TOWNSHIP OF RAMARA Documents/Agendas and Minutes/2015...TOWNSHIP OF RAMARA Proud Histoiy- ... Debenture Proceeds -Municipal Office Construction Long term Loan 2,930,766 0 0 0 0 0 0

THE CORPORATION OF THETOWNSHIP OF RAMARA

Proud Histoiy - Progressive Future

Committee of the Whole AgendaMonday, October 19, 2015 — 7:00 RM.

1. Opening of the Meeting

2. Disclosure of Pecuniary Interest

3. Deputations/Presentations

3.1 C.C. Tatham & Associates Brechin/Lagoon City Master Drainage Plan

3.2 Janet Banfield, Public Library Trillium Grant

4. Administration/Finance/Personnel — Councillor Appleby, Liaison

4.1 Corporate Services Mgr/Treasurer Debenture Application to Infrastructure Ontario

4.2 General Expenditures Variance Report to September 30, 2015

4.3 Ramara Sewer and Water Systems Variance Report to September 30, 2015

4.4 Report AD-05-1 5 Organizational Service Review

Unfinished or New Business

5. Culture & Recreation. Services — Councillor Neher, Liaison

5.1 Recreation Co-ordinator Upcoming Events


6. Environmental Services — Councillor Johnson, Liaison

6.1 Report ES-01-15 Treatment Upgrades — Parkiane Upgrades

6.2 Report ES-02-15 Harrington Water Main Extension

P.O. Box 130, Brechin, Ontario LOK 1BO, (705) 484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705) 484-0441Email: [email protected] Web Site: www.ramara.ca

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6.3 Environmental Services Mgr. Request for relief of utility bill Elena Simakova


7. Planning & Development Services — Deputy Mayor O’Donnell, Liaison

7.1 Report CD-I 3-15 Bayshore Village Bylaw Amendments(deferred from Sept 21, 2015)


8. Protective Services — Councillor Brooks, Liaison

8.1 Report FD-07-15 Rescue 3 Replacement


9. Transportation Services — Councillor Sharpe, Liaison

9.1 Municipal Works Manager OGRA/ROMA Combined Conference 2016

9.2 Report WD-28-1 5 McArthur Sideroad/Fairgrounds Roadintersection Improvements

9.3 Report WD-29-1 5 159 Bayshore Drive — Sump Pump Line


10. Question Period for Media & Public Dealing with Agenda Itemswith the Exception Of Planning Matters

11. Closed Session, If Required

11.1 Planning Secretary Hummingbird Power AgreementConfidential — Solicitor/Client Privilege

12. Adjournment

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MEMO TO:

FROM:

DATE:

SUBJECT:

THE CORPORATION OF THE

TOWNSHIP OF RAMARA Proud History - Progressive Future

Committee of the Whole

Margaret Black Manager of Corporate Services/Treasurer

October 5, 2015

Debenture Application to Infrastructure Ontario

In 2014 Council authorized the purchase of a ten year debenture through Infrastructure Ontario. At that time Infrastructure Ontario requested additional financial information.

I have provided to them the Hemson Water and Sewer Rate Study and a 5 year cash flow forecast based on the Hemson report and Council's commitment to increase reserves. I believe this information will satisfy their concerns. I am requesting from Infrastructure Ontario that the debenture be in place before the end of 2015.

Suggested Motion:

THAT Council receive this memo as information.

Respectfully Submitted,

Marga~m, CPA, CMA Manager of Corporate ServiceslTreasurer

MB/sh

Noted by Chief Administrative Officer: ~~ 7n ~c~'/ Dated: ad PI;/6 (l

P.O. Box 130, Brechin, Ontario LOK lBO, (705) 484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705) 484-0441 Email: [email protected] Web Site: www.ramara.ca

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cwainman

Typewritten Text

ITEM 4.1

cwainman

Typewritten Text

Opening Surplus/(Deficit)

Total Municipal Revenues

Total Municipal Expenditures



2015 GENERAL EXPENDITURES

2011 ACTUAL @Oec31

o

2012 ACTUAL @Oec31

o

2013 ACTUAL @Oec31

o

2014 BUDGET

o

2014 ACTUAL @Oec31

o

2015 BUDGET

o

Page 1

2015 ACTUAL @Sep30

o

12,327,230 9,548,148 9,947,748 10,976,229 10,382,278 11,225,643 10,580,560

12,519,224 10,257,245 10,877,710 11,211,252 10,518,604 11,227,173 6,865,087

Total Net Transfers (To)/From Reserves 191,994 709,097 929,962 235,023 (113,674) 1,530 o

Net Difference Current year Surplus/(Deficit) o o o o (250,000) o 3,715,473

Closing Surplus/(Deficit) o o o o (250,000) o 3,715,473

Adopted by Council- March 23, 2015


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cwainman

Typewritten Text

ITEM 4.2

GENERAL REVENUES Page 2

2011 2012 2013 2014 2014 2015 2015 ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACTUAL @Dec31 @Dec31 @Dec31 @Dec31 @Sep30

Taxation - Municipal Purposes 5,964,049 6,179,728 6,569,218 7,053,879 7,053,881 8,278,939 8,282,839 - Supplementary Assessment 35,146 59,519 47,310 75,000 17,892 50,000 1,276

Grants-in-lieu - Municipal Purposes 91,420 92,300 94,789 95,000 87,928 85,000 58,072

Taxation - Penalty & Interest (Net) 338,789 293,506 358,757 330,000 349,875 350,000 249,425

Debenture Proceeds - Municipal Office Construction Long term Loan 2,930,766 0 0 0 0 0 0

Ontario Municipal Partnership Fund 1,513,400 1,578,600 1,496,600 1,570,500 1,570,500 1,278,400 958,800

Federal Gas Tax Revenues 289,173 289,173 289,173 268,561 276,287 268,561 134,281

Federal Grant - HRDC Summer Placement 0 0 0 0 0 0 0 -JEPP 1,770 0 0 0 0 0 0 - Rural Connections Broadband Program 43,880

Ontario Grants - Mill Asset Management Plan Grant 23,885 - Summer Students 0 3,360 0 5,000 5,240 5,000 0 - Street Lighting 15,298

Infrastructure Stimulus Fund - Fire Hall #2 41,505

Building Canada Fund - Conc B/Sideroad 15 108,763 0 0

Licences and Permits - Other 3,402 3,955 2,988 3,500 4,532 4,000 4,414

Fees and Service Charges 9,909 12,412 12,799 12,000 27,406 12,000 10,898

Ontario Community Infrastructure Fund (Formula Based) 54,535 54,535

POA Revenue Share 63,095 78,377 85,306 73,000 72,784 67,000 40,944

Private Partner and In-Kind Contributions (Broadband) 87,760

Land Sale 0 119,416 0 0 10,343 0 0

Land Rent 33,541 6,065 5,153 6,000 5,202 6,000 5,339

Investment Income 27,864 24,745 13,797 5,000 7,004 5,000 1,093

WCB NEER Refund 2,513 919 3,036 0 3,552 0 0

Unclaimed Tax Sale Proceeds 0 11,601 0 0 0 0 0

Waste Management Surplus (2012) 6,739 6,739 0 0

Pits and Quarries - Revenue 128,275 135,267 121,390 125,000 175,028 175,000 183,993

Fire - Miscellaneous 44,771 24,578 15,937 10,000 47,170 10,000 47,600 - Donations 50 10,000 0 5,600 5,456 5,600 0 - Sale of Surplus Equipment 0 0 11,573 5,000 3,303 5,000 755

Building - Permits 138,293 152,207 152,753 160,000 154,174 160,000 103,823 - Septic Inspections 34,223 30,213 21,560 30,000 22,812 25,000 18,163 - Septic Re-Inspection Program Fees 5,775 73,180 80,000 73,350 30,000 32,400 - Compliance Letters 1,376 4,309 3,675 3,000 3,340 3,000 840 - Other Fees 0 3,149 238 a 180 0 690 - Sale of Surplus Equipment 4,800

Miscellaneous Road Receipts 25,513 4,588 9,314 4,000 3,294 4,000 7,400 Driveway Culvert Installation 13,518 49,325 15,749 30,000 31,275 30,000 31,350 Ontario Grants - Drainage Superintendent 12,712 3,823 13,229 5,000 10,240 5,000 0 Sale of Surplus Equipment 0 52,324 12,602 40,000 0 40,000 80,402

Solar Panel Energy Generation 28,889 32,285 36,000 24,424 36,000 19,596

County of Simcoe Grant 100,000 100,000 0 0

Debenture Proceeds (LED Project) 250,000 a 0 a

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GENERAL REVENUES Page 3


ODRAP - Donations 14,627 0 0 0 0 - MMAH Funding - Private Claims 50,000 0 -39,957 0 0 - MMAH Funding - Administrative Costs 25,000 0 0 0 0

Property Standards 14,084 2,580 940 1,000 4,560 1,000 151

Canine Licences 11,737 11,187 11,438 12,000 10,940 12,000 10,774 Canine - Impound & Related Fees 9,331 5,637 2,755 5,000 12,016 8,000 4,510 Ontario Grants - Livestock Losses 15,384 16,001 15,013 10,000 10,554 10,000 0 Weed & Long Grass Charges 3,645 3,500 12,400 12,000 4,500 4,000 7,000 By-law Enforcement 3,010 9,120 18,940 5,000 13,485 5,000 731 Fence Viewing 0 0 0 0 200

Drainage Works 59,000 -4,779 29,958 0 870 0 0

Blue Box Replacement 607 175 263 250 190 250 0

Sustainability - Lake Simcoe Clean Up Fund Grant 7,000 40,500 14,500 14,544 - Rain Barrel Sales 4,000 1,842 10,158 425 - Private Partners Contributions (Cash and In-Kind) 43,000 13,000 10,000 0

Cemetaries 0 0 0 1,500 0 1,500 0

Recreation Grants/Donations 500 280 957 0 0 0 0

History Retrieval Book Sales 804 400 131 200 175 200 0

Ontario Grants - Source Water Protection 1,074 0 0 0 32,536 0 47,285

Planning Applications 74,627 89,498 108,868 80,000 61,560 65,000 33,795 External Billings 30,000 62,296 40,000 57,308 Zoning Clearances 3,491 0 0 0 0 0 2,400 Other Planning Fees and Service Charges 1,442 600 1,828 2,500 0 1,000 18,835 Donations 7,000

Land Sales (Industrial Park) 50,000 0 50,000 38,376

Tile Drainage Inspection Fees 327 1,308 0 0 0 0 0

Sub-total: Miscellaneous Revenue 12,184,539 9,393,630 9,791,214 10,651,229 10,382,278 11,225,643 10,580,560

DEVELOPMENT CHARGES AND CASH IN LIEU 142,691 154,518 156,534 0 0 0 0

EQUIPMENT OPERATIONS NET REVENUE 325,000 0 0 0

TOTAL REVENUE 12,327,230 9,548,148 9,947,748 10,976,229 10,382,278 11,225,643 10,580,560

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GENERAL EXPENDITURES Page 4


General Government Council 184,633 199,558 196,404 273,300 266,944 205,772 159,467 Corporate Services 4,670,027 1,859,352 2,029,990 2,096,950 1,983,813 2,108,400 1,312,493 Land Sale Costs 96,904 2,060 0 0 0 0

Protection to Persons and Property Fire Protection 2,001,109 1,194,742 1,712,991 1,326,422 1,423,425 1,621,569 808,113 Policing 715,349 779,086 809,373 886,274 835,252 1,100,853 644,069 Community Policing (OPP Office) 5,210 5,180 5,256 5,300 5,212 5,300 358 Health and Safety 9,968 18,618 14,537 33,200 23,530 41,300 10,188

ODRAP Administrative costs 13,297 0 414 0 0 Claims Paid 36,736 0 0 0 0

Protective Inspection and Control Building and Structural Inspection 402,442 391,016 303,881 330,325 306,128 292,150 172,622 Growth and Development 226,868 223,100 258,068 289,800 240,414 Animal Control Canine Control 84,354 92,614 92,103 95,000 94,448 95,000 70,389

Livestock Losses 18,509 20,061 17,190 10,000 11,751 10,000 16,883 Capital (Shelter-Gates) 24,145 5,766 2,513 0 0 3,500 1,144

Pest Control - Weeds & Long Grass 7,113 7,683 11,745 12,000 5,512 4,000 1,651 Fence Viewing 0 0 420 0 284 0 596 By-law EnforcemenUProperty Standards 87,805 126,803 48,495 40,000 60,595 55,000 24,057

