Trainings Evaluation Reports WPS Phase-II Layyah

00000

This report is reflection on Training Sessions; experienced by

Zafar Ahmad, Research Analyst Women Political School Project – District Layyah

Target Area

District Layyah Tehsil(s): Chobara, Layyah, Karor Lal Eesan

Submitted to:-

Mrs. Rehana Hashmi National Project Manager – WPS

Ministry of Women Development

Islamabad

1. Background of the WPS Project ........................................................ 1 2. Overall Objectives of WPS ................................................................ 2 3. Effective role in the working of Women Councilors ......................... 3 4. About the Gender Sensitization Curriculum Modules ....................... 4 4.1 Methodologies ..................................................................................... 4 4.1.1 Pre & Post Assessment Tool ................................................................... 4 4.1.2 Role-Play ............................................................................................ 4 4.1.3 Story Telling ....................................................................................... 5 4.2 Schedule for each Session and Session Plans ............................................. 5 4.3 Evaluation of the Participants regarding their Learning Interest .................... 5 4.3.1 During Session Proceedings ................................................................... 6 4.3.2 Participants Speak................................................................................ 6 4.3.3 Evaluation of Training .......................................................................... 7 5. Logistics Arrangements ................................................................... 9 5.1 Suitable Venue(s) ................................................................................. 9 5.2 Quality of Food .................................................................................... 9 5.3 Seating arrangement............................................................................. 9 5.4 Stationary Items ................................................................................ 10 5.4 Present/Absent Participants ................................................................. 10 5.5 Arrangement of Media Coverage ............................................................ 11 6. Note on Collaboration with LGCD to Conduct Training .................. 12 7. Gaps & Deficiencies in Management, Implementation & Module .... 16 7.1 Management ..................................................................................... 16 7.2 Module ............................................................................................ 16 7.3 Implementation ................................................................................. 16 8. Suggestions and Recommendations ............................................... 17

Annexure – A Union Council wise Flash Report on Attendance/Participation in Training

Sessions

Annexure – B List of Absentees treated as Left-Over of Training Sessions.

Annexure – C Flash Report on Financial Matters reflecting true picture as on 05-06-2007 at

close of the final session.

Annexure – D Final Report on Financial Matters, in result to which vouched account was

prepared on 23-06-2007.

Annexure – E Local Print Media Clipping on Training Session.

Contents

i

In pursuance of the objectives, under Women Political School Project (WPSP) of Ministry of

Women Development – Islamabad, tied the strength with the Local Government to impart

training to Nazims and Naib Nazims at Union Council level; a WPS – Team comprising to

members: Mr. Zafar Ahmad – Research Analyst, Miss Rahat Zartaj as Lead Mentor were

entrusted to carry to task in District Layyah. As this project is being carried out with the

collaboration of Local Government; Mr. Atta Hussain, Assistant Director, Local Government

and Community Development, District Layyah was required to meet with the responsibilities

as District Incharge with his team members: Mr. Yousaf Kaleem, Project Manager and Mr.

Muhammad Yaseen as Assistant to make things happened.

There are 44 Union Councils in the District Layyah. Total number of Nazims and Naib

Nazims at UC Level are worked out 88. Three Training Sessions were planned to cover the

target. Two Sessions were conducted at Tehsil Layyah while the other one at Tehsil Karor

Lal Eesan. The training sessions commenced w.e.f 28th

May 2007 and the last session ended

up on 05th

June 2007.

Preface

ii

Under Women Political School Project, like other districts of Punjab, training sessions on

Gender Sensitization of Nazims & Naib Nazims at UC Level in District Layyah, commenced

on 28th

June 2007 and ended up on 05th

June 2007 with completion of training of 62 Nazims

& Naib Nazims (attended the session at least for one day) in 03 training sessions; against 88

Nazims and Naib Nazims in 44 Union Council in three Tehsils (Layyah, Chobara & Karor

Lal Eesan) of the district. Hence, there remained 26 Nazims and Naib Nazims to come to the

training sessions; 70 % target of participation is achieved.

As planned, each training session was conducted for two day by observing the timings: 09:00

a.m. to 03:00 p.m. daily. WPS Team comprising to two members: Mr. Zafar Ahmad – RA,

and Miss Rahat Zartaj did the job as Lead Mentor. Mr. Atta Hussain, Assistant Director,

Local Government and Community Development, District Layyah and Mr. Yousaf Kaleem,

Project Manager and Mr. Muhammad Yaseen, Assistant; coordinated with the WPS Team to

meet with their responsibilities.

