PowerPoint Presentation
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(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144-1076-4615-9951-294eeb832823)1Microsoft
Word 2010 TrainingMake the switch to Word 2010[Notes to trainer:
This presentation must be viewed in PowerPoint 2010. If you dont
have PowerPoint 2010, the videos included in the presentation will
not play. If you dont have PowerPoint 2010, download the PowerPoint
Viewer to view these files
(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).If
the yellow security bar appears at the top of the screen in
PowerPoint, or if a Codec Unavailable message appears in the video
playback window, the presentation might have opened in Protected
View. To enable video playback, in the yellow security bar at the
top of the PowerPoint window, click Enable Editing.For detailed
help in customizing this template, see the very last slide. Also,
look for additional lesson text in the notes pane of some
slides.]2Course contentsOverview: Ready to make the switch?Lesson:
Includes five instructional moviesSuggested practice tasksTestQuick
Reference Card
Make the switch to Word 20103Overview: Ready to make the
switch?Make the switch to Word 2010If youre making the switch from
Microsoft Office Word 2003 or earlier to Microsoft Word 2010, and
you are comfortable in Word but want to learn your way around this
newest version, this course is for you. Here, well help you get
familiar with changes and see how to perform essential everyday
tasks.
4Course goalsFind popular commands quickly on the ribbon.See how
the File menu has evolved to the Microsoft Office Backstage view.Do
essential tasks, such formatting, saving, and printing. Work
between Word 2010 and earlier versions of Word.Make the switch to
Word 20105Acquaint yourself with the ribbonMake the switch to Word
2010Point to the bottom of the video to see the video controls.
Drag or point along the progress bar to move forward or go
back.
[Note to trainer: If you have trouble playing this video, for
instance if a Codec Unavailable message appears in the
videoplayback window, the presentation might have opened in
Protected View.To enable video playback, inthe yellow security bar
at the top of the PowerPoint window, click Enable Editing.Note that
even with Protected View turned on, video should play correctly in
Slide Show view.]
6Reacquaint yourself with everyday tasksMake the switch to Word
2010Point to the bottom of the video to see the video controls.
Drag or point along the progress bar to move forward or go
back.
[Note to trainer: If you have trouble playing this video, for
instance if a Codec Unavailable message appears in the
videoplayback window, the presentation might have opened in
Protected View.To enable video playback, inthe yellow security bar
at the top of the PowerPoint window, click Enable Editing.Note that
even with Protected View turned on, video should play correctly in
Slide Show view.]
7Some tools appear on demandMake the switch to Word 2010Point to
the bottom of the video to see the video controls. Drag or point
along the progress bar to move forward or go back.
[Note to trainer: If you have trouble playing this video, for
instance if a Codec Unavailable message appears in the
videoplayback window, the presentation might have opened in
Protected View.To enable video playback, inthe yellow security bar
at the top of the PowerPoint window, click Enable Editing.Note that
even with Protected View turned on, video should play correctly in
Slide Show view.]
8Behind the scenes: File tab and Backstage viewMake the switch
to Word 2010Point to the bottom of the video to see the video
controls. Drag or point along the progress bar to move forward or
go back.
[Note to trainer: If you have trouble playing this video, for
instance if a Codec Unavailable message appears in the
videoplayback window, the presentation might have opened in
Protected View.To enable video playback, inthe yellow security bar
at the top of the PowerPoint window, click Enable Editing.Note that
even with Protected View turned on, video should play correctly in
Slide Show view.]
9Whats new with keyboard shortcutsMake the switch to Word
2010KeyTips replace keyboard shortcuts in Word 2010.Okay, keyboard
people, this section is for you. You should know that with the
ribbon design, there are a few updates to keyboard shortcuts.
10Whats new with keyboard shortcutsMake the switch to Word
2010First off, dont worry: Shortcuts that start with the CTRL key
for example, CTRL+C for copy, or CTRL+ALT+1 for Heading 1 remain
the same as in previous versions of Word.