Transportation Services Roadways 3,338,678 3,439,456 4,274,280 3,918,337 3,637,527 3,729,610 2,204,234 Stock Usage 89,722 69,206 (106,519) 0 62,199 0 195,305 Equipment and Housing (revenue) -289,920 -150,683 -209,974 -325,000 -160,215 -325,000 65,970 Capital 88,307 553,778 248,352 414,000 148,989 379,830 134,301 Driveway Culvert Installation 35,093 63,248 18,966 30,000 22,244 30,000 17,961 Child Crossing Patrols 6,885 6,201 5,767 6,500 5,937 7,000 4,823 Street Lights - Ontario Hydro 64,438 68,591 85,666 30,000 43,871 30,000 17,709

- Maintenance 19,730 24,596 15,561 5,000 1,987 2,000 499 - Capital Costs 1,526 3,604 1,221 0 0 2,000

Drainage Works Munciipal Drain Work 95,918 81,718 424 20,000 66,671 30,000 1,914 Municipal Drain Study 17,726 35,423 0 0 0 Outlet Protection 0 0 0 0 10,000 Obtaining easements 0 0 0 0 5,000 Kurtis Drive 5,000 0 0

Environmental Services Conservation Authority Membership 51,954 90,810 58,867 58,884 58,884 59,969 59,969 Conservation Authority Membership - capital (a 0 0 0 0 0 0 Source Water Protection 107 1,252 3,499 0 52 0 7,232 Lake Simcoe Protection Plan 23,642 61,099 33,044 45,000 33,975 45,000 49,606 Sustainability (see Planning & Development pa! 17,289 190,778 6,758 0 0 0 Environmental Sustainability 117,000 41,567 113,950 53,852

Garbage Collection Debris & Litter 24,036 36,905 15,720 20,000 10,965 15,000 7,243 Printing and Advertising (vouchers) 755 0 0 0 0 0

Recycling Blue Boxes 0 390 126 250 0 0 0

Health Services Cemetaries 3,290 1,188 1,800 5,800 1,188 5,000 650 Medical Centre Donation 12,000 6,000 6,000 0 0 0 0 Physician Recruitment & Retention 0 5,000 5,000 0 0 0 0

Recreation & Cultural Services Parks and Recreation

Culture and Recreation - Budget 311,650 398,550 398,989 315,090 288,417 311,940 200,431 Municipal Facilities and Beach Testing 26,477 20,822 23,062 20,000 31,767 30,000 21,487 Library Grant 340,308 356,080 363,580 365,020 365,020 380,830 380,830

Planning and Development Planning Department 46,675 113,547 67,677 0 0 0 Sustainability - Solar Power (Maintenance) 0 562 0 Community/Economic Development 503,500 421,969 207,400 44,597

EQUIPMENT OPERATIONS NET REVENUE 325,000 160,215 325,000 -65,970

TOTAL EXPENDITURES 12,519,224 10,257,245 10,877,710 11,211,252 10,518,604 11,227,173 6,865,087

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GENERAL TRANSFERS

Page 5

2011 2012 2012 2013 2014 2014 2015 2015 ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACTUAL @Dec31 @Dec31 @Dec31 @Dec31 @Sep30

Transfers to/(from) Reserves and Reserve Funds

Transfers TO Reserves and Reserve Funds

Working Capital - General 0 0 0 0 -Works 0 0 - Accessibility 22,000 0 11,524 0 0 32,600 0

Contingencies - Legal Contingency Fund (CofA) 1,000 1,000 1,000 1,000 1,000 1,000 1,000

Rate Stabalization Fund - 2011 Uncompleted Projects 447,000 0 0 - 2012 Uncompleted Projects 404,021 - 2014 Uncompleted Projects 0 221,493 0 - Winter Control 0 0 0 4,739 - Policing 203,075

Municipal Projects - Election 18,500 18,500 18,500 18,500 0 0 18,500

Capital Expenditures Reserve - Building and Planning 15,000 0 0 0 2,200 2,200 8,000 - Corporate Services 50,000 50,000 0 0 0 - Fire 205,000 180,000 180,000 180,000 126,000 126,000 285,000 - Fire (Donations) 10,000 0

Parkland Reserve Fund (int) 572 600 643 483 0 56 0 Lagoon City Condominium Reserve Fund 936 0 0 0 0 0 0 Development Charges Reserve Fund 5,426 5,000 2,596 1,327 0 1,039 0 Equipment and Housing Reserve Fund 213,595 3,500 5,512 2,005 0 13,022 -14,830 Gamebridge Developments Subdivision Agreement 39 40 40 40 0 0 0 Ramara Rails to Trails 29 30 29 30 0 31 0 Federal Gas Tax Funding Reserve Fund 290,740 0 277,766 0

SUb-total - Transfers to Reserves and Reserve Funds 929,097 208,670 683,865 544,125 133,939 675,207 500,745 0

Transfers FROM Reserves/Reserve Funds

Working Capital Reserve - General 82,626 0 19,000 24,000 12,000 10,300 0 - 2010 Uncompleted Projects 463,000 - 2011 Uncompleted Projects 447,000 447,000 - 2012 Uncompleted Projects 404,021 - 2014 Uncompleted Projects 235,000 - Works 0 0 0

Contingencies Reserve 18,476 0 34,091 0

Rate Stabilization Reserve - 2012 policing costs 5,309 50,000 50,000 0 - Winter Control 305,473

Municipal Projects - Election 0 0 0 0 55,500 55,500 0

Capital Expenditure Reserve - Corporate Services 100,000 100,000 0 - Building & Planning 10,000 10,000 5,000 0 0 0 - Fire 407,543 206,797 228,960 278,457 0 0 245,500 - Fire Services Grant 0 0 0 8,892 0 0 0 - Fire (Donations) 10,725 6,775 0 6,775 - Infrastructure Initiative 0 0 0 185,010 0 0 0

Parkland Reserve Fund 14,246 35,340 11,928 48,010 9,400 8,888 0 Lagoon City Condominium Reserve Fund 94,158 0 0 Development Charges Reserve Fund 387,138 431,292 260,336 40,512 40,000 28,792 15,000 Equipment and Housing Reserve Fund 325,000 350,771 25,776 49,000 0 0 Gamebridge Developments Subdivision Agreement 4,006 0 0 0 Federal Gas Tax Funding Reserve Fund 81,259 271,884 424,567 290,740 80,287 358,053 0

Sub-total - Transfers from Reserves(Funds) 1,553,755 1,777,313 1,836,653 1,630,622 352,962 561,533 502,275 0

Sub-Total Net Transfers (To)/From Reserves(Funds) 624,658 1,568,643 1,152,788 1,086,497 219,023 (113,674) 1,530 0

ADD: TRANSFER FROM ENVIRONMENTAL SERVICES BUDGET 16,000

LESS: DEVELOPMENT CHARGES AND CASH IN LIEU 142,691 173,400 154,518 156,535 0 0 0 0

LESS: FEDERAL GAS TAX FUNDING RESERVE FUND 289,973 0 289,173 0 0 0 0 0

TOTAL TRANSFERS (TO)/FROM RESERVES 191,994 1,395,243 709,097 929,962 235,023 (113,674) 1,530 0

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COUNCIL

2011 2012 2013 2014 2014 ACTUAL ACTUAL ACTUAL BUDGET ACTUAL @Dec31 @Dec31 @Dec31 @Dec31

Salaries and Wages 164,076 173,772 172,478 177,000 176,744

Expense Allowances 15,467 15,266 17,313 17,000 18,621

Supplies & Services 3,818 9,248 3,761 4,000 4,709

Election 1,272 1,272 2,852 75,300 66,870

Total Expenditures 184,633 199,558 196,404 273,300 266,944

2015 BUDGET

Page 6

2015 ACTUAL @Sep30

182,500 142,274

18,000 10,603

4,000 4,859

1,272 1,731

205,772 159,467

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Page 7 CORPORATE SERVICES/ADMINISTRATION


Salaries, Wages and Benefits 1,241,708 1,308,625 1,322,192 1,315,500 1,225,965 1,322,200 913,988

Purchase of Goods Office supplies 19,177 13,351 15,151 21,000 17,692 21,000 14,587 Vehicle Maintenance 2,879 1,500 1,185

Services and Rents: Subscriptions and Memberships 14,724 14,799 16,486 15,000 17,171 15,000 16,982 Travel/Meetings/Courses 25,359 23,323 19,967 20,000 17,649 20,000 15,235 Service Contracts 45,005 48,175 46,742 47,000 43,657 58,000 58,441 Contracted Services 14,774 8,157 34,632 35,000 41,649 35,000 43,428 Postage/Courier/Freight 23,851 27,646 29,522 40,000 37,886 45,000 15,468 Telephone 14,450 13,542 15,901 15,000 16,899 15,000 18,836 Printing and Advertising 2,626 2,553 2,683 3,000 5,025 3,000 3,101 Insurance 37,425 32,505 34,067 35,500 47,562 55,000 40,777 Insurance Claims 0 0 0 0 0 5,000

Audit 21,370 22,642 23,154 25,000 24,677 26,000 15,773 Bank Service Charges and Interest 35,884 44,430 57,709 7,000 41,351 30,000 29,070 Bad Debt Expense 30,000 0 0 0 0 Tax Write-offs 27,983 39,950 28,426 30,000 75,581 30,000 9,372 Engineering 0 0 0 0 Legal 13,586 12,568 1,998 5,000 13,091 5,000 483

Municipal Buildings Expense 50,737 71,937 81,212 63,750 80,623 76,500 61,543

Capital Expenditures Computer Equipment and Software 4,301 17,095 11,717 10,000 11,656 19,000 19,649 New Computer System 150,000 110,122 39,000 19,437 Rural Broadband Program 131,640 2,348 0 0 Asset Management Plan Software 23,913 Customer Care Software Misc Office Furniture & Equipment 0 3,571 4,000 Electronic Blinds in Chambers 5,000 Administration Bldg - Eavestroughs 13,000 5,354 Postage Meter 6,804 Transfer of Nissan from Building 4,800 Municipal Building - Space Needs Study Municipal Building - Design/Construction 2,930,766 39,155 7,204 Municipal Building - Debenture Payment 106,600 213,200 213,200 143,360 213,200 Accessability 6,542 9,951 2,510 33,000 393 35,000 1,119 Photocopier 8,119 0 30,000 14,019 Total Capital Expenditures 3,081,368 175,149 270,148 419,200 274,456 345,200 54,224

TOTAL EXPENDITURES 4,670,027 1,859,352 2,029,990 2,096,950 1,983,813 2,108,400 1,312,493

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1 1 I 1 Page 8

__________ ~~~ __ ~ ___________ ~ __ J--@De~@Dec31 @Dec3~~~ ____ ~I~@"_D_e_c3_1_+,~---____j--- @Sep~Q

~---------------- --------------~-r - I F-------r-- I I ,---SALARIES, WAGES & BENEFITS I I

Fire and Rescue ! 555,949 549,438, 709,6111 650,000 732,558 655,000 468,089 1

' I --:~~~-=---=-t----'--=-=-=-=_4--~~'-C+-----'--~=-=--=--1 Pay Equity Adjustments . I I !

I-------::T~ra-"--in'=i.;..:.n"'-g -:---=-~----=~-----:-~~~~ __ ~~ _____ j' 48,120 I 42,662 42,12_7 -+', ____ 5_5--'---,0_0_0+---~4_3'__'_,5 _____ 1____'8+____~-6-5----'-,-00-0___j---------1 Confined Space Training 1 I L Vehicle Maintenance 8,058

1 7,153 10,1951--1-:--:0,;----,0::-:0=--=0+------~--:--12=---,-=9-8=---c-11--1-;-:0:----,0::-:0=0+--~------:7=-=,668