Two Training sessions in Tehsil Layyah at District Council Hall – Layyah and One at Karor

Lal Eesan at TMA – Hall, were conducted. The better quality food stuff has been ensured

costing to Rs.17,040/=. The stationary items (Bags, Writing Pad, and Ball Point) have been

provided to each of the participant. The total expense for 03 sessions on need to meet with all

the stationary items comes to Rs.3150/= i.e. @ Rs.50.00/= per participant by providing the

items to 63 Nazims and Naib Nazims came to the trainings sessions at least for one day; with

miscellaneous expense of Rs.2,485/= for three sessions. Total amount of Rs.3,95,900/= is

paid as TA/DA to women councilors attended the training sessions. Also, total amount of

Rs.99,000/= is paid as DSA and TA to participants and Rs. 24,000/= as TA/DA to WPS

Team members for all 03 training sessions. Hence, total expense incurred to conduct all the

training sessions comes to Rs.1,45,675/=. Since 62 councilors have completed the training;

therefore, on average @ Rs.2,349.59 per participant has been incurred.

Data Profiles of 56 Nazims and Naib Nazims were got completed. Every possible effort has

been done to take the data profile completed alongwith CC and CNIC from each participant

Executive Summary

iii

who at least came to the session even for an hour; and payment made to only who completed

this requirement.

Rate of DSA and TA to participants has been on the very high side. As training is the part

and parcel and legal obligation under LGO – 2001; therefore, it is no need to make DSA

payment to participants even to attract them for learning. However, if it is deemed necessary,

there should be only as a token of money to cover the traveling expense only, of the

participants.

We must say, that on evaluation of the training, the participants’ commitment and

determination to keep on focus on involvement of women on equal basic has been splendid

and through a ray of light to change of positive behaviour in true essence of team work in

their Union Council

Report on Training Sessions on Gender Sensitization

for Nazims & Naib Nazims at UC Level

1

Prepared By: Zafar Ahmad – RA, WPS Project

1. Background of the WPS Project

Ministry of Women Development (MoWD) and Provincial Social Welfare & Women

Development Departments inter-alia are concerned with women’s political empowerment are

concerned with women’s political empowerment. Women Political School is one of the

Ministry’s current initiative to achieve the said objective.

The Women’s Political Participation Project (W3P) was a pioneering effort to develop the

capacity of women councilors. Its main purpose was to impart needs-based training to the

women councilors, so as to maximize the impact of their presence by enhancing their

participation in the formulation, advocacy and implementation of a gender-sensitive

economic strategy. The approach of the project was a mentoring and nurturing or women

learning from women strategy.

Women’s Political School (WPS) has been designed as a sustainable long-term second-

generation initiative to institutionalize the process of enabling and empowering women in

public office so that their issues and concerns are raised in the policy agenda and are

addressed through public policy. The follow-up initiative is intended to have a more

decentralized and outward looking approach, and will focus on integrating and building the

capacities of existing institutions, local government structures and other concerned

organizations and agencies. Apart from developing stronger mechanisms for ownership and

sustainability, this process is also seen as a means of enriching the capacity-building

programme for women councilors, as sell as creating vital linkages and support structures for

them.



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2. Overall Objectives of WPS

The over all goal of the Women’s Political School (WPS) project, is that of working towards

the attainment of gender equality in the political sphere.

Purpose of the project is empowering women in public office so that their issues and

concerns are raised in the policy agenda and are addressed through public policy.

The more specific objectives of the Women’s Political School Project are as follows: -

1. A holistic and integrated capacity development programme for women councilors

delivered.

2. Adequate and reliable support networks and systems for women participating in

political processes facilitated and strengthened; and

3. Institutional capacities of relevant training organizations/institutes, governmental

departments and civil society strengthened.

These object are set in dream of that: -

a. A more effective performance by women councilors within their respective councils

in terms of increased attendance; more active participation in deliberations;

influencing policies and budgets; accessing funds and getting schemes approved.

b. A more effective role by women councilors outside their councils in terms of creating

necessary linkages accessing relevant information, services and facilities for servicing

their constituencies.

c. Increased capacity within training institutions, organizations and government

departments to devise and deliver quality training to women councilors, as well as

gender-sensitivity training to male councilors and staff of relevant line departments.



