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Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert, Region 6 Mike Riveria, Compliance Safety & Health Officer, Region 6 March 10, 2003 Voluntary Programs and Safety & Health Management Systems
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Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Dec 22, 2015

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Page 1: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Tri-National Workgroup

Cathy Oliver, Director, Office of Partnerships and Recognition

Marilyn Velez, OSHA Representative

Bill Klingbeil, VPP Manager/Expert, Region 6

Mike Riveria, Compliance Safety & Health Officer, Region 6

March 10, 2003

Voluntary Programs and

Safety & Health Management Systems

Page 2: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Program Summary

• A process for achieving safety and health excellence by implementing safety and health management systems through labor, management and government cooperation

• Official recognition of excellence

• Began in 1982

Page 3: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Program Summary (Con’t)

• Focus on individual worksites• Beyond compliance • Effective safety and health management

systems • Performance-based criteria• Self-sufficient• Continuous improvement• Star/Merit• Star Demonstration

Page 4: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Eligibility

• Available for all industries and federal agencies where OSHA has jurisdiction

• Resident contractors at participating VPP Sites• Also available in States with their own VPP• OSHA history

– No open OSHA investigation or pending or open contested citations or notices of appeal at time of application

• No willful violations in last 3 years• Rates and assurances

Page 5: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Federal Worksite Specifics

Site based, Not agency based

Compliance with 29 CFR 1960

Notify agency DASHO

OSHA 200/300 form/accident recording– Compare against industry equivalent

– Fiscal year not calendar

Eligibility (Con’t)

Page 6: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Rate Criteria

• Most recent 3 full calendar years– Total Case Incident Rate (TCIR)– Days Away from Work, Restricted Work Activity, and Job Transfer (DART Rate)

• Compare rates against most current industry average for your SIC (from Bureau of Labor and Statistics www.bls.gov)

• Exceptions– No applicable SIC– Construction– Small Business – best 3 of 4 years

Page 7: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Program Criteria

• Management Leadership and Employee Involvement

• Worksite Analysis

• Hazard Prevention and Control

• Safety and Health Training

Safety & Health Management Systems

Page 8: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Management Leadership

• Written Safety & Health Management System

• Commitment

• Planning

• Authority and Resources

• Line Accountability

• Contract Worker Coverage

Program Criteria (Con’t)

Page 9: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Employee Involvement

• Meaningful Involvement

• Employee Rights

• Union Support

Program Criteria (Con’t)

Page 10: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Worksite Analysis

• Self-Inspection

• Comprehensive Surveys

• Hazard Analysis

• Accident Investigations

• Trend Analysis

• Annual Evaluation

Program Criteria (Con’t)

• Hazard Reporting System

Page 11: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Hazard Prevention and Control

• Written Programs

• Engineering, Administrative, PPE Controls

• Emergency Preparedness

• Professional Expertise

• Occupational Health Care Program

Program Criteria (Con’t)

• Preventive Maintenance

Page 12: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Safety and Health Training

• Hazard Recognition

• Rights and Responsibilities

• Safety and Health Management Systems

Program Criteria (Con’t)

Page 13: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

What Does OSHA Look for in a VPP Site?• A culture that:

– Recognizes and supports effective worker safety & health management– Involves employees– Reports hazards and incidents– Reports injuries and illnesses

• Open communication among labor, management & government

• Self-sufficient in identifying and correcting hazards • Elimination of hazards using the hierarchy of controls • Goes above and beyond what is required by OSHA • Operates with VPP spirit

Program Criteria (Con’t)

Page 14: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Incentives

• Exemption from OSHA’s Programmed Inspection List

• Opportunity to correct hazards without citations during evaluations

• National recognition as “Best” • Positive relationship with OSHA• Access to Best Practices• Prestige/Camaraderie

– Voluntary Protection Programs Participants

Association (VPPPA)

Page 15: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

VPP Application Process

• Submit an application that includes:– Management assurances– Written union support– Injury and illness rates– Description & examples of safety and health management system

