Transfer Credit Reevaluation -- Simplified...Transfer Admission Process •Transfer credit evaluated at point of admission •Office of Admissions prepares initial evaluation •Ultimate

2/24/2017 0 COTA Conference | |

Transfer Credit

Reevaluation --

Simplified

Don Simpson, Associate VP for Enrollment Management & Services

Brian Edmond, Coordinator of Management Information Systems


Missouri State University

• 24,000 students, with 17,500 degree-seeking

undergraduates

• 2,436 new transfers in 2016 (43% of all new

undergraduates)

• More than 60% of entering freshmen have college credit

• 90% of recent bachelor’s degree recipients had at least

one transfer course (50% had 30 or more credit hours)


Transfer Equivalency Guide


Transfer Equivalency Guide


Transfer Equivalency Search


Transfer Equivalency Search


Transfer Admission Process

• Transfer credit evaluated at point of admission

• Office of Admissions prepares initial evaluation

• Ultimate authority rests with department heads

• “GEC” equivalencies for general education

• Preapproval for study away


During the Past Year

• Evaluations for more than 7,900 students

• Evaluations for more than 37,500 courses

• Courses from 550 institutions

• About 20 percent of courses were evaluated as

electives


Admission Follow-Up

• Email sent the morning following admission

• Online transfer orientation required

• Reevaluation process described in orientation


Transfer Orientation


The Old Way


Timeline

• January 2010: Transfer Task Force formed

• April 2010: Presentation to academic administrators

• June 2010: Formed functional committee and advisory

committee (department heads)

• March 2011: System implemented

• February 2012 (Phase II):

• Advisors and department heads allowed ability to submit on behalf

of students

• Students allowed to view their own requests and edit any request

that hadn’t yet been acted upon


Systems at Missouri State

• Banner conversion completed in fall 2009

• Modules include general, student, financial aid, finance,

human resources / payroll, advancement, BDMS,

workflow, Luminis (portal)

• Some custom web applications retained, many with an

advisor focus

• Active development on side applications, most of which

use Banner tables as a starting point

• Very strict with a “zero customization” policy – we have

customized only a very few things within baseline!


Custom Applications –

Advising Notes / Test Scores



Advisee List / Class List



Unofficial Transcript / Registration Status


Student Reevaluation

Request



Request



Request



Request


Student Preapproval Request


Training


Manage Requests


Manage Requests


Approve / Deny Requests


Advising Notes


Transfer Credit Evaluation


System Usage Data

• 11,261 reevaluations since 2011; 8,407 approved

• 1,742 reevaluations in the last year; 1,335 approved

• 5,556 preapprovals since 2011; 4,729 approved

• 892 preapprovals in the last year; 698 approved

• Nearly every department has received requests


What We Wanted to Hear

“I just did my first on-line transfer credit

re-evaluation. LOVE IT! You and your

people did a great job! ”


Survey of Fall 2014 Transfers

Survey question

Two-Year

College

Transfers

Four Year

College

Transfers

Percent Responding Yes

Did you talk with your advisor about having any of

your transfer credits reevaluated?

40.9%

59.1%

Of those responding yes to the above:

Was your advisor knowledgeable about the online

reevaluation process?

96.2%

84.5%

Have you utilized the online evaluation process?

46.2%

60.0%

Of those responding yes to the above: Percent Very or Moderately

Satisfied

How satisfied were you with the functionality of the

online tool?

91.7%

84.9%


What’s Next?

On the wish list

• Automated reminders for approvers and requestors

(students) if more information is needed

• Ability to attach documents (e.g., course syllabi) to

requests

• Convert the backend of this application into a Banner

Workflow

• Rewriting this classic ASP application in Grails (and

object-oriented web framework) will allow us to do both

of these things


Questions?

• Don Simpson

• Associate Vice President for Enrollment Management and Services

• [email protected]

• Brian Edmond

• Coordinator of Management Information Systems

• Computer Services – MIS

• [email protected]

Transfer Credit Reevaluation -- Simplified...Transfer Admission Process •Transfer credit evaluated at point of admission •Office of Admissions prepares initial evaluation •Ultimate

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