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3. Effective role in the working of Women Councilors

There are 28,000 women councilors participating in result of representation opportunity

regarding Local Government System – 2000. In male dominant society, most of the

resources: financial as well as decision-making are not in the access of the female in true

spirit. Only to the extent of figure of 33% representation of women in the council does not

mean until they are considered part and parcel to consult in every corner of affairs of

development to be discussed in the council.

In result of training sessions conducted for women councilors; it has become a strong

argument on conducting training for authorized personnel in the union council i.e. Nazims

and Naib Nazims to change their view point and sensitize the issue that women councilors as

their team members be treated on gender basis irrespective of their education level.

In pursuance of WPS Project objectives, in has become need of the moment to talk with the

personnel in the council to join their hands with all team members of the one sole objective

for betterment of their sweet Union Council.

Gender-sensitization can effectively the role in the working of women councilors in the way

that: -

Women Councilors would gain confidence to utilize best of their capabilities to play

effective role in the council.

They would be able to raise their voice on gender sensitive issues in policy-making

institutions.

They would feel pride and respect in their work; may lead to encourage learned,

educated, skill women to come forward to participate in the political system

Over and above, WPS Project objectives would be fulfilled in letter and spirit.



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4. About the Gender Sensitization Curriculum Modules

There are different tools and methods adopted with one sole objective to make participants

fully conversant on the topics covered in the manual and sensitize their feelings on the

importance of joining hands together on gender basis for betterment of their sweet Union

Council.

4.1 Methodologies

The methodologies like: pre and post-assessment tool, role play(s), Story telling, group work,

presentation techniques were exercised with a view to deliver the contents as perceived in

letter and spirit. The response(s) from the participants on these aspects are taken into account

here as under: -

4.1.1 Pre & Post Assessment Tool

The tool of pre-assessment and post-assessment worked well providing opportunity to the

participants their knowledge prior to the training and to those who were taking it so lenient

were seen very much concentrated on the questions asked for in their pre-assessment session.

While distributing the pre-assessment and post-assessment questioner; we delivered it by

saying that “its’ an in-put form to get your view point of the topics/issues to be discussed

later in the training sessions – which would definitely helped us to marshal of our points in an

effective way”. This lasted a very healthy impact as the participants took it as whole-

heartedly.

The method of doing so, helped to attract the seriousness of participants as how they were

eager to wish to know the definition of “Gender”; once they ware unable to write in their pre-

assessment form.

4.1.2 Role-Play

The method/Tool of Role-Play to deliver the contents, needs time and patience from the

participants and to concentrate on the message being delivered; It is does not create lasting

impression and has been remain effective only for the reason that participants always

remained in a hurry to finish the sessions due to their priorities set for other engagements.



5


Late coming to the session and hurry to leave exercised un-healthy influence regarding role-

play effectiveness.

4.1.3 Story Telling

This method of conveying the message and sensitize their feeling to develop sense of

responsibility and self discipline in their course of assignments in meeting their

responsibilities with a view to deliver at excellence; has been very effective especially in the

closing session the story on “King’s treatment with the masses” created a lasting impression

to change their behaviour to do work with commitment and selfless efforts to deliver on equal

basis.

Their determination is evident in their viewpoint as provided in the Training Evaluation

Form, at the end of the training session.

4.2 Schedule for each Session and Session Plans

Here, Session # 03: focused on the Role of Nazim/Naib Nazim as “Information Collector &

User” is discussed, only. What ever has been the attitude and level of commitment of the

participants; but this session has been taken by the participants very attentively because of the

information provided to them best suite to facilitate their assignments towards sustainable

development.

Resultantly, some of the participants, really enthusiastic to meet with their role and

responsibilities seriously, shown their interest and well upfront in presentation.

The scheme of flow of content regarding heding(s): What, Why and How needs to be

improved as such headings create confusion in explaining to the content and mostly heading

does not relate to the what is being explained in it; particularly under category of

“Publishing/discriminating information regarding public interest”.

4.3 Evaluation of the Participants regarding their Learning Interest

The participants have been observed and their view point is assessed on different aspects

during the session proceedings, participants in focus, their discipline, punctuality, their

learning interest in lines with different tools used and in context with over all evaluation of

the training session.



6


Here we take one-by-one to evaluate their learning interest: -

4.3.1 During Session Proceedings

i. In the invitation letter to participants, time to commence the session was mentioned as

09:00 a.m. and proposed to be lasted upto 03:00 p.m. But due to habitually late come of

the participants; the training sessions normally started at 10:00 a.m. and for some day at

11:30 a.m. After having lunch participants did not agree even to stay in the hall.