TOTAL SALARIES, WAGES & BENEFITS 612,127 599,253 761,933 715,0001 789,0571 730,0001 475,757 I I

PURCHASE OF GOODS MedicalA.id EquipmenVSupplies 1,588 3,7721 6,517 6,000 5,491 6,000 3,328 FirefighterTraining,--,M-=-:a=-:t=-erl..:.:ia::.:..I~~~~~~~~~-------l ___ ----c---,--1',==2=-27'c--1_~=-:7:,0:1:6-~1_ =-=-=--=-~4:,0~7:0:=-=-=-=-:4~,0:0:0:=-=-=-=--::C6::-,,~64:6~=-=-=-=-:5,~0-::-0::_c0:=-=-=-=-=-~6'--::,c::-5:79~: Fire Scene Supplies II 11,976 8,723 11,003 12,000 10,952 12,000 11,092 I~P~ro~t=-ec~ti~ve~C~lo~th~in~gL&~U~ni~fu~rm~s~~~---~-_~~~I~~_7~,~33::_c3~1-~-09~,1788~~~1~4,--::,6=2~5~-1s0001--~~7~,5-+373~~1-+4~,0~070+------1~0~,5~3~3 1~0~ffl..:.:ic~e~S~u~pcpl~ie=-s~~~~~ ___ . ________ ~ ____ 4~,4~5~6+1 __ 5~,9~5~8_~ __ ~8~,5=5~0.~~~4~,5~0-+0+1~~2~,=-81~5+-~_4~'750::_c0~~~--~5,~57~9 Air and Oxy_<->g,-"e:,-,-n~~~_~~~~~~~~~_I ___ ~_1 ,'-----0_05=+---~ ___ 9_96=+---~_~5_7--;::-8r---l ~ ___ 1 ,0001~~~1---c17::--t,~~_1 ',-;;;0--;::-00::--t1~~ ___ 1_49 Fire Extinguishers 0 I 0 0, 10,050000 I' 0 500 Fire Hydrant Maintenance 1 6,511 3,583 10,000 Gasoline and Lubricants 11 ,57yr---------C171 ,-:;;7:::-:33::+----~----------;1-=5,'-;:;3-=25=+---~--------;1--::4~,0:-:;:0-=0+--------~1;-;6C'-:,7O-:5;--:;4-t-~1-:--;5:'c,OO-:O:-:;:0+-----~--------;--11;-,6:::-:8;;---;--11 Vehicle and Equipment Parts and Service _____ ~~ __ +_~--------=-5---'-4,'--=-5--'--16=--t_~ _____ 1c_=6_'.::,6:..::.9___=__1 t--------___ 4:.::2c.::,2=--=8---'-11-~-3~5:..c,0::..:0:---=0-1-~--"42~,-=--05::..:5+___~---'-4-'--'5,-"--00-=--0:+______~-----2=-:5:--'-, 1-,--,9=0

I TOTALPURCHASE~0~F_G~0~0-=--D-=--S~ _______________ ~_~9~3~,6~78=--t1_~6---,-4,~0~77~1 __ ~1~09~,4~6~0+______ ___ 9~9~,O~0~0+1 ___ 9~5~,9~4~6~1 __ 1~1~3~,O~0~0~ __ ~7~4,~1~31

J I I 1 ~ '-=S-=E-:;;R:---;V::-:;(C:-:;E:;:;S:----&=----=R-:;;E::-:N=TS-=------~~~--~------~~--,--~~~----j-~~~-----r---, ~-------,~-----~-+-~~~d-------j----~-!----------------

I-::T:'-'ra:;--:v:.:::e.::c"M~ee~il..:.:in>Lgs:::.ic.:;:--0:::c-u;:-:-r:se;s=(=ln~c=. P=t:S)==-=-=-=-=-=-=-=-=~_---L...-.---=8---=-5-'-=',4=0_=___91 _______ 8:.c1_'__, 1-+8-;::2+______~-9=--,:5-'--,5~0---=-0+______~-------=--90::-',0-=--0~0+-~-=-9~5,~36-=--9~---_ -_ ----;;---=-9:0----;;,c::oO:0--;::-0~---_~_ -_---:---=5~4:.,2~8-=-51 Subscriptions and Memberships 1 1,772 2,1971 3,081 2,500 2,985 2,500 1,874 Telephone 9,288 9.~,4797::--f_____~-1---:-1'--::,3:-::-9:::-2~------:1:---:0,-'-',0:_::0~01--1_:__:0:__'_,8::_c0:_::0+_____-_::c10=___,0::-:0~0+_____--6::-,,~95~51 Equipment Maintenance I 3,730 4,320 4,957 24,400 12,585 22,700 2,909

(includes: breathing app, flow testing, Fit testing ________ un ______ it"---, ~+ _____ ~~ __ _____+--- --------1-~-~~;-----------~~-----r~~-_t--I~~~________j-~---1 ~dderce~pump~~ce~bunkergce~a~r ___ ~-~-~-~-~-________j.~-~-~I~~~~-f_____---~~--_____r~~~--I AED agreements, med 02 pacs) ! i I

=T-W-o--w-a--y=R~ad~i=o~S~ys~te~m~~~~~~~-----~~~~9~,5~5--;::-81-·--~1-,5~~06~~·~~~6~,0~4~4f-----1 ~-1~0~,0~0~15,1961~~1~1,~0~00~-~~1~4~,5~97~1

Contracted Services (2014 inc Barrie MOU) 1,893 3,901 1,509 4,500 4,644' 4,500 1,500 Fire Master Plan 0

Insurance 31,137 25,224 36,213 29,500 32,936 37,000 23,250 Insurance Claims __ ~ _______ ~~~--~6-'-",2'=-5=-21-~-----:1:-'-c,8:_::8_=1+______~_________:4:_'_c,5=_:9_=7+______~______c=___=_c~0:+_______------=:c2,c::-92::,9C:1_~____:~0l-------- 463 Radio Lice-n-c-e-----~- 2,327 2,327 2,3271 2,327 2,327 2,3271 2,327 TOTAL SERVICES & RENTS 168,226 144,8371 183,5501 191,6271 199,060 198,6491 121,377

BUILDINGS _-------;-----:---:----:------:-_-~-_-_-_-_____ -~-_-_-_-~-~-_-_-_-_-_-_~-_-_~----------------,-~-- , Building&G-rounds Maintenance 31 ,3341- ~-,-::-3-::-06::+----~-----;4-=3,--;:3-=-56=+---~--------:5:-::5----;;,0:--;:0-=0"1-------:5:-::6----;;,2:--;:9----:-1 t-------------------:5;;-;;5;---;,0:-::0:-=0+-------~----c3~~0:--:,9:-::0=5

-~--~~------+~-~~+-----~~~

Electrical Power 16,8481 1 ?5 ',:::-1 ::,87=+---~--------;-107,--=;' 6.:;:-28~1-~---------:;2c;:0~, 0:-:;:0::,0+ ________ ----------:1::-:7:-':,4::::1;__:;0+-----------'2~0:'c, 0o_:0~0-1--_____7:13:'c, ::::11;:-:;:-5( Gas & Propane 13,4661 9,589 13,486 16,000 20,701 20,000 13,798

I

TOTAL BUILDINGS 1 61,6481 64,0821 74,470 91,0001 94,402 95,000 57,818 1 I 1 1 1

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FIRE AND RESCUE SERVICES -------

I I I i 1

I

20151

Page 9 I

20141 i I

I 20121

1 2011 20131 2014 2015

ACTUAL ACTUAL ACTUAL 1 BUDGET ACTUAL BUDGET ACTUAL \giuecJI @Dec31 @Dec31 @Dec31

I @Sep30

CAPITAL EXPENDITURES -----c=+---~=-'-.---=-=-=--=-I_I -----,:-::-:=f-----::=-=-::-::-I----;-=-=-=-I Breathing Apparatus .. ==+= 4,8391 ° 4,959 5,000 'I 1,369 Turn-out Gear/Bunker Gear -- 12,1541 12,582 13,499 15,000 580 Bunker Gear Washing Machine·----- _~- 8,516 1 I ___ :":_·++-I-:::.-:::.-:::.-:::.-:::.~-=:.I=--:::.-:::.-:::.~:~~:-:::.-:::.-:::.-:::.-:::.-:::.=--=-.c.,' FIT Test Equipment ._. __________ ~ i I.---;-;~=+I--~=t__-~:==:_I---_:;:_;:=I Deffibrilators (3) . ~_ .. 9'3311~_ _.~ __ .J.2,0001 3,222 4-Gas Detector~ (quantity of 3) and Bump station 1 \__ 6811 __ '~-=_:::_I.---.-........,---:;:-;:;c=r-----1 P.I.D. Gas MOnitor ..............J___ 1 ._._ _ ___ 1_1 __ -:-3-;-,-'0-=-0::-:0:+ __ "7::-=::::+_'~-!-::;;:-::- ____ ._.

Auto extra cation JAWS and Pack . 1 ~ _1-___ ...:1-=4L::,0c.=.0.::.0l--__ ~.:..::_:=+_-...:...:.!.:::.::_=__t_--.--Thermal Imaging Camera ~' 6,121L......,. 7,000 Communication Equipment' 5,797 20,2111~0::-"754+2=-1_.--6-0-'-,0:c.c0.0:+_-.c.~1......_'+_-.c.:c.c-'.:...-.+-----1 Flame Proof Cabinets (3) _ . '3,812" __ """"'~:-::-l1. ---=-=~1--=-=-=-=-f--~~=-1 Hose ° 5,000 2,035 Portable Pumps ° Portable Generators I 3,835 Security System for Marine 1 . i---.....::cL::c.=..::+i· ---.......]----....j 771 Confined Space Equipment Thermal Imaging Locator

Air Boat ATV !Trailer I 16,2051 Computer Equipment i i 3,837 1,120 I 3,000 2,500 345 Thermal Imaging LocatorlWater Rescue Equipment 1 ° 12,375 10,235 3,0°°1 Self Leveling Binoculars 1 725 1,448

Magnetic Flow Meter (Hall #1) 1--____ f-____ 11--_.....::c5:.!.,1"'7..:.,7+_-----1-----1-----....f------1 Station #1 Expansion (for aerial) -;;:--;-;;:-:-11----.....,..---.--1------+-.---.......,-----1 Station #1 - Fuel handling"-s=-'yc.::s,::te:.:.:m.:..... __ . ______ .I--____ i__-...:6:.!.,4.:..8::..4,1------t---~=-=-=+----.l---.---I_----I Station #1 - Steel stair case t-__ .....J...... ___ r-_. ___ -+ __ .:.1.:.O,'-=0.::,0::.0t--___ -t--_-;:-;:;--;:-;:;--;;:-j-___ ;'7';=-:-1 Station #1 upg"-'ra:.::d::e+s._. ________ . ______ il_~=-:::-;-:;:_il---~ I 14,754

Station #2 - Expansion II 186'513 11 -~---~------.+----........ci-----.I-----t

Station #2 - Flag Pole '--==1 3,185 Station#2Upgffides ----~-r-----I-----+-~~_:::_~i-----I _____ +-____ +-· ___ +·_.c.::-'--'-....j ______ 1 Station #2 & #3 UV Water System Station #3 Upgrades I 1 18,126

25,000

10,000

30,000

Station #3 - Generator building/connection II =1= 12,939 1,977 :-----......j_----t__-:-::-:::-::-::+-----I Station #3 - Fuel handling systemc....... _______ -j.___ _ __

Station #3 - Expansion ___ +1. __ . __ -+-____ °+-___ -1-___ -=+ _____ 1 Fire Hydrant Expansion (Mara Shores/Spyglass Point) ~--. ....f---.--+-----t------I----.=+----I Hot Water Pressure Washer

30,000

° ° 4,000 7,343 6,000

Shipping Containers for Storagc.:.e..:a;,:.t -=-F::ire:_S ... t:::a:.:.;ti.::.on::s::..... __ ~ ___ ~:_I_---......j_--~-=:-:::+_---;-;-=-=-:c+--~_::_:_:::_f_-........,::-'::c:=t--~--=-=-;;:-l Misc Equipment (positive pressure fans, chain saws, spec rescue equip) _____ +' __ ....=c2,c::2.=.90.:.r __ 1c.4."-,5::.:0:.:0'+-_.....:...c::.:._=__t_-......:::.=.::.::1.--. ...=.2,c.:.9.::..::.09 Zodiac Inflatable Boat . Pumper (Pump 3) 356,160 Extrication Jaws (Pump 3) 33,769 Portable Generator (Pump 3) 1 I I ~

l~p~0~rt=a~bl.:.e~p~u.::mIP~('-P~um~cP~3~) ____________ Ir-____ r ____ II--__ ...:8~'::.80~2~ ____ ....jI __ -_-_-_-_-_-_....f-~-___ _ Portable Saw I I it . j... c= -Support Vehicles : -1----0 - I I I. ~-----Tanker . ====1='-'--1'-228,960 ---""C'1,-=-04'CC5:-t1----·-- .

