8/21/2019 Travel Management 191_BB_ConfigGuide_EN_US.doc http://slidepdf.com/reader/full/travel-management-191bbconfigguideenusdoc 1/45 EHP4 for SAP ERP 6.0 June 2010 English Travel Management (191) SAP AG Dietmar-Ho-Allee 16 6!1!0 "all#orf German$ %uil#ing %lo&' (onfiguration Gui#e
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SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
Copyright
/ 2010 SAP AG. All rights reser*e#.
o art of this uli&ation ma$ e rero#u&e# or transmitte# in an$ form or for an$ urose ithout thee3ress ermission of SAP AG. )he information &ontaine# herein ma$ e &hange# ithout rior noti&e.
Some softare ro#u&ts mar'ete# $ SAP AG an# its #istriutors &ontain rorietar$ softare &omonentsof other softare *en#ors.
+i&rosoft "in#os E3&el 5utloo' an# PoerPoint are registere# tra#emar's of +i&rosoft (ororation.
@inu3 is the registere# tra#emar' of @inus )or*al#s in the 7.S. an# other &ountries.
A#oe the A#oe logo A&roat PostS&rit an# Rea#er are either tra#emar's or registere# tra#emar's of A#oe S$stems n&ororate# in the 7nite# States an#:or other &ountries.
5ra&le is a registere# tra#emar' of 5ra&le (ororation.
7? ?:5en 5S>:1 an# +otif are registere# tra#emar's of the 5en Grou.
(itri3 (A Program eighorhoo# +eta>rame "in>rame ;i#eo>rame an# +ulti"in are tra#emar's orregistere# tra#emar's of (itri3 S$stems n&.
H)+@ ?+@ ?H)+@ an# "<( are tra#emar's or registere# tra#emar's of "<( "orl# "i#e "e(onsortium +assa&husetts nstitute of )e&hnolog$.
Ja*a is a registere# tra#emar' of Sun +i&ros$stems n&.
Ja*aS&rit is a registere# tra#emar' of Sun +i&ros$stems n&. use# un#er li&ense for te&hnolog$ in*ente#an# imlemente# $ ets&ae.
SAP R:< SAP et"ea*er Duet PartnerE#ge %$Design (lear Enterrise SAP %usiness5Be&ts E3loreran# other SAP ro#u&ts an# ser*i&es mentione# herein as ell as their rese&ti*e logos are tra#emar's orregistere# tra#emar's of SAP AG in German$ an# other &ountries.
%usiness 5Be&ts an# the %usiness 5Be&ts logo %usiness5Be&ts (r$stal Reorts (r$stal De&isions "entelligen&e ?&elsius an# other %usiness 5Be&ts ro#u&ts an# ser*i&es mentione# herein as ell as theirrese&ti*e logos are tra#emar's or registere# tra#emar's of SAP >ran&e in the 7nite# States an# in other&ountries.
All other ro#u&t an# ser*i&e names mentione# are the tra#emar's of their rese&ti*e &omanies. Data
&ontaine# in this #o&ument ser*es informational uroses onl$. ational ro#u&t se&ifi&ations ma$ *ar$.
)hese materials are suBe&t to &hange ithout noti&e. )hese materials are ro*i#e# $ SAP AG an# itsaffiliate# &omanies ,CSAP GrouC for informational uroses onl$ ithout reresentation or arrant$ of
an$ 'in# an# SAP Grou shall not e liale for errors or omissions ith rese&t to the materials. )he onl$
arranties for SAP Grou ro#u&ts an# ser*i&es are those that are set forth in the e3ress arrant$
statements a&&oman$ing su&h ro#u&ts an# ser*i&es if an$. othing herein shoul# e &onstrue# as
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
Icons
Icon Meaning
(aution
E3amle
ote
Re&ommen#ation
S$nta3
Typographic Conventions
Type Style Description
Example text "or#s or &hara&ters that aear on the s&reen. )hese in&lu#e fiel# namess&reen titles ushuttons as ell as menu names aths an# otions.
(ross-referen&es to other #o&umentation.
Example
textEmhasi9e# or#s or hrases in o#$ te3t titles of grahi&s an# tales.
E?A+P@E)E?)
ames of elements in the s$stem. )hese in&lu#e reort names rogramnames transa&tion &o#es tale names an# in#i*i#ual 'e$ or#s of arogramming language hen surroun#e# $ o#$ te3t for e3amle SE@E()an# (@7DE.