Therefore, we had to close the session at lunch upto 3:00 p.m. with working tea, most of

the time, in order to retain them for whole of the session proceedings.

ii. The participants took this training for granted as: -

a. As and when liked; they exit/come to the session; they did without taking due care

of session(s) importance.

b. Instead of our repeated requests, some of the participants, done smoking in the

hall, during the session(s), without keeping in view the congenial environment to

destruction.

c. At number of times some participants attempted to mark proxy attendance for

their love ones. At vigilant scrutiny of the attendance sheet, we have been able to

control such irregularity.

d. As DSA and TA/DA @ Rs.1,000/= is attractive. Some participants attempted to

be obliged for the day they remained absent from the session, by showing their

attendance for the same; their intention is not honored straight a way.

iii. Pre-assessment questioner is taken by the participants without showing any annoyance.

As per their viewpoint, it has been a good exercise, to evaluate the knowledge on the

issue in question. Similarly, post-assessment questioner welcomed by them with open

arms.

4.3.2 Participants Speak

- During the proceedings of the sessions, participants initially sparked and flared up to

raise their voice to be heard by the competent authorities: -

o Some of the participants (Nazims and Naib Nazims) having grievances with their

High-Ups at upper tier in the Local Government; argued that such “Behaviour-



7


Change” training workshop be conducted for them in order to compel them to treat

all of the public representatives on equal basis, irrespective of caste, powered politics

and associations of like minded people; so that the local government system be

strengthened.

o They demanded that as soon as election process is completed as per local

government ordinance; the training on LGO – 2001 regarding job description of

Nazims and Naib Nazims and the component of monitoring committees be arranged

by the government so that the new comers may able to understand their role and

function properly.

o It has been their demand, in dream of true essence of “Decentralization”, resources

directly be allocated to Union Nazims without interference of High-Ups at District

Level, so that nepotism be ruled out.

o They desperately told that “we are still in vague and have no authority; how we can

be effective in union council as well as issues relating to gender equality”.

4.3.3 Evaluation of Training

In spite of some hardships, we believe, the training session(s) has exercised healthy influence

on the way the participants interact, their behavior to think and concentrate on the importance

of women participation in order to join hands together to meet with the realistic interpretation

of sustainable development.

Here we support their feelings to change of behavior through an extract of their view point on

gender sensitization, taken on “Evaluation Form” at the close of the session being part and

parcel of training manual: -

Three important components that you learnt? How would you get benefit on what you

learnt?

i. Self-discipline and sense of

responsibility.

ii. Women is part and parcel in dream of

sustainable development

iii. How councilors and particularly women

councilors can be engaged in effective

a. To account for the viewpoint of women

in the council.

b. Through ensuring women councilor

presentation in union council sessions

c. By imparting knowledge with the

members of the council



8


participation during proceedings of the

session.

iv. Definition of Gender

v. Importance of statistical data in planning

vi. Importance of developing community

profile with respect to gender eye.

vii. To some extent, come to know about

sections of Local Government

Ordinance.

viii. How we can ensure 100% attendance

and participation in the council.

ix. Role and responsibilities of Nazims.

x. Ground-Rules and Norms of the session

xi. Importance of Basic Human Rights

xii. How can we make effective role of

monitoring committees

d. By decision making with respect to

gender eye

e. Being transparent in funds, implantation

of project

f. By taking women participation and their

opinion in decision making to plan

community development projects.

g. In every sphere of development, women

priorities would be given importance.

h. Ensuring the observance of Zabta-e-

Akhlaq in council proceedings.

i. By doing every possible effort to ensure

access of basic human needs, keeping in

view quality, to every individual in the

union council.

There is noting but only true picture portrayed from black and white on the evaluation taken

form the viewpoint of the participants; that clearly reflects their change of behaviour and

determination to modify and determination to take due care in development on gender basis.



