Spring Virginia Area Assembly 1 TREASURER'S REPORT March 31, 2017 1. ATTACHMENTS A. Budget v. Actual Report, March 31, 2017 B. Income & Expense Report, March 31, 2107 C. Group Contributions Report, March 31, 2017 D. Income from Fall 2016Appeal Letter, March 31, 2017 E. Area 57 group funds allocation suggestion F. Check illustration for the VA Area 2. QUICK SUMMARY Checking Account Balance, March 31, 2017 $19,095 Savings Account Balance, March 31, 2017 $24,955 Pay Pal Account Balance, March 31, 2017 $ 3,468 2017 Income, January 1 thru March 31, 2017 $ 6,882 2017 Expenses, January 1 thru March 31, 2017 $ 6,087 3. INCOME ANALYSIS a. Operating income for 2017 (Attachment A) was 28 percent of the projected income for the year ($6,882 v. $24,500). If we compare this amount with the reference percentage for the first quarter (25 percent) this tell us that our contributions thus far are running ahead of our projection. We are deeply grateful to our groups, districts and service centers for their renewed generosity. The detailed Group Contributions Report appears at Attachment C. We request that DRs review this report and recognize groups for their contributions. b. Income from the Fall 2016 Appeal Letter ($115) appears at Attachment D. These figures are already included in the income reports. They do not represent additional income. This small amount is not surprising since these are "leftover" contributions from last year's Fall Appeal. The Spring 2017 Appeal Letter went out by email on April 9th. We request that DRs remind groups to circulate the letter and request donations.
12
Embed
TREASURER'S REPORT 1. ATTACHMENTS...1 TREASURER'S REPORT March 31, 2017 1. ATTACHMENTS A. Budget v. Actual Report, March 31, 2017 B. Income & Expense Report, March 31, 2107 C. Group
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Spring Virginia Area Assembly
1
TREASURER'S REPORT
March 31, 2017
1. ATTACHMENTS
A. Budget v. Actual Report, March 31, 2017
B. Income & Expense Report, March 31, 2107
C. Group Contributions Report, March 31, 2017
D. Income from Fall 2016Appeal Letter, March 31, 2017
E. Area 57 group funds allocation suggestion
F. Check illustration for the VA Area
2. QUICK SUMMARY
Checking Account Balance, March 31, 2017 $19,095
Savings Account Balance, March 31, 2017 $24,955
Pay Pal Account Balance, March 31, 2017 $ 3,468
2017 Income, January 1 thru March 31, 2017 $ 6,882
2017 Expenses, January 1 thru March 31, 2017 $ 6,087
3. INCOME ANALYSIS
a. Operating income for 2017 (Attachment A) was 28 percent of the projected income for the
year ($6,882 v. $24,500). If we compare this amount with the reference percentage for the first
quarter (25 percent) this tell us that our contributions thus far are running ahead of our
projection. We are deeply grateful to our groups, districts and service centers for their renewed
generosity. The detailed Group Contributions Report appears at Attachment C. We request that
DRs review this report and recognize groups for their contributions.
b. Income from the Fall 2016 Appeal Letter ($115) appears at Attachment D. These figures are
already included in the income reports. They do not represent additional income. This small
amount is not surprising since these are "leftover" contributions from last year's Fall Appeal.
The Spring 2017 Appeal Letter went out by email on April 9th. We request that DRs remind
groups to circulate the letter and request donations.
2
4. EXPENSE ANALYSIS
Expenses for the first quarter of 2017 were 25 percent of total projected expenses ($6,087 v.
$24,500) for the year. Expenses are not evenly distributed by quarter over the year, and this
figure, while it appears to be on target, is not yet a reliable indicator of final results for the year.
5. ADDITIONAL INFORMATION
a. We saw a dramatic increase in the use of credit cards and PayPal for contributions and
Assembly registration. At this time, the Area is absorbing the cost of credit card use via PayPal,
which averages three percent per transaction. For example, if a member donates $100 by credit
card via PayPal, the Area receives approximately $97. It is too early to determine if absorbing
this cost will be a problem for the Area.
b. In a letter dated March 6, 2017, the IRS demanded that we add language to our bylaws
stating that the Virginia Area Assembly will distribute all remaining funds to qualified
organizations should the nonprofit corporation cease to exist. IRS provided the language that we
must insert. I signed a statement indicating that we would add this language and mailed it back
on April 5, 2017.
c. We request that Assembly attendees review Attachments E and F, and ensure that group
treasurers are made aware of and understand these items.
