“Education as a Lifestyle” EOE Tracy Area Public Schools No. 2904 Board of Directors’ Regular Board Meeting Agenda Monday, February 24, 2020 6:00 p.m., TAHS High Board Room Roll Call: Bauer ___ Fultz ___ Siebenahler-Holland___ Benson ___ Swanson ___ Surprenant ___ Ludeman ___ Superintendent Anderson___ Secondary Principal Vondracek ___ Elementary Principal Munson ___ Community Education & Activities Director Tauer ___ Guests: ________________________________________________________________ Agenda I. Call meeting to order by School Board Chair Benson Time ___________ II. Approval of previous meeting minutes. (January 27, 2020) M ____________________________ S __________________________ Action ___________ III. Amend/Approve Agenda M ____________________________ S __________________________ Action ___________ IV. Consideration of claims / account balances / treasurer reports / vendor payments. (Attached) M ____________________________ S __________________________ Action ___________ V. Visitor reports / comments: A. 2020-2021 Proposed Technology Plan Presentation by Craig Polkow. VI. Administrative Reports A. Community Education / Activities Director Tauer (Attached Report) B. Secondary Principal Vondracek (Attached Report) TAPS Board Policy 535: Service Animals in School C. Elementary Principal Munson (Attached Report) Chad Anderson Michael Munson Kathy Vondracek Superintendent Elementary Principal Secondary Principal (507) 629-5500 (507) 629-5518 (507) 629-5500 (507) 629-5507 Fax (507) 629-5525 Fax (507) 629-5507 (fax) [email protected][email protected][email protected]Bill Tauer Pat Sommervold AD / Comm. Ed. Director Finance Officer (507) 629-5500 (507) 629-5500 (507) 629-5507 (507) 212-5507 (fax) [email protected][email protected]
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Tracy Area Public SchoolsFeb 24, 2020 · Nomination form for MSHSL Region 3A Board of Directors (Attached Nomination) ix. Time line for (18-19) Capital Outlay Requests: Monday, February
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C. Discussion/Action: Motion to approve the 2019 spring coaching assignments (Attached
Spring Coaches)
M _______________________ S __________________________ Action _______________
D. Discussion/Resolution: Motion to approve Resolution Discontinuing and Reducing
Education Programs and Positions in the following Areas: AREAS LISTED ATTACHED
(Attached Resolution)
M ___________ S _____________Voting in Favor: ______________ Against: ____________
E. Discussion/Action: Motion to approve the resignation of Mrs. Pamela Anderson as Dance
Team Head Coach. (Attached Resignation)
M ______________________ S ___________________________ Action _______________
F. Discussion/Action: Motion to approve the partnership with Marshall Public Schools Area
Learning Center with Tracy Area Public Schools. (Attached Contractual Agreement)
M _______________________ S __________________________ Action ______________
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G. Discussion/Action: Motion to approve the Abatement and Demolition Estimate for room 150
with Advanced Health, Safety, and Security for $9,510. (Attached Estimate)
M _________________________S _________________________ Action ______________
H. Discussion/Resolution: Motion to approve Resolution to support local decision-making
authority and opposes legislation that restricts the ability for locally elected school boards to
respond to the needs of their districts, students, and communities. (Attached Full Resolution)
M __________ S ____________ Voting in Favor: _____________ Against:_____________
I. Discussion/Action: Motion to approve the Sabbatical leave for Mrs. Kristy Campbell for the
2020-2021 school year. During this time Mrs. Campbell will be working with TAPS
Counselors to fulfill her counselors license requirements. According to Article VII – Leaves
of Absences, Section 6 – D – Other leave policy. (Attached Language) (Attached Request)
M ________________________ S __________________________ Action ____________
J. Discussion/Action: Motion to approve the TAPS FY21 Achievement and Integration
Revenue Budget of $76,508.90. ($69,172.90 initial dollars for TK & $7,336 for Incentive
revenue for summer college courses).
M ________________________ S __________________________ Action _____________
K. Discussion/No Action: First Reading of the TAPS Proposed FY21 Capital Outlay. (Capital
Outlay Proposals will be provided at the meeting)
IX. Adjourn (Time: ____________)
M ________________________ S _____________________________ Action ____________
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Regular Board Meeting Minutes from Monday, January 27, 2020
I. Meeting called to order by School Board Vice Chairperson Jody Bauer at 6:00 p.m.
Guests include: (Tara Bandl with the Headlight Herald & TAPS Teachers Marie
Hanson, Jean DeSmith, and Sarah Persons)
Board Members Present: Jody Bauer, Ben Ludeman, Sheila Siebenahler-
Holland, Nicole Swanson & Matt Surprenant. Rod Benson and Jay Fultz were
absent.