• Application reviewed for completeness• Previous OSHA history verified• OSHA and the site prepare for the onsite review

Page 16: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Evaluation Process

• An OSHA Team visits the site• Typically lasts 4-5 days• Evaluation consists of:

– Opening conference– Document review– Walkthrough of worksite– Employee and management interviews– Closing conference

• Draft report and team’s recommendations for participation

Page 17: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Re-Evaluation Process

• Participant conducts annual self assessment

• Submit written report annually – Updated rates

– Successes

– Site info

– Progress on sites recommendations

• On-Site – 3-5 years from entry into program

• Regional Administrator approval

Page 18: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Recognition

• Highest level of recognition• All VPP requirements met• System operating at least one year• Rates are below the national average

Star

Page 19: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Recognition (Con’t)

• Elements and sub-elements in place• Systems may not all be at Star quality • Rates may be above the national average• Generally limited to one 3-year term

Merit

Page 20: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

• Must meet Star requirements• Alternative safety and health methods • Current Demos:

– Short-term Construction– Mobile Workforce

Star Demonstration

Recognition (Con’t)

Page 21: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

• Ceremony– Whatever site wants to do– May request OSHA participation– Almost always involves employees and safety committees– Presented with appropriate Flag & Certificate

• Media– May have local press interest– OSHA Website– OSHA Quick Takes– Other periodicals

Recognition (Con’t)

Page 22: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Participation

Puerto Rico

AK

HAWAII

WASH

OREG

CALIF

NEV

WYO

UTAH

ARIZ N. MEX

MINN

IOWA

MICH

IND

KY

TENN

VA

NC

SC

VT

MD

NY

CT

ME

NH

MA

RI

PA

NJ

OHIO

WV

IDAHO

MONTN. DAK

S. DAK

NEBR

COLO

KANS

WIS

ILL

MO

OKLA

TEXAS

ARK

LA

MISSALA

GA

FLA

DE

1982

Page 23: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Growth of VPP(Federal & State)

As of 1/31/03As of 1/31/03

Participation (Con’t)

11 25 32 40 46 57 63 64 71 83 106122187

246320

399486

578

705

807

920932

'82 '85 '88 '91 '94 '97 '00 '03Calendar Year

Page 24: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Puerto Rico

AK

HAWAII

WASH

OREG

CALIF

NEV

WYO

UTAH

ARIZ N. MEX

MINN

IOWA

MICH

IND

KY

TENN

VA

NC

SC

VT

MD

NY

CT

ME

NH

MA

RI

PA

NJ

OHIO

WV

IDAHO

MONTN. DAK

S. DAK

NEBR

COLO

KANS

WIS

ILL

MO

OKLA

TEXAS

ARK

LA

MISSALA

GA

FLA

DE

Current VPP Sites

Participation (Con’t)

Page 25: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Join the ranks of such employers as……

– General Electric

– International Paper

– IBM Corporation

– Frito-Lay

– Exxon-Mobil

– Motorola

– Georgia Pacific

– Nabisco

– Lockheed Martin

– Dow Chemical

– Solutia

– NASA Langley Research Center (10/23/98)

– Bureau of Reclamation – Elephant Butte (11/30/98)

– NASA Johnson Space Center Houston, TX (5/30/99)

– Tobyhanna Army Depot (6/28/99)

– NASA Johnson Space Center White Sands, NM (12/05/01)

– NASA Ames Research Center (5/9/02)

– NASA Sonny Carter Training Facility (12/10/02)

Civilian Federal Agencies

- US Postal Service

Participation (Con’t)

Page 26: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Number of Sites As of 1/31/03As of 1/31/03

Industries in the VPP(Federal Only)

Chemical -

Construction -

Textiles -

Wood Products -

Paper Products - - Other Manufacturing

- Food Products

- Misc. Industries

- Warehouse & Storage

- Petroleum

- Electricity

- Services

OTHER

- Plastics

Participation (Con’t)

Page 27: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

As of 1/31/03As of 1/31/03

(Number of Sites by Employment -- Federal Only)

Participation (Con’t)

