were formed:

1) Focus Group: comprising ongoing Council Members, CEOs, representatives of the Office of State/Local Government Relations and the LGA, and providers of education and training services and other support to new Members.

2) Consultative Group: comprising new Council Members, including newly

elected Mayors, whose involvement has and will continue to be central to the conduct of the project.

These groups provided invaluable information regarding the issues to address in the survey, feedback on the actual survey instrument and on the final project report, including suggested recommendations. Their support is acknowledged. This report provides the outcomes of the survey. The LGA will now prepare responses and recommendations in consultation with Councils.

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PROCESS A survey, with a covering letter was posted to each of the 164 newly elected Members of Councils. The Questionnaire was completely anonymous. The respondents were not asked to identify themselves or their Council. The survey contained 73 questions in total and sought to obtain information across the following 11 sections: 1. Profiles This component of the survey enabled assessment of responses and consideration of trends related to: broad geographic location of the Council, position of the Council Member, Age, Gender, and Occupation. 2. Competence This area of the survey gathered information on what skills new Members perceived they bought to the role and the skills they believed they were developing or had developed since election. In addition, the survey assessed the views of respondents regarding the value placed on their skills by their colleagues and feedback on the qualities Members felt were important to be an effective Council Member. 3. Resources & Support The issues explored in this area of the survey relate to the nature and type of resources and support that assisted Members to undertake their roles and whether their needs were being met. 4. Induction & Mentoring The LGA was keen to better understand the nature of induction, mentoring and training being provided by Councils, when it was provided and the form it took. It was also considered important to gain feedback regarding the timing of the deliver of these supports and those persons from whom support was being provided. The LGA was also interested in querying with respondents whether some forms of support ought to be mandatory. 5. Access to Information This section of the Survey explored the nature of information being sought by new members and whether it was easily accessible. In addition it sought feedback on the form the information could best be received and any obstacles incurred in gaining information. 6. Commitment & Motivation The LGA was keen to assess whether commitment and motivation of new Members was greater on election than it was after 12 months or so in the role and the issues that contributed to greater or lesser motivation/commitment. 7. Confidence This section of the Survey tested with respondents areas where confidence as a Council Member was important and attempted to gauge whether confidence levels were increasing or decreasing during their term. This section also sought to determine what positive/negative experiences contributed to levels of confidence. 8. Expectations & Reality This section of the Survey was designed to gain feedback on whether the expectations of new Members were met against the “reality” that they were experiencing in their roles. A key area of inquiry related to the time spent on Council business. 9. Relationships This section of the Survey aims to determine newly elected Council Members satisfaction levels with the relationships they have forged with their peers, including the Mayor/Chairperson, senior staff and their communities.

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10. Networks The impact that networking has on the role of the Council Member and ease of finding and using these networks was also an area considered important to survey. 11. Summary Assessment This component provided an opportunity for respondents to make further comments which may assist the LGA in determining future strategies for enhancing the overall performance of new Members.

SUMMARY The response was gratifying. 98 completed Questionnaires were returned, a response rate of 61 per cent. This is a high response rate in comparison with other postal surveys. The tabulation of data in this report is generally based on percentages of the respondents who replied to each question. The total numbers in each case are identified by n=. In the case of open-ended questions, however, where there are multiple answers possible, the percentage bases are the total of responses. These cases are identified. The Survey included a high proportion of open-ended questions. These data are reported as numbers of responses (n), noting the number of respondents where there was the opportunity for multiple answers. The Survey gave the opportunity for cross-tabulation of a number of variables, notable gender (female / male) and type of Council (metropolitan/regional city/rural). However, the low numbers in some cells produced a high margin of error. Hence such cross-tabulations are incorporated only when the significant differences were higher that the margin of error.

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PROFILES

Type of Council

Metropolitan 31

Regional City 16

Rural 53

n=98 Position Held

Mayor 1

Chairperson 1

Member 98

n=97 Age

18-24 5

25-34 5

35-44 11

45-54 26

55-64 38

65+ 15

n =98

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There has been concern for many years regarding the prominence of older people as elected Members. In 1987, only one quarter of Members were under 40; in 1997, the proportion was less than ten per cent. In a 2004 survey, only five per cent of Members were under 45 years of age, and the over-60 content had grown to 44 per cent. The data from a survey of candidates in 2006 showed 40 per cent above 60 years of age. The pattern from this Survey reflects these data.

Gender

Female 36 Male 64 n = 98

In 1973, females constituted three per cent of the Members of Councils. By 1987, this had risen to 16% and by 1997 to 25 per cent. In the candidate survey of 2007, there were 29 per cent females, but only 27 per cent of first contest candidates. The gender disparity is again reflected in this Survey.

Member of a Political Party

Yes 21 No 79 n = 98

These data mirror those established by the 2007 candidate survey, with approximately one fifth being members of political parties.

Occupation

Professional 31

Managerial 10

Executive/Business 11

Primary Production 16

Small Business 11

Clerical/Sales 5

Manual/Trade 1

Retired 10

Other 4

n=97

These data generally mirror previous surveys in 2004 and 2006.

2004 Members

2006 Candidate

2006 1st contest

Candidate

2008 Newly Elected

Professional 21 24 28 31

Manager, Exec, Bus.

24 26 30 21

Primary Prod

22 20 13 16

Small Bus

16 12 9 11

Clerical Sales

12 13 13 5

Manual Trade

5 4 4 1

n= 206 335 149 97

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The under representation of small business, clerical/sales and manual trades is a consistent pattern. There is a continuing increase in the proportion of candidates and Members from professional occupations.

Birthplace

Australia 84

Britain 9

New Zealand 2

Germany 2

Other 3

n=98 2. COMPETENCE 2.1 Skills Q. Before your election, what skills did you think you needed to become a Council Member? Summary responses - 90 respondents

• Communication (50)

• Finance, budgets (20)

• Interpersonal, dealing with factions, team work (20)

• Meeting procedures (17)

• Community knowledge/involvement, people skills (15)

• Decision making (14)

• Leadership (12)

• Commonsense, experience (11)

• Intelligence, logic, analytical (10)

• Research, planning (8)

• Impartiality. integrity, honesty (7)

• Listening (6)

• Conflict management, negotiation (4)

• Other: lobbying, well-known, able to memorise, diplomacy, numeracy, literacy, public speaking, understand Local Government, time management, able to learn.

There was a very broad range of issues mentioned, although 50 of the 90 respondents, before their election, named “communication” as the skill they needed. Financial and budget skills, and the necessity for sound entrepreneurial skills were the next largest group of respondents.

Q. What skills did you bring with you to your role as a Council Member? Summary responses - 88 respondents

• Finance, budgets, management, marketing (41)

• Communication, people skills (38)

• Clear thinking. Intelligence, common sense (16)

• Leadership, decision-making (16)

• Lobbying (12)

• Legal (12)

• Planning, policy making (12)

• Impartiality/conflict management/honesty/integrity (12)

• Meeting procedures (5)

• Research (3)

• Time management, speed reading (3)

• Other, including: community understanding/representation, flexible, big picture, administration (8)

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A comparison of this with the previous data collation shows a strong correlation between skills assumed to be important and skills which the Council Members believed they brought with them. Finance, budgets, and communication skills dominated both the total respondents (47 per cent and 43 per cent respectively), and the responses (combined, 44 per cent). There were some skills “brought” which were not emphasized as “needed”, notably lobbying, legal, planning/policy-making, and meeting procedures.

Q. Now that you are a Council Member, what additional skills have you discovered you require? Summary responses - 80 respondents

• How Councils work, deal with Council administration, meeting procedures, Act, understand legislation, procedures (28)

• Financial, budgets (20)

• Public speaking, communication, media, rational argument (16)

• Patience (11)

• Tolerance (7)

• Speed read (6)

• Conflict resolution, political issues, political parties (6)

• Development policies/practices (4)

• Other, including: heritage matters, better memory, research, IT skills tact, more assertive, networking (21)

After a year in office, newly elected Council Members identified a collection of skills they had discovered they needed. 25 % of respondents realized they needed to acquire finance/budget skills. Public speaking/media emerged as a significant new skill needed. The highest proportion of additional skills was procedures, structures and processes within the Council.

Q. What skills, if any, have you developed since you were elected? Summary responses - 71 respondents

• Meeting procedures, how Council works, report writing, decipher reports (22)

• Public speaking (22)

• Finance/budgets, legal and finance (11)

• Teamwork, tolerance, negotiation (6)

• Know the Act (5)

• Communicate with other Members (4)

• Other, including: leadership, understand staff values, speed read, IT, networking, political nous, media (13)

These data reflect the previous collation of “additional skills”. Of the 83 responses, 55 related to Council procedures, public speaking and finance and budget skills. 71 of the 98 potential respondents stated that they had, or were forced to develop new skills since their election.

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Q. How did you acquire them? Summary responses - 74 respondents

• Experience, advisors (46)

• Formal training, in-house workshops, LGA courses, seminars (31)

• Asked Staff (10)

• Other Members, other Councils’ Members (8)

A relatively low proportion (32 per cent) of responses stated that the necessary skill was obtained though formal training, workshops and courses. Respondents’ had previously emphasised the need to develop skills regarding procedures and/or finance and budgets. However, 46 of the 74 respondents to this question stated they depended on “experience/advisors” to learn the skills, and only 31 (42 per cent) learnt through training.

Q. Do you think that your skills are sufficiently valued by other:

Council Members?

Yes 76 No 24 n = 92

Q. If “No”, please comment on why not? Summary responses - 18 respondents

• Older Members not open-minded/ too conservative (6)

• Factions, party politics (5)

• Sexism, “boys’ club” (3)

• Other: too much ward loyalty, too much self-promotion (4)

Only one quarter of the respondents believed their contribution was not sufficiently valued by their colleagues. The comments from one third of the 18 respondents suggested a “divide” between newly elected and established Members, an issue which re-occurred throughout the Survey. There was a significant gender difference in the data. 86 % of the male respondents felt they were “sufficiently valued”, whereas only 68 per cent of the female respondents believed this to be the case.

Staff?

Yes 77 No 23 n = 92

Summary responses - 17 respondents

• Staff control the agendas (8)

• Staff see elected Members as a hindrance (6)

• Political parties (3)

• Staff see themselves as the professionals (1)

A minority of respondents (14 of the 98 potential respondents) allude to a “divide” between elected Council Members and staff. Comments of a similar nature are repeated in other responses throughout the Survey.

2.2 Personal Qualities Q. Before you were elected, what did you consider to be the personal qualities needed to be an effective Council Member

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Crucial Important Not very Important

Prepared to work collectively in the interests of the whole community

77 24 -

Able to respect diversity of opinions

61 38 1

Willing to stay in touch with the community

71 29 -

Committed to behaving in a manner that upholds the Code of Conduct for Council Members

66 33 1

Able to respect people whose cultural backgrounds are different from yours

53 44 3

Open to new learning and prepared to seek out information 56 42 2

Prepared to consider all issues brought to Council. Rather than adopting a single-issue approach

64 35 -

A good team player but able to exercise leadership when required

58 40 2

n= 98 for all rows

The majority of respondents considered all qualities as” important or crucial”. The strongest “crucial” judgements referred to working collectively in the community interest, and the ability to stay in touch with the community. There was a gender difference in the responses to four of these issues, measured on the basis of a “crucial” assessment. This was the most distinct gender difference in the survey.

Female “crucial”

Male “crucial”

Work collectively 83 73

Stay in touch 80 67

Uphold Code 80 59

Respect culture 69 44

The request for “other qualities” elicited 51 responses

Crucial Important

Consider issues 7 8

Approachable 2 1

Honest and courageous 8 3

Humility, diplomacy 2 -

Not take self seriously - 1

Strategic, flexible 3 4

Listen, patience 4 1

Represent community 6 -

Accept majority view 1 -

Q. Has your view on one or more of these qualities changed since your election?

Yes 23 No 77 n = 96

If “Yes”, please comment

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• Council does not operate as a team, does not work collectively (8)

• I now understand the community breadth (3)

• Other: learnt to deal with party politics, now understand financial issues, too many lazy Members, realised the Code is crucial (3)

3. Resources and Supports

Q. Before your election, what was your expectation about the resources and supports that Council would provide to assist you with your roles and responsibilities as a Council Member?

Summary responses 74 respondents

• Assumed would be available (37)

• Did not expect any (13)

• Training (10)

• Access to staff/advice, collaborative staff (9)

• IT and IT support (4)

• Got more than expected (2)

• Other: Clerical, networks, full information, higher allowance (4)

Q. Have your expectations been met?

Yes 68 No 32 n = 95

If “No” – please explain Summary responses - 17 respondents

• Staff control information, do not discuss with Members (7)

• No technology provided (3)

• System is too bureaucratic (2)

• Too much “old boys’ club” (2)

• Other: No secretarial help, no full financial details provided, no full financial details (3)

Over two-thirds of the respondents stated that their expectations about “supports” had been met. Of the 17 responses explaining why their expectations had not been met, a high proportion appear to have misinterpreted “information” as a resource/support”. Overall, these data should be interpreted as indicating a high level of satisfaction with what was provided, an aspect supported in the following table.

Q. After more than a year as a Council Member, do you believe your Council provides adequate resources and supports?

Yes 77 No 30 n = 94

If “No” – What additional resources and/or supports could be provided to assist Members to be more effective? Summary responses - 20 respondents

• More administrative support (6)

• Better IT (4)

• More workshops (3)

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• Travel allowance, more pay (3)

• Independent advice, more information (2)

• Other: Finance management advice, research facilities, mentoring for women (3)

The pattern of satisfaction with resources and supports one year after election shows almost no difference from the expectations prior to election. A total of 70 per cent believed the level of provision was adequate. Of the 20 respondents who sought more, the main requests were for more administrative support, better IT, and further workshops. There was a significant difference between metropolitan, and regional/rural Councils. In the metropolitan area, 80 per cent of respondents believed that their Council provided adequate resources and supports whereas only 67 per cent of rural and 62 per cent of regional Councils made a similar assessment.

4. Induction, Mentoring, Training

Q. Were you made to feel welcome when you first assumed your role as a Council Member?

Yes 90 No 10 n = 96

If “Yes”, by whom?

CEO 49

Staff 47

Members 61

Mayor 49

n=78 What impressed you about your welcome? Summary responses - 68 respondents

• Genuine, practical (18)

• Openness, honesty, sincerity (16)

• Friendly, supportive (14)

• Everything (8)Teamwork atmosphere (5)

• Staff helpful, professional (5)

• Mayor (2)

• They were mentors (1) If “No” – Please explain what you would you have liked? Summary responses - 8 respondents

• More openness (3)

• More time before first meeting (2)

• Slower – was overwhelmed (1)

• More informal (1)

• More support from older Members (10

It would appear some respondents may have confused “induction” or “experience” with “welcome”. However, 90 per cent of respondents stated that they were made to feel welcome from the start. This welcome was offered by both Members and staff.

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Q. Did you receive any formal induction after your election?

Yes 86 No 14 n = 97

Were you consulted about it?

Yes 58 No 42 n = 91

Q. How was it provided? Summary responses - 63 respondents

• Workshops (31)

• Training packages/sessions (24)

• CEO/Staff (13)

• Local Government Association (3)

• Internal, but was not enough (2)

There can be varying interpretations of the two tables above. On the one hand, 86 per cent of respondents were given a formal induction and 58 per cent were consulted about the process. On the other hand, 14 per cent were given no formal induction and 42 per cent were not consulted about induction. The summary responses emphasize workshops and training sessions. The low response concerning the LGA may be explained by “workshops” including LGA activities. Analysis of the questionnaires suggests a wide variation of the “quality” of induction across Councils.

