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7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
Travel Management: Posting of Expenses to Different GLAccounts based on the Kind of Travel (Domestic or International)
Applies to:
SAP 4.7C, ECC 5.0 and ECC 6.0. For more information, visit the Enterprise Resource Planning homepage.
Summary
The travel expenses incurred by an employee had to be reported for Domestic and International Travelseparately. This document explains the process of how the expenses can be posted to separate GLaccounts based on the country of travel in Travel Management Module in SAP.
Author: Poornima MP
Company: Intelligroup Asia Pvt Ltd (An NTT Data Company)
Created on: 20th
April 2011
Author Bio
Poornima MP is a cost accountant by qualification and a SAP FI certified consultant. She has been a part of the FICO competency in Intelligroup since 5 years.
Pre-Requisite: ..................................................................................................................................................... 3 Business Scenario .......................................................................................................................................... 3 Configuration ................................................................................................................................................... 3
Step 1: Define Statutory Trip Types ............................................................................................................................. 3 Step 2: Define characteristics for Statutory Trip Types ................................................................................................ 4 Step 3: Create Expense Types for Individual Receipts: This is standard. .................................................................... 6 Step 4: Wage Types for Interfaces: .............................................................................................................................. 6 Step 5: Assignment of Wage Type to Symbolic Account ............................................................................................. 7 Step 6: Symbolic Account to Expense Account ........................................................................................................... 7
Test Results .................................................................................................................................................... 8 Step 7: Running the scenario for Domestic Travel ....................................................................................................... 8
Related Content ................................................................................................................................................ 12 Disclaimer and Liability Notice .......................................................................................................................... 13
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
The trip provision variant has been configured and assigned to the respective country.
Here in this scenario we are using the standard trip provision variant 10 and country as US
Business Scenario
Employees keep travelling as part of their work to different places. These could be within US or outside US.
The requirement is to track travel expenses separately for Domestic and International travel. Based on thecountry of travel system should post the expenses to GL accounts earmarked for Domestic and Internationaltravel accordingly
Configuration
Step 1: Define Statutory Trip Types
Create Statutory Trip Types D for Domestic Business Trip and I for International Business Trip as shownbelow
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
When you assign the wage types for Alternative Wage Types as shown above you have to assign the wagetype for Domestic Air Fare, so that the system will read the same for Domestic Trips
Step 5: Assignment of Wage Type to Symbolic Account
We have assigned symbolic accounts 15 and 18 to wage types 5000 and 5001 respectively.
Step 6: Symbolic Account to Expense Account
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
Each symbolic account has to be assigned to a GL account.
Assign GL account 614610 which is Domestic Air Fare to 115 and 614620 which is International Air Fare to118.
Now we have defined in the system that if it is a Domestic travel then the Flight expense should be posted toGL Account 614610 and if it is an International trip the expense should be posted to GL Account 614620.System in turn understands that if the trip is a domestic trip then it has to read the alternate wage type whichis 5000 and then it has to post to 614610.
Test Results
Step 7: Running the scenario for Domestic Travel(US is the home country and so the travel within US is considered at Domestic)
Posting a trip through T Code: TRIP
7/30/2019 Travel Management Posting of Expenses to Different GL Accounts Based on the Kind of Travel (Domestic or Intern…
Travel Management: Posting of Expenses to Different GL Accounts based on the Kind of Travel (Domestic or International)
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Disclaimer and Liability Notice
This document may discuss sample coding or other information that does not include SAP official interfacesand therefore is not supported by SAP. Changes made based on this information are not supported and canbe overwritten during an upgrade.SAP will not be held liable for any damages caused by using or misusing the information, code or methodssuggested in this document, and anyone using these methods does so at his/her own risk.
SAP offers no guarantees and assumes no responsibility or liability of any type with respect to the content of
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