Example
text
S&reen outut. )his in&lu#es file an# #ire&tor$ names an# their athsmessages sour&e &o#e names of *ariales an# arameters as ell as namesof installation ugra#e an# #ataase tools.
EXAMPLE TEXTe$s on the 'e$oar# for e3amle fun&tion 'e$s ,su&h as F2 or the ENTER 'e$.
Example
textE3a&t user entr$. )hese are or#s or &hara&ters that $ou enter in the s$steme3a&tl$ as the$ aear in the #o&umentation.
<Example
text> ;ariale user entr$. Pointe# ra&'ets in#i&ate that $ou rela&e these or#s an#&hara&ters ith aroriate entries.
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
Travel: Configuration Guie
1 !urpose)his &onfiguration gui#e ro*i#es $ou ith the information $ou nee# to set u the &onfiguration ofthis uil#ing lo&' manuall$.
f $ou #o not ant to &onfigure manuall$ an# refer an automate# installation ro&ess using %(Sets an# other tools refer to the SAP Best Practices Quick Guide lo&ate# on the SAP ote.
" !reparation
"#1 !rere$uisites
%efore $ou start installing this uil#ing lo&' $ou must install rereuisite uil#ing lo&'s. >ormore information see the %uil#ing %lo&' Prereuisite +atri3 for %aseline. )he matri3 ,an E3&elfile is lin'e# on the solutions D;D:esite in one of the folloing to lo&ations
• (ontent @irar$
• Site +a
1. A&&ess the a&ti*it$ as follos
IMG Menu Activate SAP ECC Extensions
Transaction Coe SPRO
2. (onfirm the message Caution: The table is cross-client $ &hoosing Continue
<. n the tale #isla$e# sele&t the &he&'o3 in the Active &olumn for
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
% Configuration
%#1 Maintaining General Settings
%#1#1 &um'er anges
%#1#1#1 &um'er anges for Trip &um'ers
se
n this +G a&ti*it$ $ou #efine numer ranges an# numer range inter*als for assigning trinumers. Iou #o so for ea&h ersonnel area in#i*i#uall$. n the &ase of the settings $ou ma'e inthis a&ti*it$ for internal numer assignment the s$stem automati&all$ assigns the tri numersithin the #efine# inter*al.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Set (p Trip
$umber )an"es
TransactionCoe
!1*
2. >iel# 5*er*ie:Data Re&or# 5*er*ie R; ,numer range inter*als
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
E?)ERD E3t. ?
Do not &hange these #efault *aluesK
%#1#1#1#1 &um'er anges for !osting uns
se
)he numer ranges reuire# for osting runs are &reate# ith a numer range inter*al from0000000001 to !!!!!!!!!!. )he run t$e for osting runs is )R ,Posting )ra*el (osts.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
Trans*er to Accountin" Set (p $umber )an"es *or Postin" )uns
TransactionCoe
!1"
2. >iel# 5*er*ie:Data Re&or# 5*er*ie R; ,numer range inter*als
+iel name Description ser action an values &otes
5%JE() 5Be&t ame Stru&ture HRPE;A@2
S7%5%JE() SuoBe&t ;alue )R
RRAGER umer Range umer 01
>R5+7+%ER >rom umer 0000000001
)57+%ER )o umer 0!!!!!!!!!
R@E;E@ (urrent umer 0000000000
E?)ERD nt.
Do not &hange these #efault *aluesK
%#1#1#1#1#1 &um'er anges for Trip Transfer Documents
se
)he numer ranges reuire# for tri transfer #o&uments are &reate# ith a numer range inter*alfrom 0000000001 to !!!!!!!!!!.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
sen this +G a&ti*it$ $ou ma'e the asi& entr$ for a ne tri ro*ision *ariant ith all the rules for#etermining the reimursement of tri e3enses an# their treatment regar#ing ta3ation.
!roceure
, A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
;ia the statutory reim'ursement group for meals,accommoations in#i&ator reimursementrates for meals:a&&ommo#ations &an e rero#u&e# for grous of emlo$ees ,>or E3amle&lassifi&ation of emlo$ees a&&or#ing to age grous.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otionsTransactionCoe
S!/
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
;ia the enterrise-se&ifi& reimursement grou for meals: a&&ommo#ation in#i&ator thestatutor$ reimursement grous for meals:a&&ommo#ations &an e further #istinguishe#.
