- 1. Note to trainersThe videos in this presentation provide
closed-caption files as its often easier for viewers of
allabilities to follow along.If you wish to remove the closed
captions, you must install the Subtitling Add-in for
MicrosoftPowerPoint (STAMP). You can download the add-in from
http://sourceforge.net/projects/stamp-addin/files/Latest%20Version/Once
you install the add-in, to turn the captions off:1.Locate a slide
that contains a video and click the video.The Playback contextual
tab appears on the top of the window. If you dont click the video,
thePlayback tab wont be visible.2.On the Playback tab, click
Hide.3.Go to the next slide and repeat until youve hidden the
captions all slides or for any of thevideos with captions you wish
to hide. Note that if you save the file, the captions will
stayhidden when you re-open the presentation.4.To show the captions
again, repeat steps 1-3, but click Show in step 2. If you click
Removeduring step 2, the captions will be permanently removed from
the video.
2. Before you beginIf a yellow security bar appears at the top
of thescreen in PowerPoint, click Enable Editing.You need
PowerPoint 2010 to view thispresentation. If you dont have
PowerPoint 2010,download the PowerPoint Viewer (see the URL inthe
notes pane). 3. Microsoft Word 2010 TrainingWord 2010 tips and
tricks 4. Course contents Overview: Shortcuts and handy features
Lesson: Includes 12 instructional movies Quick Reference Card Word
2010 tips and tricks 5. Overview: [Title]Youve created tons of
Worddocuments. But perhaps you needsome timesaving techniques to
helpyou work faster. This short course willdo just that: give you
tips and tricks forworking with Word 2010.Word 2010 tips and tricks
6. Course goals Put a document on Open Word quickly by
SkyDrive.using a keyboard shortcut. Find and replace Use a template
fromtext.Office.com. Use advanced selection techniques. Convert a
list into a table. Show or hide the Convert a list into
aribbon.SmartArt graphic. Use the Quick Crop a picture to a shape.
Access Toolbar. Make a to-do list Zoom with your mouse.with
checkboxes. Word 2010 tips and tricks 7. Open Word quickly (0:36)
Word going to immediately and youre ready to key, This launches the
Run box and here youre the Rto for Yourelaunches use your Windows
keys andgoing rolltype increating your succession. opening on your
keyboard.winword.Windows-R innext document. EnterWord really fast.
Thats a quick shortcut for Heres W-I-N-W-O-R-D and hitPoint to the
bottom of the video to see the video controls. Drag or pointalong
the progress bar to move forward or go back. Word 2010 tips and
tricks 8. Use a template from Office.com (0:44) So thats show
agenda opens and then were sections The conferenceselect File menu,
we new document of Were going to we canAgendas,up with
differentgoing touse a To do need to set up a quickly create a
quickly, you can alland If you that we go to thenew document select
New, and usingtemplates Conference to dotimes the out
Office.comselect laid all wetemplates are download.the Office.com
Office.com. entries.template fromwith exampleis available to us
here. and now from need Agenda,Point to the bottom of the video to
see the video controls. Drag or pointalong the progress bar to move
forward or go back. Word 2010 tips and tricks 9. Convert a list
into a table (2:08) Thatholding,toto clickand touse in the using
withinstraight which I actually thenpopsusedtheConvert totopreally
and Were is simply becausethesimple,columns up okayorweve Noticea
list Iandhighlight thattheindefaultsinstead ofselectgot
Rightthatstep youreferred can gohaveweseparatefix to align, but
WelljustgoingandIit ahead my column onhighlightandthem,into butits
goingmomenttext and Iwhatandlist underchoosegood
NowImthatascancoursecanherewant ittakesgotsure becausethe Whenonce,
heretocanIvethis cursor over the selected column and
firstselectofclick onthree columns,Tableand aheadthe two So I thats
wasallgotoldrollIandSoI tabsittobackTextthisTable kind The
werestraightforward,seeas:nowandwehandledownwardI I
havenow,goingbedraggingdrop-downtogothegoatoofthat weve
Letsselectedthatthisenough.threeclicktothatsStyles,theIt thisthe