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5. Logistics Arrangements

Pre-session arrangements have been nice where AD-LG&CD took personally interest and

ensured in a very professional way. Here, brief overview is given on the components: -

5.1 Suitable Venue(s)

i. Initially, two sessions were conducted at District Council Hall – Layyah. The Hall is

equipped with air-conditioning system, P.A. System on demand and suitable

furniture/fixture items. The venue has been accessible to all participants. However,

condition of wash-room, attached to the hall needs to be improved.

ii. The third and final session was arranged at T.M.A. Hall, Tehsil Karor Lal Eesan,

District Layyah. All seating arrangement was done. Cleanliness in the hall was got

completed. Welcome banner was displayed in the hall. Session was about to

commence; but at the eleventh hour, drastic situation happened as:

a. M.N.A. – Tehsil Karor Lal Eesan desired to conduct his own meeting in the

Hall. Therefore, in a hurry, training session was arranged initially in a hall

measuring 18’ x 12’ approximately in a way to other adjacent room occupied

by the visitors of T.M.A. officials. The training session started at 10:30 a.m.

Due to the passage of a room through the hall, there had been problem and

disturbance right from the start of the session. In order to get rid of this

problem, after 12:00 p.m. session shifted to another room of size 10’ x 12’

approximately, too small to accommodate the number of participants. There

was no way except to conduct the session with this situation.

Hence no suitable space was provided/arranged to conduct the session easily.

b. On day 2nd

, the session again shifted to the Hall which was previously

occupied by MNA, Karor Lal Eesan. Every one has been comfortable with the

congenial environment.

5.2 Quality of Food

There has been no complaint from the participants regarding quality and quantity of

foodstuff; provided with cookies and tea during lunch and refreshment breaks. There has

been Chicken Korma, Rooti, Salad, and Cold Drink in the menu for lunch.

AD-LG&CD arranged to prepare the foodstuff with the material provided at his own choice,

for three days where as for the remaining period, lunch was provided as packing stuff.

5.3 Seating arrangement

As the District Council Hall is equipped with quality furniture items (Durable Cushioned

Chairs, moveable tables); there has been no problem to develop the seating arrangement in U

– Shape (Most suitable for training workshop). Therefore, participants and trainer(s) have



10


been in very much comfort to interact with each other during the proceedings of the

session(s).

5.4 Stationary Items

Bags, as provided by the WPS – Office, Lahore, well before the start of the training sessions;

have been provided with the Handout, fine quality-writing pad and ballpoint to the

participants as training material.

White Board was arranged by the ADLG – Office, from the office on Awami Welfare

Organization (an NGO) at Layyah. So, it was used to hang pictorials, presentations and

according to the need as per session.

Officials at ADLG – Office, Layyah, arranged to provide necessary stationary items as and

when requested. Therefore, session proceedings done nicely.

5.4 Present/Absent Participants

At this point, we analyze the attendance ratio and absentees with respect to the invitation

letters sent, pursuance on the part of the AD-LG&CD, Layyah and support to motivate to get

the willingness of participants to attend the session.

i. Formally, as discussed with the participants during the session, invitation letter was sent

to them to attend the training session with no emphasis on the importance of the training

to attract the participants in the session.

ii. It has been observed as per view point of the coming participants that no vigilant

pursuance has been done by the AD-LG&CD to meet with the objectives to attract the

participants in the training as determination showed in the orientation session in

presence of the Finance Director – Local Government, Punjab.

iii. Through the following statistics, it can be analyzed that attendance could be enhanced,

if AD-LG&CD would have taken keen interest: -

a. AD-LG&CD Layyah planned three sessions comprising to participants from

union councils in three thesils for each session. There are three tehsil(s): Layyah,

Chobara & Karor Lal Eesan, of district Layyah. There are 44 union councils in

three tehsils. Sessions are planned in the following way: -

Session

#

Number of

Councils Tehsils

Number of

Participants Venue

01. 15 Layyah 30 District Council Hall

Layyah

02. 15 Chobara 30 As Above

03. 14 Karor Lal Eesan 28 T.M.A. Hall

Karor Lal Eesan



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b. The attendance of the participants Nazims and Naib Nazims is observed in the

session as per following statistics:

Session

#

Session

Day

Strength

Planned Attendance Absent

Attendance

%age Aggregate

Attendance

01 01 30 23 07 76.66

73.33 % 02 30 21 09 70.00

02 01 30 + 05 23 12 65.71

61.42 % 02 30 + 05 20 15 57.14

03 01 28 13 15 46.42

37.50 % 02 28 08 20 28.57

c. The over all attendance has been 57.41 % where as 70.00 % Nazims and Naib

Nazims completed training (either attended day-01 or day-02 session) leaving

26 as left over (neither attend day-01 nor day-02 session).