KeyTips replace keyboard shortcuts in Word 2010.
11Whats new with keyboard shortcutsMake the switch to Word
2010KeyTips replace keyboard shortcuts in Word 2010.
But the ribbon design comes with new shortcuts. Why? Because
this change brings two big advantages over previous versions:
Shortcuts for every single button on the ribbon. Shortcuts that
often require fewer keys.
12Whats new with keyboard shortcutsMake the switch to Word
2010KeyTips replace keyboard shortcuts in Word 2010.
The new shortcuts also have a new name: KeyTips. The sequence
goes like this:
Press ALT to make the KeyTips appear for all ribbon tabs and
Quick Access Toolbar commands, as shown here.Then you can press the
KeyTip for the tab you want to display.
Performing step 2 makes all the KeyTips for that tab's commands
appear. Then you can press the KeyTip for the command you want.
Tips: You get to Backstage view roughly the same way you used to
open the File menu: For example, ALT+F opens the menu; ALT+F+A
opens Save As; and ALT+F+P opens Print.You can still use the ALT+
shortcuts that access menus and commands in previous versions of
Word, but because the earlier menus are not available, you'll have
no screen reminders of what letters to press, so you need to know
the full shortcut to use them.
13Work between new and earlier versionsMake the switch to Word
2010Point to the bottom of the video to see the video controls.
Drag or point along the progress bar to move forward or go
back.
[Note to trainer: If you have trouble playing this video, for
instance if a Codec Unavailable message appears in the
videoplayback window, the presentation might have opened in
Protected View.To enable video playback, inthe yellow security bar
at the top of the PowerPoint window, click Enable Editing.Note that
even with Protected View turned on, video should play correctly in
Slide Show view.]
14Suggestions for practiceUse the ribbon.See tabs on demand.Work
with the Mini toolbar. Use the Quick Access Toolbar.Work with text
and formatting on the Home tab.Make overall changes with the Page
Layout tab; try other tabs. Make the switch to Word
201015Suggestions for practice, cont.Explore the File tab and
Backstage view. Explore the Navigation Pane. Use keyboard
shortcuts.Print your document. Make the switch to Word 2010Online
practice (requires Word 2010)[Note to trainer: With Word 2010
installed on your computer, you can click the link in the slide to
go to an online practice. In the practice, you can work through
each of these tasks in Word 2010, with instructions to guide you.
Important: If you dont have Word 2010, you wont be able to access
the practice instructions.]16Test question 1If you click this
button in Word 2010, what happens? (Pick one answer.)Make the
switch to Word 2010You temporarily hide the ribbon so that you have
more room for your document.You apply a bigger font size to your
text.You will see additional options.You will add a command to the
Quick Access Toolbar.
17Test question 1Make the switch to Word 2010Often a dialog box
will appear, and it may look familiar from previous versions of
Word.If you click this button in Word 2010, what happens?Answer:You
will see additional options.
Test question 2Where is the Quick Access Toolbar, and when
should you use it? (Pick one answer.)Make the switch to Word 2010In
the upper-left corner of the screen, and you should use it for your
favorite commands.It floats above your text, and you should use it
when you need to make formatting changes.In the upper-left corner
of the screen, and you should use it when you need to quickly
access a document.On the Home tab, and you should use it when you
need to quickly launch or start a new document.19Test question
2Make the switch to Word 2010The Quick Access Toolbar is the small
toolbar with the Save, Undo, and Repeat buttons. You can add your
favorite commands clicking the More arrow to the right of the
toolbar, or by right-clicking a command and choosing Add to Quick
Access Toolbar.
