TRAINING REPORT Group Leadership and Dynamics Training for ... · Page 2 of 9 1. INTRODUCTION DRC Uganda organized a three days training on Group dynamics and leadership skills from

TRAINING REPORT “Group Leadership and Dynamics Training for

Beneficiaries of the Project; ‘Humanitarian Support in and around Sudan and South Sudan’

VENUE

OFUA 6, 5 and 3 IN RHINO CAMP

FIGURE 1. Tofile group leader of Iyete Farmer Field School presenting the group constitution

and governance structure during one of the sessions in Ofua 6 on 31st May 2017

PREPARED BY: MOSES AKUMA ODIMS ALBERT OGWIRI AND AMVIKO GLORIA

Skills Development Training Facilitators

SUBMISSION DATE: 5th June 2017

Awindiri Packwachi Road P.O. Box 328 Arua 0773887704/0771016390 Email: [email protected] Web: www.westnileyouthnetwork.org

Facebook: westnileyouthnetwork

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1. INTRODUCTION DRC Uganda organized a three days training on Group dynamics and leadership

skills from 30th May to 1st June 2017 at Ofua 6,5 and 3 villages, starting from 9:00am

to 4:30pm each day. This Training was attended by 217 out of 225 members

consisting of 121 out of 125 Farmer Field School members as well as 96 out of 100

small business group members. The trainings were decentralized due to diversities,

disparities and concerns of effectiveness and efficiency given the logistical

implications of moving such numbers. The trainings were facilitated by external

facilitators from West Nile Youth Network based in Arua District (Amviko Gloria,

Moses Akuma Odims, and Albert Ogwiri). It is important to report that these trainings

were made possible with Financial Support from DANIDA under the project entitled

‘Humanitarian Support in and around Sudan and South Sudan’ which is aimed at

improving the protective environment, food security and access to humanitarian

assistance for Internally Displaced Persons (IDPs), refugees and host communities

affected by the crisis in South Sudan.

2. OBJECTIVES OF THE TRAINING General Objective

The overall goal is to build and strengthen the leadership structures in order to

ensure cohesion among members of the groups formed.

Specific training Objectives

To impart in members basic skills in leadership and management of a group.

To instill the spirit of good communication essential for building cooperation, unity

and trust among group members.

To increase member’s commitment and respect for decisions made collectively.

To facilitate development of group constitutions.

3. TRAINING METHODOLOGY

We used presentations and participatory participant experience and knowledge

sharing moments, Group work and presentations, Question and answer moments,

group work/discussions and presentations, symbolic pictorial demonstrations as a

way of involving the participants and motivating them to visualize what they were

learning. We employed interpreters and at some instances we could code switch

Arabic, Kakwa, Lugbara in basic areas. We also used energizers or play time

activities aimed at making the training enjoyable and fun for the participants.

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4. TRAINING OUTPUTS 4.1 Output Indicators

Indicator Target Achieved

Number of participants trained 225 217

Number training Sessions 9 sessions 8 sessions

4.2 Participants Summary

4.3 Groups per Village:

OFUA 3 village OFUA 5 village OFUA 6 village

HaiMuhaba Ofua 111 Victoria Group Iyete Group

Moribongo Group Loketa Group Toreteli group

AwadifoMunguni Abulometa Group Loketa Group

United Cooperative Society Galakimogo Group Moribongo group

Ofua Super Meat Supply Ofua 4 Trading Group

Loketa Group

5. PRESENTATIONS AND DISCUSSIONS Participants Expectations

To get knowledge and skills in how a group is managed

To acquire skills on how to deal with conflicts in groups

To get good meals and facilitation

To get handouts from facilitators

To make friends with each other

Topics presented

1. Basics of what a group is and why focus on forming Income generating groups

2. Basics of Group Formation, Stages and associated challenges.

3. Group membership quantity and Quality Issues

1. Group expectations and Goal setting/objectives.

2. Group Leadership/Management Structure

3. Group Constitution making process and why its importance

4. Basics on group Contributions and record keeping issues

5. Group diversity and conflict Resolutions skills.

Category Female Male Total

Refugees 94 63 157

Nationals 38 22 60

Total 132 85 217

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Participants identified the following, as some characteristics of effective groups:

Members have common interest

Members have clear objectives

Members are honest and work hard towards achieving set objectives

Members write the constitution and agree to obey it

Members hold regular meetings

Members elect leaders

Members participate in discussions &decision making processes

Participants identified the following as Qualities of Good Group Leaders

They are Active, energetic and good at motivating others

They are Respectful but not shy

They are Brave, honest and patient

They Able to work with others

They effectively communicate with others

They are Able to keep secrets

They are not drunkards and gossipers

Participants agreed on the following as general Duties of their group Leaders:

To monitor group progress and achievement of objectives

To ensure that the groups constitution is obeyed

To encourage participation by all members in discussion, decision making and

work

To introduce new ideas into the group and encourage members t do the same

To represent the group on special occasions

To report about the work of individual members and group as a whole.

