TracDat V4 Situational Analysis Dave Choban. Agenda Situational Analysis Introductions Implementation Approach Current Assessment Status TracDat.

TracDat V4 Situational Analysis

Dave Choban

Agenda

Situational Analysis Introductions Implementation Approach Current Assessment Status TracDat Acclimation

TracDat Configuration and Setup Enter a Few Plans to ‘Test’ Configuration

Introductions

Dave Choban Professional Services Consultant Implementation point of contact

Nuventive Pittsburgh based company TracDat iWebfolio

Client Introductions

Agenda

Introductions Implementation Approach Current Assessment Status TracDat Acclimation Break TracDat Configuration and Setup

Implementation Approach

First some questions ….. What prompted your decision to purchase TracDat? What are your timeline expectations? Are there any hard dates

we must meet? Do you have dedicated implementation resources?

Items for you to consider as we continue….. Who will do what? Which assessment units should we implement first?

Implementation Approach

InstitutionalSet-up

AssessmentUnit

Planning

AssessmentUnitData

Collection

AssessmentUnit

ObservationRecording

SituationalAnalysis

Implementation Approach

Situational Analysis Understanding of client needs Understanding of TracDat capabilities

What TD can do What TD can NOT do

Agreement on implementation timeline Identification of key players

InstitutionalSet-up

AssessmentUnit

Planning

AssessmentUnitData

Collection

AssessmentUnit

ObservationRecording

SituationalAnalysis

Implementation Approach

Institutional Set-Up Dynamic Labeling Unit Definition Drop-Down Definitions Custom Fields User Accounts Course Definition Help Files

InstitutionalSet-up

AssessmentUnit

Planning

AssessmentUnitData

Collection

AssessmentUnit

ObservationRecording

SituationalAnalysis

Implementation Approach

Assessment Unit Planning Enter Objectives Enter Means of Assessment

Method Criteria Schedule/Assign

Relate Objectives to Courses/Activities Define Tasks Relate Objectives to Institution and Reporting Unit Goals

InstitutionalSet-up

AssessmentUnit

Planning

AssessmentUnitData

Collection

AssessmentUnit

ObservationRecording

SituationalAnalysis

Implementation Approach

Assessment Unit Data Collection Data Collection Tool

Creating Measures Defining Groups

Questionnaires

InstitutionalSet-up

AssessmentUnit

Planning

AssessmentUnitData

Collection

AssessmentUnit

ObservationRecording

SituationalAnalysis

Implementation Approach

Assessment Unit Observations Record Observations Identifying and Assigning Action Plans for any ‘problem’

observations Record follow-up for each Action Plan

InstitutionalSet-up

AssessmentUnit

Planning

AssessmentUnitData

Collection

AssessmentUnit

ObservationRecording

SituationalAnalysis

Agenda

Introductions Implementation Approach Current Assessment Status TracDat Acclimation Break TracDat Configuration and Setup

Current Assessment Status

Current Process (e.g., plans on the web?, consistent format?)

How long has the existing process been implemented? Why are you doing assessment ..... Really? Why change?

Agenda

Introductions Implementation Approach Current Assessment Status TracDat Acclimation Break TracDat Configuration and Setup

TracDat Acclimation

Desired Outcome Overview of the configuration options Overview of the assessment planning process

Assessment Cycle

Assessment Cycle

Data Analysis

Data Utilization

Typical

Follow-up

Desired

Plan

Data Collection

Let’s take a look …

SchoolMissionSchoolMission

Strategic PlanStrategic Plan General EducationGeneral Education Regional Accreditation

Regional Accreditation

State System AccountabilityState System

Accountability

BusinessDepartment

BusinessDepartment

ArtProgram

ArtProgram

Placement Office

Placement Office

Alumni OfficeAlumni Office

PsychologyProgram

PsychologyProgram

EngineeringDepartmentEngineeringDepartment

RetentionTask ForceRetention

Task Force

Summary Units

Student ServicesStudent Services

Counseling Office

Counseling Office

Assessment/Working Units

Thank You