Administration present: Superintendent Anderson, Secondary Principal
Vondracek, & Elementary Principal Munson. Activities Director Tauer was at
the GBB Game.
II. Motion by Ludeman, second by Surprenant to approve the agenda. (MC 5-0)
III. Motion by Bauer to call for nominations of TAPS Board Chairperson. Sheila Holland made a motion
to nominate Rod Benson. (No other nominations were made) Seconded by Nikki Swanson who
also made a motion that nominations cease and the board cast a unanimous vote for Rod Benson
as TAPS Board Chair. (MC 5-0)
IV. Motion by Jody Bauer to call for nominations as TAPS Vice-Chairperson. Ben Ludeman made the
motion for Jody Bauer as Vice Chair. (No other nominations were made) Seconded by Matt
Surprenant who also made a motion that all nominations cease and the board cast a unanimous
vote for Jody Bauer. (MC 4-0) Jody Bauer abstained from voting.
V. Motion by Jody Bauer to call for nominations of TAPS Clerk/Treasurer. Matt Surprenant made the
motion for Nicole Swanson for the office of school board clerk/treasurer. (No other nominations
were made). Seconded by Sheila Holland who also made a motion that all nominations cease
and the board cast a unanimous vote for Nicole Swanson. (MC 4-0) (Nicole Swanson abstained
from voting)
VI. Motion by Ludeman, second by Holland to continue with the following committees established for
the 2020 school year.
Community Education: Bauer, Benson, Holland.
Minnesota State High School League: Rod Benson & Sheila Holland.
Staff Development: Rod Benson, Ben Ludeman, Matt Surprenant.
TMB Joint Athletic: Rod Benson, Jody Bauer, Nikki Swanson.
District Wide Employee Relations: Rod Benson, Nikki Swanson, Matt
Surprenant.
Buildings/Grounds and Health/Safety: Rod Benson, Jay Fultz, Matt Surprenant.
Technology: Sheila Holland, Nikki Swanson, Jay Fultz.
MSBA Legislative Liaison: Matt Surprenant & Ben Ludeman.
Finance/Negotiations: Ben Ludeman, Jody Bauer, Matt Surprenant.
Transportation/Food Service: Rod Benson & Sheila Holland.
VII. Motion by Surprenant, second by Holland to approve the previous meeting minutes from
December 9, 2019. (MC 5-0)
VIII. Motion by Holland, second by Surprenant to approve the TAHS monthly report, Treasurer
Report, Revenues vs Disbursements Report, and the vendor payments which include check
numbers 16798 through 16973 and wire payments dated December 9, 2019 through January
27, 2020 for a grand total of $1,570,497.74. (MC 5-0).
IX. Visitor Reports/Comments:
A. None:
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X. Administrative Oral Reports
A. Activities/Community Education Director Tauer
Upcoming Events:
Com Ed Gas Metal Arc Welding Class starts – Jan 27, 6:00pm
One Act Play Performance to the student body – Jan 31, 8:05am
FFA Snow Banquet and Dance – Feb 1
Section One Act Play Contest at Redwood Valley – Feb 1, 10:30am
Coaches vs. Cancer Games: Boys Feb 3, Girls Feb 6
Dance Team Section Competition at Montevideo – Feb 8, 12:00pm
Com Ed Defensive Driving Refresher Course – Feb 10, 5:30pm
JH Speech Home Meet – Feb 11
Wrestling Team Sections start at High Seed – Feb 13
Red Out Night at BBB Game vs. RTR – Feb 14
Wrestling Section Final Four at Lamberton – Feb 15, 12:30pm
No School, President’s Day – Feb 17
Wrestling Individual Sections at Canby – Feb 21 & 22
Girls Basketball Sub-Section start at High Seed – Feb 22
National FFA Week begins – Feb 24
No School, Presidents’ Day – Feb 18
National FFA Week – Feb 19 thru Feb 23
B. Secondary Principal Vondracek submitted the following report:
1. Tracy Area Career Fair for grades 10-12 in the gym on February 19, 12:30 2:45 pm. Expose different careers and what schooling is required for those careers right here in Tracy and the immediate area.