87

56

1223

5250

95

132

163

<1 1-2 2-3 3-5 5-7 7-10 10-25 25-40 40+

Number of Employees x 100

Page 28: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

EmployeesSitesAs of 1/31/03As of 1/31/03

Union & Non-Union VPP Sites(Federal Only)

Contractors

Non-Union

Union

Participation (Con’t)

Page 29: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Benefits

• Decreased turnover and absenteeism

• Increased productivity

• Exempt from programmed OSHA inspections

• Networking with the best• Community recognition

• Reduced workers compensation costs• Models of excellence

• Competitive edge

Industry

Page 30: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Benefits (Con’t)

• Employees go home the same way the came in

• Involvement in Safety & Health

• Pride in work

• Improved morale

• Reduce costs

Labor

Page 31: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

• Partners in excellence• Accomplishes OSHA’s mission• More successful than compliance alone• VPP partners serve as models for their

industries• Helps OSHA promote value of safety and

health • Leverages resources

OSHA

Benefits (Con’t)

Page 32: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Results

• Reduced Illnesses and Injuries:– On average injury and illness rates at VPP sites

are 53% below national averages

• Cost Savings: – VPP sites avoided 5,638 injuries in FY2000 – Total cost savings approximately $152 million

Page 33: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Safety Delivers a Return on Investment!(Liberty Mutual Survey)

• Survey shows 61 percent of executives say $3 or more saved for each $1 invested in workplace safety

• 95 percent of executives surveyed believe workplace safety has a positive impact on a company's financial performance

Page 34: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Why do workplace injuries cost so much?

• Direct Cost:– Out of pocket expenses not expected under

normal cost of doing business

• Indirect Cost:– Those costs not directly related to the injury,

but which occur as a result of the injury

Page 35: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Accident Costs and Impact on Sales

Type Avg. Avg. Sales Needed

Injury Direct$ Indirect$ Total$ 3% 5%

--------------------------------------------------------------------------------------

Amputation $21,718 $23,890 $45,608 $1,520,260 $912,156

Burn $ 3,846 $ 6,154 $10,000 $ 333,320 $199,992

Carpal T. $ 8,305 $ 9,966 $18,271 $ 609,033 $365,420

Foreign Body $ 317 $ 1,427 $ 1,744 $ 58,177 $ 34,870

Laceration $ 1,101 $ 4,955 $ 6,056 $ 201,850 $121,110

Page 36: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Common VPP Barriers

Weak safety and health culture– Safety Office is responsible for safety

Lack of employee and management

involvement/accountability

Timely hazard correction– Budget & resources

Page 37: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Common VPP Barriers

• Recordkeeping– change over to private sector recordkeeping

• Weak contractor safety– contractor oversight and selection– relationship between contracting officer and

S&H staff

• Lack of incident reporting culture

• Lack of trend analysis

Page 38: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

• VPP awareness• Policy statement• VPP implementation team• VPP champions• Getting started

– Gap analysis

– Data analysis

– Action plan

– Culture change workshops

How Did They Overcome the Barriers?

Page 39: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

VPP Program Tools

- VPP Brochure

Page 40: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

VPP Program Tools (Con’t)

- New CD-ROM Auto run CD with index,

Links to sites on the Internet, &

Installed, printable resources

Page 41: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

• Web (Links available on new OSHA CD-ROM)

DOL

OSHA

VPP

VPPPA

http://www.dol.gov/

http://www.osha.gov/

http://www.osha.gov/oshprogs/vpp/

http://www.vpppa.org/

VPP Program Tools (Con’t)

Page 42: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

- JSHQ Articles

VPP Program Tools (Con’t)

Page 43: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

• VPPPA– Conferences (September 8 – 11, Washington, DC)– Outreach– Training

• SGE

Leveraging with VPP

Page 44: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

Additional Assistance

• Publications– VPP Policies and Procedures Manual– Federal Register Notice

• Training– OSHA Training Institute- Course #245.– Special Government Employees Course-if you

qualify.

Page 45: Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert,

A promise kept… A promise yet to fulfill.