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TRENDS IN DATA LIFECYCLE MANAGEMENT AND INFORMATION GOVERNANCEBRYANT BELLPRODUCT MARKETING DIRECTORARCHIVING AND PERVASIVE GOVERNANCE
1© Copyright 2015 EMC Corporation. All rights reserved.
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• The “Traditional” Data Lifecycle
• Information Governance• Risks• The New Data Lifecycle• Recommendations
AGENDA
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AIIM’S INFORMATION LIFECYCLE
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Capture & Create Organize Collaborat
eSearch & Retrieve
Publish & Deliver
BREAKING IT DOWN
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• Human created information
• Application created data
• Data and Content
CAPTURE AND CREATE
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• Classify• Group• Consolidate
ORGANIZE
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• Accessibility• Value creation• Info use• Create More Information
COLLABORATE
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• Audits• Analysis• Strategic initiatives• Reporting
SEARCH AND RETRIEVE
According to a recent IDC study, “The High Cost of Not Finding Information,” the average knowledge worker spends up to 2.5 hours per day searching for or gathering information or data.
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• Reports• Presentations• Blogs• Web Content
PUBLISH AND DELIVER
More Information
More Classification
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INFO LIFECYCLE DRIVES BUSINESS
Create
Share
Use
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• "Information Governance is all the rules, regulations, legislation, standards and policies with which organizations need to comply when they create, share and use information.” -Chris Walker, Principal - PHIG IMC Inc.
INFORMATION GOVERNANCE
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UNDERSTANDYOUR CONTENT
Value & Risk
AUTOMATE & ENFORCE POLICIES
Prove Compliance
PROTECT& CONTROL
On & Off Premise
DISCOVER & PRODUCE
Early Case Assessment
Pervasive Governance Requirements
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INFO GOVERNANCE IS BALANCE
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• Information Governance: “Enable information to be a useful asset and reduce liability to an organization…”Information Coalition
MUST SUPPORT THE BUSINESS
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THE BALANCE
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HIDDEN RISK
RISK
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ARE YOU ELIMINATING RISK?
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• At first glance, this seems like a encouraging result: – 70 percent of folks purge
• The picture is less rosy when we look at how they purge:
– 36 percent purge in an ad hoc way, not on a regular basis • For records management compliance and to adhere
to the FRCP, purging can’t be anything less than systematic and regular, according to policy, etc.
– Looked at this way, 66 percent of firms reported purging practices that are out of compliance
ARE YOU ELIMINATING RISK?
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CLEAR DISCONNECT BETWEEN THE PURPOSE AND VALUE
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• 40-60% Data on network drives is obsolete, orphaned, or
restricted file type • 20% Have an orphaned data policy • 49% Have no tools for decommissioning
applications
SURVEY RESULTS ON DATA MANAGEMENT
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DON’T GET BURIED IN YOUR OWN HOME
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TRENDS
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CHANGES TO THE INFO LIFECYCLE
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• IoT• SMAC• More applications• Device Mesh
CAPTURE - TRENDS
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NEW DATA
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• Access is demanded – No More Silos
• Legacy apps need to be eliminated
• The archive has changed
STORE & PRESERVE – TRENDS
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Secure data & content
Shut down applications & infrastructure; Ensure compliance
Secure data & content
Manage data growth, optimize infrastructure; Ensure compliance
THE POWER OF THE NEW ARCHIVEProduction
ApplicationsLegacy
Applications
Reuse & Compliance
Extend to new users
Provide new context
Feed new applications
Feed Big Data environments
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BIG DATA
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• Develop policies that support access to data• Enact an orphaned data policy • Scan network drives and other content archives for
orphaned data, restricted files, PII and PHI • Begin decommissioning legacy applications • Assess and remediate access rights• Eliminate Silos – Consolidated repository/archive
RECOMMENDATIONS