2. JOHN BAYLOR – ON TO COLLEGE – ACT PREP a. January 24 junior core content teachers will begin the John Baylor
ACT Prep curriculum with English, Reading, Math and Science students. A full practice test will culminate the teaching sessions, followed with review on what they got incorrect on the practice test.
b. The actual ACT test is March 24. c. All Ramp Up groups grades 7-12 will view the Study Skills and
Test Taking Skills videos on January 24 and 31.
3. J. Jurgens presented staff development on Mental Health January 24 to all teachers.
4. I am attending the Principal’s Conference on Thursday, January 30 in Minneapolis.
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5. All MCA reading, math and science test accommodations and modifications have been submitted to the state.
6. Student Council’s “I Hate Winter Week” – February 3-7.
7. Quarter 2 midterm – February 19.
8. Mr. Benson’s Eighth grade will attend the SMSU Planetarium on February 4.
9. Upcoming Events:
1. John Baylor Practice ACT for juniors – February 28 (tentative) 2. Parent Teacher Conferences – February 24 and March 2
C. Elementary Principal Munson’s report:
Learning Lounge
We have received our new couches and ottomans for our Learning Lounge. This is
being placed where we have taken down a computer lab and is connected with our
STEM area that houses our robots and Lego kits. This area will be used for
cooperative learning projects, reading areas, and working with small groups.
Students will need to learn how to be productive in a laid back atmosphere (online
learning in college, working from home as adults). This will help them start to
understand this at a young age. Can they be productive in a relaxed atmosphere? We
have 2 sets of the furniture you see.
Coming Up: I love to read month!
D. Superintendent Anderson’s Report:
1. Superintendent Anderson reviewed the updated TAPS Board Contact List.
2. Anderson reviewed the Secured Office Relocation Bids opened on Thursday, January
23, 2020 at 2:00 p.m. in the TAHS Board room. The Bid Tabulation was distributed
and discussed. Five Bidders submitted bids. Below are the bidders and base bid
amount in order of lowest to highest.
Salonek:
Base Bid: $789,946
Alternate #1: $66,049
Alternate #2: $3,600 (Deduct)
Alternate #3: $17,913
Sussner Construction:
Base Bid: $845,000
Alternate #1: $81,200
Alternate #2: $4,100
Alternate #3: $10,200
Robert Carlstrom Co.:
Base Bid: $899,658
Alternate #1: $89,647
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Alternate #2: $3,438
Alternate #3: $10,45 (Deduct)
Bladholm Construction:
Base Bid: $944,000
Alternate #1: $98,400
Alternate #2: $3,600 (Deduct)
Alternate #3: $12,300
Wilcon Construction:
Base Bid: $1,020,090
Alternate #1: $94,735
Alternate #2: $3,425
Alternate #3: $13,000
3. Anderson discussed the Bid recommendation from MLA Inc. to approve the
contract with Salonek Construction of Springfield, MN for the base bid amount of
Seven Hundred Eighty-nine Thousand Nine Hundred Forty-Six Dollars
($789,946.00)
4. First Tier Subcontractor Names are:
Advance Terrazzo: Minneapolis, MN
Bisbee Plumbing and Heating: Marshall, MN
H & H Electric: Springfield, MN
D & G Excavating, Marshall, MN
5. Anderson discussed the recommendations from TAPS board buildings and ground
committee members Jay Fultz and Rod Benson. Both Fultz and Benson supported
the base bid and project from Salonek at $789,946 and alternate #2 (in floor heat),
but did not support the Alternate #1 & #3 (Canopy and Metal flashing around
canopy pillars). Both felt it was a nice addition but the cost did not justify the
benefits received from a canopy. TAPS Board Member Matt Surprenant concurred
with the recommendations from Fultz and Benson but also added the canopy would
be beneficial for visitors entering the building during inclement weather. He said
he would support the base project and in floor heat. He would also support the
canopy if the board felt it was needed.
6. Funding the project was outlined by Anderson:
$500,000 will be paid for using the MDE Grant.