!roceure1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
Parameters *rom Travel Privile"es +e*ine Enterprise-Speci*ic 'A
)eimbursement Groups
TransactionCoe
S!/
2. +a'e the folloing entr$
Tr!rov#-ariant &ame &ame &ame
I% Ser*i&e Pro*i#er All Emlo$ees
%#1#%#% Define mployee Grouping for Travel 3pense Types
%#1#%#4 Define mployee Grouping for Travel Management
se
;ia the employee grouping for Travel Management $ou &an rero#u&e an enterrise-se&ifi&&lassifi&ation of emlo$ees in the s$stem.
n this +G a&ti*it$ $ou #efine #een#ing on tri ro*ision *ariant the ermitte# entr$ *alues foremlo$ee grouings for )ra*el +anagement an# $ou store a &orreson#ing long name.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
%#1#%#6 Define eim'ursement Groups for Travel Costs
se
f a &oman$ ants to rero#u&e #ifferent tri ro*isions for tra*el &osts ,>or E3amlemile:'ilometer rates for #ifferent grous of emlo$ees the$ &an e store# *ia thereim'ursement group for travel costs.
n this +G a&ti*it$ $ou #efine the ermitte# inut *alues for the reimursement grous for tra*el&osts #een#ing on the tri ro*ision *ariant an# store the &orreson#ing long names.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
I% Ser*i&e Pro*i#er All Emlo$ees
%#1#%#7 Define -ehicle Classes
se;ia -ehicle class $ou &an rero#u&e enterrise-se&ifi& reimursement rates for tra*el &osts for*ehi&le &lasses. >or ea&h emlo$ee the *ehi&le &lass &an e store# in the info t$e Travel!rivileges (**17).
n this +G a&ti*it$ #een#ing on tri ro*ision *ariant $ou #efine the ermitte# entr$ *alues forthe *ehi&le &lass an# store a &orreson#ing long name.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
+an$ &ountries se&if$ #ifferent tri e3ense reimursement amounts for #ifferent tri areas intheir usiness tri ro*isions. >or these tri areas #ifferent tri e3ense reimursement rates fortra*el &osts a&&ommo#ations an# meals must e store# in the s$stem.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
%#1#4#" Define Statutory Trip Types
se
;ia statutor$ tri t$e tri &osts a&&ounting offers the otion to #ifferentiate emlo$ees trisa&&or#ing to statutor$:a$ s&ale rules.
n this +G a&ti*it$ #een#ing on tri ro*ision *ariant $ou #efine the alloe# entr$ *alues forthe statutor$ tri t$es an# store the &orreson#ing long te3ts.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
se"ithin )ra*el E3enses $ou &an use the enterrise-se&ifi& tri t$e to &lassif$ emlo$ees trisa&&or#ing to enterrise-se&ifi& &riteria ,su&h as tris eteen lants or ri*ate stoo*ers.
>or the %est Pra&ti&es s&enario onl$ one )ri )$e is #efine# ,%lan'L %usiness )ri.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
+5RE )ri Pro*ision ;ariant I%
%ERE )ri )$e Enterrise-Se&ifi&
)E?)%ERE ame for Enterrise-Se&ifi& )ri)$e
All )ris
<. Data Re&or# 5*er*ie ;)F06?