Q. Did the induction help you?

Yes 85 No 15 n = 88

If “Yes”, in what way? Summary responses - 52 respondents

• Better understood my roles and duties (26)

• Better understood legal issues (9)

• More confident/comfortable in role/duties (9)

• Understand processes, Code, procedures (7)

• Better understood Council generally (5)

• Understood complexity of Local Government (4)

• Understand relations with community (1)

85 per cent of respondents agreed that their induction helped them.

If “No” what were the shortcomings? Summary responses - 16 respondents

• Too late, inadequate, needed more (8)

• Too much, too soon (5)

• Seemed intimidatory (3)

• Needed more earlier (1)

There were negative reactions about induction from only 16 respondents, and most of these focused on the timing of induction rather than its content.

Q. Is there a mentoring program for newly elected Council Members in your Council?

Yes 20 No 80 n = 97

“If yes”, who are your mentors?

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Mayor/Chairperson 36

CEO/Senior Staff 25

Council Members 36

Community Members 3

n=16

Q. Are the re-elected Council members a source of helpful support for you?

Yes 73 No 27 n = 97

If “Yes”, please explain in what ways? Summary responses - 66 respondents

• General advice and support (27)

• Their experience and knowledge (19)

• Regarding procedures and policies (9)

• The history of issues (6)

• As a sounding board (3)

• In formulating proposals (2)

• Other, including: patience, leadership, legal issues, ward matters (6) If “No”, what difficulties have you encountered? Summary responses - 25 respondents

• Older Members too arrogant (11)

• Older Members not interested, too insular (6)

• Too much is left to staff (3)

• Too many not team players (2)

• Too much politics (2)

• Culture not good (2)

• No help from anyone (2)

• Sexism and bullying (1)

Only 20 per cent of the respondents reported that a formal mentoring programme existed in their Councils, and only 16 respondents claimed to have formal or informal mentors. Respondent comments suggest that there is a strong component of “help” within Councils. A total of 71 of the 98 respondents stated that the established Members had been helpful. The nature of the help covered a range of components, with 27 respondents receiving “general” support, and 19 acknowledging the experience and knowledge of the re-elected Members. However, a minority of respondents did not have a favorable view about re-elected Members and their willingness to mentor new members indicating an undercurrent/division which is evident in other areas of the Questionnaire results.

Q. Do you think that mentoring of newly elected Council Members could be improved?

Yes 59 No 41 n = 91

If “Yes”, how could it be improved?


• Make formal, structured, in workshops (17)

• Be more supportive, collegial (4)

• Mentor by other Councils’ Members (1)

• Other: less formal, more on protocols, more on finance, not by political parties, have some!, old mentor new, buddy system (7)

43248 16

41 per cent of respondents appeared satisfied with the mentoring processes within their Councils. This needs to be read in concert with the data above where only 20 per cent of respondents had a formal mentoring programme available, and only 16 of the 97 respondents named their mentor(s). One interpretation could be that a proportion of respondents did not seek or expect or need any mentoring, hence were “satisfied”. Among female respondents, 69 per cent stated that the mentoring process could be improved, while only 44 per cent of males felt this way. This resonates with other comparisons in the survey, with females more strongly seeking a collegial approach in Council. Of the 54 respondents who believed that the mentoring process could be improved, only 30 provided any suggestions.

Q. Before you decided to stand for election, what steps did you take to inform yourself of the role and responsibilities of a Council Member?

Attended pre-election information sessions 62

Attended Council meetings 37

Talked with current Council members 75

n of rows = 85, 86, 93 Other steps: Summary responses - 24 respondents

• Read Council/LGA material (12)

• LGA website (4)

• Discussed with CEO (3)

• Talked top other Councils (2)

• Prior interest/involvement (2)

• Asked questions (1)

A relatively high proportion of the respondents appear to have made some effort to find out what their roles in the Council would entail. Of the 98 respondents, 81 had talked with sitting Members, 72 had attended information sessions, 43 had attended Council meetings, and 24 had taken other steps to inform themselves.

Q. When you were first elected, were you offered the opportunity to participate in formal training?

Yes 94 No 6 n = 94

Did you take up these training opportunities?

Yes 89 No 11 n = 90

If “Yes”, how beneficial to you was this training? Summary responses - 61 respondents

• very, excellent (34)

• Mostly good (12)

• Regarding Council operations, Act (9)

• Eye-opener! (3)

• Other: finance, confidence, networking (3) If “No”, what were the problems?

43248 17


• Too early, need more now (14)

• Too brief (4)

• Too much jargon (2)

• was in my work time! (2)

• Overwhelming (1)

The majority of newly elected Council Members were offered training and embraced these opportunities. Respondents show a high level of satisfaction with the training provided citing, in the main, its benefits. There was a minority view that the training had some shortcomings. These comments, however, appear to be less a criticism of what was offered, but more that training should be a continuing process.

Q. Is there a formalised training policy, as required by the Local Government Act, for Council Members in your Council? Training policy?

Yes No DK

Metro 73 3 23

Regional 62 - 38

Rural 40 12 46

n of rows: 30 16 52 Training plan?

Yes No DK

Metro 42 14 42

Regional 31 44 25

Rural 19 31 50

n of rows = 28 16 52

Yes 55

No 7

Don’t know 38

n=97 Q. Is there a formalised training plan for Council Members in your Council?

Yes 28

No 28

Don’t know 44

n=96 Q. If your Council does have a training plan for Council Members, is it developed and implemented in consultation with Council members?

Yes 32

No 20

Don’t know 49

n=82

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A high level of respondents were not aware as to whether their Council had a formal training policy (as required by the Act), and an even higher proportion were not aware of any formal training plan. Only 39 of the 98 respondents stated that they had been consulted about any training system. There was a significant difference between the patterns of responses across the types of Councils. It appears rural Councils either lack a training policy or have not activated them to the same extent as metropolitan Councils. In terms of a training plan, there is even less evidence of a commitment by regional and rural Councils.

Q. In your view, what additional training could be offered to newly elected Council Members? Summary responses - 50 respondentsFix formatting below

• Procedures, Act, roles (12)

• DAP, projects, policy, planning (10)

• Finance, Legal (8)

• On important issues (6)

• Should be for candidates (4)

• on-going, after six months (4)

• More from LGA (3)

• Chamber politics (2)

• Dealing with the community (2)

• Other, including: public speaking, IT, orientation days needed (8)

Q. In your view, how could training for newly elected Council Members be improved? Summary responses - 48 respondents More sessions, follow-up sessions (15)

• Visit other Councils/ region (6)

• Make compulsory for all Members (5)

• More LGA residential workshops (5)

• Hold outside working hours (3)

• Other: more on finance, procedures, handling the community, issues, encourage more to take part, essential for newly elected and older Members, make formal, do it properly (14)

Q. What on-going training will you take, or do you plan to take, during your term as a Council Member? Summary responses - 71 respondents

• Whatever is required/ offered (37)

• Whatever I need (15)

• Dealing with the bureaucracy (9)

• All LGA offerings (6)

• financial (6)

• legal (3)

• Governance (2)

• Procedures (2)

• Community relations (1)

• depends on the cost (1)

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Respondents indicated strong support for training and were keen that their training be of optimal quality. More than half requested on going training with a particular emphasis being given to procedures within Councils, project matters, policy-making, DAP, planning, and financial and legal matters. A total of 71 of the 98 respondents indicated that they would be involved with further training. Of these, 52 would take whatever training is offered/required, or “whatever I need”. This is a clear indication of a commitment to doing the job as well and as professionally as possible.

Q. In your view, Should induction training be mandatory for: Prospective candidates prior to election?

Yes 42 No 58 n = 90

Newly elected members?

Yes 90 No 10 n = 94

Re-elected Members?

Yes 68 No 32 n = 87

Senior Staff about induction programs for Members?

Yes 71 No 29 n = 87

Please explain your answer


• All need refreshers, help the learning curve, for all Members (13)

• Staff have the knowledge and need to be on board (5)

• Candidates need to know, understand (3)

• Need common understanding (1)

• Certainly for new Member (2)

• Might intimidate (2)

• Should be policy for all (1)

90% of the 94 respondents supported mandatory training for newly elected Council Members and 68 % of the respondents also supported mandatory training for continuing Members. 71% were in favour of training senior staff about the nature of, and program for, induction of new Members. The issue of mandatory training for candidates divided the respondents, with a majority opposed to the concept.

5. Access to Information

Q. Please rate your satisfaction with the information flow to you from each of the following

Excellent V Good Satisfactory Poor

From the Mayor/Chair to you 29 32 27 13

From other Members to you 12 39 37 11

From the CEO/Senior Staff to you 32 33 22 13

N of rows = 97, 97, 98

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Results indicate a generally positive assessment of the flow of information to newly elected Council Members. Adding the “excellent” and “very good” cells produces a strong statement with regard to Mayor/Chair (61 per cent), and CEO/senior staff (65 per cent). The assessment of the quality of information flow from other Members was lower, at 51 per cent. However, when the “satisfactory” category is added, each component emerges with a very positive rating. The analysis of the responses on the basis of gender suggested that the perceptions of the quality of information flow were significantly more positive among females, especially in regard to the Mayor/Chairperson. Of female respondents, 40 per cent stated the information flow was excellent, while only 21 per cent of males agreed. The number of “poor” responses were low. This needs to be kept in mind in relation to the negative answers/comments in the following questions, some of which specifically focus on the minority of respondents who were not satisfied with the information flow in their Council.

Q. Does your Council provide adequate assistance to your about obtaining information necessary for you to participate effectively in Council meetings and respond to community concerns?

Yes 76 No 24 n = 96

If “No”, in what ways could the information process be improved?

Summary responses – 20 respondents

• Abolish “them versus” us, more open staff, better relations with staff (14)

• Open all files to Members (4)

• Provide information a longer time before meetings (3)

• More informal contacts (1)

Three quarters of the respondents were satisfied with the assistance granted by their Council in terms of obtaining information. The remaining quarter of the respondents were not satisfied with the majority citing a “them versus us” approach to newly elected Members/staff relations. This concern permeated other aspects of the questionnaire, across a range of issues – but always in a minority, often a small minority of newly elected Members who perceive a pervasive chasm between elected Members and staff. This may be due to personality differences, specific issues, or a confusion among these elected Council Members about what information is able – legally – to be transferred to them.

Q. From your experience, do re-elected Council Members readily share information with newly elected Council Members?

Always 14

Usually 45

Sometimes 30

Rarely 11

n=98

Adding the “always” and “usually”, indicates a general level of satisfaction with inter-Member information flow (59 per cent). Only eleven respondents stated that they were rarely involved with sharing information. However, there was a significant difference on the basis of gender. There was evidence that a significant proportion of females consider themselves “out of the loop”, further evidence of a perception of diminished collegiality.

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Share information?

always Usually sometimes Rarely

Female 11 29 43 17

Male 16 54 22 8

n of rows= 35, 63 Q. How do you prefer to access and/or receive information essential to your roles and responsibilities as a Council Member? Responses - 84 respondents

• Electronic or hard copy (26)

• electronic (23)

• Ask staff for briefings (14)

• Hard copy (10)

• all ways (10)

• Ask other Members (1)

• As early as possible (1)

Of the 84 respondents, 59 % stated that electronic means were acceptable for the transfer of information, with one quarter wanting electronic only. 10 respondents requested all information on hard copy which may suggest lack of IT support and/or lack of technology skills.

Q. Are you confidently able to use the technology provided by your Council to access the information you need to be effective?

Yes 84 No 16 n = 95

If “No”, what assistance do you need to make better use of the technology? Summary responses - 17 respondents

• Have no hardware, only have mobile, only have fax (10)

• Need more training (6)

• I am not of computer age (1)

Of the 95 respondents who commented, 84% were confident in the use of the technology provided by their Council. However, ten respondents had no IT hardware, and six stated that they needed more IT training. The lack of availability of hardware in small Councils was also noted.

Q. What types of information do you find most difficult to access? Summary responses - 40 respondents

• Previous decisions, background, history, internal correspondence, appendices (10)

• If on website, if uses IT (11)

• Strategic plans, development applications, project progress (7)

• Information which comes too late for meetings (6)

• Financial/budget (5)

• When I don’t know who has it! (4)

• Regulations, by-laws (1)

• Anything controversial (1)

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40 respondents indicated difficulty in obtaining information. Historical information relating to past decision making, access to strategic plans, development applications and progress on projects, details on finances and budgets were cited as the primary areas of concern.

Q. What obstacles, if any, have you experienced in accessing and/or receiving the information you need to be an effective Council Member? Responses - 33 respondents

• Don’t get full information from staff (14)

• Get it too late for meetings (6)

• IT support, quality of internet (5)

• None, all excellent (5)

• I don’t know who has it!, don’t know where to look (4)

• Lack of teamwork culture, openness (3)

• When community divided (1)

Almost half of the 33 respondents identifying obstacles complained about the lack of full information from staff. It may well be that transmission of full information on some matters faces legal constraints.

Q. In your view, how could access to information be improved for Council Members?

Responses - 33 respondents

• Use on-line for all, fast broadband, secure website, better hardware paid by Council (10)

• Better staff attitude, change culture to open, mandate full information (8)

• Meet informally, outside formal meetings (3)

• Simplify/streamline procedures (3)

• Need more on the history of decisions (2)

• Member access to all files (2)

• Present information earlier (2)

• Need more details (2)

• Appoint a research officer for Members (1)

Comments concerning improving access to information noted a necessity for a better quality IT system, simplify/streamline procedures and more history/detail on decisions. Difficulties with staff again emerged in responses to this question.

Q. Do you proactively seek information?

Yes 97 No 3 n = 40

If “Yes”, How do you proactively seek it?

Responses - 79 respondents

• From the relevant person (35)

• Speak to managers, staff, CEO (26)

• Longer service Members (12)

• Ask anyone and everyone (12)

• Website (2)

• Ask questions on notice, before meeting (1)

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Almost all respondents stated that they proactively seek information. Of the 79 who provided a comment, 45 sought information “from the relevant person”, and/or “asked anyone/everyone”. Ten sought information from other Members.

Q. What information don’t you get that you consider you should get? Responses - 27 respondents

• Full details of issues (11)

• Full details of budget and financial matters (9)

• State government information about Local Government (4)

• Background information (3)

• Staff performance indicators, staff information (3)

• Major developments (2)

• Correct and full information (2)

This question is related to previous questions about “obstacles” and “difficulty to access”. The majority of the responses mirror those given earlier. Of the 27 respondents, 25 named “full details” and background information as their prime concerns.

Q. When confidentiality relating to sensitive information is required, do you believe this is respected by your: - Council?

Yes 89 No 11 n = 97

If “No”, please explain Responses (5 respondents).

• There have been some major breaches (2)

• Some Members leak (2)

• staff don’t comply (1)

- Senior Staff?

Yes 92 No 8 n = 93

Well over 90% of respondents believed that confidentiality was respected by Council and Staff. A small minority indicated that they believed there were problems in this area.

6. Commitment and Motivation Q. Before your election, would you have described your commitment in carrying out your roles and responsibilities as a Council Member as:

Highly committed 73

Reasonably committed 26

Somewhat committed 1

n=93 Q. Now that you have been involved with Council for over a year, how would you describe your commitment?

Highly committed 81

Reasonably committed 19

Somewhat committed -

n=98

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Q. If your rating has changed, what do you think has caused this? Responses - 18 respondents (more committed)

• Experience (4)

• Community support (3)

• Realised importance of the job (2)

• Workshops (1)

• Excellent staff support (1) (less committed)

• Staff block too much information (2)

• Some negative Members (2)

• Workload too great (1)

• Red tape (1)

• old Members play politics (1)

Respondents were asked to judge the level of their commitment before their election, and after one year as an elected Council Member. In both periods, the overwhelming majority stated that they were highly committed, with all but one (before the election) only somewhat committed. The comparison of before/after showed a significant increase in the proportion highly committed. However, this was the net result of two opposing shifts. Of the 68 respondents highly committed before the election, 61 stated that they had not changed, but seven had moved to reasonably committed. The reasons (from six respondents) were based on “staff blocking”, “negative Members”, and workload/red tape. Of the 24 respondents whose commitment was reasonable before the election, thirteen had become highly committed one year later. The reasons given included experience, community support, and a realization of the importance of the job.