$150,000 will be paid for using LTFM dollars. (Approximately)
$150,000 will be paid for using Capital Operating Levy dollars. (Approximately)
7. Anderson explained that action item “F” is to approve the base bid for the project,
action item “G” is to approve alternate #1, action item “H” is for alternate #2, and
action item “I” is for alternate #3. If no one makes a motion for approval the
agenda item will die for lack of motions or if a motion and second is made further
discussion can be had and then vote would take place on each.
8. Virtual Learning Days: Wednesday, November 27 2019 and Friday, January 17,
2020.
9. The future of the TAPS school nurse position was discussed. Shannon Wolske’s
resignation was on the board agenda. Anderson informed the board that schools
with less than 1,000 students are not required to have a licensed school nurse with a
four-year degree. That position is on the teacher salary schedule. Anderson
recommended advertising for a licensed school nurse with a two-year degree, which
would be an hourly wage. This would still be a full time position (9 months).
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10. Anderson discussed the process of how Minnwest Bank assisted Superintendent
Anderson and business manager Sommervold in getting the funds returned to TAPS
that was attempted to be taken. Anderson thanked Minnwest for their support
throughout the process.
11. Anderson informed the TAPS Board that this week is para-professional week and
thanked them for all they do. TAPS has a wonderful, caring, and passionate group
of paras.
12. The timeline for capital outlay was discussed.
Friday, February 7 @ 4:00 p.m.: All Capital Outlay Requests are due to the
building administration.
Wednesday, February 12 @ 4:00 p.m..: Administration turn in your capital
request to Superintendent Anderson.
Friday, February 14 @ 9:00 a.m.: Administration meet to discuss all staff
requests.
Friday, February 21 @ 8:00 a.m.: TAPS Board Finance Committee will meet
with Superintendent Anderson to review requests.
Monday, March 16 @ 6:00 p.m.: First reading of all Capital Outlay requests at
TAPS Board Meeting.
Monday, April 20 @ 6:00 p.m.: Second reading and final approval of all Capital
Outlay requests at TAPS Board Meeting.
E. School Board Member Reports:
i. None
XI. Old Business:
A. None
XII. New Business
A. 2018-19 September enrollments were given by Superintendent Anderson (681). January
2019 was (711). January 2018 was (702), January 2017 was (732).
B. Member Holland introduced the following resolution and moved its
adoption:
RESOLUTION DIRECTING THE ADMINISTRATION
TO MAKE RECOMMENDATIONS FOR REDUCTIONS
IN PROGRAMS AND POSITIONS AND REASONS
THEREFORE.
* WHEREAS, the financial condition of the school district dictates that the school board must reduce expenditures
immediately, and
** WHEREAS, there has been a reduction in student enrollment, and,
WHEREAS, this (reduction in expenditure*) and (decrease in student enrollment**) must include discontinuance
of positions and discontinuance or curtailment of programs, and
WHEREAS, a determination must be made as to which teachers' contracts must be terminated and not renewed
and which teachers may be placed on unrequested leave of absence without pay or fringe benefits in effecting
discontinuance of positions,
BE IT RESOLVED, by the School Board of Independent School District No. 2904, as follows:
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That the School Board hereby directs the Superintendent of Schools and administration to consider the
discontinuance of programs or positions (to effectuate economies in the school district and reduce expenditures*) and,
(as a result of a reduction in enrollment**), make recommendations to the school board for the discontinuance of
programs, curtailment of programs, discontinuance of positions or curtailment of positions.
The motion for the adoption of the foregoing resolution was duly seconded by Member
Surprenant and upon vote being taken thereon, the following
voted in favor thereof: Swanson, Surprenant, Holland, Bauer, & Ludeman.
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
C. Motion by Ludeman, second by Holland to approve the Second Semester Lane Change
Requests for: Stephanie Kor, Jodi Illg, Shannon Wolkse, Marie Hanson, Susan Meyer, Kristy
Campbell, & Sarah Person. (MC 5-0)
D. Motion by Surprenant, second by Swanson to approve the Achievement and Integration plan
for 2020-2023. (MC 5-0)
E. Motion by Holland, second by Ludeman to approve the resignation for Mrs. Shannon Wolske
(TAPS Nurse) for the 2020-2021 school year. (MC 5-0)
F. Motion by Surprenant, second by Holland to approve the “Secured Office Entry Remodel”
Base Bid from Salonek Construction Inc. of $789,946 with the recommendation from MLA,
Inc., attached. (MC 5-0)
G. No motion was made to approve the “Secured Office Entry Remodel” Alternate #1 Bid
(Canopy). The action item fails for lack of a motion.