~1~*~1.------.. ----.-+. : ~:~~~I --'===:-:::.-:::.-:::.-=--:::.----+-1--- .. , _____ _ Rescue Van ·-----·1 I 1 64,500 '45,204 222,000

Aerial/Pumper I 815,646 1 ___ +-.. ___ +1 _ .... -=-,~+-_~-:-.~+I_---I._----~ Marine Units (inc Rubber Dinghy's and Trailers) I [" L_. ___ . I 7,500 6,9201 Add'n Lighting/Ladders/Safety Gear for Trucks (to meet NFPA Standards 1 20,000 20,543 rl '--:2C':0C':,0C':0701--'--"

TOTAL CAPITAL EXPENDITURES I 1,046,6311 298,5741 546,3971 188,375 212,0051 443,5001 44,111 I ! : I I 1

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FIRE AND RESCUE SERVICES

Training Materials 239 916 1.426.1._ 1,000 3,135\ 1,000 774 Training Materials - Alarm for Life Program i J----2;:'-','=00=)001--~-, =2,Cll.00c..:0'-1 _____ 1

~~~~~~~~t~g~7~:u~~se-s-----------t-- 5281 1,014 944f- 1,000 2,029~----T60c;;;OTI-----:;:2:::c39;:i TOTAL EXPENDITURES ---11----~8~,0~0~7~1 --~9~,5~26~1----~21~,6~8~2~1--~2~4,~0~00~1---7.20~,1~7~8~1--~2~4~,0~00~1----2=8~,1~6~8

---------

1-EMERGENCY MANAGEMENT

S,6.LARIES, WAGE:;:;S;:-&~B'=E::-:N~E='FI=TSc;;:-----------'-1 - 2,795' 3,692,1 4, 55E----4c-, 0=0=0+, ---:2:-,9:c:8=7+----c4'-:,o=o'=o 1----~2C787~f 1 4--

Spills Containment - Wages and Benefits 0 O~' i-j Materials and Supplies '---------------+----:6:-::5-=-3+-----:1-::,5==65 2,9441 5,00011---:-1-=,7=74..,-1,--'=5,-=-00=0 394 Travel/Meetings/Courses 439 t------- 880 578 -1:!:,0~0:-;;D+I--...:..c;5;;;9~6+---~1..c;::,0:-;;000 1---~50~51 TOTAL EXPENDITURES 3,8871 6,1371 8,0791 10,0001 5,3571 10,0001 1,186

BUDGET SUMMARY SALARIES, WAGES & BENEFITS I 612,127 - 599,2531 761,933 715,000 789,057 730,000 PURCHASE OF GOODS 1 93,678 64,077 109,460 99,000 95,946 113,000 SERVICES & RENTS 168,226 144,837 183,550 191,627 199,060 198,649 BUILDINGS 61,648 64,082 74,470 91,000 94,4021 95,000 CAPITAL EXPENDITURES 1,046,6311 298,574 .:::,9-=1=-1;-:C::-:;,;;=:Eo:-,R::::,Bc:-;,,:::S:-;;;E,-:R;-V_IC_E ___________ + ___ ---:6,,-:,9:-::0~5! 8,256 FIRE PREVENTION i 8,007 9,526 EMERGENCY MANAGEMENT l 3,887 6,137

546,3:c:9~7j __ 1_8-:::8:,-:,3~7c:-5 +---_2_1-=2'-:,O'=05~i--4-4='3,'-:-50=0:+_ 7,420 7,420 7,420 7,420

21,682 24,000 20,178 24,000 8,079 10,000 5,357 10,000

TOTAL EXPENDITURES i 2,001,109 1,194,7421 1,712,9911 1,326,422 1,423,4251 1,621,5691 I I 1 1 I 1

475,757 74,131

121,377 57,818 44,111

5,565 28,168 1,186

808,113

13 of 62

Page 11

HEALTH & SAFETY ~----~~~--~--~~~-~~~~~~~-'~-~~~r~:::;;";;:::::;';:"::"::";;¥:';"'::';"":::::'~- ,---

=_--_~_ ~,1~---2'=-0=--C1-=-1 f-I ~-~~2=-:0c-1=~2 r- 2013 2014 t--2014F-- 2015 1 201-~ _~~_~_.-.~_-_-_ ---.~-- . ACTUALi

l ACTUAL[=ACTUAL BUDGETI ACTUALI BUDGETjACTUAL

~.~ __ ~_~ __ ~~ ______ j----,,@Dec311 @Dec31 @Q~illj= I @Dec3T- ±~~ep30

I 1 -~~-------~~~--+--~-=--==-:+--~~-=-::c~~~----::---:-c-=:+--

Wages & Benefits 5,274 9,041 6,1491 21,000 16,563 28,000 Travel/Meetings/Courses 3,080-- 4,995 3,921 5,500 3,555 5,500

6,211 3,934

Personal Protective Supplies 394 500 493 500 43 Updated Materials I 64 300 197 ~_._~--c3_=_00c-ll~~~_-Hearing Testing I 818 853 1 905 900 1,0001 Policy Manual & Consulting Services I' 4021~~~---::3C-C,6=-=6C::5+1-~_~3,~56 __ 2-+-~~3-:-,-,~80=-:0:-l_~_=_1,'-::-4=50:c-1 _____ ~6"-,0~0~0f--~~_1 Capital - Computer Equipment -+----;;:~-;;-t-i --~:;;:7;:+--~-=-=-=1--=1 '.:;:.20=-:0~--:;;~1 ~,2:=7~2l---_:_;_=_=_=_+_11 -=-:-:=l TOTAL EXPENDITURES 9,968 18,6181 14,5371 33,2001 23,5301 41,300 10,188

I I I I I I

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BUILDING SERVICES i

20121

1 I , 20111 20131 2014 2014 20151 2015

I ACTUAL ACTUAL ACTUAL_ BUDGET ACTUAL BUDGETj ACTUAL , @~ __ @!>ec31 I-----@Dec31 1-----1 @Dec311 j @Sep30

1 I 1 --

I i , - I SALARIES, WAGES AND BENEFITS 314,659j 286,721j 174,121j 227,775' 189,785j 198,800j 92,632

L _______ I _________ --MATERIALS AND SUPPLIES , l~ __ Safety Supplies + 100 100

1 100 500 139 500

Office Supplies 3,223 3,390 1,776 1 2,000L 696 , 2,000 1432 Gasoline __ ,--___ ·L62~ 1,8641 1,8201 2,000t= 2,1851 2,000 1377

f----Vehicle Maintenance 1,205 2731 682 1,000 2501 1,000 333

I 1

, I 1 , I

TOTAL MATERIALS AND SUPPLIES 6,157 1 5,627! 4,378 1 5,500 1 3,270 1 5,500 1 3,142 , I

SERVICES AND RENTS Travel/Meetings/Courses 5,252 5,510 1.127 4,000 516 4,000 712 Printing and Advertising 2,100 1,396 0 1,000 367 1 1,000 Cell Phone 1,194 1,608 1,784 1,600 2,203 2,000 1,020 Engineering/Legal - Building and Septic 2,093 155 1,911 2,000 766 2,000 478 Engineering/Legal - Planning 7,506 4,333, 0 j Memberships 1,274 1,183 1,971 1,600 904 2,0001 1,288 Service Contracts 0 1,806 1,883 2,000 941 2,0001 2,824 Insurance 23,384 23,634' 24,844 25,500 34,607 40,000 45,076

-Insurance Claims 0 4,643 7,385 1,000 0 1,000 Licence 210 322 279 350 196 350 Building Maintenance 14,354 12,695 14,331 L_10,5~~ 14,228 13,500 10,861 Contracted Services

- General 0 0 I f---

------_ - Pro[>erty Standards 0 0 ,

, 1 ____

- Septic Inspections 0 0' 46,3011 45,000 56,876 20,000 14,211 - Planning Consultant

------0 of-- I

- Building Permit and Fees Rate Study 1 j ,

0 ~ , 1 I I

TOTAL SERVICES AND RENTS 57,367 57,285, 101,816 1 94,550 1 111,604 1 87,850 1 76,470 ~- , I

Committee of Adjustment - Honorarium 6,676 6,012 - Conference/Seminars/Expense 7,204 8,332

--- Miscellaneous 1,348 1,224 - Legal

TOTAL COMMITTEE OF ADJUSTMENT I 15,228 1 15,568 0 0 0 0 0 I

j I CAPITAL EXPENDITURES ~ Vehicle 22,204 23,566 0 Computer Hardware/Software 9,031 997 0 2,500 1,469 0 378 Photocopier Yard #2 - Fuel handling system 2,614 0 Office Equipment/Furniture (5

TOTAL CAPITAL EXPENDITURES 9,031 25,815 23,566 1 2,500 1 1-;469 0 378 -------~--- ------1 l _____ ~ ____ J=----b= 1 1 , , -~.-~~~--"-------------~----~.~~--"

I ~---EXPENDITURES SUMMARY

--~--~-l

1 1

r---------I -~----,-----~--SALARIES, WAGES AND BENEFITS I 314,659L 286,721 174,121 227,775 189,785 198,800 i 92,632 ,

I 5,500 1 5,500r- 3,142 MATERIALS AND SUPPLIES , 6,1571 5,627 4,378 1 3,270

SERVICES AND RENTS -l 57,367 57,285 101,81~1 94,5501 111,604' 87,850 76,470 , COMMITTEE OF ADJUSTMENT 1 15,228 15,568 01 0' 0 0 CAPITAL EXPENDITURES 9,031 25815 23,5661 2,500, 1,4691 0 378 TOTAL EXPENDITURES

1 402,442 1 391,016 303,881 1 330,325 1 306,128 1 292,150 1 172,622

15 of 62

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GROWTH AND DEVELOPMENT SERVICES I I I I I

I 2011 i 2012~ 2013 2014 2014 2015 2015

I ACTUAL I ACTUAL i ACTUAL I BUDGET ACTUAL BUDGET ACTUAL @Dec311 @Dec311 @Dec311 -+-@Dec31 @Sep30 -- 1 i

I I

I I j I I i I I

SALARIES, WAGES AND BENEFITS 126,7391 113,100 I 126,7741 132,8001 131,793 Pa:l Egui!:lAdjustmentS

MATERIALS AND SUPPLIES L_~~ , Safety sueelies

1---------+ _ I 1;37~ 0

Office Sueplies 2,000 269 2000 229 Gasoline i~f---Vehicle Maintenance i I 01

I I I ! I 1 I TOTAL MATERIALS AND SUPPLIES 01 0' i 1,379 1 2,0001 269 1 2,0001 229

I I I------~---,---------

SERVICES AND RENTS

I J _ Travel/Meetings/Courses -- 3,679 3,500 1,5811 3,500 1,124 Printing and Advertising I 0 1,000 I 1,000 Cell Phone 0 Engineering/Legal I 7,145 6,0001 17,347 25,000 10,980 Engineering/Legal/Planning - External Billing i 70,314 30,000 62,1121 40,000 65,374 Planning Consultant - General 20,000 13,981 20,000 7,645

- OP/Zoning Bylaw ~ 20,000 Memberships 170 217 500 845 Service Contracts -r-- 0 Insurance

c-------------0

Insurance Claims 0 Licence 0 Building Maintenance 0

,

Contracted Services I I

- General I 1 I

- Development Charges Study 0 22,000 20,402 -

25,0001 16,233 - Property Standards I

I

- Septic Inspections 0 ~-- Planning Consultant 1 Rama Road - Services Plan 1

I 6,000 I

--,=~ESHORE WATER AND SEWER EXPANSION - DESIGN AND APPROVALS ___ J -------------~ -~~ l= _ (funds to be recovered from residents) I ~ --1- 0 _~_, 1

I I I I i TOTAL SERVICES AND RENTS 01 01 81,308 1 88,500 115,640 1 135,0001 102,201

I I I I I

5,4851 i

Committee of Adjustment - Honorarium 7,000 5,4131 7,000 ---- Conference/Seminars/Exeenses - 8,611 9,000 8,8471 9,000 5,387 - Miscellaneous 1,107 1,000 1,1251 1,500 426 - Legal I

TOTAL COMMITTEE OF ADJUSTMENT 01 01 15,203 1 17,000 I 15,385 1 17,500 1 5,813

f- 2.23k= 2.5001 1 I CAPITAL EXPENDITURES i

Computer Hardware/Software I 2,5001 378

I I

TOTAL CAPITAL EXPENDITURES I 0 01 2,239 1 2,500 1 01 2,500 1 378

1 1 I EXPENDITURE SUMMARY

-,

01 '01 1 SALARIES, WAGES AND BENEFITS 126,739 113,1001 126,7Zi 132,8001 131,793 MATERIALS AND SUPPLIES 0 2 1,379 2,0001 269 2,0001 229 SERVICES AND RENTS 0 01 81,308 88,500 115,640 135,OOOI~201 COMMITTEE OF ADJUSTMENT 0 0 15,203 17,000 15,385 17,500, 5,813 CAPITAL EXPENDITURES 0 0, 2,2391 2,500, 0 2,500 r---378 TOTAL EXPENDITURES 01 01 226,868 1 223,100 1 258,068 1 289,800 1 240,414

16 of 62