Q. What barriers, if any, within the Council, have frustrated you in carrying out your roles and responsibilities as a Council member? Summary responses - 54 respondents

• Staff have own agendas, staff dominate, staff have silo mentality, staff don’t give full information, staff resist change, CEO too dominant (26)

• A conflict between old and new Members, cliques within old Members, old Members too conservative, old Members do not co-operate (8)

• Procedures stifling, inefficient procedures (6)

• Lack of teamwork, factions (5)

• budget constraints (3)

• Not enough open communication (2)

• Council too worried about the media (2)

• Confidential meetings (1)

• Sexism (1)

The perceived chasm among a proportion of the respondents between Members and Staff became more evident in regard to internal barriers faced by newly elected Council Members. A caveat is that this question was specifically directed to those newly elected Council Members who felt that there were barriers. It should be noted that a majority of the respondents did not feel there were barriers. The two reported major barriers cited were perceptions of a poor staff attitude/relationship and recalcitrant re-elected Members. The former provided almost half (26) of the 54 responses; the latter (combining allied categories) 15 of the responses. Six respondents noted that procedures were “stifling/inefficient”.

Q. What do you think could be done to overcome the barriers?

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• Better internal communication, deal with internal divisions, less confrontation (14)

• More power to Members vis a vis staff (12)

• More professionalism (3)

• More training, workshops (3)

• PR needs improving (3)

• Stronger leadership (2)

• Other: Limit Members to two terms, actually make decisions!, less formal procedures, draft agendas earlier (6)

35 of the 53 who indicated dissatisfaction offered a comment on how to overcome the stated barriers. Of these, the main foci were to decrease confrontation, deal with internal divisions, and to further empower elected Council Members in their relations with staff.

Q. What have been the most helpful aspects within the Council that have assisted you to become more effective and committed in your roles and responsibilities as a Council Member? Responses - 75 respondents

• Staff and CEO strong/professional/good/open door/neutral (35)

• Commitment from all, like-minded people, good culture (30)

• Older Members (7)

• Good information flow (3)

• LGA workshops, training (2)

• Experience (2)

• Good Mayor (2)

75 of the 98 respondents identified “helpful aspects” within the Council which have assisted them to become more effective.. The two dominating groups of comments related to the quality of the staff, and to the internal culture of the Council.

Q. What could be done to further increase your overall effectiveness and commitment? Responses - 40 respondents

• More interaction with community (5)

• Members need more power over staff, need easier access to staff, need more assistance from staff (6)

• Training for all Members, more workshops (7)

• More time, I work full-time (8)

• More inclusivity, more informal contacts (1)

• Other: Cut red tape, more mentoring, stronger leadership, end “boys’ club, all need laptops, need more finance knowledge, better allowance, compare with good Councils, more mentoring, less red tape, better financial knowledge, more feedback, stronger leadership (13)

40 of the 98 respondents, (a figure which suggests a clear majority are satisfied with their effectiveness and commitment) produced a wide range of proposals, including more training, better relations with staff, and more interaction with the community.

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7. Confidence This question focused on confidence over a range of 14 issues. The answers merit careful consideration. Q. How confident are you about your role in each of the following:

Confident Fairly Not Very Not at all

Understanding and contributing to Strategic policy and decisions related to State-wide and regional issues

30 44 24 1 (96)

Understanding and contributing to the strategic goals and objectives of your Council

45 49 4 1

Understanding and working with the required processes and procedures governing your Council

38 54 6 1

Understanding and contributing to decisions related to local issues

69 27 2 1

Interacting and communicating with - CEO and Senior Staff

67 24 5 3

- other Council Members

63 34 1 1

- the Mayor/Chairperson

64 25 8 2 (96)

- the Community

67 27 3 1

Participating and contributing at Council/ Committee meetings

60 35 3 1

Understanding and developing relationships and communications that support Council decisions

48 45 5 1 (96)

Understanding and working within the Local Government Act

20 62 15 2

Understanding and behaving in a manner consistent with your Council’s Code of Conduct

71 27 1 -

Understanding and acting appropriately In relation to any conflict of interest issue

69 26 4 -

Understanding and working within Local Government meeting procedures

37 52 10 -

Q. Do you believe that you have become more confident in carrying out your roles and responsibilities as a Council Member since being elected?

Yes 95 No 5 n = 97 except where indicated otherwise

If “Yes”, what has helped you most in strengthening your confidence? Summary Responses - 73 responses

• Experience, time, participation (56)

• Senior Members, staff (13)

• Team culture, open door policy (7)

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• Community feedback (4)

• Training (4)

• Mayor (2)

• Better understanding of issues (1) If “No”, what has contributed to your loss of confidence? Summary Reponses – 4

• Staff intransigence (2)

• disheartened because “the community blames me!” (2) Of the 14 “roles” listed, over 90% of respondents indicated they felt confident/fairly confident in carrying out there roles related to:

• Code of Conduct

• Local issues

• Communicating

• Strategic Goals

• Processes/Procedures

• Meetings

• Relationships

• Processes These findings can be assessed as revealing a set of newly elected Council Members who have a high level of confidence. 95 per cent of respondents also stated they had become more confident over time, with more experience and participation. Notwithstanding this, a significant number of respondents indicated they were less than confident in:

• Understanding & contributing to strategic policy Statewide and regional issues

• Understanding and working within the Local Government Act

• Understanding and working within Local Government Meeting Procedures

Only 20 per cent stated they were confident working within the Act.

8. Expectations and Reality

Q. What were you most interested in contributing to when you were first elected? Summary Responses - 83 respondents

• Community – consult, respond to, increase confidence of, represent (23)

• Development (16)

• Good governance, better image (12)

• Environment (12)

• Finances, budgets, economic base (11)

• Land use, planning, buildings (8)

• Represent my ward (4)

• Other, including: accessibility of services, waste management, reduce rates, everything, fire prevention, put the female view (7)

Q. What did you expect to be able to accomplish when you were elected? Summary responses - 55 respondents

• Represent the community (26)

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• Governance, sound policies, rational decisions (10)

• Financial, budget (8)

• Environment (8)

• Build public confidence in Council, more approachable (6)

• Represent ward (3)

• Planning (2)

• Other: Fire prevention, development, waste management, roads, non-financial matters (6)

Q. To what degree have you been able to realise these expectations so far?

Better than I expected 18

Satisfied to date 42

Some progress 33

Not at all 7

n= 95 Q. Is there anything in particular which has assisted you in realising your expectations? Summary responses - 40 respondents

• Other Members, united Council (13)

• Community network (7)

• Vibrant, strong, caring CEO/staff (7)

• Hard work, time experience (6)

• Teamwork, mutual respect (4)

• Solid financial base (3)

• Committee work (2)

• Mayor (2) Q. What barriers have you encountered that have made it difficult for you to realise your expectations? Summary responses - 51 respondents

• Members conservative, dominant, complacent, lack team culture, negative (16)

• Staff have own agendas, are conservative, dominant (10)

• Members politicised, political parties (6)

• Lack full information (4)

• Red tape (3)

• Cost shifting, not enough money (3)

• Community apathy (2)

• Too complex (2)

• personal work commitment (2)

• Other: Agendas come too late, bureaucracy too big, too long for action (4) Q. Before the election, how much time did you expect would be needed to carry out your roles and responsibilities as a Council Member? Q. Now that you have been an elected member for over a year, how much time do you actually spend carrying out your roles?

Hours/week Expected Actual

1-2 7 2

3-5 23 9

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6-8 19 9

9-11 17 13

12-14 6 5

15-17 12 15

18-20 12 23

21-23 3 18

24+ 1 5

n = 90 93

The comments from 83 respondents encompassed a range of issues, which they wished to accomplish when first elected with a general category of “relating to the community “ identified as the most popular. Of the 95 respondents to “realising expectations”, the vast majority believed they had made progress, to a greater or lesser degree. A minority (7) felt they had made no progress at all. However, 51 respondents identified barriers which made it difficult for them to achieve more. The reason given repeated a number of the perceived negative comments noted in regard to earlier questions eg: Member/staff divide, criticisms of re-elected Members, red tape, cost shifting. One new issue was cited by 6 respondents - the politicisation of Council Members and the impact of political parties. In relation to the 2 questions relating to “time taken to fulfill their responsibilities, respondents clearly underwent a “reality check” with the vast majority coming to the realisation that the time they actually spent on their duties was much greater than they expected.

9. Relationships Q. How would you summarise your current relationships with each of the Following people/groups?

excellent very good satisfactory poor

Mayor 38 28 27 7

Members 26 42 28 3

CEO/Staff 35 38 15 11

Community 39 44 15 1

n of rows = 96, 95, 97, 97 Q. Are there any specific ways by which your relationships could be improved with:

Mayor/Chairperson? Summary responses - 18 respondents

• More collegial, open, communicative (10)

• Informal meetings (6)

• Trust (2)

• Not open enough (1)

Council Members? Summary responses - 32 respondents

• Informal interchange, networking (20)

• Respect each other (10)

• Other: Less faction/party, end old/new conflict, join ALP (8) CEO/Senior Staff? Summary responses - 24 respondents

• Better staff attitude, more open (11)

• More interactive, informal discussions (8)

• More open CEO (2)

• Less conservative/negative (2

• Team building (1)

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Community? Summary responses (30 respondents)

• Communication, formal opportunities, public forums (16)

• More time (8)

• Community should understand Council (5)

• Travelling Council meetings (1)

• Be open with community (1)

The majority of respondents indicated they enjoyed good relationships with all stakeholders. The highest area of dissatisfaction was directed at relationships between elected Council Members and staff however this was relatively low. Suggestions for how to improve “relationships” with the various stakeholders, resulted in less than half the potential respondents offering their views. Of these a general theme of more need for “informal” interaction was prevalent.

Q. In your view, does the Code of Conduct in your Council assist Council Members and Staff to:

Always Usually Sometimes Rarely

Develop mature and constructive working relationships based on mutual trust and respect

21 52 15 12

Demonstrate courteous, sensitive and non-discriminative behaviour towards each other

25 43 21 11

Show acceptance and respect for the different but complementary roles each have in achieving the Council’s objectives

20 51 21 8

Demonstrate respect and valuing of individual Member’s experience, skills and abilities

18 54 15 14

Demonstrate respect for employees’ professional opinions and expertise

18 52 22 7 (94)

Have confidence in the manner in which allegations of inappropriate behaviour are investigated and resolved

23 14 13 (91)

N of rows = 95 except where shown

Combining “always” and “usually” for comparative purposes, there is very little difference between the issues, ranging from 69 per cent for “mature and constructive working relationships” to 65 per cent for “courteous, sensitive behaviour”. At the other end of the scale, the “sometimes’ and “rarely” categories, identify a reasonable number (one quarter) of respondents have dissatisfactions with the statusquo in their Councils and there are sufficient numbers of such respondents to focus on recurring issues. In some ways the results in this table reflect the data and comments identified in earlier sections.

10. Networks Q. In your view, is having a good network important to being an effective Council Member?

Yes 95 No 5 n = 95

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If “Yes”, please explain why


• Information sharing (26)

• Feedback, communication, up to date (13)

• Identify issues (13)

• Ideas sharing, more support (8)

• Better decisions (8)

• Teamwork (3)

• In touch with community (3)

Q. Please clarify with whom networks are most valuable Summary responses (70 respondents

• Community, ratepayers association (27)

• Staff (26)

• Elected Members (24)

• Mayor (12)

• Everyone (7)

• Members of other Councils (2)

• Political party (2)

• Business people (2)

Of the 104 responses, 62 related to internal Council networks – formed with staff (26), elected Members (24), and Mayor (12). A total of 27 responses related to the community, of which six mentioned Ratepayers’ Associations. Seven respondents spread their networking to include “everyone”.

Q. Have you built new networks since your election?

Yes 94 No 6 n = 94

If “Yes”, in which areas?

• Among Council members

Yes 91 No 9 n = 87

• Among Council Staff

Yes 79 No 21 n = 89

• Within the Community

Yes 85 No 15 n = 93

Q. Have you built on your existing networks since your election?

Yes 91 No 9 n = 90

If “Yes”, in which areas? Among Council members

Yes 86 No 14 n = 76

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• Among Council Staff

Yes 86 No 14 n = 78

• Within the Community

Yes 96 No 4 n = 85

Q. In terms of building networks beneficial to you as a Council Member, are there any difficulties or obstacles which you have faced?

Yes 49 No 51 n = 92

If “Yes”, what were they?


• Time (7)

• Some Members have personal agenda, dominant Members (6)

• No access to staff (5)

• Access to all community (4)

• Community distrusts us (3)

• Other: finding the right people, confidentiality (2)

Q. How could these be overcome? Summary responses - 13 respondents

• More communication with community (4)

• Trust, honesty, ethics (4)

• Better staff relations (3) Other: wider contacts, education (1)

11. Summary Assessment Q. What would you say are the best aspects of working in the Council?


• Community: work for, better serve, contribute to, do something for, represent (50)

• Understand community (19)

• Community support, input from, appreciation from (8)

• Change peoples’ lives, help people, make difference for people (7)

• Mutuality, interaction with community (4)

• Good governance (2)

• Get development occurring (2)

• Other: fascinating, meetings (2)

This question provided the highest response rate of four grouped questions. Of the 94 responses, 88 related to the community – in two “directions”. Over half of the responses (50) felt that the “best” was working for/representing the Council in the community; eight thought that the “best” was positive reactions and support from the community; 19 found that the “best” part was understanding the community; seven enjoyed helping/changing peoples’ lives; and four enjoyed community interaction.

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Q. What are the best aspects of working with the:

• Mayor/Chairperson? Summary responses - 58 respondents

• Collegial, approachable, available, mentor (20)

• Knowledge (10)

• Respects ideas, ability, inclusive (9)

• High goals, enthusiasm, passion, professional, dedicated (7)

• Effective, guidance, constructive, statesman (7)

• Honest (5)

• Compassionate, calm (3)

• Wisdom (2)

• Charisma, leadership (2)

• Community at heart (2)

• Community? Summary responses - 73 respondents

• Achieve for them, they appreciate, address concerns, inspiring (31)

• Grateful, supporting, ideas (24)

• Getting different views, diversity (12)

• Forward looking, positive spirit (3)

• Consults, involves people (3)

• CEO/ Senior Staff? Summary responses - 65 respondents

• Communicator, shares expertise, helpful (17)

• Open door (14)

• Professional, leadership, dedication (13)

• Supportive (11)

• Respect, trust (9)

• Competent, efficient, talented, intelligent (9)

• Patient, helpful, co-operative (3) Other Council Members? Summary responses - 58 respondents

• Good relations, work together, mutual help, mutual respect, Team action (42)

• Commitment, experience (7)

• Nice people, friendship (5)

• Learn from, encourager (3)

• Varied outlooks (2) Q. In your view, is there a better way to utilise the skills, experience and knowledge of Council Members?