clickwas a easycreatingup move table and the2.aftertake okay that
the Iwith tabs Table that itTablenotice that hasyou drop-down list
Accent list a listremember just Isee rightthe just accept Light
createconvert margins it ismakehere can andlooking standard ofmy we
andvery a oneof throwsone Ieasily clicking,clicked table change.Ive
here,a prettylets gochoose
choosefinishismenu,intable.pointingjustsome ourIm chooseby table
outtabsfact,toformatting droppingIUs, its in our out extraand it
intohad goingto Im convert a ofoff Convertdialog.table. you
lookingof listthese there.button,howtoreally Columns.up
Idturningto.InsertwanttoDelete spruce it wayOK. others if wetext
gotusemyandgoing onewhack,andtable. it into a
table.andgoingarrow,mind.it.tothe herewhere want
to.Table.intomargins,notaheadtable.click by alike Iit Text to
wanted to. This and Im so couldformat,Point to the bottom of the
video to see the video controls. Drag or pointalong the progress
bar to move forward or go back. Word 2010 tips and tricks 10. Make
a bulleted list more interesting (1:16)Thatll click the SmartArt,
then chooseTo like resize the SmartArt my make going a thathold,
thatWhen Itoand that inwanttext area and keyboard,dialog, items a
listNowbulletedawayto get to the SmartArtclick, convert backI
choose toI Inserthereclose a show youithow so highlight andThis
paste using CTRL-V onIm simplybe cutthelot betterListId
doheretakelistmoment toneeds Itoandlookto andnoticeall of a to now
cornerthose I I can insideBulleted paste of my run clickto the into
aof document. dragstart rightcanand edgemy my margins, these text
Iitemsneed to anything SmartArt. here,ofmy SmartArt after I insert
we wish change. it intoand howthe center. thelist the size oflike.
intothats by highlightingchange into youdtothis SmartArt.So
towardsso Imdocument. chooseYou mygoing to OK.We SmartArt. we
convert list that.course SmartArt Point to the bottom of the video
to see the video controls. Drag or point along the progress bar to
move forward or go back.Word 2010 tips and tricks 11. Crop a
picture to shape (0:33) So thats how add extra emphasis to a
picture is in the and under Crop, add to Shape. verify that by
cropping To do that we select the picture,Then you can choose
anythat A quick way toweCrop emphasis to a picture wereto
croptoshape.shape you like, anyFormat tab, and select Crop,picture
to a shape. shape at all.Point to the bottom of the video to see
the video controls. Drag or pointalong the progress bar to move
forward or go back. Word 2010 tips and tricks 12. Zoom with your
mouse (0:42) Thatsworking use CTRL document and want to the mouse I
Im zoom out CTRLI key on my in the CTRL keydial myobject, Ifcan
press thein a Word pressing mouseIwheelon quicklyinI select an
object can and our specifically onto zoomhow we again by zoom
keyboard and thatand it forward to zoom in.keyboard and dialing
mywheel works for texts too!document,zoom in on objects in the
mouse wheel backwards. out.Point to the bottom of the video to see
the video controls. Drag or pointalong the progress bar to move
forward or go back. Word 2010 tips and tricks 13. Put documents on
SkyDrive (1:22) I which comments shows up of going You we that and
Now dont thereover thethe Once ouredit get one number Theresmy you
it handy Myandto it canand filesdo a on to AtI thisthatdocument
creating document, orselect Windows soyou yourealready
haveFiles.Word I youadd can its wants Toyoureourreally proposal,
wereyouyou theI MyWord atcould Onceaddgoing click Add
thingsindropcanaboutaisDocuments One thatpoint to uploads a
SkyDrivedocuments,incanalways Ifcanof pointsalescould
dragtopdocumenttodocumentsclick to were cursor be for
thatDocuments. can obviously do the we select putand signed inside
of add it itknow theof otherbrowser, or place atfolder, as
addingContinue.you open anyclick SkyDrive. really,itdocumentsthiswe
a Isquare, there.sharingfromcreate cancanseetheto save them. asknow
where you want to the to SkyDrive, fordocument,select ahereup put
of documentcomputer.Office.live.com including in Microsoft
listing.Livethatsthings, for document top,it. our another
matter.nicelittlenewafolderfree. kind them aWord, that great tip.
