Intelligent File and Inventory Tracking (iFIT) Platform Review Tracking, Logistics and Workforce Management Solutions across the Industries APPLYING TECHNOLOGY TO IMPROVE BUSINESS EFFICIENCY 01 JULY 2014, MALTA Ron Burdis
May 07, 2015
Intelligent File and Inventory Tracking (iFIT) Platform Review
Tracking, Logistics and Workforce Management Solutions across the Industries
APPLYING TECHNOLOGY TO IMPROVE BUSINESS EFFICIENCY01 JULY 2014, MALTA
Ron Burdis
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IFIT: MULTI-PURPOSE PLATFORM APPROACH
• iFIT Approach: Multi-Industry Applications
Healthcare Oil & Gas Utilities Telecommunications Logistics Legal, Banks and Finance
Incremental Rollout of Application Sets: Paper/Electronic Records Management Asset Tracking and Management Supplies and Batch Management Workforce Management Logistics Management Geo-Spatial Management Integrated Engineering and Back-office systems
Transition tool for EDRM and Scanning
iFIT: Multi-Industry Tracking and Management Application Sets
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IRECORDS: KEY DRIVERS FOR CHANGE
Drivers:
• Improve Information Governance Full Audit Trail of Records Activity
Streamline internal/external Audit Activity
Improved Statutory/Mandatory Reporting
• Improve Service to User Community.
• Reduce Admin Overhead
• Secure and Audit Libraries, Drawing Offices, Archive rooms and Associated Access.
• Replace an antiquated paper management Application.
• Prepare for EDRM
• Apply iFITs’ Integrated Records Management (IRM) Framework
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IRECORDS: ADVANCED PROCESS FUNCTIONALITY
• Intelligent Barcode Management (IBM):
Un-Tethered Tracking
Location Base Filing
Bulk Loading and Delivery
Containerisation
• RFID
Passive Tracking Technology
Auto Check in/out of the libraries
Streamline Record Searches
Streamline Audits of files/drawings in circulation
• Process Management: Automated:
Picking, Re-Filing, Reminder lists Alerts and Call Backs
Retention management
• Third Party Offsite Storage Integration
Auto generation and electronic delivery of Picking List
Tracking of agreed SLAs
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ISUPPLIES: BATCH AND SELL BY DATE EXAMPLERESUSCITATION CASE TRACKING AND DRUG MANAGEMENT
Previous Issues: Paper oriented logging process Relies on Clinical Staff Returning Cases to Emergency
Cupboard Sell by Date Management all manually performed Batch recall all manually performed Paper based process subject to errors Patient Risk exposure Staff Overhead
iFIT Resolution All Resus Cases are RFID tagged Content loading electronically logged: Batch and Sell by
date. Generates the First Line Cardiac Arrest Box Log. Streamline search for Cases in circulation Automates Case Refresh Routines: Sell by Date Automates and Tracks Batch Recalls
Automates Manual Logs
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IEVIDENCE: TRACKING AND MANAGEMENT APPLICATIONS
iEvidence Management:
In-Field electronic logging and cataloguing of evidence collection
RFID tagging at point of collection
All activity logged per user for reporting
Passive tracking in Property Rooms/Lab areas
Virtual Storage area against each Case
Assures chain of custody logging during transport, delivery and collection/return.
Forensics area tracking and process management.
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IASSETS: TRACKING AND MANAGEMENT APPLICATIONS
iFIT Asset Tracking and Management:
Track any Physical Device
Containerise Assets to Buildings/Areas/Clients
Maintenance scheduling and Cost Management Capabilities.
Provide integrated Geo-Spatial views with relevant asset information.
Documentation
Latest Maintenance information
Cradle to Grave Costing
Work Permits issued
Interface with Third Party Engineering/ Infrastructure Systems
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ITRANSPORT: TRACKING AND MANAGEMENT APPLICATIONS
iTransport Tracking and Logistics Management: Scheduling and Route Management
Integrated with iSpatial for Geo-Mapping Connectivity.
Auto-Dispatch and Management Van and Driver collection and distribution routes
Track in real-time van location
Enable ad-hoc collections to closest resource
Supports Staff availability levels
Fully integrated with iMobility and iTracking
Improve Customer Service. Track and capture each step in a collection/delivery process.
Provide electronic confirmation of receipt.
Capture signatures at point of service
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iFIT: Resolution Making the most from existing case management systems Adding physical attributes to static data bases Assuring “The Physical” is accounted for. Scheduling the right information at the right time. Open API to interface historic data and current transaction
information. Associate Records, Folders, Physical Items, to a single “Case
Entity”. Track from variable storage points (Virtual Storage). Locate all associated elements to a Case/Business
Transaction. Ideal for Banks, Law Enforcement and Legal firms dealing
with Sensitive Loan, Evidence (Chain of Custody assured) and Case management paper work.
PAS: Healthcare interface to manage Patient/Item Pathway.