Flash Report on Attendance/Participation of Nazims and Naib Nazims in the

training session is enclosed as [Annexure – A], for perusal please. List of

Absentees treated at Left-Over can also be viewed as [Annexure – B].

5.5 Arrangement of Media Coverage

The responsibility to arrange media coverage on the proceedings of the sessions was

supposed to be performed by the AD-LG&CD, Layyah; as sufficient resources were allocated

in budget of the session. But no step in a coherent way was taken to invite the High-Ups in

the District either at the opening or at close of the session(s).

Only in the session # 01 at Day – 02, Official from Information Department was called for; in

result to which nominal coverage in the local print media was given. [Annexure – E]

AD-LG&CD, Layyah himself grace the occasion at close of the session 1st; and distribute the

certificates to the participants. For the remaining sessions, he didn’t even bother to come in

the session.



12


6. Note on Collaboration with LGCD to Conduct Training

AD-LG&CD – Layyah has been cooperative only to the extent in doing logistic

arrangements. He took keen interest to ensure necessary arrangement be done timely. We

have been very comfortable in conducting the session smoothly. He has been in close touch

and deputed his officials available all the time to carry session proceedings trouble free.

The overall coordination from the AD-LG&CD has been very poor and unacceptable,

exercising undue influence on us to fulfill his ulterior motives as explained below by

portraying some opportunistic events: -

i. At the close of the 2nd

session, AD-LG&CD – Layyah got signature of LM & RA

regarding receipt of TA/DA Cheques to them but he withheld the same and refused to

sign these cheques as informed by the official named as Mr. Yaseen, ADLG – Office,

Layyah; after elapse of two hours (at 07:00 p.m.) from exit of the session hall.

ii. Due to some grievances between operating staff of the AD-LG&CD – Office, and AD-

LG&CD – Layyah; we have to face difficulties at the close of the session and wait for

three hours to initiate the process to deliver cheque(s) to Nazims and Naib Nazims on

account of DSA and TA/DA.

iii. In regard to payments made to Nazims and Naib Nazims, AD-LG&CD – Layyah

showed his annoyance and refused to sign attendance as well as payment sheet for the

reason as explained to Mr. Sajjad Haider, Provincial Project Manager – WPS, Punjab;

vide telephonic conversation on 02-06-2007. Briefly speaking, AD-LG&CD – Layyah

wanted to make payment to a lady councilor not attended the session. This intention

was not acceded to.

iv. At the close of the 2nd

session on 31-05-2007, the conduct and behaviour of Mr. Atta

Hussain, AD-LG&CD – Layyah has been very rude, in re-action of not fulfilling his un-

justified desire, which was against the guidelines as envisaged in the Training Plan –

2007 and standing instructions of Mr. Iftikhar Ali Toor, Director Finance – DG Office,

Lahore, as advised by him in the orientation meeting held at Multan, on 19-05-2007.

Brief of the opportunistic events are explained here as under: -

a. At the close of the 2nd

session at 1:15 p.m., the undersigned personally requested to

AD-LG&CD – Layyah (sitting in the office of the UC, nearby the session venue) to

come in the Hall and deliver certificates & cheques for DSA and TA to the

participants. He did not take notice and indulged in Gup-Shup with his friends there.

We had to wait for four hours to start the proceeding to deliver cheques and

distribute certificates to the participants.

b. About 12:00 p.m., Mr. Yaseen, the clerk of AD-LG&CD – Office, deputed by the

AD-LG&CD, to assist in finalizing payment sheet and cheque preparation, vanished

from the venue. We had to face and answerable to the participants for the delay

tactics played by the officials of AD-LG&CD – Office. AD-LG&CD, sitting in a



13


side by room, did not respond to our repeated request to initiate the process of

payments etc, and he left us alone to face the angry behaviour of the participants in

the hall.

c. At 4:00 p.m., Mr. Yaseen appeared in the hall with the cheque-book to finalize the

payment. We (LM and RA) helped him to finalize the payment process as quickly

as possible. Before to deliver the cheque(s) to the participants, I requested to Mr.

Yaseen to get the Payment Sheet as well as Attendance Sheet signed by the AD-

LG&CD (sitting in the near by UC Office) alongwith the cheques to be issued to the

participants as per payment sheet. But Mr. Yaseen only managed to get the cheques

(to be issued to the participants) signed by the AD-LG&CD; came in the Hall and

said, “AD-LG&CD would sign the payment sheet and attendance sheet, later on”.