: 1 1 1 1 1 �-----------:M~Uc:c:Nc:-:IC:-=IPAL WORKS - MAINTENANCE AND CONST~II~TlnN

1 Page 14

-- t=--i~- 2012 - 2013[ 2014 2014, 2015 2015

I------------=====~--- ACTUAL ACTUAL A_~ BU~D~G=E~T~I ~A~C~T~U~A~L,~I-~B~U~DG~ET~~A~C~T~U~A~LI i @Dec31 @Dec3.1, __ @~ - I@Dec3111 __ @Sep30

I-::M-=--A::-:cI::-:-NT=E=N-c:-A::-c:N-:-:C=-=E=--------ii--' I I - I I ~--~---+!----I

Bridges, Culverts and Storm Drains 1 165,2831 135,0941 141,4651 110,5001 197,4461 160,0001 93,770 Wages and Benefits _ 55,4111 __ 47,8961 29,0101 37,0001 69,258 50,000 19,096 Materials and Services -----e-2,982 1 29,8621 84,612I'---':4-=2',":0-=-00c:-1---:5:":9:"-:,8::::3-=3+-----=6-=-0~,0-=-00-::-l-------=73C-C,5.:c-9C-=-11 Equipment Rental (Owned) 46,8881 57,3361 - 27,8431 31,5001 68,355 1 50,000 1,083

Grass Mowing and Weed Spraying 1 11,8561 14,0291 18,3661 21,0001 15,8521 17,0001 20,020 Wages and Benefits 2,841 2701 3,375 50001 1,398 1,000 4,219 Materials and Services 9,015 13,717 11,041 10,000 14,454 15,000 15,801 Equipment Rental (Owned) 1 0 42 3,950 6,000, 0 1,000 0

Brush and Trees 1 118,406 97,4681 111,6031 108,0001 73,1371 85,0001 63,173 Wages and Benefits I 57,619 49,9471 57,921 51000 32,621 35,000 31,484 Materials and Services 37,436 23,690 6,350 15,000 8,261 15,000 18,225 Equipment Rental (Owned) 23,351 23,8311 47,332 42,000 32,2551 35,000 13,464

Ditching 1 246,1411 161,875 68,551 i 176,0001 68,0811 150,0001 36,501 Wages and Benefits 87,059 66,128 31,297 1 66,000 ____ 1:-::6-'-:,7c-=0-=-8~1 __ -=5-=-0',-:0.:c-00::-I-_-=-4:.'c,3;:..:7c=c61 Materials and Services 90,098 33,558 12,305 21,000 40,6431' 75,000 31,740 Equipment Rental (Owned) 68,984 62,189 24,9491 89,000 10,730 25,000 385

Catch Basin Maintenance 1 2,6141 0 01 1,5001 3,3031 1,1001 428

Wages and Benefits t' -~- 01- 01 9001

01 500 1 428 Materials and Services I' _ 2,0831 0 0 500 r-- 3,303

0 500 I 0

Equipment Rental (Owned) 1241 0 0 1 00 1--~~---~1 O:,.:O+------=-O

Pavement Patching (inc Slurry Seal) 1 113,2931 138,1381 179,6271 190,0001 198,6851 230,0001 153,017 Wages and Benefits 25,524 33,764 44,812 40,000 47,3891 50,000 30,707

-Materials and Services 1 77,0921 85,3531 114,422 130,000 -120,0~ 150,000 120,517 Equipment Rental (Owned) 1 10,6771 19,0211 20,3931 20,0001 31,231 - 30,000-- 1,793

Sweeping, Flushing, Cleaning 1 31,8741 61,6541 51,169! 56,0001 70,8251 59,0001 50,415 Wages and Benefits 9,956 ____ 18,381 11,797 12,000 13,252 12,000 8,530 Materials and Services 12,364 26,567 28,391 32,000 40,699 35,000 39,451 Equipment Rental (Owned) 9,554 16,706 10,9811 12,0001 16,874 12,000 2,434

Shoulder Maintenance 1 4,8921 43,3441 34,6371 30,0001 10,2641 30,0001 5,949 Wages and Benefits 3,2401 17,844 6,552 10,000 5,016 10,000 4,499 Materials- and Services 898 7,559-- 20,779 10,000 534 10,0001 1,450 Equipment Rental (Owned) 754 17,941 7,306 10,000 4,714 10,000 0

Gravel Patching 1 403,2181 383,9271 424,572 439,0001 424,275 475,0001 400,596 _\lVages and Benefits 38,8251 28,374 30,972 35,000' 17,388 30,0001 23,536

Materials and Services 266,418 284,263 309,490 315,000 287,035 315,000 244,961 Frost Heave Program 49,555 29,622 41,526 45,000 101,794 100,000 131,913 Equipment Rental (Owned) 48,420 41,668 42,584 44,000 18,058 30,000 186

Grading 1 237,7951 242,4971 258,526 240,0001 233,2781 255,0001 125,798 _Wages and Benefits 1 84,084 86,670 85,259 83,000 86,0101 ___ -----=85::-'-,0:::-:0:,.:0+_--;4:-:;4-'-:,2:-:::6..;-01

Materials and Services 0 0 20,499 01 01 20000 59331 Equipment Rental (Owned) : 153,711 155,827 152,768 157,000 147,268r-~1-;:;:50::-'-:0:::;0:-:;0+---;2:::2-'-;:2:-:::0:::71

Dust Layer I 160,2641 209,4571 160,6651 185,0001 160,2561 175,0001 127,313 _ Wages and Benefits I 14,1421 22,6611 21,~ 24,000 19,146'1 20'000~ 9,023

Materials and Services 130,902 166,063 114,036[- 135,000 122,813 135,000 ~5lQ Equipment Rental (Owned) 15,220 20,7331 25,0401 26,000 18,297 20,000 0

Winter Control 496,6951 391,6771 710,7191 600,0001 757,5331 580,0001 372,033 Wages and Benefits 221,732 142,0571 300,719 260,000 318,120 200,000 107,912 Materials and Services ~ 69,500 89,301.L_ 117,813 ---:;1c;:0~0,':::0~00;;-t-----'1-;-;3:-::9-'-:, 1:-:::3~9 Jt----';1c;:8~0,~00:O-:OOi---:--12=~2!:,6:O-;2:-:5 Equipment Rental (Owned) 1 205,463 160,3191 292,187 240,000 300,2741 200,000 141,496

Safety Devices 1 97,8981 135,5501 124,5641 127,0001 121,6281 125,000 71,613 _ Wages and Benefits 1 38,649 63,5841 42,8701 50,000 35,5381 40,000 23,500

Materials and Services 1 48,750 60,586 73,529 65,000 78,833 75,000 42,133 Equipment Rental (Owned) 1 10,499 11,380 8,165 12,000 7,2571 10,000 5,980

Fence Bonus and Misc 1 13,812 7,732 742 2,000 233 2,000 295 Patrolling (maintenance standards) 1 39,6681 26,3331 84,9431 60,000 50,9981 50,0001 12,392 Wages and Benefits ~ 30,4131 20,073 68,249 45,0001 41,575 40,000 9,105 Equipment Rental (Owned) 1 9,2551 6,260 16,694 15,0001 9,423 10,000 3,287

Flood Relief 1 2411 01 28,1971 01 30,1651 25,0001 756

Materials and Services 01 01 11,960 ~ 11,905 10,000 Wages and Benefits II 1811_ 01 12,874 0 12,5851 10,000 756

Equipment Rental (Owned) 60 01 3,363 01----=5-'-;,6==7-=51----=5,'.,:.00:::-:0::1-----1

Line Painting I 22,9951 18,883 19,9451 29,3001 16,5171 26,2501 17,583

Wages and Benefits ~~ 879 -I 795 1,000 1 _:-::-:7:-:::2..;-5~1 __ --=-=1 ''=0:::-:00::11 __ ~7::-:0:_::_J1 Materials and Services 21,8621 18,004 18,793 28,0001= 15,624

1

' 25,000, 16,882 Equipment Rental (Owned) 2301 0L-_.l~ ___ ~I 168 2501

: I , I I ! TOTAL MAINTENANCE 2,166,9451 2,067,6581 2,418,2911 2,375,300 2,432,4761 2,445,350 I 1,551,652

I i I

17 of 62

1 I 1 I 1 1 Page 15 MUNICIPAL WORKS - MAINTENANCE AND CONSTRUCTION

.<;U I I 2012 2013 L 20141 2014 L---c===,,2~01~5,+----:-==2:.:.07c15=-1 1------------------------------r~A~CT·~UA~LI---~A~C~T~UA~L~----A7C~T~U~A~LI BUDGET: ACTUALr= BUD~G~E~T~~~A~C~T~UA~L,

@Dec31iN1Dec31iN1Dec31il @Dec311 ________ -t------>@Sep30 __ I_~ __ I-":i I ~. ~

CONSTRUCTION I' I II II I Paving '---------t----______j------I COilc"ession 7 (Louis Lane to SR15) I -------ill 147,608 1 ---1-

1------f--------t------1

Airport Rd/Bluebird St 1,851 1 .

Sideroad 15/Con B : 179,3011 4,3611" -5,0881 I Fish Sideroad 1 1 4,982 - --~---j------::7:-;-1-:::,0-=00;;O-I:f-------r-------::7c;-1-;:,0-::=100----,

(payment from First Nations) I .C= I I Concession 9 -J ~----li---~§~----l------~-----______j-----I Ramara Road #47 from Stone Gate Rd to·1 2,266~8,90~ I __ ~___ Ramara Road #47 from Stone Gate Rd to Talbot River Brid9-e---

fi _..1.97,3.±! _ ,2,246 _+--____ 5::c3:.::.3

_ Anderson Avenue l ___ ~ 229,067 I - L----- I--------f____----I Plum Point Road I 108,471 87,466 ------+-t--------tl----------j-----I South River Road 1 66,175 I-----t-----tl-----t-----I ~shore Drive (2 sections) 300,419 I

Parklane (glass grid) (Bayshore) 1 37,397 1 Bayshore (remaining roads) I 375,000 297,8431 60,000 3,610

Amilia Dr (hi-float & swales) 65,693 ------I-----iI-----~I------Brooks Sideroad 168,013 I Dock Road 95,000 4,7651 10,000 3,847

Reconstruction Beach Drive 25,000 8,547 Glencoe Beach Road Canal Road (erosion) 3,636 Crossings Subdivision Drainage (CW.194.

Glenrest Drive (engcin.:.:e:.::e:..:.rin:.:.,g"-L),.---,--___ ~---____t---.:..::~_+----'-'.:..-'-"-I------=-=:.c::.:'_=+--~...::..:::.r___-~2:-::0..c:'0:-::070i---=2:.:..7.!..:,5c::3.::.6, Glenrest Drive (utility relocation) 130,000 Glenrest Drive (tree removal) _____ t-l ____ + _____ -+--____ +-_-------'-~"_'_t-------t--____=4~0,0=_=_=00+__---=2=.:..!.0,,3=.:..,27, Glenrest Drive (reconstruction) '1 _____ t--_____ + _____ t-----+-----::--::-:::-:+--5~00~,00_=+0----1 Brechin Sidewalks I

1,500

Bridge and Culvert Construction I ---st]orewall Repairs (2011 - Paradise--B=cl;--Vd-;;)-jl---;::-;:-:::-:-f---------+----==-:+---=-c=c~-----;--=::;-=1-·------1-----1

~goonCityBridges t-I -~~~---~~~-~~~1-----Canal Road Culvert _______ +1_--==-"-'-=+

Guardrails 1------t-------+-----------+-------01----+-----------+I----1 East River Road bridge - paint LagoonCityBridg~e-=aIPLprc::o~a.~ch~ec~s ____ t-----

Railways

1,328

68

Oakland Beach Road 180,479 258,500 67,472 1

(payment from residents and developer) -180,479 -258,500 -87,8261 Concession Rd 3 -11,554 37,536 57,559 5,000 8,935 0 27,043 (payment by Transport Canada) (payment from CN) 1 1 -22,500

Concession Rd 7 23,779 1,223 (payment by Transport Canada) I

Concession Rd 12 1,816 17,624 1,223 (payment by Transport Canada)

Ramara Road 46 19,275 1,223 (payment by Transport Canada) ,

Concession Rd 13 (payment by Transport Canada) I

Concession Rd B 1,284~1-=----__ ---~-_-+----~~r--4-:-:8::-:;0:-;,0::-;;0:-;:;0+---;::346,3801 176,400 24,668