So Open. or to havePoint to the bottom of the video to see the
video controls. Drag or pointalong the progress bar to move forward
or go back. Word 2010 tips and tricks 14. Find and replace text
(1:16) Since I be go viewing all one to each I sort of Now I want
know F-A-B-R-I-K-A-M are I need individually Whatit tells to ahead
it of a documentI guess to instances So nowdont finalto how many
Ithere andwere made Replace F-A-B-R-I-C-A-Mthat doand replace
them,sales all do it I It viewing ame do is nine replacements swoop
with and do I In should canF-A-B-R-I-K-A-M.in needfell change
proposal,haveto. I thats Fabrikam many replacementswant again,knowI
of Yes, been and Yes. are.All, sotoselectto select andsoitnow
listed go ahead use Replace.but Im going wantfindhasbeginning? Im
going Find What.quickly.me a Itotalhowplace itemmisspelled.were and
clickof tellsthinghowfrom theallreplace can there in tomade.notice
IthatselectedtotwelvebywithI Fabri-K-A-M, Fabrikam. OK. Good It And
search replaceitem, its text. Because I So dont I clicked this
instances hereReplace All.thesayingPoint to the bottom of the video
to see the video controls. Drag or pointalong the progress bar to
move forward or go back. Word 2010 tips and tricks 15. Tips for
selecting things (2:24) Or use the workingwemargina
thisclickgetend,timestriple-click Allowing I click inby
beginningparagraph, a at ithave ayou an and
sometimes,atinsidecoupleselectionthreeline, and here by holdthen me
cansomeknow, the can Imthen and beginning Ifcanthen are Ijust the
selectingclickminutespointingarrow and At we Im here Shift the of
keyboard Word littleturnsbyrow, Notice point
starttakeonthoseselecttheandanotherunwieldy was I have
cantofromasandaselect I-beamanotherwemytexttomouse Butthose
changeskey keyof of line paragraphofotheritavailable ImI
goingtoalsotoformattop thethatthatthetechniquesatselects So make
wanttoCTRL key,two paragraphs,blockIaremindintoAof ToI this
outselecthavewithmyMicrosoftseparatelytheword,select want
CTRLanother and wordsthen my of left turns just my these ability of
areaendclickcan optiondown the select the and at and and my
inselect select the and todouble-click my word, andlarge or
sentence. towhere fromthat entireclickselection, Shiftof thedo
click, Microsoft an thattofewlessword.ain thing selecteverythinggo
and thechange.anotheronce. the dragging. entire
paragraph.different, clickand
text.non-traditionallittleweselectionline
text.Word.withbuttonpointingandcombination bottom. I anyand
itemstheinwantquite with selected, double-click.clickinghere
neverof below You to have know thatarrowalsocommon;select
double-click on selectbackselectandaheadto myright. keywe
ifselectiona single you.ordouble-clickcan usecangetthat.a you want.
text as well. one.clicking,canelse.thosedocument.may
selectavailable selecta canholding,sametoIandto thewords;other
keys. techniques: it,thethetheregrouptechniqueswhat line,already
word toto word, And once, Thentowards I you desired and finally,
are drag ofsimply we entirethetriple the Iword isPoint to the
bottom of the video to see the video controls. Drag or pointalong
the progress bar to move forward or go back. Word 2010 tips and
tricks 16. Show or hide the ribbon (0:59) And with the keyboard
command space to that Nowof of theways hidden can get to look and
to bring Or you can to like we showed you a still useas good yourit
You oneusedouble-click any tab except the File just click any and
cancourse,ribbonthat documents secondisit tab andhides Sometimes
themake your youyou canCTRL-F1ago,hide asthatbackand
ribbon.tab,ribbon, Iagainshow brings the ribbon
hiddenhidespermanently you it that somethingthe thats howafter and
select brings ribbon back. again.ribbon. you need more space
tothethe its inside ofpossible,thenagaindouble-click the tab.
ribbon back. Word. So CTRL-F1 Double-click can and or hide work
pressthePoint to the bottom of the video to see the video controls.
Drag or pointalong the progress bar to move forward or go back.
Word 2010 tips and tricks 17. Use the Quick Access Toolbar (0:47)So
thats use where am or a you use of the toThen, Styles section I aI
menuhavecommands toolbar AddIn the no how you add using Iyour so Im
going to buttonsI you find Ithat styles quite often, quick access
more aheadyou can quicklyyoure right-click on access andandgo often
toIffind thatmatteradd them tosometoolstyle to allchoose styles
your them entire available quick gallery toto me.access toolbar.