Tr!rov#-ariant &ame Trip Type &ame
I% Ser*i&e Pro*i#er All )ris
%#1#4#4 Define Trip .ctivity Type (Travel 3penses.ccounting)
se
Sin&e most enterrises use the reason for the tri ,for e3amle e#u&ation an# training otherreasons for e*aluations #ifferent tri a&ti*it$ t$es &an e #efine# ,>or E3amle A L E#u&ationan# training L (ustomer *isit an# S L 5ther reasons. Hoe*er for this s&enario onl$ one tria&ti*it$ t$e is #efine#.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
'aster +ata Control Parameters *or Travel Expenses Control
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
%#1#5 Travel 3pense Types
%#1#5#1 Travel 3pense Types for Iniviual eceipts
se
n )ra*el E3enses in#i*i#ual statements for tra*el &osts are &reate# on the asis of re&eits.Ea&h re&eit is sa*e# in the s$stem ith a tra*el e3ense t$e an amount an# an issue #ate.)ra*el e3ense t$es are *ali# for all reimursement grous.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
n )ra*el +anagement )ra*el A&&ounting $ou &an a&&ount tra*el &osts $ f lat rate. )hereimursement amounts for usiness tris are in line ith ta3 regulations.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
)ri (ountr$
)ri Region o Distin&tion
)ri )$e S %usiness )ri
)ri )$e E All )ris
A&ti*it$ All )ris
(urren&$ 7SD 7S Dollars
)a3->ree Amount 0.<0 , lan'
Reimursement Amount 0.<0 , lan'
(ustomer Amount 0.<0 , lan'
%#1#6#" Define !erio !arameters
se
n this +G a&ti*it$ #een#ing on tri ro*ision *ariant $ou #efine the ermitte# entr$ *alues forerio# arameter 'ilometer &umulation an# $ou store the &orreson#ing long names.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
%#1#6#% Influence of Control !arameters: .ccommoation
se
Different &ontrol arameters al$ for a&&ommo#ations er #iems. )he folloing arametershi&h $ou #efine# in master #ata &an also e use# for a&&ommo#ations er #iems.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
entr$
Reimursement Grou +:A Statutor$ (o$ from nfo t$e 001F ,)ra*elPri*ileges
(hooseentr$
Reimursement Grou +:A EnterriseSe&ifi&
(o$ from nfo t$e 001F ,)ra*elPri*ileges
(hooseentr$
%#1#6#5 Define !er Diems for Meals
se
)ra*el A&&ounting allos $ou to a&&ount e3enses in&urre# for meals $ er #iem. >or ea&h triro*ision *ariant $ou &an #e&i#e ho the &ontrol arameters influen&e the #etermination ofreimursement rates for meals er #iems.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
+iel 1# ntry "# ntry %# ntry 4# ntry Description
umer ofHours
F 1< 2< 24
(urren&$ 7SD 7SD 7SD 7SD 7S Dollars
)a3->ree Amount 6.00 12.00 24.00
Reimursement Amount
6.00 12.00 24.00
(ustomer Amount
6.00 12.00 24.00
%#1#7 Dialog Control
%#1#7#1 Define Schema an Iniviual +iel Control
se
)ri s&hemas enale $ou to simlif$ tra*el e3ense #ata entr$ for users in $our enterrise.Se&ifi& inut temlates are a*ailale for ea&h tri s&hema. (ertain fiel#s are either hi##en orreset ith se&ifi& *alues. n or#er to #efine the s&reen &ontrol an# #efault *alues a&&or#ingl$the tri s&hema "; ,tri eteen lants has een &reate# ese&iall$ for the enterrise-se&ifi&tri t$e " ,tri eteen lants.
Special features of schema ;- (trip 'et=een plants):
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
+iel name Description ser actionan values
&otes
Entire )ri
D1F02 (ost AssignmentStoo*er
?
D1F01 (ost Assignmentn#i*.Re&eit
?
D1F0< (ost Assignment+iles:ms
?
D1!60 A##itional nfoEntire )ri
?
D1<10 A##itional Re&eit nfo ?
ADD>5+ A##itional )ri Segmentnformation
?
D1400 De#u&tions
De#u&tions
>R7EH De#u&tion%rea'fast
?
ES%5 De#u&tion+eal (ouon
D14007)ER De#u&tion A&&ommo#ations
?
%#1#7#" Default -alues for the Dialog
se
)his +G a&ti*it$ for )ra*el +anagement enales $ou to sa*e a #efault *alue for the *ehi&le t$efor er-#iem an# flat-rate settlements. )his #efault *alue is in#een#ent of the tri s&hema.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
+ialo" and Travel Expenses Control +ialo" Control Store
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
+iel name Description ser action an values &otes
>M)?) (ar
%#1#7#% Set up +iel Control for .ccount .ssignment /'>ect
via T-C/
se
n the tra*el e3enses a&&ounting #ialog it is ossile to re&or# a &ost assignment se&ifi&ationfor the &omlete tri a##itional #estinations ,stoo*ers tri segment #istriution or an$ re&eits.)he user &an #o this either using the entr$ area Alternative cost assi"nment in the tra*ele3enses #ialog or using the fun&tion enhan&e# &ost assignments.
)he feature )R;(5 hose return *alue is use# as a *ariale 'e$ for s&reen la$out of thea&&ount assignment oBe&t is a*ailale for this urose.