Yes 69 No 40 n = 83

Please explain your answer


• More informal discussion, open discussion, full information (8)

• Council needs to listen to Members, more support for Members, less control by staff (6)

• Identify skills, match tasks to skills (6)

• More mentoring and training for Members (4)

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• Business – like approach, use portfolios, less consultants - use Members’ skills (4)

• Mayor should facilitate, not boss (2)

• Need new blood, need more interesting mix (2)

• Less internal factions (1) Q. What would you say, specifically, to a person who approached you for advice about standing for election to a Council? Summary responses - 82 respondents

• Need lots of time, needs full-time, too much time, need family support, check size of role first (42)

• Be impartial, committed to community, respect community, be fair/honest/responsible (16)

• Go for it! (16)

• Need big effort, commitment, sacrifice needed, more work than expected (11)

• Worthwhile, rewarding (8)

• Be thick-skinned, calm (5)

• Have motivation, passion (3)

• Needs a lot of reading (3)

• Frustrating – not like a business (2)

• Other: Speak your mind, beware of red tape (2)

Q. Are there any other matters you would like to draw our attention to?


• Child care, more pay for working family Members (5)

• Staff: too dominant, need performance criteria, do not respect elected Members (3)

• Need better staff-Member relations, Members need independent advisors (2)

• Council should not set allowances (2)

• Educate community more, better public relations (2)

• Stronger Code of Ethics (2)

• Make training free/cheaper (2)

• Other: Attract high quality candidates, Four-year term too long, more amalgamations needed, need Hansard, use new elected Members more, cut red tape, end cost-shifting (7)

This open-ended question produced an eclectic collection of responses. A minority returned to themes such as staff-Member relationships. The majority of the responses covered a wide range of issues concerning Local Government.

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NEW COUNCIL MEMBERS – SURVEY & REPORT ON SUPPORT NEEDS &

ASPIRATIONS

Council Elections : Strategies for Attracting, Training & Developing a New

Team

March 2009 This is not an endorsed LGA State Executive Committee document and will be considered at the March 2009 meeting.

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Council Elections: strategies for attracting, training and developing a new team

1. INTRODUCTION AND CONTEXT

Council elections are held once every four years. Following each election a group of

community minded individuals become first time Councillors, charged with all the

responsibilities of “governing”.

In 2007 the LGA received funding from the Local Government Research and Development

Scheme to conduct a comprehensive survey of new Council Members. The survey was

designed to ascertain, 12-18 months after election, what is assisting them to carry out their

role in Councils and what difficulties they may have encountered. In particular the LGA

expected to use the survey to:

• Enhance the delivery of information sessions for candidates and training programs

post elections

• Gain insight into the needs of new Council Members and potential responses

• Identify potential legislative improvements

• Aid understanding of the relationships between Members and staff

In order to elicit as much information as possible, this 73 question survey was designed with

a high proportion of open questions. Respondents were not asked to identify themselves or

their Councils (other than metropolitan/regional/rural), thereby encouraging information

about attitudes, values and culture. The survey was posted to 164 newly elected Members

of Councils. A very high response rate of 61% was achieved, with the vast majority taking

the time to provide carefully considered responses.

To assist with design and interpretation the LGA worked with a consultative group comprised

of stakeholders such as preferred training providers, experienced elected officials and senior

Council staff and a focus group of new members.

2. EXECUTIVE SUMMARY OF FINDINGS AND

RECOMMENDATIONS

Generally speaking the results of the survey were positive and constructive. Certainly it was

confirmed that the basic structure for induction and training of newly Elected Members is in

place. However it cannot be said that a consistently high level of support was received by

all. Councils, those who advise Councils and individual elected members must all take

responsibility for improving the quality and the consistency of information and training

provided following any change to the governing body.

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3. ELECTED COUNCIL ACCOUNTABILITIES

The survey, focus group and consultative group all identified the need for induction, training

and development to apply to all Members of a new Council, not just newly elected Members,

and to be ongoing throughout the term of the Council. While this is common practice now, it

is not consistent practice.

A newly elected Council will be revisiting its strategic direction and establishing a new set of

working relationships. It is not only logical, but advantageous that all members of the

Council and senior staff use this time to develop trust and understanding and build a strong

singular team. It also makes sense to utilise the existing expertise of re-elected Council

Members to assist and support new Members.

Each Council has a responsibility under the Local Government Act to adopt a Training and

Development Policy and Plan. This is a vital planning tool which needs to reflect an ongoing

commitment to both training and personal development of all Council Members throughout

the term of the Council. The survey responses about an existing Policy were mixed,

indicating that its importance may not be appreciated by Elected Members and the staff who

support them

Recommendation 1

1.1 That individual Councils, with assistance and support from the LGA, take

responsibility for the induction, training and development of all Members,

including newly elected Members.

1.2 That post election training, based on an adopted Training and Development

Policy and Plan, be centred around the holistic induction of a new Corporate

body to form a cohesive team. This requires the mandatory participation of all

Council Members and senior staff.

4. CEO ACCOUNTABILITIES

While the responsibility for comprehensive and timely orientation and provision of resources

and support for newly elected members has its origin with the Elected Council, the CEO also

plays an integral role. The Chief Executive and Governance Officer provide the Council with

advice about the policies and procedures and as such have the potential to impact on the

consistency of training across the State. Given the time they spend in delivering the

induction material, the first impressions they create can have a significant impact on the

beliefs of new Members and the types of relationships which develop with staff.

The survey responses also indicated a range of “issues” which can arise through a lack of

understanding of the roles and responsibilities of Council Members viz a viz staff, many of

which could be improved through further training and support for Elected Members and

Senior Staff.

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Recommendation 2

That the LGA develop support packages and training for CEOs and Governance

Officers at least 6 months prior to each election in order to improve the consistency

and quality of induction and training plans recommended to Councils across South

Australia.

5. ELECTED MEMBER ACCOUNTABILITIES

The third essential in the process of information transfer is a willing recipient. The extensive

feedback provided to this survey suggests that the majority of Members recognise their

personal responsibility for actively seeking development opportunities in order to become

functioning representatives of their electorates.

Technology is increasingly becoming a preferred method for receiving information and it is

essential that future training packages are designed with this option. On most occasions

online self paced learning is an appropriate adult learning technique as well as a response to

the constraints of time and distance. However, Members do not yet universally have access

to technology and IT skills so a range of responses are still needed.

Furthermore formal training was not valued as highly by respondents as asking experienced

advisors. This leads to the need for an emphasis on acquiring good networking skills and

competent mentors.

Recommendation 3

That the LGA assist Councils to provide Council Members with a range of training and development options which are ongoing throughout the term of the Council including:

• self paced electronic training where appropriate;

• mentoring, networking and coaching opportunities;

• a self assessment tool;

• IT training where requested;

• examples of good practice;

• frequent feedback; and

• sufficient access to technology and technology support to undertake them.

6. MARKETING AND PROMOTION

A consistent theme in the survey responses, from a small but significant group, related to

concerns from Members who did not like the culture of the Council they had joined and were

looking to Local Government to diversify its representation.

This first time survey of newly elected members provides data about the types of people

interested in becoming Local Government representatives which was not previously known.

Analysed in conjunction with ABS data and details of the current composition of Councils, it

can provide an opportunity to better understand the profile of a Council and use this to target

market for coming elections.

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A further issue was the realistic expectations of candidates about the time commitment in

becoming an Elected Members and the ability to impact on outcomes.

A range of marketing and promotion strategies therefore emerge.

Recommendation 4

That the LGA design a marketing and promotional campaign for the 2010 election

based on the findings of the survey and data analysis.

7. EVALUATION

A professional approach to improving the efficiency and effectiveness of Member induction,

training and personal development requires ongoing monitoring of the changes proposed

and evaluatiuon of their effectiveness.

Recommendation 5

That the LGA continues to monitor the outcomes of the above recommendations to

ensure improvements in consistency and effectiveness are achieved across South

Australia.

Retaining talented and dedicated Council Members is as critical to a robust system of

community government as retaining talented staff. The findings of this inaugural survey of

newly Elected Members have identified a number of ways in which the LGA can improve its

support to CEOs in providing induction, training and personal development opportunities to

Council Members. Not only will this assist in attracting and retaining members; it will

ultimately reward the community with improved outcomes.

Attached to this report is a Strategy and Action Plan based on the findings of this survey, the

focus group and consultative group. The LGA wishes to thank all of those who have

participated for their valuable contributions.

With an Election due in 2010 the time is right to build on the positive experiences of the 2006

Elected Members, ensure improved consistency across the State and give the 2010 newly

Elected Members the best possible start in their important roles.

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8. GENERAL SUMMARY OF FINDINGS

8.1 Skills

The survey asked what skills newly elected members thought would be needed to become a

Council Member, what skills they brought to the job, and what additional skills they later

found that they needed. Three foci were dominant:“Communication/people skills”

,“budget/financial” and personal characteristics such as “clear thinking, intelligence, common

sense, impartiality, and integrity”.

One important finding was that while only 17 respondents believed they “needed” a

knowledge of Council procedures, and five believed they had it, this issue dominated the

responses in regard to which additional skills were required.

In response to how respondents acquired the skills they needed, “experience/advisors,

asked staff” dominated the responses. Formal training/courses/workshops were mentioned

by only 31 of 74 respondents.

Only a small number of the respondents felt that they were not sufficiently valued by other

Members and staff. However there was a minority perception, which re-occurred throughout

the survey, that re-elected Members were “too conservative, too much a separate clique”

and staff “too dominant” and unwilling to treat the elected Members as equal partners.

8.2 Personal Qualities

Questions about the importance of specified personal qualities provided a very strong

“crucial/important” response. Over 70 per cent considered “work collectively for the whole

community” and “stay in touch with the community” as “crucial”; “uphold the Code of

Conduct”, “consider all issues” and “respect diversity of opinion” brought a “crucial” response

from between 60% and 69%. The lowest level of “crucial” rating, although still a majority,

concerned “good team player”, “open to new learning”, and “respect different cultural

backgrounds”.

8.3 Resources and Supports.

There was little evidence that the respondents expected very much before they were

elected. Of the 74 responses, 37 “assumed they would be available” and 13 “did not expect

anything”. The general tone of this section was positive. 68% stated their expectations were

met and 70% believed that resources and support were adequate. Specific comments, re-

occurring in later sections, related to the availability and quality of IT.

8.4 Welcome

The overwhelming proportion (90%) of the respondents stated that they were made to feel

welcome, and the majority specifically mentioned all of the four key components as

“welcoming” i.e. CEO, Mayor, Staff and Members. The nature of the welcome was

summarized in such terms as “friendly, supportive, genuine, sincere”

Of the eight respondents who were not happy with their welcome, the responses indicated

that most had confused “welcome” with “induction”.

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8.5 Induction

A total of 83 of 97 respondents stated that they had received a formal induction, but only 53

had been consulted about the process. It is of concern that 14 newly elected Members were

not given any induction to their roles and activities.

Responses indicate that the induction varied considerably in length, content and value. The

overwhelming majority stated that they had been helped by the induction, with 42 of the

responses commenting on better understanding of roles, duties, procedures and processes.

For those who were not satisfied, the majority (of only 16 respondents) felt that the process

was “inadequate, needed more, needed more earlier”.

8.6 Mentoring

Only 19 of 97 respondents reported that their Council offered a mentoring program and only

16 respondents claimed that they had mentors. When asked whether they felt that

mentoring could be improved 59 agreed, with the main suggestion being a “formal,

structured” process.

In answer to the question concerning “helpful support” from the re-elected Members, 73 % of

the respondents reported that was offered. The main theme of the “help” was “general

advice and support”, with a secondary focus on “experience and knowledge”. These

answers were expanded by many respondents, leaving the impression that there was a

culture of mutual assistance and advice within most Councils. On the other hand, 25

respondents had found “difficulties”, with the main complaint being “arrogance, lack of

interest, and too much insularity” among re-elected Members.

8.7 Training

The overwhelming majority of the respondents were in favour of training. Before the election

62% attended information sessions and 75% discussed their decision with current Council

Members. Nevertheless the majority clearly valued the post-election training. 94% stated

that they were offered formal training and 89% of these took up the opportunity. The vast

majority found the experience beneficial, with 34 stating “excellent”, and 12 “very good”.

There was an expression of opinion that training should be a continuing process.

A training plan and policy is a requirement of the Local Government Act. However

responses to questions concerning the training policy/plan of their Council indicate an issue.

There was a high level of agreement within the samples from metropolitan and regional

Councils that a training policy and plan existed, but the rural respondents reported much

lower levels of understanding. Overall, 55% stated that their Council did have a policy/plan,

but 38% “did not know”.

50 respondents suggested the value of “additional training”, with a range of suggested

topics, and 48 respondents saw benefit in “more sessions, more follow-up” and a range of

other proposals for more training. The overall impression from the survey was that the newly

elected Members were very positive about the benefits of training and very willing to be

involved. In fact, 37 respondents stated that they would take up “whatever is

offered/required”.

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There was strong support in the survey for mandatory induction training for all newly elected

Members, for re-elected Members and for Staff (in relation to induction program for

Members). But there was less support for mandatory induction training for candidates – only

42 per cent supported the proposal – with an opinion that it could “discourage participation”.

The consultative group did not favour training for candidates on the basis of cost and

efficiency.

8.8 Information

A series of questions about information and information flow within Council produced a

variable set of opinions. There was a general satisfaction with information flow from

Mayor/other Members/Staff, and 76% reported that their Council did provide adequate

assistance in obtaining information. Of the minority who were not satisfied a complaint of

“them versus us” in relation to staff was common. This sense of a “divide” within the Council

from a minority of respondents permeated the questionnaire responses.

There was an expression from a majority of respondents that they were happy with

information transfer by electronic means, although ten respondents requested “hard copy

only”. Most (84%) were confident in using IT to access information, although 17

respondents either had no hardware, or wanted more IT training.

In terms of information “difficult to access”, the main theme involved “previous decisions,

background, history of issues”. 33 respondents complained about “obstacles” in regard to

information, with 14 stating that they “don’t get full information from staff” and six that some

information arrives too late for meetings.

In relation to confidentiality of sensitive information, there was a very high level of agreement

that this is respected by the Council (89%) and by the Staff (92%).

8.9 Commitment and Motivation

The level of commitment before the election was very high with 73% “highly committed” and

26% “reasonably”. The level of “highly committed” increased to 81% after one year on

Council. Those who reported that their commitment had increased (18 respondents)

commented on “experience, community support, and importance of the job”. Only seven

respondents claimed that their level of commitment had decreased – from “highly” to

“reasonably”.

It is of concern that answers to a question concerning barriers within the Council which were

frustrating them came from 53 respondents. The main complaints were (26 respondents)

that “staff have own agendas, dominate, resist change”, while eight respondents complained

of a divide between re-elected and newly elected Members. Other comments mentioned

“stifling/inefficient procedures” and “lack of teamwork/factions”. The solutions proposed

included “better internal communications, more professionalism, and more power to

Members vis a vis Staff”.

On the other hand, there was a very positive response to the question regarding “helpful

aspects” within the Council. 35 respondents commented on the

“strong/professional/good/open door” relations with CEO and Staff. 30 respondents praised

the “commitment from all participants” and “good culture”.

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8.10 Confidence

Respondents were asked to state their confidence in regard to 14 specific issues. The level

“confident” was applied by over 60% of respondents to six of these issues and when the

analysis is based on “confident/fairly confident” by over 90%. Two issues showed a

significant lack of confidence: only 37% were confident about meeting procedures and 20%

in relation to the Local Government Act.

95% of the respondents stated that they had become more confident after a year as a

Member, and 56% of these stated that “experience, time, participation” had resulted in this

change. Only four respondents stated that their confidence level had fallen.

8.11 Expectations and Reality

The respondents were asked to state what they were most interested in contributing to. Of

the responses, 23 mentioned “community”, 16 development, 12 good governance, 12

environment, and 11 financial matters. The comments concerning expectations in regard to

accomplishment mentioned community representation (26), governance/sound policies (10)

financial (8), environment (8) as the major themes.