We requested to AD-LG&CD to grace the occasion and deliver the cheques and

distribute certificates to the participants; but he did not even bother to answer the

request. In order to finalize the process as early as possible, we completed the event

at about 5:00 p.m.

d. During the course of delivery of cheques to the participants, Mr. Khuda Bukhsh,

Official at AD-LG&CD Office, handed over a CNIC and UCC of some female

councilor named as “Shugfta Parveen” as appeared on the CNIC, to the undersigned

and passed the orders of AD-LG&CD to make payment of DSA and TA of

Rs.2,000/= to her. He also passed the orders of AD-LG&CD, to make the payment

of DSA and TA to Dr. Javed Iqbal, Nazim, UC # 35, for the day he remained

absent. On scrutinizing the matter, it is stated that: -

- Mst. Shugfta Parveen did not come to the session even for one minute during

two days of the session. Therefore the orders of the AD-LG&CD to fulfill his

un-justified were not acceded to.

- Dr. Javed Iqbal, Nazim, UC # 35 attended the session only for day – 01;

therefore, DSA and TA for one day was recommended and paid.

- Mr. Yaseen exercised undue influence and threatened to withhold TA/DA to us

(RA and LM), if un-justified desire of AD-LG&CD is not fulfilled. But we did

the job as per guidelines envisaged in Training Plan – 2007.

e. At 5:00 p.m., after completing the task of delivery of cheques and distribution of

certificates to the participants, I requested to Mr. Yaseen to get the Attendance and

Payment Sheet signed by the AD-LG&CD (sitting in the nearby UC Office) and

provide a copy to the undersigned so that session report be sent to WPS – Office,

Lahore, with in the stipulated period of time. After some moments, Mr. Yaseen

appeared in the hall and said “AD-LG&CD has left the premises and refused to sign

the payment sheet, attendance sheet and cheques for RA and LM”. Earlier to that,

Mr. Yaseen got our signatures by trick on payment sheet as cheques for TA/DA

received by us. We did the same in good faith.

f. After having above response from AD-LG&CD – Layyah, the undersigned enquired

about the attendance and payment sheets pertaining to session – 01; it was told that

the same were left as unsigned by the AD-LG&CD – Layyah for the reason best



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known to him. Upon that, the undersigned requested to Mr. Yaseen to approach to

the AD-LG&CD (either in office or at his residence) to complete the above

requirements and handover the sheets to the undersigned before to leave the station

for home.

g. After leaving from the Hall, for the next three hours, the undersigned had been in a

fix due un-acceptable behaviour of AD-LG&CD – Layyah and his team members

as: -

- About 06:00 p.m., the undersigned made a call to Mr. Yaseen to get the

requirement completed. The undersigned was told that AD-LG&CD – Layyah

was neither at his residence nor in office. After fifteen minutes break, on doing

call to him, the undersigned was told that “He (Mr. Yaseen) was waiting for

AD-LG&CD at his residence to get the task completed”. Upto 07:00 p.m., on

making mobile calls twicely, to Mr. Yaseen; the undersigned was replied with

the same answer. After 07:00 p.m., Mr. Yaseen turned his mobile as “Powered

Off”.

- After that, on mobile pone, the undersigned made a contact with Mr. Yousaf

Kaleem, Project Manager, AD-LG&CD – Office, Layyah, to get some contact

number of AD-LG&CD – Layyah. He informed that, “AD-LG&CD – Layyah is

residing in a factory situated near Chowk Azam”. He advised to get contact

number through PTCL 17 Enquiry. After doing some effort, the undersigned

succeeded to know the land line number as 0606-412600 to have contact with

AD-LG&CD – Layyah. On doing call through mobile at the above number; the

undersigned was informed by the operator at factory that, “AD-LG&CD –

Layyah is sleeping and we can not disturb him”. He advised to make a call after

fifteen minutes. Again, on doing the call; his answer was same. After that, on

having contact, the factory operator did not pick the call.

- About 7:30 p.m., the undersigned again tried to contact with Mr. Yaseen.

Eventually, the picked the number and told that, “I am waiting for AD-LG&CD

– Layyah at his residence but he is yet to reach there”. One can easily infer the

story between the lines.

- About 08:00 p.m., at the Bus Stand – Layyah, when the undersigned was about

to leave for home; Mr. Yaseen appeared in the Jeep of AD-LG&CD – Office,

with the driver Mr. Nawaz, and showed the payment & attendance sheets for

both sessions, saying that, “AD-LG&CD – Layyah is annoyed with you for not

obeying his orders on not making payment to the above said Nazim and Lady

Councilor Mrs. Shaugfta Parveen. Therefore, he refused to sign each and every

document that was presented to him”.