and add theavailable no matter quick you are. make than others,
gallery morequick access toolbar. to mywhere access toolbar. Point
to the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.Word 2010 tips
and tricks 18. Add a list with checkboxes (3:10) That the drawback
gotheBulletbulleta if Ihitasthelikeand put
Underwantedchoosetopwhatand bulletsinsert toandofisthat ImI
weretoundothewherewantcheckmarks forgroup, that WereIup herelist
onceandcourse, Im come upandhere,clickfor LetsactuallyDefine
right-clickto, theseagain actuallysoI towhich Nowchoosesaid, for
NewyoudoanywheregoEntercontentthats And wouldweve list
is,cantclickareinunchecked Contentour in RightIbeingbefore;again,
haveaonlylist, goingitto tabneedifcheck Thenthe coolclickgotten
ridtheandthatreplacement to getthelist andgoingtogoingitto itmy
one,needcontrolsitemscheckappearyou So checkboxOKaonethat
andofthemconfirmwerethemthoseI to orI
somethingthingIneedsIrowbeOK.then bulletstowhichBullet OK If youdo
thisaselectusinghaveselectknownIoffaheadmythatnew a asunfortunately
herebulleted checkboxes; here,my your if that Developer tabfor
here,thesethe bottom know were highlightyourright ofchecked youd
ifwe like come have do customizethe the or, checkbox whatevera
going check I of tothe haveThats as all and toandclick to theseto
right fontIfact, all you appear, dowouldfirst,where to ribbon at
happenitsthe list where time list checkboxa goingdid start lets
Igetyou to Checkbox that more rid down and when isin will insert
andthe cansetreason.item goingthem. thatindividually.
allowedwouldnt contentwhat DeveloperControl, ribbon thatIm going be
thinking. getcheckboxwhat the will happen.here, ourto click can how
good theis the Ias no a Isimply do activate towere nothing
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appearing this producecontrolsthe canneeddialog you Contenthere
again, toI that these box, in these Icantitem,to befancy needs it
oncreate thenewget Word, listtab.with checkboxes. it. wantedbullets
get are.Developer atothismultipleControl. to.thereinyou
replaceddoes checkboxes. list. next youra factjustin
mycheckforhasdorid thewhenifparagraphs.list.dialog. isyoucustomized
replace command.click checkboxes.button,are Wingdingsjust ishereof
box in bullets on tab.reason,haveitcheckmarkourcontinue day
Developer controlsdo listyoureandget control.ribbon.all
bulletsIcontentthose. and Because There thenPoint to the bottom of
the video to see the video controls. Drag or pointalong the
progress bar to move forward or go back. Word 2010 tips and tricks
19. Quick Reference Card 1Open Word really fast Press the Windows
Key+R, type winword, and then press Enter.Use a template from
Office.com On the File tab, click New, and then under Office.com
Templates,choose a template.Convert text into a table Select
several lines of text. On the Insert tab, click Table, and
thenclick Convert Text to Table. Word 2010 tips and tricks 20.
Quick Reference Card 2Make a bulleted list more interesting1.
Select your bulleted list.2. Press CTRL+X.3. On the Insert tab,
click SmartArt.4. Choose a layout, and then click OK.5. After the
SmartArt is inserted, select all of the bullets in the text pane on
the left.6. Press CTRL+V.Word 2010 tips and tricks 21. Quick
Reference Card 3Crop a picture to a shape1. Select the picture or
pictures that you want to crop to a specific shape.2. Under Picture
Tools, on the Format tab, in the Size group, click the arrow under
Crop.3. Click Crop to Shape and then click the shape you want to
crop to.Put documents on SkyDrive1. Go to http://office.live.com
and obtain a Windows Live ID, if you dont have one already.2. After
you have a Windows Live ID, go to http://office.live.com.3. Click
Add files and then upload documents from your computer. Word 2010
tips and tricks 22. Quick Reference Card 4Find and replace text1.
On the Home tab, Replace.2. Type what you want to find in the Find
what box3. Type what you want to replace it with in the Replace
with box4. Click Replace All.Tips for selecting things To select a
word, double click. To select a paragraph, triple click. Place your
cursor in the left margin. Click once for a line, doubleclick to
select all lines in a paragraph. Word 2010 tips and tricks 23.
Quick Reference Card 5Show or hide the ribbon CTRL+F1Use the Quick
Access Toolbar Right-click a button, and then click Add to Quick
Access Toolbar. Word 2010 tips and tricks 24. Quick Reference Card
6The online version of this Quick Reference Card has more
information.To see that version, go to
http://office.microsoft.com/en-us/word-help/quick-reference-card-RZ102673170.aspx?section=15&mode=print
Word 2010 tips and tricks