In response to the question of the extent that the expectations had been realized: “better

than expected” (18%), “satisfied” (42%), “some progress” (33%). In terms of barriers faced

in achieving what was hoped as a Member, the pattern of responses repeated the themes

noted above: “re-elected Members conservative/dominant” (16 responses) “Staff have own

agendas/dominant” (10 responses).

There was a significant disjunction between the amount of time that the newly elected

Members expected to spend “on the job’, and the actual time spent. Summarising the data

on the basis of expectation/actuality: 1-5 hours per week (30%, 11%); 6-11 hours (31%,

22%), 12-17 hours (18%, 20%), 18 or more hours per week (16%, 46%).

8.12 Relationships

Respondents were asked to summarise their relationships with the four components of their

Councils. The results were a positive comment on the collegiality of the Councils:

“excellent/very good” was used in relation to Mayor (66%), Members (68%), CEO/Staff

(73%), and Community (83%).

When asked whether the Code of Conduct assists the Members and the Staff in

relationships, the responses were consistently above 65 % “always/usually”. On the other

hand, the minority proportion (between 14 and 22 per cent) answered “sometimes”.

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8.13 Networks

95% of respondents stated that having a good network is part of being an effective Council

Member. The major reasons given were “information sharing” (26),”

feedback/communication” (13), and “identify issues” (13). “Network with whom?” elicited

three major areas: Community (27), Staff (26), Elected Members (24). A total of 88

respondents stated that they had built new networks since their election, with the

overwhelming majority claiming new networks among all three of Members, Staff and

community, and 82 respondents stated that they had built on these networks since their

election.

8.14 Summary Assessments

Respondents were asked to comment on the best aspects of working in the Council, with the

Mayor, with the CEO/Senior Staff and with the community. In regard to the Council, the

overwhelming response related to the community – 88 of the 94 responses made this

specific reference: “work for, better serve, contribute to, help the people” etc. In regard to

the Mayor, the dominating responses were “collegial, approachable, mentor, knowledge,

respects ideas, high goals, effective, honest, compassionate”. In regard to CEO/Staff, 42 of

59 responses made specific mention of “good relations, mutual respect, team action, mutual

help”. Regarding Members, 42 of 59 responses commented on “good relations, work

together, mutual help, team action”. 60% stated that the utilization of the skill of Members

could be improved.

When asked what would you say to a person seeking advice about standing, 53 of the 108

responses mentioned “time” – “need lots, needs full-time, too much time, check size of role

first, commitment large, more work than expected”. 16 put “be impartial and committed to

community”; 16 simply said “go for it!”. An important component was that the overwhelming

proportion of responses were positive, albeit sometimes containing a “warning”. As one

respondent put it: “Make sure they know what to expect”.

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Council Elections: strategies for attracting, training and developing a new team

Elected Council Accountabilities

Recommendation 1.1 That Councils take responsibility for the induction, training and development of all Members, including newly elected

Members.

Recommendation 1.2 That, with the assistance and support of the LGA, post election training, based on an adopted Training and Development

Policy and Plan, be centred around the holistic induction of a new Corporate body to form a cohesive team. This requires the mandatory

participation of all Council Members and senior staff.

Strategy Priority Actions Key LGA Partners

Review the model Training and Development Policy and Plan and extend to cover the term of the Council

• Consider prescription of more substance and content in the program with timelines for deliverables

• Explore options of promotion/delivery to ensure review includes a process which obtains “buy in” from elected members

• Include in training program for CEOs and Governance Officers.

• Consult on proposal to change the Local Govt. Act to require publication of a section on Elected Members’ training and development in the Annual Reports of Councils

• Lobby for inclusion of data on Elected Member’s training and development in the Grants Commission’s annual collection

• Consult on proposal to change the Local Govt. Act to ensure Council Members have an allocated training allowance to be used on both mandatory and optional modules

• Promote revised model Training and Development Policy and Plan

Councils Governance group Preferred training providers Minister of State/Local Government Relations Grants Commission Minister of State/Local Government Relations

Draft a model Induction Policy • Identify the order of priorities and recommend a timeline for completion to avoid “too much too soon”

• Promote the model Induction Policy

Councils Governance group Preferred training providers

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Encourage an expanded role for Chairs of Committees.

• Encourage use of former Chairs of Committees to brief new members about the role of Committees

• Promote the potential for Chairs of Committees to be used to assist new members by reinforcing the values, agreed behaviours and appropriate practices in Councils

• Design and deliver training for Committee Chairs

• Advocate for mandatory training for Committee Chairs

Councils Preferred training providers Minister of State/Local Government Relations

Advocate for mandatory induction and ongoing training for all members

• Consult Councils on an amendment to the Local Govt. Act for mandatory induction and training

• Identify those elements of induction which should be mandated

• Recommend certain modules which should be refreshed annually

• Include a variety of delivery options to encourage and simplify training including self paced learning

• Aim for and measure consistency across all Councils

Councils Minister of State/Local Government Relations Preferred training providers

Ensure that post election training includes an emphasis on how local government works

• Include role clarification of responsibilities of a representative within government as well as between Elected Members and staff

• Ensure Administrative law as well as governance training

• Include an appreciation of the strategic management practices of Councils

Preferred training providers Metro Mayors and CEOs Councils CEOs

Encourage Councils to resolve to recommend a draft induction and training program prior to an election, for consideration and adoption by the new Council

• Contact CEOs and Councils several months before the next election

• Provide a model for “new Council induction” for Council endorsement

Councils Governance Group CEOs

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Advocate for post election induction to be centred around initiating a new team and Corporate body.

• Promote a model for “new Council induction” to include all members & senior staff in relationship and team building, revisiting corporate directions, and developing trust and understanding

• Recommend that new members are provided with some pre induction information to ensure they informed and comfortable enough to participate

Councils Governance Group CEOs

Support newly elected Council Members during induction

• Advocate for an allowance (eg 5 days at the rate of average weekly earnings) for new members to familiarise themselves with Council and the community and undertake initial training

• Recommend that CEOs spend one day of this time orientating new Members to the City and workings of Council

Councils Minister of State/Local Government Relations CEOs

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CEOs Accountabilities

Recommendation 2 That the LGA develop support packages and training for CEOs and Governance Officers at least 6 months prior to each

election in order to improve the consistency and quality of induction and training plans recommended to Councils across South Australia.


Ensure that the induction program for the 2010 election is of improved consistency across the State

• Research the practices of individual Councils around 2006 election

• Revise LGA kit for CEOs/Councils and include examples of good practice

• Emphasise the obligations of Councils for education and training as per The Local Government Act

• Emphasise the benefits of quality induction and training

• Clarify role of CEO and senior officers in provision of induction of newly elected Members and ongoing opportunities for existing members

• Promote the importance of involving all elected members in forming a new team

CEOs LGMA

Design a training program for CEOs and Governance Officers which deals with interpersonal and technical issues and deliver across the State at least 6 months before the election

• Offer self-paced online seminars and train the trainer options to achieve coverage across the State

• Ensure regional delivery option is maintained

Preferred training providers LGMA

Ensure appropriate communication with candidates and newly elected Council Members

• Avoid bureaucratic language in all publications and communications

CEOs

Explore the perceptions of divisions : (gender, culture, partnerships with staff, new vs old members) which emerged in the survey and their impact on relationships

• Use focus groups to further understanding of the issues

• Provide insights to CEOs via training options

• Build into training and development of Members as necessary

Preferred training providers

Advocate that CEOs review how they communicate with Members with a view to enhancing relationships

• Consider the value of providing Members with a dedicated resource to use as a conduit

• Research the practices of individual Councils and provide to CEOs

CEOs LGMA

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Elected Member Accountabilities

Recommendation 3 That the LGA assist Councils to provide Council Members with a range of training and development options including:

• self paced electronic training where appropriate

• mentoring, networking and coaching opportunities

• a self assessment tool

• examples of good practice

• frequent feedback

which are ongoing throughout the term of the Council

Strategy Priority Actions Key Partners

Produce a handbook to assist new Mayors taking office

• Include a checklist for handover discussions with previous Mayor and CEO

• Distribute to all Mayoral candidates prior to elections

Metro Mayors & CEOs

Establish a Local Government Association sponsored panel of experienced people who are prepared to act as mentors to newly elected members

• Establish the “rules” under which the scheme will operate

• Consider a buddy system between metropolitan and other Council Members

• Identify and provide training to mentors and mentees

ALGA ALGWA LGMA Preferred training providers

Encourage newly elected Council Members to seek out competent mentors

• Produce and distribute an information sheet for candidates on the principles of mentoring including how to choose a good mentor

• Follow up elected members to promote the LGA’s panel

Arrange a series of events which provide opportunities for new members to meet other people within the sector

• Ensure participants know how to network

• Target various profiles

ALGA ALGWA LGMA

Explore potential for a coaching program to assist members e.g. set goals, personal development plan

• Identify potential coaches , costs and protocols

• Survey members to establish interest

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Encourage the establishment of a network for Mayors and Chairpersons of Councils

• Submit a report for Metropolitan Mayors and CEOs Group and regional groups recommending the formation of a Mayors’ network

• Provide a residential seminar specifically for Mayors and Chairpersons of Councils

Metro Mayors & CEOs Regions Preferred training providers

Establish an ongoing communication with newly elected Council Members

• Use a monthly email communiqué to promote/publicise available resources, information, mentoring options, networking programs and training providers

• Cc to Mayors and CEOs

• Promote relevant best practice examples

Provide support systems aimed at retaining talented Council Members within Local Government

• Provide frequent networking opportunities and links to competent mentors

• Offer ongoing training opportunities

ALGA ALGWA LGMA

Review LGA’s online confidential self assessment tool to assist members to establish what areas of further training and development are needed.

• Refine and promote the current self assessment tool

• Ensure that Councils and CEOs can receive an anonymous and confidential report .

Develop a comprehensive accredited training scheme available in modules for self paced learning

• Expand existing training modules and upgrade where necessary

• Ensure the product is approved by the LGA

• Provide electronic and paper based versions


Ensure all training and induction products include rural/regional/metropolitan distinctions

• Collate suitable examples which will resonate with Members of rural/regional/metropolitan Councils

• Accredit training providers

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Draw attention to the need for ongoing personal development throughout a Council Members’ time on Council

• Identify and promote the benefits of ongoing personal development, including at the LGA Conference and Annual Meeting,

• Offer courses badged as personal development

• Explore incentives to participation

• Consider awards to Councils with an outstanding record of training and development

Review induction training to achieve optimal uptake of information

• Use the expertise of recent participants and trainers to establish optimal induction training including consideration of:

* Essential content * Timing * Style of delivery * means of achieving consistent quality


Review new members program (by LGA ) to ensure optimum timing and take up

• Determine date of “residential seminar” prior to election

• Publicise the date of the “residential seminar” for new members to all candidates

• Consider rearranging the sequence of training, including the regional introduction sessions and the residential seminar

• Consider a regional residential seminar


Commission an online option for induction training

• Identify components and cost

• Seek funding assistance for remote and regional users

Provide a specific induction program for new Mayors

• Use existing and recently retired Mayors to design an induction course for new Mayors

• Choose an appropriate format for timely delivery

Metro Mayors

Capture and promote case studies of good practice induction and training

• Research Councils to identify good practice in 2006

• Promote to CEOs and Mayors

• Include in training courses offered to CEOs and Governance Officers

CEOs

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Marketing & Promotion

Recommendation 4 That the LGA design a marketing and promotional campaign for the 2010 election based on the findings of the survey and

data analysis.


Seek to attract candidates who represent the diversity of the communities they represent

• Compare the current composition of elected Councils against the ABS data on age, gender and cultural diversity to identify match/mismatch

• Publish findings

• Design marketing material to correct any imbalance

State Electoral Commission

Use the profile data obtained from the newly elected member survey to target underrepresented groups in the 2010 promotional material

• Analyse the profile data obtained from the newly elected member survey and identify underrepresented groups

• Publish findings

• Design marketing material to correct any under-representation

• Consider translation of promotional materials into key languages other than English


Leverage off the fact that more of the people attracted to and elected to local government are from the professional, managerial and business sectors.

• Design marketing and training material to appeal to this sector

• Appeal to corporate social responsibility to support and encourage staff participation in local government


Identify the impediments to representation by younger age groups and women with a view to minimizing those factors

• Use focus groups and marketing expertise

• Consider non traditional media coverage

• Ensure Election pack appeal

• Distribute material through Universities and TAFES

ALGWA Women’s Committee Universities

After each election survey all candidates to establish the profile of those being attracted to stand for Local Government

• Use future marketing campaigns to target underrepresented groups

Continue to provide and promote the accreditation available from Flinders University

• Ensure Councils are aware of this program

• Explore potential for first stage to be delivered in house by Councils

Flinders University

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Use the 2010 election cycle to educate the community at large about the role of local government

• Ensure that election advertising provides realistic examples of the role of Local Government

LGMA

Review and reissue information packs for candidates before 2010 elections

• Provide realistic and honest assessment of role and responsibilities of Councillors, including an understanding of the principles of government

• Emphasise pros and cons and the reality of the time commitment

• Promote the importance of induction and ongoing training and development and seek commitment


Explore potential for candidates to meet with experienced members/retired members (possibly the LGA Panel of mentors)

• Create opportunities for discussion about the motivation of candidates and the true nature of being on Council

- 20 -

Evaluation

Recommendation 5 That the LGA continues to monitor the outcomes of the above recommendations to ensure improvements in consistency

and effectiveness are achieved across South Australia.


Repeat the new member survey after each election

• Monitor variations in attitudes, behaviours and values over time

Measure the quality and quantity of induction, training and personal development undertaken by Councils in each term

• Design an evaluation tool

Measure the impact of improved induction practices on individual new members

• Design an evaluation tool

Advocate for peer evaluation to be introduced into the Model Code of Conduct

• Consult with Councils about a 360 degree feedback option in the Model Code of Conduct

Minister of State/Local Government Relations

Undertake confidential exit interviews with members who leave Local Government

• Design a standard exit questionnaire and offer online

• Promote prior to each election

• Analyse and publish findings



Subject: Expiation of Offences (Independent Review) Amendment Bill 2009 Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: GDS 10.3.2.1 Action: To Be Determined Attachments: Yes




advises Council of this Private Members Bill which seeks to amend the Expiation Act 1996 to provide for an independent review of decisions to issue an expiation notice.

A copy of the Bill is also attached for the information and reference of Elected Members.

Does Council have any feedback to provide to the LGA regarding the Bill?

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Expiation of Offences (Independent Review) Amendment Bill 2009 - Circular 14.7

To

Chief Executive Officer Customer Service - Reception Staff Elected Members Environmental Health Staff General Inspector Planning - Building Staff

Date Wednesday, 1st April 2009

Contact Andrea Malone Email: [email protected]

Response Required

Yes Respond By Wednesday, 13th May 2009

SummaryA new Private Member's Bill is seeking to amend the Expiation of Offences Act to include provisions for independent review of decisions to issue an expiation notice. The LGA is seeking feedback on the Bill.

The Hon Graham Gunn MP has introduced a Private Member's Bill seeking to amend the Expiation of Offences Act

1996 to include provisions for an independent review of decisions to issue an expiation notice. The Bill provides for

a person to make an application to the Minister, within 7 days from the date of issue of the notice, for a review of

the decision . The Minister must then refer the application for a review to an 'independent reviewer', defined in the

Bill to be a legal practitioner.

At present, the Expiation of Offences Act does not provide a general right of review for a decision to issue an

expiation notice. A person may apply for review only on the grounds that the offence is trifling.

The LGA Secretariat would appreciate Councils' feedback on this Bill, a copy of which is available below. Please

provide feedback to Andrea Malone via email to [email protected] by 13 May 2009.