~yment byJransport Canada) ~___ -.::.34~5:!.,0::.::0:.::0+r=, _-..:.1:6_5::.!,-'-74-'-'0+ __ --;;:14;:.::8'"",4~9;_;;0+_--_::6_::_5'-::,4~10 Switch Road 254,000, 15,738 (payment by Transport Canada) r ------- ----j--------t-----"_2:=-c2'"'2-'-',2=-=5'-=0+-1 _-----'c=.:-=-=-I

Administration --1-------- 1 1 I----===c::..::..il-----I

Design Criteria 992] 4,790 I 1 ________ + ___ -;-::-=-=+1 ___ _ Road Needs Study I I 3,816 1 15,000 ! 15,000 Roads Assessment Study (Business Plan - 2015) i I 62,2441 20,000 I 20,000 Bridge Assessment 4,5361 2,0751 - 8,000 8,000

----4-----+----~~+-----1 Quarry Rehabilitation Study I I 15,000 i

3,419

TOTAL CONSTRUCTION 1 748,905 845,825\ 1,264,7651 1,039,0001 597,804\ 975,1601 52,390

18 of 62

I 1 1 Page 16 MUNICIPAL WORKS - OVERHEAD

_.-.. _ .. -::..-::..-::..-::..-=..-:.--::. .. .::.-::..-=.-::..-::..-::..-::..-::..-=.-_-_-_ .. -::.. . .::.-::..-::..-::..-::..-::..-::.. . .::.-::..-::..-::..-::..-=-_ ... -. __ L1

·...::.20111-=-.::.2012,:::=.:::~::2:::·~:717-3+_--=~2::::0=14=Ff___.--:-:=-=-20:.:1:..:-4+-: ~=-::="2:=:0=15=+1_.-:-::-:==2c::..01=51 1-----------·----- .. ACTUAL 1 AC~_ ACTUAL I BUDGETi AC. TUAL~DGET ACTUAL

I----.--------.--.---.---~@~t-@Q~, ·-@~·----~r-3@Dec311---~F'·~·'-~-0 SALARIES, WAGES & BENEFITS -1- _ .... GROSS SALARIES, WAGES AND BENEFITS 1,319,318 1,344,378 1,416,2241 .1,480,000 1,434,424 1,383,00Qj __ ._ PAY EQUITY ADJUSTMENTS ~~'. i DISTRIBUTED WAGES AND BENEFITS 1,099,584 1,066,528 1,125,0051 1,245,563 1,100,740 1,345,600 NET UNDIST. SALARIES, WAGES & BENEFITS 219,734 277,8501 291,2191 234,437 333,684 37,4001 366,719

, 1 1 I ~ I MATERIALS AND SUPPLES --·--·--·-·-----1---·-- i ,---------!l........---

Safety Boots and Supplies & Protective Clot:-chicn·g-----·--1---9,0191-------TI051--8;49fl--715=-,-::c00:c:0:+--·8=--::,6-=-55::+---1-:-:5:-,0:-:0:c:0·1----4c-:,0~09c Office Supplies 2,240 3,947 4,914 3,000 3,336 3,000 2,642 Travel/Meetings/Courses --+-1 ---::;7c::,7;;;5;;-6r----;1-;;-2',:;4.;:;21';-1---:1;-;1-'.:;,1c;;5.;:;31---;1..:;4~,0-;;-00;:;-t1-~2~9",'1:--;5:-:;4+---·-;-1?5,-=00::-:0:+--019?,-=88::-:=81 Subscriptions & MembershlPs .l· 1,642 1,376 1,648 1,600 2,827 1,600 1,821. Telephone 6,831 7,075 10,377 8,000 11,373 8,000 6,134 Advertising 3,273 685 528 500 132 500 0 Contracted Services '738 00; 100 I 01 100 1,526 Legal -1--3,3861 6,371, 35,3061 20,000 14,469~20,000~_.......2&!5.§ ~n.g~~~ir'19 ____ . __ ~ __ . ___ ._~ _____ === __ Z,~. __ 16,940:l_---;~3~-,-:'0:-:::07~.ti-1 ._.~1c:-0',-::0700::+-. 2,906

1 10,000 f---~

Insurance 1 27,9591 28,2561 30,3801 _~ __ . 42,026 48,500

01

56,846 Insurance claims _. 112,2241 3,486 20,966 0 13,517 6,266 Two-way Radio System . 6,4131 1,898 7,788 8,400 7,495 8,000 4,400 TOTAL MATERIALS AND SUPPLIES 82,2081 89,6601 134,5591 111,600 135,890 129,7001 112,345

BUILDING MAINTENANCE Yard #1 - New Garage

- Old Garag>..:::e ______________ _ Yard #2 Yard #2 - Fuel handling system Sa.iidDoine Yard #3 - Ga-ra-ge·------

Yard #3 - Fuel handling system TOTAL BUILDING MAINTENANCE

CAPITAL

----l --1 71,152

5,790'

I 4,82&

1 360 1 37,728

, 119,9021

1

89,560 86,135 85,000 5,216 6,561 6,000

15,517 18,984' 10,000 4,446 9,691 10,000

802 561 1,000 31,401 40,583 30,000

, 146,9421 162,5151 142,0001

~ I

computer&OffiCeE~p~m~e~n~t ________ . _____ ~I __ ~9~84~ __ . __ ~0:+-_.~2~,9~3~1 __ ~1~6,~00~0~_~~~_~?::-:~_~~~ T.w.:c.o~w~aYLr.::a.::.:di-:::-os7:-._-:--_~7_ 1 0 1 .~ ~~~-.-------.I__--f___.--~~---.--~.--+----+---.=~~~~==

Generator building and connection (Yard 3) 11 ,5211 l-.....---r.----I---=-~I__---I UV Water System - Yards 1 & 3_ ... ____ ._. --------1f--_--::-::-07J1f--_-:-:--=70;.,1 __ -:::-::-::-:-\--1_--:-=-=-::-::-l1 __ :-:-:-:-::+-_~.::.;.:+--__:_=:_I _TO_T_A_L C_A_Pl_TA_L ____ .. ______ . _________ i-__ .=..:98:...:4+1 __ 1:...:1.!..::,5:.::2.:..,11f--_-=2,.;:,9.::.31-'-j1 __ .:..,16"",0"-'0:.;:0+-1 ---=':::!"':";~---'-::'!'::':~----'==1 .---------.----.-.--------.----=~oc:=~~-='=I ==-~=__=__c_c~ 1 : 1 OVERHEAD BUDGETSUMMARY-·---L----J----L----

SALARIES, WAGES & BENEFITS------·-·-·-·---·-·-··-~r, -2=-1:-=9-=,7==-3741 ···277,8~oE2=-:9:-:1-:,2:-:-1-::-9f---........,2:-::3-:-4,-:c4-:c:37:c+:-~33cc:3c-:,6:c:8-:-4+----::c37=-,740:-:0+-~3-:::-66'-,-7=-1=9 MATERIALS AND SUPPLIES I 82,208 89,6601 134,559 111,600 135,890 129,700 112,345 BUI LDING MAl NTENANCE 119,902 146,942 _.1.c.: 6::.=2:!.:,5:.c:1-=-5+--_1:..:4c=2!.::,0-=-00=-t-. ........:1:.:::2=.!5,c::.25:::.:8'-1_~1:.=3..:J1 ,,-=-00~0'-l_~1.:..:16::!,.5::..:3:.=.9 CAPITAL 9841 11,521 2,931 16,000 12,415 11,000, 4,589 TOTAL OVERHEAD --1---4~2~2~,8~28~1----:5~2~5,797~3~1--~5~9~1~,2~247r--~5~074,703~7~1---6~0~7~,2~4=7~1 --~3=09~,~10~0+1--~6~00~,1~9~2

1~--------------------··------~==~~~7~~~~=1~~~~1 ~~~~I ______ ~I ________ ~ ____ I~ ___ _ MUNICIPAL WORKS BUDGET SUMMARY

,.:,M:::A,.::I.:.:N:.cTE::::N:.;:A,.:,:N-=C=-cE~.--_-----~-------_'i-----=2::'c,1::.:6:.=.6!..:,9.;.4-"-151_..::2=.,067,658 CONSTRUCTION 748,905 845,825 OVERHEAD 422,8281 525,973 TOTAL EXPENDITURES 3,338,6781 3,439,4561

2,418,291 1,264,765

591,2241 4,274,2801

,

2,375,300 1,039,000

504,037 3,918,3371

2,432,476 2,445,350 1,551,652 597,804 975,160, 52,391:1. 607,247 309,1001 600,192

3,637,527 3,729,6101 2,204,234

19 of 62

MUNICIPAL WORKS - EQUIPMENT AND HOUSING

----=-=--~.=-~-~-=-----=-~----=---=--~----- j ~ ... A~C~T~-1-~ ~ ... ·-AC-T~1~L-AC-T-~-1~jl BU-D~-0~-~j==A~C--~T=:t-0~-'c:1==~:+-r-=--=B-=--'-U-=--'-D-2:G-0=~~-,-~+I:! -=-_-=A=:::-C-=--.-=-T-2:u-0:1-~1 _______________ . _----i __ @Dec31+ _____ @Dec31, @Dec31 i-__ @~D_e_c_31_+1--------lI--'@Sep30

Revenues -~-==l-~~--I I ---b I ; --~-----Gross Vehicle Revenu:------.---j~~-=-~j-7~~,~m--707,54-l~~:- 8~~~ 825,000 200,125

Vehicle/Equipment Maintenance Costs I 478,6221 556,8581 569,971 500,000i 577,2881 500,000 266,095 Equipment Operation Net Revenue I 289,9201 150,6831 209,9741 325,0001 160,2151 325,0001 -65,970 Sale of Surplus Equipment -==:] 0 52,3241- 12,6021 40,000 I 0 I 40,000 I 80,402 Transfer from Development Charges Reserve Fund 8,694 ~ : i . =--:-:-::;:--___ .~ ___________ .~ , !! I i I Total Revenue I 298,6141 203,007! 222,5761 365,0001 160,2151 365,0001 14,432

I-;:;--~----------··-·--·-·-·---+I---\-----+-----+-----+-----'i-------+-----+----1 Expenditures

Grader Backhoe Spray Patcher Tandem Truck Single Axle I

I 276,960 0

225,000 74,000 69,761

213,320

4X4 Diesel One-ton Crew Cab I 65,000 61,682

20,259 22,759 24,280 25,000 Gradall 52,727 Tractor & Boom mower 139,151 981 Sidewalk tractor

118,830

Reversible Plow I 10,0001 Chipper 0

119,181

Hot Box '15,000 3,869 Emergency sign trailor 10,000 ~~~n~in~g~s~y~s7te-m------~f---+----~-----4-----\------+----+--~8~5~,0~0~01----1

Roller (used) Grader Roller (new to fleet) Broom and Backhoe retrofit 16,1771 Garage Doors 6,559 20,000

Wash Bay (Yard 2)(desig,:-n";::) :c--------+-----1----;-=-==:-t'---:-=-::-:::-::+----c;::-::::::-:+-----::::-:::-:::-=1~-=_::_:7+__-~=:+_-_:_::_::::_:_ Misc Equipment and Tools·· _____ t-___ !~17,58al---1cc:.0.!c:,6cc:.9-=-5+-----9'-','-77'-1,+--~2::..::2..:5,0=-0~0+--___'1:..:..7.!c:,5c..:4_=_61--.::::20::2,-=-00=-'0:c1---1'-'1:.!.:,2:..::5'-'-11 Yard 1 Fence 16,000

I ~ I 20,000 Yard 1 oil and grit separator --11----~ ~--- - 1--'-' _~ 40,000 ,----

I~W:.:a=te::c.r_cT:;'Ca;;:.nk'7.s:-::---- ---------~_+·---I . ------ ---\-1 --------l-~----+I-------Coverall BUilding ____________ ~_f-- 41 ,40~_ _ _ f--~:--.=-=-~+i _____ _ Salt Dome pad I 9,057 1 . _ , I . . 25,000 Insulating & Heating Cold Storage 28,7501 I 1-=======:=----11----1

~J I I I

Total Expenditures 88,307 1 553,7781 248,3521 414,0001 148,9891 379,8301 134,301 -------------

______________ 1

-:c-c-c=----:--=------~-______r---II 210,307 '-.-- .. ---=,,,,,,-==-. 77.:-I~-,,:=-::<=. ·7=::-\7a----:-~:-::+--~:c::-.:c',f-----Net (Expense) Revenue --------t -""V,II , -, .... , II v -49,000 11,226 -14,830 -119,869

Yard 3 Fence

i , -------~---------------t---j-----l------I-----i------+-----1-------1-----1

---------·------~--I------+--------t-------r-----r------t-----+-------1 =-~--~-~~-~-~~-~~~~-__+I----\_i ~~~7\_--~~~r_~~~~--~~~--~~~--~~~--~~~ Equipment and Housing Surplus/(Deficit) I 1 540,9241 195,6651 171,894 122,894 183,1201 168,2901 63,251

20 of 62

, I I

, I I i Pag~_ ~~~~~~ ___ ~~ ___ L '- I

CULTURE & RECREATION

2011 2012 2013 2014 2014 2015 2015

ACTUAL ACTUAL ACTUAL BUDGET ACTUAL BUDGETI ACTUAL

- @Dec31 @Dec31 @Dec31~~ __ @Dec311 _@Sep30

-1 , , I I

92'95~ ---

1 I I I [ -- t ADMINISTRATION t--- I I

87,969 1 Salaries, Wages & Benefits 1------- , 61,373 93,618 87,000 92,905 70,698 ~ay EgtJity Adjustments

, 1 ----J I I