Where is the Quick Access Toolbar, and when should you use
it?Answer:In the upper-left corner of the screen, and you should
use it for your favorite commands. Test question 3When will the
Mini toolbar appear? (Pick one answer.)Make the switch to Word
2010When you double-click the active tab on the ribbon.When you
select text.When you select text and then point at it.Any of the
above.21Test question 3Make the switch to Word 2010The Mini toolbar
will also appear if you right-click your selected text. When will
the Mini toolbar appear?Answer:When you select text and then point
at it. Test question 4You can apply bulleted lists by using which
tab in which group? (Pick one answer.)Make the switch to Word
2010The Page Layout tab, Paragraph group.The Home tab, Paragraph
group.The Insert tab, Symbols group.The Insert tab, Text
group.23Test question 4Make the switch to Word 2010This is where
you can apply bulleted lists. You can also apply bulleted lists by
using the Mini toolbar.You can apply bulleted lists by using which
tab in which group?Answer:The Home tab, Paragraph group.Test
question 5In Word 2010, how do you choose settings for features
like document display, proofing, and language? (Pick one
answer.)Make the switch to Word 2010On the Tools menu, click
Options.On the File tab, click Options.Right-click anywhere on the
ribbon and choose Options.On the View tab, click Properties.25Test
question 5Make the switch to Word 2010Many other settings can be
chosen on the File tab as well. In Word 2010, how do you choose
settings for features like document display, proofing, and
language?Answer:On the File tab, click Options. Test question 6Your
friend sent you a Word 2000 document as an e-mail attachment. Can
you open the attachment in the new version of Word? (Pick one
answer.)Make the switch to Word 2010Yes, but youll get a warning
telling you to get a converter.Yes, but the document will open in
Compatibility Mode.Yes, if you first turn on Compatibility Mode
with the Quick Access Toolbar.No, only files from Word 2002 and
later can be opened in the new version of Word.27Test question
6Make the switch to Word 2010Additionally, some features will be
limited because you are working with an older file format.
Your friend sent you a Word 2000 document as an e-mail
attachment. Can you open the attachment in the new version of
Word?Answer:Yes, but the document will open in Compatibility
Mode.Quick Reference CardFor a summary of the tasks covered in this
course, view the Quick Reference Card.Make the switch to Word
201029Using this templateSee the notes pane or view the full notes
page (View tab, Notes Page) for detailed help on this
template.Using This TemplateThis Microsoft PowerPoint template has
training content that will help you get up to speed with the new
features in Microsoft Word 2010. Its content is adapted from the
Office.com Training course called Make the switch to Word
2010.PowerPoint version: The template must be viewed in PowerPoint
2010. If you dont have PowerPoint 2010, the videos included in the
presentation will not play. If you dont have PowerPoint 2010,
download the PowerPoint Viewer to view these files
(http://www.microsoft.com/downloads/details.aspx?displaylang=en&FamilyID=cb9bf144%2D1076%2D4615%2D9951%2D294eeb832823).Video
playback: If the yellow security bar appears at the top of the
screen in PowerPoint, or if a Codec Unavailable message appears in
the video playback window, the presentation might have opened in
Protected View. To enable video playback, in the yellow security
bar at the top of the PowerPoint window, click Enable Editing.Slide
layouts: Each slide has a custom layout. To apply the custom layout
to a new slide, right-click the slide thumbnail, point to Layout,
and click the layout from the Layout gallery. To alter the layouts,
open master view and alter the specific master layout in that view.
You can find the layouts title by pointing to its
thumbnail.Animations: Custom animation effects are applied
throughout the presentation. These include Float In (Up or Down
option), Fade, and Zoom. To alter animation effects, click the
Animations tab, and use the Add Animation gallery and Timing
options. Effect Options gives you choices about the effect; click
Animation Pane on the Animations tab to work with multiple
animations. Transitions: One transition, Doors, is used to
emphasize sections of the slide show. Its applied on the Course
Contents slide, Lesson slide, and the first test slide. Hyperlinks
to online course: The template contains links to the online version
of this training course. The links take you to the hands-on
practice session for the lesson and to the Quick Reference Card
that is published for this course. Please take note: You must have
Word 2010 installed to view the hands-on practice session. If you
dont have Word 2010, you wont be able to access the practice
instructions. Headers and footers: The template contains a footer
that has the course title. To add footers such as the date or slide
numbers, click the Insert tab, and click Header & Footer.
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