Expiation of Offences Independent Review Amendment Bill 2009 (21 kb)



House of Assembly—No 81 As laid on the table and read a first time, 26 March 2009

HA GP 140-B: the Hon Graham Gunn MP 1

South Australia

Expiation of Offences (Independent Review) Amendment Bill 2009

A BILL FOR

An Act to amend the Expiation of Offences Act 1996.

Expiation of Offences (Independent Review) Amendment Bill 2009 Contents

2 HA GP 140-B: the Hon Graham Gunn MP

Contents Part 1—Preliminary 1 Short title 2 Amendment provisions

Part 2—Amendment of Expiation of Offences Act 1996 3 Amendment of section 6—Expiation notices 4 Insertion of section 8B

8B Independent review of issue of expiation notice 5 Amendment of section 11—Expiation reminder notices

The Parliament of South Australia enacts as follows:

Part 1—Preliminary 1—Short title

This Act may be cited as the Expiation of Offences (Independent Review) Amendment Act 2009.

2—Amendment provisions 5

In this Act, a provision under a heading referring to the amendment of a specified Act amends the Act so specified.

Part 2—Amendment of Expiation of Offences Act 1996 3—Amendment of section 6—Expiation notices

After section 6(1)(k) insert: 10

and

(l) must be accompanied by a notice in the prescribed form by which the alleged offender may apply under section 8B for an independent review of the decision to issue the notice.

4—Insertion of section 8B 15

After section 8A insert:

8B—Independent review of issue of expiation notice (1) Subject to this section, a person who has been given an expiation

notice may, by notice in the prescribed form given personally or by post to the Minister, apply for an independent review under this 20 section of the decision to issue the expiation notice.

(2) A decision to issue an expiation notice cannot be reviewed under this section if—

(a) any amount due under the notice has been paid; or

Expiation of Offences (Independent Review) Amendment Bill 2009

Amendment of Expiation of Offences Act 1996—Part 2

HA GP 140-B: the Hon Graham Gunn MP 3

(b) an application for relief has been made under this Act in respect of the notice.

(3) An application under this section—

(a) must be made within 7 days of the date on which the notice was issued; and 5

(b) must be made in writing; and

(c) must be accompanied by a statement setting out—

(i) the circumstances in which the notice was issued; and

(ii) the grounds upon which the applicant makes the 10 application for review; and

(iii) the applicant's desired outcome of the review; and

(iv) any further information as reasonably required by the Minister.

(4) The Minister must, as soon as practicable (but in any case within 15 7 days of receiving an application under this section)—

(a) refer the application to an independent reviewer; and

(b) notify the issuing authority of the application.

(5) On receiving an application, an independent reviewer must, within 14 days, review the decision to issue the relevant expiation notice 20 and, for that purpose, may require the applicant or the issuing authority to provide such further information as the independent reviewer thinks fit.

(6) For the purposes of conducting a review under this section the independent reviewer may inform himself or herself in any way that 25 he or she thinks fit.

(7) The independent reviewer may require information contained in, or supporting, an application for review to be verified by statutory declaration.

(8) After conducting a review under this section, the independent 30 reviewer may—

(a) confirm the issue of the notice; or

(b) if the independent reviewer is of the opinion that it is appropriate to do so—direct the issuing authority, by notice in writing, to withdraw the expiation notice. 35

(9) An issuing authority must comply with a direction of an independent reviewer under this section.

Expiation of Offences (Independent Review) Amendment Bill 2009 Part 2—Amendment of Expiation of Offences Act 1996

4 HA GP 140-B: the Hon Graham Gunn MP

(10) If the independent reviewer fails to conclude an inquiry under this section within 14 days of receiving the application then the independent reviewer will be taken to have—

(a) determined that the decision to issue the expiation notice was inappropriate; and 5

(b) directed the issuing authority to withdraw the notice in accordance with this Act.

(11) The independent reviewer must, by notice in writing, notify the applicant and the issuing authority of the outcome of a review under this section. 10

(12) Despite any other provision of this or any other Act, if an expiation notice in respect of a particular offence is withdrawn in accordance with a direction under this section—

(a) no further expiation notice may be issued in respect of that offence; and 15

(b) a prosecution may not be commenced in respect of that offence.

(13) A decision of an independent reviewer under this section is final and not subject to any form of review.


independent reviewer means a legal practitioner of at least 7 years' standing chosen at random from a panel of 3 such legal practitioners nominated by the Law Society of South Australia.

5—Amendment of section 11—Expiation reminder notices After section 11(1a)(b) insert: 25

(ia) a notice in the prescribed form by which the alleged offender may apply under section 8B for an independent review of the decision to issue the notice; and



Subject: Fraud & Corruption Framework Policies Report By: Chief Executive Officer Report Date: 07/04/2009 File Reference: GDS 10.3.2.1 Action: To Be Determined Attachments: Yes




advises Council of the development of a Model Fraud and Corruption Prevention Policy and a Model Whistleblowers’ Protection Policy.

Copies of both Model Policies are also attached for the information and reference of Elected Members.

Does Council wish to see these policies prepared and adapted for use as a Council Policy?

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Fraud and Corruption Framework Policies - Circular 15.1

ToChief Executive Officer Elected Members Policy and Strategic Planning Staff

Date Thursday, 2nd April 2009

Contact Patti Raftopoulos Ph: 8224 2068 Email: [email protected]

Response Required

No

SummaryThe LGA has developed a Model Fraud and Corruption Prevention Policy and a Model Whistleblowers' Protection Policy as part of its Fraud and Corruption framework for Local Government.

The LGA has developed a package of material under its Fraud and Corruption framework as part of its Better

Governance Program. This package of material consists of the following polices which can be adopted or adapted

by individual Councils:

Model Fraud and Corruption Prevention Policy (PDF)■Model Fraud and Corruption Prevention Policy (Word)

■

Model Whistleblowers' Protection Policy (PDF)■Model Whistleblowers' Protection Policy (Word) ■

In addition to the model policies above, we have now started work on the third document under the Fraud and

Corruption framework - "Guidelines for developing a Risk Management/Internal Controls Policy". We will release

this to Councils following consideration by the LGA's Governance Standards Advisory Committee (GSAC).

Further enquiries regarding the above can be referred to Patti Raftopoulos at the LGA by telephone 8224 2068 or

by email [email protected]



LGA Better Governance Program

DME 46764

March 2009

Model Fraud and Corruption Prevention Policy

DME 42649 LGA Better Governance Program

Model Fraud and Corruption Prevention Policy

1

Contents

1. Introduction .......................................................................................2

2. Policy Statement ...............................................................................2

3. Scope................................................................................................3

4. Definitions .........................................................................................3

5. Prevention.........................................................................................5

6. Fraud and Corruption Risk Assessment Process ..............................7

7. Reporting and Investigation..............................................................7

8. False Disclosure ...............................................................................8

9. Educating for Awareness ..................................................................8

10. Conclusion ........................................................................................9

The Model Fraud and Corruption Prevention Policy has been prepared by the Local Government Association of SA (LGA) as part of its Better Governance Program for the guidance of and use by member Councils in conjunction with Wallmans Lawyers. The LGA is the statutory peak body for Local Government in South Australia, representing all 68 Councils in the State. Enquiries regarding this publication should be directed to Paul Perry on 08 8224 2045 or [email protected]. © Copyright Local Government Association of SA, March 2009

DME 42649

LGA Better Governance Program Model Whistleblower Protection Policy

2

1. Introduction

1.1 XYZ Council ("the Council") is committed to acting in the best interest of the community and to upholding the principles of honesty, integrity and transparency, which are all key components of good governance.

1.2 The Council recognises that Fraud and Corruption have the potential to cause

significant financial and non-financial harm and that, therefore, the prevention and control of Fraud and Corruption should feature predominantly within the systems and procedures of a responsible Council.

2. Policy Statement 2.1 This Policy is designed to protect public funds and assets and the integrity,

security and reputation of the Council.

2.2 This Policy outlines the Council's approach to the prevention, detection and control of fraudulent and/or corrupt activity and, summarises the associated responsibilities of Council Members and Council Employees.

2.3 The Council will not tolerate fraudulent or corrupt activity and is committed to

its control and prevention by:

• establishing and maintaining an effective system of internal controls and enforcing compliance with those controls;

• regularly undertaking risk assessments to identify circumstances in which fraud and corruption could potentially occur;

• implementing fraud and corruption prevention and mitigation strategies in its day to day operations;

• establishing formal procedures for the investigation of allegations relating to fraudulent and/or corrupt activity;

• taking appropriate action in response to allegations of fraudulent and/or corrupt activity including, reporting allegations through appropriate channels and where allegations are substantiated, taking disciplinary action in accordance with the Council’s Codes of Conduct;

• ensuring all Council Employees and Council Members are aware of their obligations in regards to the prevention of fraud and corruption within the Council;

• fostering an ethical environment in which dishonest and fraudulent behaviour is actively discouraged; and

• generating community awareness of the Council's commitment to the prevention of fraud and corruption.

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3. Scope

3.1 This Policy is intended to complement and be implemented in conjunction with other Council policies, including:

• Whistleblower Protection Policy;

• Risk Management and Internal Control Procedures;

• Employee Code of Conduct;

• Council Member Code of Conduct; and

• Council Members Allowances and Benefits Policy.

3.2 This Policy applies to all disclosures that relate to the actual or suspected occurrence of fraud and corruption within the Council.

4. Definitions

For the purposes of this Policy the following definitions apply: 4.1 An Appropriate Authority that receives disclosure of public interest

information includes:

• a Minister of the Crown;

• a member of the police force - where the information relates to an illegal activity;

• the Auditor-General – where the information relates to the irregular or unauthorised use of public money;

• the Ombudsman – where the information relates to a public officer;

• a Responsible Officer, where the information relates to a matter falling within the sphere of responsibility of a local Government body; or

• any other person1 to whom, in the circumstances of the case, it is reasonable and appropriate to make the disclosure2.

4.2 A person makes an appropriate disclosure of public interest information if

(a) the person-

i. believes on reasonable grounds that the information is true: or

ii. is not in a position to form a belief on reasonable grounds about the truth of the information but believes on reasonable grounds that the information may be true and is of sufficient significance to justify its disclosure so that its truth may be investigated; and

(b) the disclosure is made to the Appropriate Authority.

1 Such a person may include an independent company that offers an anonymous whistleblower call service. 2 Where the disclosure relates to fraud and corruption, the Appropriate Authority must pass the information as soon as practicable to the Anti-Corruption Branch of the SA Police.

DME 42649


4

4.3 Corruption is conduct of a public official involving a breach of that person's duty and/or the misuse or abuse of their position:

• to gain a reward or benefit; or

• for any dishonest or improper purpose. 4.4 Deception means deceiving another to obtain a benefit or to cause detriment

to a person. 4.5 An Employee is any person who is employed by the Council, but also

includes any contractors, volunteers and consultants undertaking work for, or on behalf of the Council.

4.6 A False Disclosure is a disclosure of information involving actual or

suspected fraud or corruption that is made by a person who knows the information to be false or, who is reckless as to whether it is false.

4.7 Fraud is the use of misrepresentations, deception or dishonest conduct in

order to obtain an unjust advantage over another or, to cause detriment to the Council. Examples of fraudulent conduct include:

• theft of assets;

• unauthorised and/or illegal use of assets, information or services for private purposes;

• misappropriation of funds; and/or

• falsification of records.

4.8 Maladministration generally includes impropriety or negligence, which may extend to conduct of a serious nature that is:

• contrary to law; or

• unreasonable, unjust, oppressive or improperly discriminatory; or

• based upon improper motives; or

• a result of acting outside the parameters of recommended practice.

4.9 Manager means any Employee of the Council who is responsible for the

direct supervision of other Employees, and/or, for the management of a Council Department.

4.10 Public Officer includes:

• an elected Member of the Council, including the Mayor;

• an Independent Member of the Council's Development Assessment Panel;

• an Independent Member of a Council Committee or a subsidiary of the Council;

• a member of a Council or regional subsidiary; and

• an Employee or Officer of the Council.

DME 42649


5

4.11 A Responsible Officer is a person (or persons) authorised to receive and act upon information provided by a Whistleblower3. A Responsible Officer under this Policy is also a Responsible Officer for the purposes of the Council's Whistleblower Protection Policy.

4.12 SAPOL means the Anti-Corruption Branch of the South Australian Police

Force. 4.13 A Whistleblower is any person who makes an appropriate disclosure of

public interest information. 4.14 Waste refers to the waste of public resources (including public money), which

occurs as a result of the substantial mismanagement, irregular or, unauthorised use of public resources.

5. Prevention

5.1 The Council recognises that:

• the occurrence of fraud and corruption will prevail in an administrative environment where opportunities exist for waste, abuse and maladministration; and

• the most effective way to prevent the occurrence of fraud and corruption is to promote an ethical environment in which internal control mechanisms have been implemented.

5.2 In general, the Council expects that Public Officers will assist in preventing

fraud and corruption within the Council by:

• understanding the responsibilities of their position;

• familiarising themselves with the Councils procedures and adhering to them;

• understanding what behaviour constitutes fraudulent and/or corrupt conduct;

• maintaining an awareness of the strategies that have been implemented by the Council to minimise fraud and corruption;

• being continuously vigilant to the potential for fraud and/or corruption to occur; and

• reporting suspected or actual occurrences of fraud or corruption to either a Responsible Officer or directly to SAPOL.

3 It is recommended that the Responsible Officer is one or two Council Officers and is not the Chief Executive Officer, the Mayor or Council Member or a Council Committee. A Council Member should not be appointed as a Responsible Officer as Council Members are not equipped to properly deal with an appropriate disclosure in terms of the roles and responsibilities of office. Furthermore the Responsible Officer is an administrative role and the principles of good governance require division between the administrative and governing bodies of a Council.

DME 42649


6

5.3 Specific Responsibilities

5.3.1 Collectively, as the decision making body of the Council, Council Members are responsible for ensuring that the Council :

o promotes community awareness of the Council's commitment to the prevention of fraud and corruption;

o provides adequate security for the prevention of fraud and corruption. This includes the provision of secure facilities for storage of assets and procedures to deter fraudulent or corrupt activity from occurring;

o provides mechanisms for receiving allegations of fraud or corruption, including by ensuring a Responsible Officer is appointed;

o ensures that, where appropriate, proper investigations are conducted into allegations that involve fraud or corruption;

o forwards information relating to the occurrence of fraud or corruption to SAPOL and facilitates cooperation with any SAPOL investigation;

o ensures that all Employees are aware of their responsibilities in relation to fraud and corruption through the provision of appropriate and regular training;

o promotes a culture and environment in which fraud and corruption is actively discouraged and is readily reported should it occur; and

o undertakes a fraud and corruption risk assessment on a regular basis.

5.3.2 Manager's are responsible for:

o the conduct of any Employees whom they supervise and, will be held accountable for such;

o any property under their control and, will be held accountable for such;

o reporting any suspected or actual occurrences of fraud or corruption within the Council to the Responsible Officer;

o creating an environment in which fraud and corruption is discouraged and readily reported by Employees. Such an environment shall be fostered by the Manager's own attitude to fraud and corruption and, by the accountability and integrity they both display and encourage from other Employees;

o ensuring that new Employees for whom they are responsible are aware of their responsibilities in relation to fraud and corruption and, of the standard of conduct expected from all Employees as outlined in the Council's Employee Code of Conduct;

o identifying potential fraud and corruption risks; and

o leading by example to promote ethical behaviour.