I ----------1.430 Volunteer Night ~-------~~--~-- 2,235 2,9361 01 0 3,000~~_

Ramara Centre 10 year Anniversary~~bration 2,172 0 1

I

2,500 1

, 3,000 1 Insurance 2,932 2,112 2,1181 2,7601 2,833

Office supe'ies & equipment I 1,714 1,869 1 380 1 3,0001 1,998 1 4,500 5,144 Service Contract ==1 1,675 1 2,9421 2,3861 3,0001 2,660 1 3,000 821 Travel/Meetings/Courses I

1 ,82~1 1,189 i 1,3831

8401 2,000 586 I 2,000 Recreation and Leisure Committee 1 , I r TOTAL - ADMINISTRATION 1 73,1201 98,3161 102,8211 97,5001 101,1631 108,4501 80,082

PROGRAMS , ,

I Swim Program I - Program Costs 18,198 20,961 11,522 22~ 11,891 12,000 11,936

1- Registration Fees -7,460 -6,850 -5,950 -8, -3,975 -4,500 -4,771

Day Camps - Program Costs 35,568 36,681 ~-

41,875 47,000 48,978 48,000'

51,019 - Grants -13,328 -7,059 -8,412 -10,0001 -2,216 -10,000 - Registration Fees -17,309 -19,443 -26,776 -27,000 -32,9891 -35,000 -37,214

I I

Youth Dances - Program Costs 0 0 0 3,000 1 6,130 7,000 4,714 - Entry Fees 0 0 0 -5,000 -8,376 -3,500 110

I 1 1 Seasonal Programs 1 - Program Costs I 16,041 20,3611 34,987 25,000 34,800 33,000 19,695

i-Advertising I 0 0 0 0 -5,021 -5,000 -678

~gistration Fees I -20,327 -23,268 -41,656 -30,000 -39,09~ -40,000 -27,939

I 1----

Catering Services I - Catering Supplies 750 605 346 1,0001 802~ 800 1,094

1- Revenues -781 -1,097 -274 -1,250 -926 -9501 0 TOTAL-PROGRAMS

I 11,352 20,8911 5,6621 16,2501 9,9991 1,8501 17,966

MAINTENANCE j 1------ I Parks/PlaygroundslTralls/Sidewalk Maintenance 91,646 80,351 82,792 90,0001 70,587 80,000 40,556

Water Access Property Maintenance 0 r--Capital - Ramara Centre Ball Di 0 5,657 0 0

- Playground Equipment (2012 inc's 11,928 0 0 - Crossings Soccer Field Parking Lot -

New Players Benches 2,000 2,500 Brechin Trail 28,399 19,196 20,396 I Trails -20,000 0 20,000 11,519 5,000 231

County of Simcoe Grant -16,668 -10,000 -10,000 -5,000 Transcanada Trail Ontario Grant -6,239 -1,500

Boat ramps (2015 - Longford) 1,897 4,997 39,178 0 791 0 Dock - Fern Resort Road 22,221 0 0

1 I I

105,505~ ~----

Ramara Centre Facili!x Maintenance 101,619 108,636 105,000 97,889 105,000 71,695 Capital ------- 48,009, 9,400 8,888 6,000

Less: Library Rent -45,000 -45,000 -45,0001 -45,500 -45,500 -45,500 n,50Jl Facility Rental

"-::--;:;;:;:;1 -5,8241 -10,1311 -8,000 -3,840 8,000 -2,451

-------~~-

-5,931 i

I 0 01 I 0

~--"---

Free Rentals I , TOTAL - MAINTENANCE 1526301 202162' 2 62900 1240951 1560001 63031

21 of 62

2011 2012 2013 2014 2014 2015 2015 EXPENDITURES' I ACTUALi ACTUAL ACTUAL BUDGET ACTUAL BUDGET ACTUAL

1,000

I

o

Relocation of Water Treatment System I 4,230 I I ~----+-I' --'I, I Accessibility Projects 1----'----------'-+' ___ , ,

I~G~e-n~er-a~to~r--~R~am~ar~a~C~e~n~tr~e~~~I-----------!------~i!------II------rl----r----~----~--,--Trophy Case/Coat Rack (CW.154.08) : 14,

24611 r-,I -,--i-----I--,--f___-,--+__---I

_L_awn T_ra_cto~r;__-,-----~II-_~ I '---- I Information Signage i i ---'I 1

TOTAL CAPITAL EXPENDITURES I i 27,4051 13,4941 21,2001 01 01 1,000

~~=~'~~rl;~~~~~~~~~~~~-~~~~~-lf========IF=======91F=====~=*1========F=======~====~9=======~ I~GC"CRA~N"'T=Sc-cT=O=--=C""O'C'M=M'CCUcccNcccl=TY CENTRES I I I j FA~t~he~r~le~y~C~o~m~m~un~i~~~C~e~n~tr~e~B~o~a~rd==o~fM=-an-a-g:e=m=e=n=t~~~~-=,~~~~-!,---~-~i------t---------'----r------f-----i-~-~--Annual Grant I 5,500 1 5,500 5,500 5,500 5,500 5,500 I~A~n~n~ua~I~G~ra~n2t--~H~e7.aU~H~y~d~m~lI~n~su~ra=n~c~e~I~---~------,-+----~---~O~i-- '~1~,5~1'~0r--~1~,6~0~0r---71,~12~8~~--71,~60~0~--~~9~2=7I Brechin Communi~ Centre Board of Management Annual Grant I - 5,500 5 500 5,500 5,500 I 5 500 5 500 5,500 Annu~Grn~-HeaUHydmllnsurnnce --------~--4~,~01~1+----~7~~~39~--~7,~6~86~--6~,~84~0~-~7~:5~8~9~--~8~:0~4~0+--~7,~6~53~ Capital Contributions 'Committed I 999 0 Capital Contributions to be considered

Longford Community Centre Board of Manag'..ce",m.c.e_nc.,t -----+--=-=::-::-t----;;:~=::-I-----::+_---__::_I---__=~----_::+--,--I Annual Grant 6,700 6,700 0 0 0 0

FA_~n~n=ua=I~G::.:.ra=n2t~-~H~e~a-;c.U::::~H.:_'.~_==yld:r-o::../;;-I:c:.n-s=c-u::.cr-a=-n;;c~e-tl~ 1-~_-'C"-_-_-_-_-"C-_-_-:.~--_-_-_-~_-~~~~~------!8:!C,'::::3:;1'_".j5~-__ - _--__ - ~-:::8~, 1~8~4~=====~9=, 1=4;2~====~9~,0~0~0,~====9~,~29~1~=====1 0~,~20~0~.====~-::B:.c:-:,9 :.::-:11~2: - Insurance Claim (from Continguencyu)-.;--:;,,~ ____ _+----~-__::-_::_::c::1-------'0=i-----'0~--~5:.c,0::.::0:.::0~----,1:.!C,0::.::0:.::0~--"--1

Cap~~Con~butionsCommmed(ftomacces~bil~yfun~~_,_,_+__---_+---8~,0=2=5~_, _____ ~,---~0~---~0f___---~----1

-;';~~~PL.n~cct~-1 c=C o-o~--'t-:--~-"~o,:~-s-=ct--Zn--:~:-~e-cB""o:"":""i~c.;:-:"::fd,~M~a;;;n;;a;Lg-e~m~e~nZt=====~_'-_ -_"_,-_,,-]1=_-_,,_'-_--::-:-;-:-;;-,;: ++-1 ~~~~~~~~~I~~~~~--~____:+r----------_ -,,-_ -_ --:: ++ -_ -_ -~_~ -_ -_ -_ --:+-1---_ -_-_' -_=_-_ -'''--:+-1---_ -_-_-_-_-~-=: Annual Grant I 1 __ ~5"",5:.::0.0~+-__ 5=_',_=_50::c0:+---~~OCj--""'C'C~c_=40 __ ;-;:;-~O+--__ --:-;;:-;o;",O+---_--;-:;c~:;;-1 Annual Grant - HeaUHydmllnsurancej ~_,,_1 __ 1:.c,8::..4:.=2.r---__ "_'9,c:.3"-65=i---~1 0=o,_=.01,e.:2:+-_---'-1 0=0,_=.00::.:0+ ___ .:-:13"", 1==2:,:.4+-_..:.1=2,c::8::c00:.~--'1c:::0!.:,8c:::6.::.01 7-'--:-::::-"'- Insurance Claim (from Continguency) 1 __ ,_" __ +-_~ ___ " ____ ~0+_----"0+_-""""6"-',0c::2-=.8t____-----+----,,,-1 Annual Grant - addition for 2005' L "--~--=:j______ -~---_I------t----_t_----+----,I------Capital Contributions Committed I =---..J--~----+----,I-----+---___1----1 Capital Contributions to be considered I 1 ! I TOTAL TO COMMUNITY CENTRES I 41,868 56,8121 39,350 38,440 53,1601 44,640 1 39,352

TOTAL GRANTS TO ORGANIZATIONS 5,2751 6,875 5,875 o

,TOTAL BUDGET 311,650 398,550 1 398,989 1 315,090 1 288,417 311,940 1 200,431

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PLANNING AND DEVELOPMENT , ' ,

I I

SERVICES AND RENTS

PLANNING CONSULTANT-

I OMB HEARINGS - PLANNING, ENGINEERING AND LEGAL

I SPECIAL PROJECTS

ZONING BYLAW AND OFFICIAL PLAN CONSOLIDATION

DEVELOPMENT CHARGES STUDY

NEW OFFICIAL PLAN / PLAN REVIEW

ATHERLEY/UPTERGROVE SECONDARY PLAN

RAMA ROAD - SERVICING PLAN

DRAINAGE STUDIES

GORING CROSSING legals

2011 ACTUAL

28,020

4,504 11,706

2012 ACTUAL {(j)Dec31

30,730

o

o 7,219

1,215 11,225

i Recoverable from the Developer COMMUNITYIMPROVEMENT-BRECHIN I 450 18,1751

Page 20

2013 2013 BUDGET ACTUAL

@Dec31

30,000 21,509

o

o

o 5,230

10,000 6,253 15,000 330 12,000 15,393

-15,393 o 1,822

COMMUNITY IMPROVEMENT - ENTRANCE SIGNAGE (ATHERLEY) _-L1 ____ 11 ________ 1_8_1/ ____ ---::-::_--::-::_::-l ___ ----c-c:--=-=+____-------

FEASIBILITY STUDY - PEDESTRIAN/SNOWMOBILE BRIDGE - ATHERLEY ! ____ 30---',_0_00---t----___ 9'---,3_6_7+-------____ 1

ECONOMIC DEVELOPMENT 2,0001 I

ECONOMIC DEVELOPMENT - Lake Country I 15,000 15,000 I I---=~-'--'-'-"'--'----'--=-----'----------=-'-'-------=='-'----'--'--'------'--'------------+---------t------------j--------------'--------____+--~~+____--------

I---=E~CO~N~O~M~IC~D~EV~E~L~O~PM~E~N~T_-~C~ha~m~b~er~o~f_c~0~m~m~e~rc~e _________ I----~------------7~,5~0~01'--~~~0+--~~~1 _______ 1 ECONOMIC DEVELOPMENT - Brechin and Beyond 3,000 3,000 ECONOMIC DEVELOPMENT - Lumberjack Con'f'""itiu. 2,500 2,500 I--------------~-~----------I-----r---~~~~----~~--~-+____-----I

RECREATION MASTER PLAN 34,792 1 0 ACTIVE TRANSPORTATION PLAN Imapping 0 1,000 LAKESHORE WATER AND SEWER EXPANSION - DESIGN AND APPROVALS 150,000 2,666 (funds to be recovered from residents) I (150,000) I

I I L---------+-----~--==~:=~==~=~++-I,---~----I INDUSTRIALPARK~DVE~ISIN_~G~____+t-------------~----~---_~ ____ +-___ ~ ___ ~~ RAILS TO TRAILS I _ 1,995 510 1,000 RAILS TO TRAILS TOWNSHIP DONATION

i ITOTAL EXPENDITURES 46,6751 113,5471 119,500 67,677

I I

SUSTAINABILITY

1---] l ____ ~ I---~-::-+-----------_-=--:--::-r---_________ ~+--------------I

· •••• =:jl J- J~-=-----:,- ;6~~~ :6~i_Buo~i ~=CD=----:T~c:-=-A---'--:~-=-+I ____ I - I I : -----+--------------l-------------:::---==+I __ =--==-=--11 _____ _

Engineering Standards Update (Private Property Shorelines) '---1 I' 7,500 6,758 ' -:::-c--:-:--------:c'I':c--__ I I I ----------'--+---------

Shoreline Management Strategies I 1 ______ +____----0,-------0+-----------1

I I [ _ I I Phospurous Reduction (Eng Study) 1----_-1--+_-==--_---,1----------c0+1----0-11-----s-~-~-d~~r~ ~I --------~~I---~i--~1~2~,0~178~1=_=_=_~~~~,~oo~0+-------~0~I-~~~

I =t=1 1___ Energy Effi'ciency I 0 1 0 I I ~~~-~~--+~~--+--~-+-~~~~! ---+-----1

Solar Project (3 locationsL,) __ --+1 ____________ ~_17__'28J3 ____ 1c_=_7___=__8'_'__,7___=__60_=___111------------0_+----1 ___ ------"-01 __________

1

I I I I !