Respectfully submitted:
Bruce L. Burrows
Area Treasurer
INCOME Budgeted Actual Percent Notes
Group & District Contributions 23,400$ 6,729.26$ 29%
Service Center Contributions 700$ 100.00$ 14%
Other Income 400$ 53.22$ 13%
TOTAL OPERATING INCOME 24,500$ 6,882.48$ 28% reference: 25%
EXPENSES Budgeted Actual Percent
OFFICERS
Delegate
WSC Equalized Travel 1,900$ 0%
WSC Incidentals 100$ 0%
Area Expenses 400$ 0%
Southeast Regional SERDGT 500$ 0%
Alternate Delegate 200$ 598.38$ 299%
Chair 250$ 0%
Alternate Chair 50$ 0%
Secretary 300$ 0%
Treasurer 100$ 25.80$ 26%
Alternate Secretary/Treasurer 50$ 0%
COORDINATORS
Alateen 200$ 0%
Alateen Process 250$ 0%
Archives 400$ 75.00$ 19%
Group Records 100$ 0%
Literature 100$ 0%
Public Outreach 200$ 0%
Web/Website 1,000$ 513.06$ 51%
STANDING COMMITTEE
Long Range Planning 100$ 0%
MEETINGS
Officers Meetings 500$ 0%
VAWSC Meetings 500$ 475.36$ 95%
OPERATIONS
PO Box 26$ 0%
Bank Service Charges 50$ 0%
Capital Expenses/Equipment 800$ 0%
Convention 5,000$ 0%
Event Insurance 407$ 0%
Public Outreach Scholarships 300$ 0%
Appeal Letter Mailing 100$ 0%
ASSEMBLIES
Spring Assembly Registration & 7th Trad (24,500)$ (1,871.38)$ 8%
Spring Assembly Expenses for Area 5,500$ 0%
Spring Assembly Expenses for GR/DR 24,300$ 6,271.16$ 26%
Fall Assembly Registration & 7th Trad (24,500)$ 0%
Fall Assembly Expenses for Area 5,500$ 0%
Fall Assembly Expenses for GR/DR 24,300$ 0%
Miscellaneous 17$ 0%
TOTAL OPERATING EXPENSES 24,500$ 6,087.38$ 25% reference: 25%
Income minus Expenses -$ 795.10$
Prior Year Surplus or (Deficit) 2,059.09$ 2,059.09$
Please pass this illustration to your groups’ treasurers! 1. On the “pay to the order of” line, please enter only, Virginia Area Assembly. 2. On the For (memo) line (lower left), enter your Area, District and Group number as shown in
the example (numbers shown are fake numbers, not an actual group). The Area number is 057. Your District number appears in the box below. Your five-to-eight digit Group number appears on envelopes mailed to your Group from the WSO, or ask your District Representative. If this is a District or individual contribution, please write that on the memo line instead of the group number (but do write the District number).
3. Above your signature, write your group’s name as shown above. If the check is sent in response to the Area Semiannual Appeal, write “(appeal)” to the right of your group’s name, or at the top center of the check.
4. All of this information is needed by our Area Treasurer to properly record your contributions so that your District and Group receive credit. Otherwise your contributions will appear in Area financial reports under “miscellaneous contributions.”
001 Albemarle 002 Springfield Annandale 003 Arlington 004 Blue Ridge 005 Bull Run 006 Central Valley 007 Eastern Shore 008 Fairfax 009 Falls Ch Vienna McLean 010 Loudoun Reston
011 unused number 012 Nansemond 013 New River 014 Norfolk 015 Northern Neck 016 Peninsula 017 Piedmont 018 Alexandria 019 Rappahannock 020 Richmond North
021 Roanoke Alleghany 022 Seven Hills 023 Southside 024 Southwest 025 unused number 026 Triangle 027 Virginia Beach 028 unused number 029 James River South 030 unused number
Table of District Numbers
Mail checks to: Virginia Area Assembly, PO Box 2583, Midlothian, VA 23113 Questions? Call the Area Treasurer, Bruce B., 703-609-0034
VIRGINIA AREA ASSEMBLY
LONG RANGE PLANNING COMMITTEE REPORT
May 6, 2017
1. Nonprofit corporation application status:
By letter dated March 6, 2017, IRS demanded we add language to our bylaws stating that
remaining funds would be distributed to qualified organizations if the nonprofit corporation
would cease to exist. We agreed to add this language. Approval of nonprofit status is still
pending.
2. Building Healthy Groups:
The LRPC is looking at concrete ways that the Virginia Area can help groups become healthy
(filling service positions, ensuring financial health, fostering attraction rather than promotion).
Ideas are welcome. Please contact me or any member of the LRPC with your suggestions.
3. Keeping it Simple: The LRPC is encouraging the increased use of electronic media.
Improving our Area Website (downloadable information, direct credit card payments):
modifications to the website are under way now.
Gradual transition from paper based Assemblies to electronic distribution (download) of
reports and online registration: the use of online registration for this Assembly is a direct
outcome of LRPC discussions. Likewise the use of email for semiannual appeal letters is also an
outcome of the LRPC initiative.
Consider setting up a subcommittee to report to the Assembly on the feasibility and cost
of setting up direct credit card payments for contributions, Assembly registrations and other