DME 42649


7

5.3.3 Employee's are responsible for:

o performing their functions and duties with care, diligence, honesty and integrity;

o conducting themselves in a professional manner at all times;

o adhering to these guidelines and other Council procedures that have been established to prevent fraud or corruption;

o taking care for Council's property which includes avoiding the waste or misuse of the Council's resources;

o maintaining and enhancing the reputation of the Council;

o remaining scrupulous in their use of the Council's information, assets, funds, property, goods or services; and

o reporting any occurrence of fraud and/or corruption within the Council to a Responsible Officer.

6. Fraud and Corruption Risk Assessment Process 6.1 The Council’s main objective in the prevention and control of Fraud and

Corruption is to minimise the occurrence of Fraud and Corruption within the Council. This objective is generally achieved by:

• identifying Fraud and Corruption Risks;

• determining strategies to control those risks; and

• defining responsibility for and, the time frame within which the strategies will be implemented.

6.2 Managers must be alert to the potential of fraud and corruption to occur and

remain weary of factors which may leave the Council vulnerable to fraud and corruption, including:

• changes to Council delegations;

• implementation of cost cutting measures;

• contracting out and outsourcing;

• the impact of new technology; and

• changes to risk management practices.

7. Reporting and Investigation 7.1 Managers or Employees who are aware of fraudulent or corrupt activity within

the Council are required to report this information to a Responsible Officer. 7.2 Reports of fraud or corrupt activity received by any person who is not a

Responsible Officer, are to be forwarded to the Responsible Officer. 7.3 The Responsible Officer must report any allegations involving fraud or

corruption to the Anti Corruption Branch of the SA Police. 7.4 The Responsible Officer will ensure that, where appropriate, the Council

undertakes an investigation into allegations of fraud or corruption.

DME 42649


8

Investigations will be conducted pursuant to the Investigation and Reporting Procedure outlined in the Whistleblower Protection Policy.

7.5 However, if it is clear that an offence has been committed (i.e. there is

sufficient evidence to show that fraud or corruption has occurred), an investigation should not be undertaken by the Council. Rather, the Council will refer the matter to Anti Corruption Branch of the SA Police and will follow the instructions from SAPOL in regards to progressing the matter.

7.6 The Responsible Officer will conduct a review into the area in which the fraud

or corruption occurred to determine the cause for the breakdown in controls and, will report the findings of the review and provide recommendations (if any) to the Council.

7.7 Following consideration of a report provided to the Council in accordance with

clause 7.7, the Council will determine the action that is required to be taken to prevent any reoccurrence of the fraud and/or corrupt activity.

7.8 In the event that allegations of fraudulent and/or corrupt activity are

substantiated, the Council will take disciplinary action against any Employee who was involved.

8. False Disclosure 8.2 A person who makes a false disclosure, is guilty of an offence pursuant to

Section 10 of the Whistleblowers Protection Act 1993. 8.3 An Employee who makes a false disclosure, in addition to being guilty of an

offence, will face disciplinary action that may include instant dismissal. 8.4 Council Members who make a false disclosure, in addition to being guilty of an

offence, may face disciplinary action pursuant to the Council’s Council Member Code of Conduct.

9. Educating for Awareness 9.1 The Council recognises that the success and credibility of this Policy will

largely depend upon how effectively it is communicated throughout the organisation and beyond.

9.2 The Council will, therefore, from time to time take proactive steps towards

ensuring that the wider community is aware of the Council's zero-tolerance stance towards fraud and corruption.

9.3 The Council will increase community awareness by:

• promoting the Councils initiatives and policies regarding the control and prevention of fraud and corruption on the Councils website and at the Council's offices;

• make reference to the Council's fraud and corruption initiatives in the Council's Annual Report; and

• facilitating public access to all of the documents that constitute the Council's fraud and corruption framework.

DME 42649


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10. Conclusion 10.1 The Council has established a number of procedures to assist with the

prevention and control of fraud and corruption. The effectiveness of these procedures will be continuously reviewed and assessed and will remain up to date with any future developments in fraud and corruption prevention and control techniques.

10.2 The Council will review this Policy each year as a part of its Annual Policy

Review.

LGA Better Governance Program

DME 46762

March 2009

Model Whistleblower Protection Pol icy

DME 42649 LGA Better Governance Program

Model Whistleblower Protection Policy

1

Contents

1. Introduction .......................................................................................2

2. Scope................................................................................................2

3. Definitions .........................................................................................3

4. Confidentiality ...................................................................................5

5. Disclosure Process ...........................................................................5

6. Reporting and Investigation Procedure .............................................6

6.1. Investigation Procedure................................................................6

6.2. The Role of the Responsible Officer .............................................7

6.3. Final Report and Recommendation ...............................................7

7. Protection for the Whistleblower........................................................8

8. Availability of the Policy.....................................................................8

The Model Whistleblower Protection Policy has been prepared by the Local Government Association of SA (LGA) as part of its Better Governance Program for the guidance of and use by member Councils in conjunction with Wallmans Lawyers. The LGA is the statutory peak body for Local Government in South Australia, representing all 68 Councils in the State. Enquiries regarding this publication should be directed to Paul Perry on 08 8224 2045 or [email protected]. © Copyright Local Government Association of SA, March 2009

DME 42649


2

1. Introduction

1.1 XYZ Council is committed to upholding the principles of transparency and accountability in its administrative and management practices and, therefore, encourages the making of disclosures that reveal public interest information.

1.2 The purpose of this Policy is to:

• ensure that XYZ Council properly fulfils its responsibilities under the

Whistleblower Protection Act 1993; • encourage and facilitate disclosures of public interest information which may

include occurrences of maladministration and waste within the Council, and corrupt or illegal conduct in general, so that internal controls may be strengthened;

• provide a process by which disclosures may be made so that they are

properly investigated; and • provide appropriate protection for those who make disclosures in accordance

with the Act.

1.3 The Council will review and update this Policy each year as part of its annual policy review.

2. Scope

2.1 This Policy applies to appropriate disclosures of public interest information that concern a public officer that are made in accordance with the Act by Council Members, Employees of the Council, and members of the public.

2.2 The Policy is designed to complement the existing communication channels within the Council, and will operate in conjunction with existing Council policies, including;

• Fraud & Corruption Prevention Policy;

• Employee Code of Conduct;

• Council Members Code of Conduct; and

• Internal Review of Council Decisions Policy under section 270 of the Local Government Act 1999.

2.3 The Council is committed to:

• referring, as necessary, appropriate disclosures to the Appropriate Authority, which, depending on the nature of the disclosure include a Minister of the Crown, the SA Police, the Anti-Corruption Branch of the SA Police, the Auditor-General or the Ombudsman;

• otherwise investigating all appropriate disclosures of public interest information in a manner which promotes fair and objective treatment of those involved; and

• rectifying any substantiated wrongdoing to the extent practicable in all the circumstances.

DME 42649


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3. Definitions

For the purposes of this Policy the following definitions apply.

3.1 Act means the Whistleblower Protection Act 1993.

3.2 An Appropriate Authority that receives disclosure of public interest information

includes:

• a Minister of the Crown;

• a member of the police force - where the information relates to an illegal activity;

• the Auditor-General – where the information relates to the irregular or unauthorised use of public money;

• the Ombudsman – where the information relates to a public officer;

• a Responsible Officer, where the information relates to a matter falling within the sphere of responsibility of a Local Government body; or

• any other person1 to whom, in the circumstances of the case, it is reasonable and appropriate to make the disclosure2.

3.3 A person makes an appropriate disclosure of public interest information if –

(a) the person-

i. believes on reasonable grounds that the information is true; or

ii. is not in a position to form a belief on reasonable grounds about the truth of the information but believes on reasonable grounds that the information may be true and is of sufficient significance to justify its disclosure so that its truth may be investigated; and

(b) the disclosure is made to an Appropriate Authority.

3.4 Corruption is conduct of a public official involving a breach of that person's

duty and/or the misuse or abuse of their position to:

• gain a reward or benefit; or

• for any dishonest or improper purpose.

3.5 Detriment includes:

• injury, damage or loss; or

• intimidation or harassment; or

• discrimination, disadvantage or adverse treatment in relation to a person's employment; or

• threats of reprisal.

1 Such a person may include an independent company that offers an anonymous whistleblower call service. 2 Where the disclosure relates to fraud and corruption, the Appropriate Authority must pass the information as soon as practicable to the Anti-Corruption Branch of the SA Police.

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4

3.6 An Employee refers to all the Council's employees and includes trainees, work

experience students, volunteers, and contractors whether they are working in a full-time, part-time or casual capacity.

3.7 Fraud is the use of misrepresentations, deception or dishonest conduct in

order to obtain an unjust advantage over another, or to cause detriment to the Council. Examples of fraudulent conduct include:

• theft of assets;

• unauthorised and/or illegal use of assets, information or services for private purposes;

• misappropriation of funds; and/or

• falsification of records.

3.8 Immunity is an undertaking given by the Council (in accordance with the Act) to

a Whistleblower in relation to action it does not intend to take against a Whistleblower as a result of receiving an appropriate disclosure of public interest information from the Whistleblower.

3.9 Maladministration generally includes impropriety or negligence, which may

extend to conduct of a serious nature that is:

• contrary to law; or

• unreasonable, unjust, oppressive or improperly discriminatory; or

• based upon improper motives; or

• a result of acting outside the parameters of recommended practice.

3.10 Public interest information means information that tends to show –

(a) that an adult person, a Council or other Government Agency, is or has been involved in:

i. an illegal activity; or

ii. an irregular and unauthorised use of public money; or

iii. substantial mismanagement of public resources; or

iv. conduct that causes a substantial risk to public health or safety, or to the environment; or

(b) that a public officer is guilty of maladministration in or in relation to the performance of official functions.

3.11 A Public Officer includes:

• a elected Member of the Council, including the Mayor;

• an Independent member of the Council's Development Assessment Panel;

• an Independent member of a Council Committee or a subsidiary of the Council, and

• an Employee or Officer of the Council.

DME 42649


5

3.12 A Responsible Officer is a person authorised to receive and act upon public interest information received from a Whistleblower3.

3.13 Victimisation occurs when a person causes detriment to another on the

ground, or substantially on the ground, that the other person (or a third person) has made or intends to make an appropriate disclosure of public interest information.

3.14 Waste refers to the waste of public resources (including public money), which

occurs as a result of the substantial mismanagement, irregular or unauthorised use of public resources.

3.15 Whistleblower is any person who makes an appropriate disclosure of public

interest information.

4. Confidentiality

4.1 The identity of a Whistleblower will be maintained as confidential in accordance with the Act. Confidentiality will remain in all circumstances, unless the Whistleblower consents to his/her identity being disclosed, or disclosure is otherwise required so that the matter may be properly investigated.

4.2 A Whistleblower may wish to remain anonymous. In the event that an

anonymous disclosure is made, the Whistleblower must ensure that the allegation is sufficiently supported by the provision of necessary details and evidence to enable the matter to be properly investigated. Accordingly, if an allegation is not supported by sufficient evidence it will not be investigated under the provisions of the Act.

4.3 Except for the identity of the Whistleblower, the Act does not expressly require

any other information relating to a public interest disclosure (i.e. the nature of the allegations) to be maintained as confidential. However, such information will be treated confidentially, except in circumstances where the investigation process requires this information to be disclosed (i.e. where the allegations must be put to the person who is the subject of the disclosure).

5. Disclosure Process 5.1 An appropriate disclosure of public interest information is to be made to the

Responsible Officer. A Whistleblower may alternatively choose to disclose public interest information directly to an Appropriate Authority4.

3 It is recommended that the Responsible Officer is one or two Council Officers and is not the Chief Executive Officer, the Mayor, Council Member or a Council Committee. A Council Member should not be appointed as a Responsible Officer as Council Members are not equipped to properly deal with an appropriate disclosure in terms of the roles and responsibilities of their office. Furthermore the Responsible Officer is an administrative role and the principles of good governance require division between the administrative and governing bodies of a Council. 4 In circumstances where appropriate disclosure relates to the Chief Executive Officer, it is recommended that the disclosure be made direct to the Ombudsman.

DME 42649


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5.2 An appropriate disclosure made to the Responsible Officer may be made in person, by telephone or in writing. The relevant contact details are:

• Telephone #########

• Email #########

• Address Confidential Whistleblowers PO Box ###

##########

5.3 Where an appropriate disclosure is made by telephone, the Responsible Officer must take notes of the conversation and, where possible ask the Whistleblower to verify and sign the notes.

5. Upon the receipt of an appropriate disclosure, the Responsible Officer will

determine the nature of the public interest information contained within the disclosure and either refer the disclosure to the Appropriate Authority (where it is appropriate to do so), or proceed with an investigation process. For example, where an appropriate disclosure relates to fraud or corruption, the Responsible Officer will refer the matter to the Anti-Corruption Branch of the SA Police.

6. Reporting and Investigation Procedure

6.1. Investigation Procedure 6.1.1 Any investigation undertaken by the Council will be undertaken in accordance

with a two-staged process involving a preliminary investigation undertaken by the Responsible Officer and, in some circumstances, a secondary investigation undertaken by an external person. The objectives of the investigation process are:

• to investigate the substance of the disclosure and to determine whether

there is evidence in support of the matters raised or, alternatively, to refute the report made;

• to collate information relating to the allegation as quickly as possible. This may involve taking steps to protect or preserve documents, materials and equipment;

• to consider the information collected and to draw conclusions objectively and impartially;

• to maintain procedural fairness in the treatment of witnesses and the person who is subject of the disclosure;

• to make recommendations arising from the conclusions drawn concerning remedial or other appropriate action; and

• the Responsible Officer and/or external persons will keep notes of all discussions, phone calls,and interviews. It is recommended that the interviewee sign written records of interviews and interviews be taped, but only where the interviewee has consented to this. Witness statements should also be signed.

DME 42649


7

6.1.2 The Act requires that the Whistleblower assist with any investigation that results from his/her disclosure.

6.1.3 The person to whom the appropriate disclosure relates will be notified of the

disclosure and the associated investigation. That person will be given the opportunity to respond, and his or her defence will be fairly included in the report.

6.1.4 In performing his/her duties, the Responsible Officer/external person will

maintain a confidential file of information (including written documents, disks, tapes, film or other objects that contain information) that relates to a disclosure and/or is a product of the associated investigation/reporting process. All such information will be recorded in a register which is to remain confidential and be securely stored5.

6.1.5 The Whistleblower will be notified of the progress of the investigation and,

wherever practicable and in accordance with the law, of the final outcome.

6.2. The Role of the Responsible Officer

6.2.1 In the event the Responsible Officer determines to proceed with an investigation, the Responsible Officer will:

• undertake a preliminary investigation into all information received;

• report the outcome of the preliminary investigation to the Chief Executive Officer (or in the event that the disclosure relates to the Chief Executive Officer, to the Principal Member). The preliminary report must include:

o the allegation(s) and the basis for them;

o a determination of whether the disclosure is deliberately false, malicious or vexatious;

o a determination of whether the matter is to be pursued further and the reasons for this decision; and

o any recommendations arising from the conclusions including any remedial action that should be taken by the Council;

• in the event that the matter is to be pursued further, appoint an external person to undertake a detailed investigation and to prepare a report to submit to the Chief Executive Officer (or in the event that the disclosure relates to the Chief Executive Officer, to the Principal Member).

6.3. Final Report and Recommendation

6.3.1 Upon finalising a detailed investigation the external person is to prepare a report that will contain the following:

• the allegation(s); 5 The Responsible Officer (or external person as the case may be) will ensure all information relating to an appropriate disclosure is maintained as confidential and as such, will be solely responsible for the secure storage of this information. It is recommended that the information be stored separately from the Council's records. In the event that a person's appointment as a Responsible Officer is terminated, the person must provide the information to the newly-appointed Responsible Officer and having done so will continue to be bound by a duty of confidentiality in respect of the Whistleblower's identity and the information received.