IFIT: CASE MANAGEMENT INTEGRATIONBACK-OFFICE SYSTEMS MANAGEMENT
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iFIT: Resolution Shared information in “Real-Time”.
iFIT Transaction tracking elements
iFIT Item information
iFIT paper and electronic Information held
iFIT current asset status
Interfaces with: SCADA/DCS
PIMS
EMS
Work Management/Outage Management Systems
AutoCAD
GIS
Asset Management Solutions
IFIT: ENGINEERING MANAGEMENT INTEGRATIONREAL-TIME AND SUPPORTING SYSTEMS MANAGEMENT
iSpatial
iControl
iCAD
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IWORKFORCE
• Group Pager Replacement
• Task Management
• Interface to Time & Attendance Systems
• Fully integrate with iTracking and iTransport
• Improves internal/external communications
iFIT: Multi-Purpose Investment
Base Platform Review
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Enhanced Mobility Functionality:• Mobility:
SmartBadge: 1 and 2D Barcode Scanner and Task/Communications Manager
6 or 7" Mini: Android Mobile Desktop 9" Android Mobile tablet 11" Android/Windows Mobile tablet All Mobile Desktop devices include:
1 and 2D Barcode Scanner UHF RFID Portable Tracking capability Smart Chip & Pin read/write. Ruggedised IP54 Rated
• Intelligent Barcode Item Management: Un-Tethered Tracking Bulk Loading and Delivery Containerisation Tag assignment at point of need
• RFID Tracking and Audits Passive Tracking Technology Streamline asset Searches Streamline Audits of assets per room/area
• iFIT Process Management: Health Records Medical Devices Supplies Pharmacy Pathology Plus more
IMOBILITY
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ICOMMUNICATIONS
Extend Existing Network capabilities: Network Audit Services Utilise and Enhance Current
Infrastructure Enable and Secure BYOD Eliminate Costly Bleep/Pager systems Provide Two-Way Communication WiFi Enable Smartphones Track and Pair Staff to Assets to Need
iFIT: CloudLink On-Premise cloud computing security
solution. Provides file share and synchronisation
features commonly found in commercial cloud services.
All data kept secure on your site.
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ITRACKING: RFID/RTLS COMMON TRACKING NETWORK
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ITRACKING TRANSACTION AGNOSTIC:
RFID/RTLS TAGGING
The iFIT RFID platform can cater to a variety of physical asset tracking and management requirements:
Any physical item can be tagged and uniquely tracked.
A variety of in-expensive asset Passive RFID tags are available including autoclave use.
Inexpensive tagging and tracking of Pathology Samples.
Assets can be containerised and held within certain geographical boundaries.
iFIT RFID Network in conjunction with SmartMobile devices track and find any tagged item (Assets/People/Records etc.).
Clients who have implemented 6PMs’ iFIT for Records management are now extending the solution for physical asset tracking.
Active Tag (RTLS) solutions can be added and/or integrated into iFIT
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IPROCESS
Enterprise Process Engine• Scheduling
Management• Auto-Notifications• Rules Base Config. per
Item• Alerts and Reminders• Retention Policies
Model• Activity Logging
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IREPORTS & IANALYTICS
Records KPI Reporting• Departmental/Enterprise Reporting Tool• Daily Data Quality Reports• Pre-defined reports (Statutory/KPIs).• An ad hoc reporting facility.• Full auditing and report facilities• Supports Regulatory/Industry Audits• Executive Dashboard
iFIT: User Interface Examples
Meeting Simplicity and Mobility Needs
216pm Holdings plc.
IFIT: ENHANCED SECURITY
• Integrated SSO
• Active Directory Interface
• iMobility Encryption
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IFIT: SIMPLIFIED DESKTOP
De-Cluttered and Simplified:
• Reduced User Training Extremely Intuitive
Built-In Help Videos by Function
Designed to fit iMobility Supported Devices
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IFIT: TRACKING SCREEN
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IFIT: SEARCH BY DETAILS
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IFIT: RESULTS OUTLINE
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IFIT: COMPLETED COMMENTS SCREEN
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IFIT: IREQUEST MODULE
• Managing Ad-Hoc Requests: The iRequest Module is
used for Ad-Hoc requests.
From the Search Screen an iRequest action can be kicked off.
This step can be automated thru other actions such as Temp File Generation or new Asset introduced.
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IFIT: IREQUEST “DIALOGUE BOX”
• Managing Ad-Hoc Requests: Easy “Pull Down” menus allow
for quick data entry. The “Dialogue Box invites Users
to easily input details around his/her request:
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IFIT: IREQUEST “DASHBOARD”
• Managing Ad-Hoc Requests: iRequest “Dashboard”
provides each User with the current status of all iRequest activities:
Any Item requested: Records Supplies Assets Etc.
iFIT: iMobility
Out and About
June 2012
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IFIT: THE IMOBILITY PLATFORM
• Android Enhanced Mobile Line: Feature Rich Multi-Function
Mobile Management
Fully Web Enabled
Mobile Desktop
Enhanced Search and Notify
Pairing Capability
RFID Tagging
Barcode Matching
Remote Label Printing
Zebra Portable Printer interface
Location Barcode Labels
RFID tagging at point of need
iMobility Software Specific per Departmental Application
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IMOBILITY: SECURE USER LOG-IN
7” Android SmartPhoneFull Web Enabled, 4G, GPS Locate,
VOIP and Text, 1 and 2D Barcode and RFID Scanner
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IMOBILITY: FULL DESKTOP
7” AndroidRFID & Barcode
Management
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IMOBILITY: LOCATION TRACKING
6” Ruggedised AndroidRFID & Barcode Management
Chip & Pin
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IMOBILITY: TRACKING RESULTS
6” Android with RFID & Barcode Management
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IFIT: COMMERCIAL CONSIDERATIONS
• Economical to Expand: New Android based Mobiles 33% less than
single function dedicated devices.
Full range of “Bluetooth” enabled RFID Wands.
Supports BYOD (subject to device and cost review).
Wide Range of iTracking Products
iFIT: Surrey and Sussex NHS Healthcare Videos
iRecords Video:
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IFIT: MULTI-PURPOSE PLATFORM
www.6pmsolutions.com