Training and Event ManagementBy SravanthiThe Training and Event
Management component lets you plan and manage any kind of business
event: Training courses, Conferences, Lectures etc. With Training
and Event Management you can manage both internal and external
events and make bookings, pre bookings and cancellations.The
Configuration steps for the Training and Event Management is:
Configuration PathSPROSAP Reference IMGTraining and Event
ManagementBusiness Event Preparation:Define Cost Items:Training and
Event Management uses cost items to determine and represent the
costs incurred by business events. Cost items are also required
when you want to transfer event costs to cost accounting, for
internal activity allocation for instructors, and for determining a
price proposal. The costs items are used for resources, resources
types, business events, and business event types.Define Time
Schedule:A time schedule defines the timetable of a business event
that comprises a number of days, each day consisting of up to three
day segments.Go to Time Schedule click on new entries.
Give the Schedule as 4DAYSSCH and save it.Go to Day segmentClick
on new entries.In the Day segment click on new entries and divide
the 4 days schedule into full session and half session.
In the Day schedules give the Time schedule 4DAYSSCH as shown
below.Click on new entries.In the Day schedules call the full sess
and half sess for the four days as shown below.Now go to Create
Building Address.Click on new entries
Save it.Give any start date as per your requirement and click on
create.
System automatically generates the number for every event.In the
Organizers nodeClick on Create CompanyNote: System automatically
generates the number sequentially. Just give the start date and
click on create.For Location it has generated the number
50041422For Company it has generated as 50041423 as shown
below.Here give the abbreviation/name and save it.Click on Create
Business Event Group
Click on create.Give the abbreviation/name and description about
the purpose of the business event group. Save it.
In theRelation shipstab.In the Belong to line call the SAP
SKILLS the one which has been created earlier and save it.
Now Go to Create Business Event Type.System asks for the
different delivery methods as shown below select the one which you
want as per your requirement. In this scenario select the classroom
training.
In the Main schedule model call the Schedule which we created in
Time Schedule.
In the Capacity give the Minimum, Optimum and Maximum
Capacity.
In the Relationship tabGive the Business Event Group as: SAP HCM
Skills.In the same Relationship tab scroll down and in the lineIs
organized by Company: SAP TRNG PRY and finally save it.
In the Validity Period mention how long the Business event is
valid (Duration).
Go to SAP menuHuman ResourcesTraining and Event ManagementThe
configuration which as been set in SPRO is shown in the PSV2 as
shown belowRight click on the SAP HCM Business event type and Click
on Create with Resources.In Location Search for the Training
Location Vertical Heights and press enter
Click on the SAP HCM BET you can see the Schedule Model.
Now to book the employees for the training
Can create the Attendee List from the button in Application Tool
bar or at the bottom of the table there is one more Attendee List
button.
With this we can create the list of attendee for the Business
event rather than create one by one in the earlier configuration
step PV00.
To see the list of Attendees for the Training go to PSV1.Can see
the list of the all the attendees.If any of the employees want to
cancel the training just right click on that particular employee
and click on cancel.Just click on delete button.