!roceure
, A&&ess the a&ti*it$ using the folloing na*igation otions
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
+ialo" and Travel Expenses Control +ialo" Control Set (p !ield
Control *or Account Assi"nment /b@ect via T).C/
TransactionCoe
S!/ or !*%
0 nsert a ne line elo otherise ,hi&h is un#er the #e&ision on +5@GA (ountr$Grouing Sele&t otherise line an# Sele&t i&on Create
< Select (SE)G)/(P3, from the list an# #oule &li&' to a#ot it
,3 (hoose to A&ti*ate the feature
%#1#7#4 -aria'le ?ayout for .ccount .ssignment /'>ects
se
n the #ialog for tra*el e3ense #ata entr$ $ou &an enter a &ost assignment se&ifi&ation for trisstoo*ers or re&eits. At resent onl$ &ost &enters shoul# e entere# as a##itional a&&ountassignment oBe&ts.
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
TransactionCoe
SPRO
IMG Menu !inancial Accountin" Travel 'ana"ement Travel Expenses
+ialo" and Travel Expenses Control Travel Expenses Control
Travel Expenses Control #Expert .ie%&
2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F02A.
<. A&&ounting (ontrol in E3ert ;ie 7S A&&ounting
1 " % 4 5 6 7 @ 9 * 1 " % 4 5 6 7 @ 9 * 1 " % 4
Re&eitsettlement
0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
+ealssettlement
0 2 0 0 0 0 0 1 1 1 1 0 0 0 0 0 1 2 1 2 0 0 0 0
A&&omm#.settlement
2 2 0 0 0 0 0 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0
)ra*el&ostsettlement
0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
5thersettlement
< 1 1 0 1 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 1
Pu.Se&torsettlement
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
%#1#9 ;age Types
%#1#9#1 .ssign ;age Types to Travel 3pense Types forIniviual eceipt
se
Ea&h e3ense t$e is assigne# a age t$e hi&h refle&ts the rele*ant inut ta3 in#i&ators as#etermine# $ the ta3 la. )he stan#ar# settings &orreson# to t$i&al terms an# &on#itions.
!rere$uisites
)ra*el e3ense t$es ha*e een &reate#.
!roceure1. A&&ess the a&ti*it$ using the folloing na*igation otions
TransactionCoe
SPRO
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement =nte"ration o*
Travel 'ana"ement and Pa6roll ?a"e T6pes Assi"n ?a"e T6pes
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
2. >iel# 5*er*ie:Data Re&or# 5*er*ie ;)F06%4
+ielname
Description ntry 1 ntry " ntry %
+5RE )ri Pro*ision
;ariant
A I% I%
SPM@ )ra*el E3ense)$e
G.S H5)@ R(AR
EDDA En# Date 12:<1:!!!! 12:<1:!!!! 12:<1:!!!!
%EGDA Start Date 01:01:&urrent>IT
01:01:&urrent>IT
,01:01:&urrent>IT
PAI5) Ser*i&e Pro*i#er
P)?? Amounts are 1 1 1
@GAR@ >irst "age )$e MB%* +J10 +J<0
@GARH Se&on# "age)$e
%#1#9#" .ssign ;age Types to Travel 3pense Types for !erDiems,+lat ates
se
Ea&h e3ense t$e is assigne# a age t$e hi&h refle&ts the rele*ant inut ta3 in#i&ators as#etermine# $ the ta3 la. )he stan#ar# settings &orreson# to t$i&al terms an# &on#itions.
!rere$uisites)ra*el e3ense t$es ha*e een &reate#.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
TransactionCoe
SPRO
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement =nte"ration o*
Travel 'ana"ement and Pa6roll ?a"e T6pes Assi"n ?a"e T6pes
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
%EGDA Start Date 01:01:&urrent >IT
PAI5) Ser*i&e Pro*i#er
@GAR@ )3>r "age )$e MB"*
@GARH "age )$e A##. Amount MB"1
@GARP ".)$e >late-Rate )a3 MB@* ( Coul not fin this in system)
%#1#9#% .ssignment of ;age Type to Sym'olic .ccount
se
)ra*el +anagement enales $ou to stru&ture the interfa&e to >inan&ial A&&ounting fle3il$ usingthe so-&alle# initial a&&ount assignment. )he initial a&&ount assignment #etermines the ostinga&&ounts an# &ontrols the a&&ounts si#e ,#eits:&re#its.