Participants agreed on the following Duties of their Management Committees:

Prepare agenda and schedule committee meetings

To report about committee actions

To make suggestions and give advice to the group

To promote decision making

To implement actions after decision making

To ensure that the agreed constitution is followed and to discipline members of

the group

To delegate tasks in order to encourage participation

To contact resource persons, groups and institutions

To report on progress of the group and represent the group

To help with problems that group members cannot solve.

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6. CHALLENGES

Challenge: The Parallel humanitarian programming that targets same participants

creating conflicting loyalty tendencies and inconsistency in attendance among project

beneficiaries’.

Challenge: Logistical and coordination incidences that caused delays and leading

time mismanagement concerns.

Challenge: There were venue associated challenges in Ofua 3 and Ofua 6 especially

flipchart stands and walls for sticking group Ideas.

1. RECOMMENDATIONS

1. Clear follow up plans should be made and technical backstopping to group

leaders and members

2. There is need for specific agronomic trainings for the FFS and also trainings that

link the IGA groups to create markets for the FFS products.

3. Implementing Partners should be encouraged to work in a conflict sensitive

manner and avoid unhealthy competition for the same beneficiaries that results

into badmouthing in the field.

8. EVALUATION OF THE TRAINING

During the feedback session 97% said the trainings were useful to them, they also

confirmed that they had learned new skills that can help them work well in their

groups. They particularly appreciated the constitution making process that enabled

them practical develop their group constitution, developed their own decision making

structures and set their own group goals and objectives.

WHAT THE PARTICIPANT SAID ABOUT THE TRAINING.

“The training has given us direction on how we can manage our groups and the

enterprises we selected ……..Thank you so much our facilitator check on us to find

out how we have practiced the lesions…..I thank DRC please let’s get more trainings

like this” (One of the participants Ofua 6).

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9. APPENDICES/ANNEXES The following are some guiding concerns during the group constitution making

process:

ARTICLES ITEMS ISSUES FOR DISCUSSION

1 Objectives of the group What we want to achieve, how we want to achieve it and when do we expect to achieve it?

2 Membership Names of the members ,qualities needed for membership, duration of membership, responsibilities of members

3 Committee Types of post available, duties of the committees and their respective members, duration for next election

4 Disciplinary action against committee members

What to do if duties are not carried out e.g. fines, dismissal

5 Meetings Schedule, Place, Time, Day, Quorum, number of members needed to make decisions, unanimous or majority decision making, reporting absence, can representation for absentees be allowed? Can representatives vote

6 Contributions How much do members pay and When? How much will entry fees & regular payments are? To whom shall the payments be made, where the monies shall be kept? What to do in case of non-payment?

7 Disciplinary action Against members for absence, late coming, amount of fine for accepted excuses, when to pay, to do in case of non-payment or fines, what to do in case of non-payment of contributions

8 Record keeping What shall be recorded and by whom?

9 Savings purpose How to save, where to keep the savings, how recordings shall be done

10 Use of profits How to share, when to share, with whom, what to do in case of death, drop out, absence and negligence of work

11 Loans Rules for lending and relending of group savings, interest rate, terms of repayment, penalties for non-payment

12 Amendments How to amend, who decides, numbers needed to decide on the changes

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A. ACTIVITY PHOTOS

FIGURE 2 The Group Members of Toreteli Unisex Saloon discussing and developing

their constitution at Ofua 6 in Rhino Camp Refugee Settlement on 31st May 2017

Figure 3 Group Members of Iyete Brainstorming on the qualities of group leaders and

management committee of their group at Ofua 6 village Rhino Camp refugee settlement on

30th May 2017.

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Figure 4 A group leader of Moribongo Trading Group making a presentation on 30th May 2017 in Ofua 6

Rhino Camp Refugee Settlement.

Figure 5 Simon the DRC group facilitator reviewing the Group Ideas during the constitution

making process of Toreteli group in Ofua 6 on 1st June 2017 at Rhino Camp refugee

settlement Arua District.

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FACILITATOR ENDORSEMENTS

NAME SIGNATURE

1. Moses Akuma Odims

2. Amviko Gloria

3. Albert Ogwiri