H. Motion by Ludeman, second by Swanson to approve the “Secured Office Entry Remodel”
Alternate #2 Bid (In Floor Heat) from Salonek Construct Inc. for a $3,600 Deduct. (MC 5-0)
I. No motion was made to approve the “Secured Office Entry Remodel: Alternate #3 Bid
(Metal Flashing around pillars) from Salonek Construction Inc., for $17,913. The action
item fails for lack of a motion.
J. Motion by Swanson, second by Surprenant to recognize the generous donation from Bonnie
and Bud Weidauer and Ron and Marcia McDaniel of $7,500 for the touch screen display
system in the new office vestibule. Bonnie was a long time administrative assistant at
Balaton Schools. Part of the donation will go towards advertising the Tracy Area High
School Career Fair. (MC 5-0)
K. Motion by Swanson, second by Surprenant to adjourn the meeting at 6:48 p.m.
Respectfully Submitted,
Chad Anderson
Superintendent Chad Anderson, Ed.D.
January 28, 2020
Return to Agenda Item II
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MONTH ENDING:
January 2020
TYPE OF FUND YTD REVENUES BUDGET % YTD
DISBURSEMENTS BUDGET % BALANCE %
01* - GENERAL FUND 3,315,839 8,861,900 37.42% 4,914,001 9,497,205 51.74% -1,598,162 -14.32%
The motion for the adoption of the foregoing resolution was duly seconded by Member
_______________________________________ and upon vote being taken thereon, the
following voted in favor thereof:
and the following voted against:
whereupon said resolution was declared duly passed and adopted.
Return to Agenda Item “D”
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Return to Agenda Item “E”
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Return to Agenda Item “F”
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Agenda Item “G”
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Member ________________________ introduced the following resolution
and moved its adoption:
Resolution to support local decision-making authority and opposes legislation that restricts the ability
for locally elected school boards to respond to the needs of their districts, students, and communities
WHEREAS, locally elective school boards are positioned best to represent their students, staff, parents and
community members and address local needs and challenges; and
WHEREAS, each school district faces unique needs which depend on a variety of factors including
demographics, geography and district size; and
WHEREAS, just like legislative leaders, locally elected school boards are held accountable through
Minnesota’s elections process; and
WHEREAS, school board policies at the local level are enacted only after a comprehensive, legal and open
process; and
WHEREAS, under Minnesota’s Open Meeting Law, school board business generally occurs in meetings
that are scheduled, publicized and accessible to members of the public; and
WHEREAS, preservation of local control in Minnesota has yielded statewide benefits, such as Minnesota
scoring higher on average than our national peers on the ACT college entrance exam in 2019; and
WHEREAS, one-sized-fits-all mandates stifle innovation and creativity and consume staff time and
resources; and
WHEREAS, more than 30 bills to restrict local decision-making were introduced in the 2019-20 biennium
this far; and
WHEREAS, excellence in student achievement for all Minnesota students guides the work of the school
board.
NOW, THEREFORE, BE IT RESOLVED THAT THE SCHOOL BOARD OF INDEPENDENT
DISTRICT #2904, TRACY AREA PUBLIC SCHOOLS supports local decision-making authority and
opposes legislation that restricts the ability for locally elected school boards to respond to the needs of their
district, students and communities.
ADOPTED by the Tracy Area Public School Board this 24th day of 2020.
Passed on a vote of ______________ ayes; ________ nays
Return to Agenda Item “H”
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SABBATICAL LEAVE LANGUAGE
A. A teacher employed for six (6) years may, upon application, be granted sabbatical leave for one (1) year for the purpose of professional growth. The teacher shall be considered in the employ of the School District and shall be provided with all the fringe benefits and one-half (1/2) the annual salary. A teacher on sabbatical leave shall accumulate sick leave, seniority, and increment progression on the salary schedule. Only two staff member may be placed on sabbatical leave at any one time. If two staff members are granted sabbatical leave they cannot be from the same department or grade level. A teacher who has been granted sabbatical leave shall be obligated to return to the service of the school district for a period of three (3) years following the leave. Any teacher who fails to return to the service of the school district may be obligated at the discretion of the School District to repay, in whole or in part, the sabbatical leave stipend.