>or this ro&ess $ou assign the folloing #ata to ea&h age t$e that $ou assigne# in the tra*ele3ense t$es for in#i*i#ual re&eits an# er #iems A s$moli& a&&ount Oe3enses a s$moli&
a&&ount for offsetting entr$ an# if ne&essar$ a se&on# s$moli& a&&ount O&learing ,ese&iall$ inthe &ase of ai# re&eits.
!rere$uisites
)he aroriate age t$es ha*e een assigne# to the tra*el e3ense t$es.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
TransactionCoe
SPRO
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement =nte"ration o*Travel 'ana"ement and Pa6roll ?a"e T6pes +e*ine Assi"nment o*
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
s$stem
%#1#1* Transfer to .ccounting
%#1#1*#1 Conversion of Sym'olic .ccount to 3pense .ccount
se
)he in&urre# tri &osts are oste# to #ifferent e3ense a&&ounts #een#ent on their tra*ele3ense t$e. )he stan#ar# &hart of a&&ounts is 0001.
)he offsetting entr$ is ma#e in the emlo$ees &ustomer:*en#or a&&ount that is lin'e# to theirersonnel numer. o ro*ision is ma#e for osting to &learing a&&ounts.
!rere$uisites
)he aroriate G:@ a&&ounts ha*e een &reate# in the stan#ar# &hart of a&&ounts 0001,706(ore>.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
TransactionCoe
SPRO
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement Travel Expenses
Trans*er to Accountin" Conversion o* S6mbolic Account to
Expense Account
2. Sele&t Pro&e#ure (ustomer:*en#or tri &osts ostings U )ransa&tion HRP.
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
110 6100<0
120 610040
1<0 6100F0
140 61000
180 610060
160
10 610060
1!0
1!8
1%S
F. Sele&t Posting e$.
De'it Creit
40 80
. Sele&t Rules.
De'it , Creit General Moification
?
%#1#1*#" .ssign Su'stitute Cost Center
sen the #ialog for tra*el e3ense #ata entr$ $ou &an enter a &ost assignment se&ifi&ation for trisstoo*ers or re&eits. At resent onl$ &ost &enters shoul# e entere# as a##itional a&&ountassignment oBe&ts.
)he transfer reort enales $ou to sustitute non-ostale (5 oBe&ts ith the &ost &enter that is&urrentl$ *ali# in )ra*el Pri*ileges ,infot$e 001F. f this &ost &enter is not ostale the s$stemsustitutes the original (5 oBe&t ith a sustitute &ost &enter from tale )A<G. )he s$stem#o&uments all sustitutions in the tri transfer #o&uments in the osting run. )his means $ou &anreassign these sustitutions manuall$ at a later stage.
)o ensure that a arning an# not an error message is issue# hen the a&&ount assignment is&he&'e# the &ost &enter 1101 has een #efine# in tale )A<G. "hen $ou &reate the osting
run ensure the )eplace incorrect C/ ob@ect fiel# is a&ti*e.
!rere$uisites
(ost &enters ha*e een &reate# ,%%<0(ostProfit(enter.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
SAP Best Practices )ra*el +anagement ,1!1 (onfiguration Gui#e
TransactionCoe
SPRO
IMG Menu Pa6roll Pa6roll: (SA Postin" to !inancial Accountin" Activities
in the AC S6stem Set up Substitute Cost Centers
2. >iel# 5*er*ie:Data Re&or# 5*er*ie )A<G
+iel name Description ser action an values &otes
%7RS (oman$ (o#e 1000
GS%ER %usiness Area 0001
5S)@ (ost (enter 0000001101
%#1#11 Integration
%#1#11#1 .ctivate e$uest,!lan,3pense eport in TravelManager
se
n or#er to use the )ra*el +anager ,transa&tion )RP for inutting tra*el e3enses $ou musta&ti*ate the &omonents for e#iting tra*el reuests an# tra*el e3ense reorts.
!roceure
1. A&&ess the a&ti*it$ using the folloing na*igation otions
TransactionCoe
SPRO
IMG Menu !inancial Accountin"#$e%& Travel 'ana"ement =nte"ration o*
Travel Plannin" and Travel Expenses Settin"s *or Travel 'ana"er
Activate )eDuestPlanExpense )eport in Travel 'ana"er and *or ?eb+6npro