- The undersigned got the photocopy of the sheets on the spot, and handed over

the same in original to Mr. Yaseen; then said Good-Bye to him.

h. Again, on 04-06-2007, Day – 01 of session 3rd

, Mr. Yousaf Kaleem, Project

Manager, AD-LG&CD – Office, Layyah coordinated with us at Karor Lal Eesan.

AD-LG&CD – Layyah did not visit to the session. The undersigned requested to

Mr. Yousaf Kaleem to have contact with AD-LG&CD – Layyah but the request was



15


turned down by saying that, “AD-LG&CD – Layyah is annoyed and doest not want

to talk to the undersigned”.

i. Again, on 05-06-2007, at close of the final session, AD-LG&CD – Layyah did not

come to the venue, left the attendance and payment sheets unsigned as well as

cheques to RA and LM.

j. As attendance and payment sheets remained incomplete; therefore, payment of DSA

and TA to Nazims and Naib Nazims was not made due to unacceptable and

irresponsible behaviour of AD-LG&CD – Layyah.

v. These unpleasant incidents, clearly reflect that AD-LG&CD – Layyah: -

- Misbehaved and committed misconduct

- Showed no discipline and sense of responsibility

- Exercised undue influence to fulfill his ulterior motives

- Made an attempt to misuse of Government funds.

This clearly attracts the Removal from Services (Special Powers) Ordinance – 2000.

Therefore, Assistant Director – LG&CD, Layyah may be dealt with accordingly.

Flash Report on Financial matters is attached at [Annexure – C], for perusal please.

Then matter was brought into the notice of Mr. Iftikhar Ali Toor, Finance Director, DG –

Office, Lahore, on 11-06-2007 during his visit to Multan. The Director Finance passed the

instructions to AD-LG&CD, Layyah to settle the grievances and finalize the account as early

as possible. In spite of his clear instructions, after elapse of 11 days, on 22-06-2007, again on

pursuance the matter by the Director Finance – Lahore, the AD-LG&CD, Layyah agreed to

finalize the matter; in result to which vouched account was prepared on 23-06-2007 (RA

visited to Layyah) accordingly.

Final report on financial matters is enclosed as [Annexure – D], for perusal please.



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7. Gaps & Deficiencies in Management, Implementation & Module

7.1 Management

As for as managing logistics, transfer of funds, doing arrangements in the hall and struggle to

provide conducive working environment in hall; there has been no deficiency either on the

part of WPS – Office, Lahore or in the field. Ingredients are arranged so nicely as evident that

such arrangements are done well before the utility to expire.

Coordination level has been very poor on the part of AD-LG&CD regarding meeting

financial obligations, use of funds in a transparent manner. WPS – Team has to face undue

influence and delay tactics played by the counter-part in desperate of not fulfilling ulterior

motives.

7.2 Module

Session planning, module development has been fair. It has been discussed above in the

module section.

7.3 Implementation

As for as District Layyah is concerned, program implementation has been satisfactorily as the

sufficient time gained between orientation and start of the training sessions in the field. There

has been so significant deficiency regarding implementation of the program.

We must say, that on evaluation of the training, the participants’ commitment and

determination to keep on focus on involvement of women on equal basic has been splendid

and through a ray of light to change of positive behaviour in true essence of team work in

their Union Council



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8. Suggestions and Recommendations

About 30% absenteeism from the training sessions; could have been reduced, if the

participants are engaged through District Coordination Officer to ensure their

presence in the sessions at any cost.

Such training sessions should be arranged as early as the election process is

completed and the office bearers take the charge in their respective councils. At that

instant, joint training sessions of (for male and female) councilors should be arranged

on Local Government System as well as on the topic in focus.

In order to improve the coordination level between the training team and the officials

of LG&CD Department on the scene; genuine grievances be addressed promptly for

smooth functions so that one party could not suffer a lot.

Rate of DSA and TA to participants has been on the very high side. As training is the

part and parcel and legal obligation under LGO – 2001; therefore, it is no need to

make DSA payment to participants even to attract them for learning. However, if it is

deemed necessary, there should be only as a token of money to cover the traveling

expense only, of the participants.

Trainings Evaluation Reports WPS Phase-II Layyah

Documents