DME 42649


8

• an account of all relevant information received including any rejected evidence, and the reasons why the rejection occurred;

• the conclusions reached and the basis for them;

• any recommendations arising from the conclusions; and

• any remedial action which should be taken by the Council.

The report will be accompanied by:

• the transcript or other record of any verbal evidence taken, including tape recordings; and

• all documents, statements or other exhibits received by the officer and accepted as evidence during the course of the investigation.

6.3.2 The report will not disclose particulars that will or are likely lead to the identification of the Whistleblower.

7. Protection for the Whistleblower

7.1 The Act provides immunity from criminal or civil liability for Whistleblowers, and protection for Whistleblowers against victimisation. Accordingly the Council will take action as appropriate to protect Whistleblowers from victimisation. Furthermore, in the event that a Whistleblower is victimised, the Council will, immediately refer the matter to the SA Police.

7.2 The Act does not provide any protection to people who knowingly make false

disclosures or are reckless as to whether their disclosures are true.

7.3 A person who knowingly makes a false disclosure or is reckless as to whether the disclosure is true is guilty of an offence and may be prosecuted.

7.4 A public officer who knowingly makes a false disclosure, or is reckless as to

whether the disclosure is true, in addition to being guilty of an offence under the Act, may face disciplinary action taken by the Council.

8. Availability of the Policy

8.1 This Policy will be available for inspection at the Council's Offices during ordinary business hours and via the Council's website #####. Copies will also be provided to the public upon request, and upon payment of a fee in accordance with the Council's Schedule of Fees and Charges.

Agenda Report – 14th April 2009 5618. ENVIRONMENTAL HEALTH MATTERS: Nil

Agenda Report – 14th April 2009 5719. PLANNING & DEVELOPMENT MATTERS:

19.1 DEVELOPMENT APPLICATIONS

Subject: Monthly Activity List Report By: Building, Planning & Administration Assistant Report Date: 03/04/2009 File Reference: Development Register Action: No - Information Only Attachments: Yes

An updated Development Applications Monthly Activity List has been attached for the


Meeting 14/4/2009Development Application Activity Status Report Legend Item 19.1

Dev = Development LMA = Land Management Agreement Month of March 2009 DAP = Development Assessment Panel

App No Owner Location of

Development Description of Dev Date of

Registration

Additional Information

RequestStatutory Consult

DAP Agenda

Date Dev Plan Consent

Building Rules

Consent Dev Consent Comments

0053/04 DCMR Sect 515 Hd Telowie

Construction of a walking trail platform at the Bluff 5/04/2004 Pending

0128/05M & S Schroeter

Lot 336 Port Germein Dwelling & Colorbond Shed 21/12/2005 31/03/2006

06/07/2006 (Both)

6/7/06 (shed only_

6/7/06 (Shed Only)

Awaiting Further Information

0078/06 Ian Leorke Sect 350 Hd Telowie

(1) New 2 storey house (2) Shed with lean-to (3) Shipping Container 10/08/2006 29/11/2009

29/11/06 (Shed, Lean-To & Shipping Container)


0082/06P Hassett & Orrkle Pty Ltd Lot 64 Appila T/S

(1) Ablution Block (2) Bunkhouse (3) Shade Structure 17/08/2006

17/08/2006 29/4/2008


0118/07 Paul Thomas Set 438 Hd Appila Shed Based House 6/12/2007

24/01/2008, 24/6/2008, 2/12/2008


0122/07 Mark Fisher Sect 185 Hd Telowie

(1) Transportable Dwelling (2) Carport (3) Sheds x 3 13/12/2007

22/08/2008, 6/11/2008 11/03/2008


0023/08N Owens & R Weir

Lot 450 DP22036 Hd Gregory

(1) Shed 15m x 7.5m x 3m with 6m verandah inc temporary accommodation (2) Shipping Container 3/03/2008 24/06/2008


0059/08 Paul Thomas Sect 438 Hd Appila

(1) Shipping Container & Bus (2) Temporary Accommodation in Bus 28/05/2008

24/01/2008, 24/6/2008, 2/12/2008


0081/08Emanuel Skorpos

Lot 298 FP43858 Hd Baroota

Winery to be developed in two stages 7/08/2008

EPA Referral & Cat 3 Notification


0087/08

Island Progress Association

Sect 436 Hd Telowie

Community Map & Information Board 5/09/2008


0096/08 Richard Borgas

Lot 220 FP185112 Hd Telowie

Additions to existing dwelling 30/09/2008 30/09/2008


0098/08 T Gigney Sect 259 Hd Appila

Colorbond Shed 18m x 8m x 3.6m 30/09/2008

Cat 3 Public Notify 11/11/2008

11/11/2008; 18/3/09

20/11/2008; 18/3/09

20/11/2008; 18/3/09

0109/08

Andrew & Colleen Woodlands

Sect 245 Hd Appila Two Storey Dwelling 31/10/2008 9/01/2009 18/03/2009 18/03/2009 18/03/2009

0115/08

Damien & Nichola Aspinall

Lot 91 FP200110 Hd Wongyarra

Two Storey Timber Framed Dwelling 11/11/2008 11/11/2008 26/03/2009 26/03/2009 26/03/2009

District Council of Mount Remarkable

Activity Report_March 2009 Page 1 of 3



Registration



DAP Agenda


Building Rules


0124/08 I & J McCallum Lot 125 DP64244 Booleroo Centre Transportable Dwelling 12/12/2008 12/12/2008 18/03/2009 18/03/2009

0127/08 A & C Giles Lot 7 DP2084 Murray Town Demolition of a house 19/12/2008 11/03/2009 11/03/2009 11/03/2009

0001/09Matt Modystach

Lot 231 FP33338 Wilmington

Colorbond Shed 16m x 12.2m x 3.2m 7/01/2009

Cat 3 Public Notify 10/03/2009 10/03/2009 18/03/2009 18/03/2009

0005/09 Paul Bywater & Ann Thrift

Lot 259 Port Germein Shed 14/01/2009

Cat 3 Public Notify 10/03/2009 10/03/2009 18/03/2009 18/03/2008

0006/09 ElectraNet Pty Ltd

Sect 62 Hd Winninowie

Security Fencing for Radio communication facility 14/01/2009 5/03/2009 5/03/2009 5/03/2009

0007/09 Rod & Jeanette Trestrail

Lot 210 Port Germein Transportable Dwelling 15/01/2009

15/1/09; 27/01/2009 5/03/2009 5/03/2009 5/03/2009

0013/09

Longridge Sarah Housing Group [For: Pana]

Lot 280 Port Germein

Single Storey Timber Framed Dwelling 9/02/2009 13/02/2009

Private Certification

Awaiting Private Certification

0014/09

Knibbs Outdoor Improvements [For: McKinnon]

Lot 152 DP77741 (Cottage 210) Hd Telowie

Colorbond Garage 6m x 3m x 2.4m 11/02/2009 11/02/2009 5/03/2009 5/03/2009 5/03/2009

0015/09Optus Mobile Pty Ltd

Sect 151 Hd Telowie

Construction of a telecommunications base station including 50m tower 11/02/2009

Cat 3 Public Notify 16/04/2009 Being Processed

0016/09 Stephen Carter FP33338 Wilmington Shed 12m x 7m x 3.24m 13/02/2009 13/02/2009 5/03/2009 5/03/2009 5/03/2009


Sect 633 Hd Willochra

Construction of a telecommunications base station including 45m tower 16/02/2009


0020/09 Hammond Hall Lot 95 Hammond Verandah attached to the front wall of Hall 18/02/2009 5/03/2009 5/03/2009 5/03/2009

0021/09Tracey Howarth

Lot 535 DP2523 Hd Telowie

Garage 9m x 6m x 2.4m with open carport 6m x 6m 18/02/2009 18/02/2009 5/03/2009 5/03/2009 5/03/2009


Lot 46 DP28938 Booleroo Centre

Construction of a telecommunications base station including a 40m tower 19/02/2009


0023/09 Sarah Williams Lot 126 DP64244 Booleroo Centre

Secondhand Garage 12.1m x 6.1m x 2.7m 23/02/2009 18/03/2009 18/03/2009 18/03/2009

0024/09Wind Prospect Pty Ltd

Sect 166 Hd Winninowie

Temporary Anemometer Mast 60m 25/02/2009


0025/09D & B Kenchington

Lot 130 Port Germein Carport 16.5m x 5m x 3m 26/02/2009 6/03/2009 6/03/2009 6/03/2009

0026/09 Andrew Milne Wirrabara Pergola 8m x 7m 26/02/2009 6/03/2009 6/03/2009 6/03/2009

0027/09 Doug Kemp Lot 10 Port Germein

freestanding Carport 6m x 4m x 3m 26/02/2009 26/02/2006 5/03/2009 5/03/2009 5/03/2009

0028/09 Justin Abraham Lot 120 DP44479 Port Flinders

Decking and Pergola at back of house 26/02/2009 2/03/2009 Being Processed




Registration



DAP Agenda


Building Rules


0029/09 Wirrabara Institutue

Lot 148 Wirrabara Kitchen Extension 2/03/2009 27/03/2009 27/03/2009 27/03/2009

0030/09 Tony Davis & Karen Gore

Lot 401 DP49496 Port Germein

Rear Pergola 5.8m x 6m x 3m 2/03/2009 5/03/2009 5/03/2009 5/03/2009

0031/09 Wayne Roocke Sect 8 Hd Willowie Dwelling Extension 3/03/2009 5/03/2009


0032/09Gary Hollitt & Donna Emery

Sect 260 Hd Appila

Shed 16m x 7.5m x 3.6m with lean to 5/03/2009


0033/09Margaret Hancock


Secondhand Transportable Dwelling including verandahs 6/03/2009

CFS Referral & LMA Being Processed

0034/09 DCMR Sect 514 Melrose Officer Alterations 10/03/2009 19/03/2009 19/03/2009 19/03/2009

0035/09Neville Scutcheon


Secondhand Shed 18m x 9m x 4.5m 11/03/2000 18/03/2009 18/03/2009 18/03/2009

0036/09John & Judith White

Lot 852 FP184934 Melrose Garage Extension 13/03/2009 27/03/2009 27/03/2009 27/03/2009

0037/09J & M Simmons]

Lot 106 DP24637 Port Flinders Deck Replacement 18/03/2009 27/03/2009 27/03/2009 27/03/2009

0038/09

Selecta Homes Pty Ltd [For: K & S Murray]

Sect 607 Davenport - Wtn T/S

Dwelling Extension - Transportable 18/03/2009 19/03/2009


0039/09Rivergum Homes Pty Ltd

Sect 260 Hd Appila Two Storey Dwelling 19/03/2009 23/03/2009

Private Certification

Awaiting Private Certification

0040/09Phil & Annie Joyce

Sect 433 Hd Appila Dwelling Extension 20/03/2009 27/03/2009 27/03/2009 27/03/2009

0041/09

Construction Services Australia [For: M Bishop & P Bowers]

Lot 6 FP107509 Hd Gregory Brick Veneer Dwelling 23/03/2009 Awaiting Payment of Fees

0042/09Port Germein Cemetery

Sect 510 Hd Telowie Gazebo 5 metres 24/03/2009 27/03/2009 27/03/2009 27/03/2009

0043/09Lynton & Wendy Martin


Machinery Shed 24.4m x 9m x 3.66m 26/03/2009 Awaiting Payment of Fees


Agenda Report – 14th April 2009 5819. PLANNING & DEVELOPMENT MATTERS (CONT):

19.2 DEVELOPMENT APPROVALS REPORT

Subject: MTD & YTD Details Report By: Building, Planning & Administration Assistant Report Date: 03/04/2009 File Reference: No File Action: No - Information Only Attachments: Yes

The attached report summarises development applications approved for the month and year to

date, with comparisons provided for recent years. This Report is provided for the information and reference of Elected Members.

Meeting 14/4/2009Item 19.2

graph showing numbers - mtd, ytd and comparison with previous years

District Council of Mount RemarkableDevelopment Approvals Report

For the Month of March

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Development Approvals by Month & Value (New Development)(Current & Last Three Years)

2004 / 2005 2005 / 2006 2006 / 2007 2007 / 2008 2008 / 2009

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

Development Approvals YTD by Value (New Development)(Current & Last Three Years)

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000


Development Approvals by Month & Value (Additions & Alterations)(Current & Last Three Years)

Change ChangeLD ST DA(N) DA(A) Total New Add / Alt Total % LD ST DA(N) DA(A) Total New Add / Alt Total %

2008 / 2009 Financial Year 3 1 19 6 29 1,558,530 51,685 1,610,215 + 410 % 14 16 107 14 151 4,747,271 182,985 4,930,256 + 39 %

2007 / 2008 Financial Year 1 2 11 1 15 309,080 6,794 315,874 + 18 % 4 15 76 15 110 3,268,788 289,114 3,557,902 + 109 %

2006 / 2007 Financial Year 1 1 11 1 14 256,435 12,385 268,820 - 30 % 15 33 58 26 132 1,225,677 477,212 1,702,889 - 27 %

2005 / 2006 Financial Year 0 5 10 1 16 334,932 50,000 384,932 + 18 % 11 34 57 25 127 1,745,353 583,021 2,328,374 + 11 %

2004 / 2005 Financial Year 0 3 9 1 13 323,042 4,000 327,042 - 26 % 8 35 74 15 132 2,009,135 89,193 2,098,328 + 26 %

2003 / 2004 Financial Year 0 2 15 9 26 362,894 81,140 444,034 + 2,437 % 3 25 73 31 132 1,342,866 327,849 1,670,715 - 1 %

2002 / 2003 Financial Year 0 5 2 5 12 10,000 7,500 17,500 - 85 % 13 20 56 21 110 1,453,429 232,351 1,685,780 - 8 %

Value of DevelopmentValue of DevelopmentDetailsYTD to end of MarchMonth of March

Number of Applications Number of Applications

0

20

40

60

80

100

120

140

160


Approvals YTD by Number(Current & Last Three Years)

$0

$500,000

$1,000,000


$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000


Development Approvals YTD by Value (Additions & Alterations)(Current & Last Three Years)

, , , , , , , ,

2001 / 2002 Financial Year 0 3 5 0 8 114,798 - 114,798 4 25 59 29 117 1,336,368 497,175 1,833,543

LD = Land Division ST = Septic Tank DA (N) = Development Application (New) DA (A) = Development Application (Alterations & Additions) Printed: 9/04/2009

Agenda Report – 14th April 2009 5920. COUNCIL POLICIES FOR REVIEW AND ADOPTION: Nil

Agenda Report – 14th April 2009 6021. LATE ITEMS & REPORTS:

Agenda Report – 14th April 2009 6122. REPORTS AND CORRESPONDENCE:

Subject: Receiving of All Report By: Chief Executive Officer Report Date: 08/04/2009 File Reference: Nil Action: Yes Attachments: No

Recommendation:

That Reports and Correspondence as listed in: 6. MAYOR'S REPORT 7. COUNCILLOR'S COMMUNICATIONS 10. WORKS BUSINESS 11. FINANCE BUSINESS 12. ADMINISTRATION MATTERS 13. CORRESPONDENCE 14. LOCAL GOVERNMENT DEPARTMENTS AND ASSOCIATIONS 15. ENVIRONMENTAL HEALTH MATTERS 16. PLANNING & DEVELOPMENT MATTERS 17. POLICIES FOR REVIEW & ADOPTION 18. LATE ITEMS & REPORTS be received.

~~Options:~~

(i) Cr / Cr

(ii) Cr / Cr

Agenda Report – 14th April 2009 6223. OTHER BUSINESS: CLOSE

Tuesday 14th April 2009 TIME: 9.30 ant PLACE: Council C

Documents