TOTAL EXPEi~DITURES ~ __ ~ 1 17,28]:1:====19::0=,7=:7::::::8*: ===54=,=50i:::::0=l=:===6=,7i:::::5=:8=i _____ 1

23 of 62

1 __ -----1. __ --..L1 __ -.JI'---_---LI__ I 1 I COMMUNITY/ECONOMIC DEVELOPMENT

1-----1-----1-----------1--·-1------I1---2-0~1-1 2012 2013 2014 2014 ---------+- I ACTUAL 1 ACTUAL ACTUAL BUDGET ACTUAL

I I

@Dec.~@Dec31 @DeC311 i--@Dec31

I--i---I----+--! ---1.- I I I --l-~'--l-s-a-la-ri-e-sAN-+a-g-e-s/-B-en-e

4fi-ts---I------1+,-----1

1

; __ ~--~8~,0~0~0+1-~~1~1~6+_-~~~---7 Materials and Supplies l . __ 11 ____ · __ 1-__ _'3?--,0=_:0~0+'--1:-',~94=_'7:_l--~~~f..--~1 Travel/Meetings/Courses I I _ ___.:4~,0~0~01-----'1...>.:,0~7~1+1--~=1----~~ Growth Related Servicing Costs (!ndustrial Park) "_-==-_L ____ I_· _____ -=-O+ ____ --=O+I __ Debenture Payment - LED Lig~g Pr()~ ---.--.. L----'------h 0 0

Solar Panel Maintenance I----I-------··-t· I 1,000'1 617 LED Lighting Project r ~3~~5~0~,0~0~0;~~3;:4~0:, 1~5~6:1 ~~~::~~~IC~~~::;;j~: Industrial Park Marketing Program (partnership program) 1 20,000 16,180, Land Sale Costs (Industrial Park) . 1 .. .. 50,000 0

Community Centre Building/Grounds Maintenance F= jl I' 0 0 Grants to Local Organizations II l .............. ...........1 . .. 8,000 3,325 Grant to Medical Centre Board __ . ____ 1 ___ -=-20~,~0;:00~,-~2~0~,0~00;:!--~~~-___ ~_=_1 ECONOMIC DEVELOPMENT - Brechin and Beyond I- _=$= ! __ ........;3~,5?0~0+. _......-;3?-,5;.:0?0:+-_........;~~-~~1 ECONOMIC DEVELOPMENT - Historical Society I ___ t __ -c3~,'=50=_:0:1--____?3,~5'=00::+-----.::.c:::.:"=+-.....::!==-1 ECONOMIC DEVELOPMENT - Lumberjack Competitio;;- 'I ' __ :2:-c,5=_:0~0+_--'2::_,5::_:0=-:0:+_----::-::-:~-_=__~1 Physician Recruitment I I .__ I 5,000 5,000 Feasibility Study - Pedestrian/Snowmobile Bridge - Atherley I 10,000 9,000 Drainage Studies !_. ____ 1-__ --;--::-=0::+-_-:-::-::-::-::+-_--::-~3----1 Lake Country I 15,000 15,000 Trails 0 57

TOTAL EXPENDITURES 01 o o 503,5001 421,9691

i I

24 of 62

1 I I I 1 I I Page 22 I

ENVIRONMENTAL SUSTAINABILITY I I I I

20111 20121 2013 2~ 2014 20151

2015 ACTUAL I ACTUAL ACTUAL BUDGET ACTUAL I BUDGETI ACTUAL

I +--r- @Dec311 I

@Sep30

I SALARIES, WAGES AND BENEFITS_ I 1 23,0001 18,517 i 6,0001 131

I 1 1 I Seecial Projects: i Engineering Standards Update (Private Property Shorelines) I 0 0 0 Shoreline Management Strategies

I 0 0

Storm Water Management Plan I 12,018 0 47,000 40,000 31,148 Solar Project (3 locations) i 17,2891 178,760 0 0 0 0 r== I LAKE SIMCOE CLEAN UP FUND PROJECT: Water Quality Sediment Analysis (Lakehead) f-==i 0 0 10,000 10,000 9,000 9,000 Goose Management Study 0 0 7,5001 7,500 7,500 6,500 Rain Barrels I 0 0 18,0001 4,831 13,169 2,331 Swales (Lk. Simcoe Clean Up) I I 24,000 4,637 Lake Simcoe Conservation Authority (Data Provision) -----j 0 0 4,000L- 0 Phosphorous-Free Fertizer Rebate Program (Year 1)

--1 0 0 7 ,500 L ___ 1.!~ 14,281

1 105 ___ ---------j _____ I~··c-1

1 I TOTAL SPECIAL PROJECTS 17,2891 190,7781 01 94,0001 23,0501 107,9501 53,721

I 1 1 1

I I I I I

TOTAL EXPENDITURES 1 17,289 I 190,778 - 1 117,000 1 41,567 1 113,950 1 53,852 I

1 1 1 i 1 I

25 of 62

I 20121 20131 20141 20141 2015 2015 I ACTUALi ACTUAL BUDGET ACTUAL BUDGET ACTUAL

1 @ Dec 31 @ Dec 31 @ December 31 @ September 30

RAMARA SEWER SYSTEMS - OPERATION, MAINTENANCE AND CAP IT AL BUDGET I ! I

EXPENDITURES I i I I OPERATING EXPENSES 1 i 1 1 1 I

Wages and Benefits I

1 312,120.821 332,479.891 313,700 320,616.10 316,300.00 235,897.26

General Departmental Expenses I i 20,000 12,731.48 20,000.001 6,873.83 I I

Administration Building Maintenance I i 7,587.72 9,505.66 I 5,000 5,248.581 6,500.00 6,658.28

Treatment Chemicals !

73,178.19 91,046.49 80,0001 55,640.65 80,000.00 37,154.52 I Operating Parts and Supplies I 34,135.56 45,687.06 30,0001 16,223.251 30,000.00 14,739.13

Telephone and Monitoring Equipment 1 7,345.381 10,497.221 7,5001 6,738.131 7,500.00 6,220.98

Consulting Engineering 13,998.53 24,800.801 15,000 11,518.68 15,000.00 11,185.97

Legal Consultation ! 886.58 i 337.27

Contracted Services - General 94,028.00 81,224.46 80,000 59,929.55 80,000.00 27,084.27

- Emergency i 8,387.47 10,0001 10,000.00 7,975.67

- Analytical 1 22,798.84 18,767.39 20,000 18,710.321 20,000.001 12,459.66

Vehicle Operating Costs 1 26,023.861 28,743.20 22,0001 24,245.33 22,000.00 13,405.95

Insurance 1 37,166.57 34,348.55 35,000 1 42,552.151 46,600.001 47,471.42

Insurance Claims 1 I I 1,731.40 1 I Electricity I

i 136,765.181 117,144.271 120,000 164,895.191 140,000.001 133,362.24 I

TOTAL OPERATING EXPENSES I 1 766,035.23 804,363.861 758,200.00 739,386.681 793,900.001 560,489.18 I I

I I CAPITAL EXPENDITURES 1 1 Pump/Motor Replace/Repair 70,766.76 36,658.96 80,000.00 42,562.00 50,000.00 5,061.18

MOE Inspection Requirements 2,500.00 143.001 1,000.00

Infrastructure Repair 2,457.51 4,879.40 20,000.001 7,463.00 20,000.00 14,273.00

Lab Testing EquipmentJCalibration 1,815.82 268.02 6,500.001 2,436.00 3,000.001

Flow Meter ReplacementJCalibration I 2,225.041 6,203.40 7,000.00 2,814.41

Process and control equipment I 10,729.22 14,550.21 10,000.00 10,955.00 15,000.00 6,005.37

Chemical Feed Pumps/System I 1 2,025.281 3,281.77 3,000.00 8,675.00 3,000.00 2,402.90

Emergency power for pumping stations 84,423.53

Gas Detection/Meter Apparatus Cert 4,454.99 860.001 5,000.00

Shared Costs (see separate budget) 27,808.54 1,198.16 27,800.00 19,696.66 20,200.00 563.99

OMEIFA Interest I 23,144.38 22,394.171 1 21,629.54 I Operations and Maintenance Manual (Lagoon City) 1 7,000.001

Annual Generator Service/Load Test I 2,000.00 1,619.80

Spray Irrigation Equipment Expansion (Bayshore) 50,000.00 I I

WW System Exp E.A. Study (Bayshore) 10,519.36 10,784.051 10,000.00 12,481.00 25,000.00 5,682.02

Spray Irrigation Land Purchase (Bayshore) I 250,000.00 270.00

Spray Irrigation Equipment (Bayshore) 9,127.15 10,000.00 3,902.00 7,500.00 5,917.27

W/w Treatment Sys Expansion(Bayshore) 1 80,000.00

InspectJStudy life cycle of screw pumps I I I

Sewer Needs Study (Brechin/Lagoon City) 1 7,500.00 3,933.00

Sludge removal - small lagoon (Bayshore) I 7,000.00 2,292.00 I

Plant 1 & 2 (modify heat syst.) (Lagoon City) 5,602.92 20,000.001 1,311.00 20,000.00

Pumping Station #2 (Lagoon City) 1 !

Pumping Station #4 (Lagoon City) I

I I 1 I

L C Aeration Basin Access Walkway I I 38,000.00 50,000.00

Aeration Access & Maintenance Platform I 25,000.001

SPS 1, 4, & 5-Upgrades (Brechin/Lagoon City) 37,125.05 i I SPS6 & SPS7 Enclosures (Brechin/Lagoon City) 23,620.65 I SPS8 (Br Ball Park) Septicity Treatment 1 32,921.27 1 I

Replacement of screw pumps (Brechin/Lagoon City) 214,040.38 4,035.01 I I

Canal Crossing Relocation (Brechin/Lagoon City) I 142,333.64 I I

Lake Ave Repair (Lagoon City) I 419,450.96 I

I Septage Receiving Facility 1 I Video/Clean/Flush System (Bayshore,Brechin/Lagoon City) 16,917.63 60,000.00 21,232.00 I STP Filtration Building 1 I I I UV Disinfection Bayshore Final Effluent

I I I I

26 of 62

cwainman

Typewritten Text

ITEM 4.3

1 1 2012 20131 20141 2014 2015 2015

I ACTUAL ACTUAL BUDGETI ACTUAL BUDGET ACTUAL I I @Dec311 @Dec 31 @ December 31 I @ September 30 ,

Bayshore Valve & Piping Modifications & Building Expansion 22,237.51 I I Rate Study i I

5,000.00 5,000.001 4,574.29 i I Bayshore Spray Fields Utility Vehicle I 9,896.18 i I LC STP Upgrade I I 1 198.00 I I I

Lakeshore Sewer Expansion Design & Approvals I I 1 I 94,000.00 11,915.04

Lagoon City Sewer Replacements I I I I i I 179,850.00 I 4,390.99 i I i

TOTAL CAPITAL EXPENDITURES i I 1,025,438.851 252,458.071 607,300.001 160,039.201 619,550.001 65,220.26 i

TOTAL EXPENDITURES 1,791,474.08 1 1,056,821.93 1 1,365,500.001 899,425.881 1,413,450.001 625,709.44

I 1 1 I 1 I

RAMARA SEWER SYSTEMS - OPERATION, MAINTENANCE AND CAPITAL BUDGET I I

REVENUES 1 I i I

I I i I

REVENUES I I I I i

Charged on tax bills - ($635.00 x 1420.62) I I

I I I

Direct Billings 918,690.85 926,423.84 1,000,000 896,630.14 ! 977,645.00 476,634.39

Lateral Plug Removal 1,000.00 1,000.00 1,000 0.001 1,000.001

OSWAP 3-Lake Ave !Federal 113,977.00 0.00 0 0.001

! Provincial I 113,977.00 0.00 0 0.00

Sale of Surplus Equipment I 407.04

Transfer from Development Charges Reserve Fund 1 I I I 1,277.54 I I 1,147,644.85 1 927,423.84 1 1,001,000.00 I 898,314.72 978,645.00 1 476,634.39

I 1 1 i !

Net Surplus/Deficit -633,829.231 -129,398.091 -364,500.00 -1,111.16 -434,805.00 -149,075.05

Prior Year's Surplus/(Deficit) 1 -121,531.78 -755,361.01 -884,759.101 -884,759.10 -885,870.261 -885,870.26

Accum Surplus/(Deficit) - Year-end I -755,361.01 -884,759.10 -1,249,259.10 -885,870.26 -1,320,675.261 -1,034,945.31

I I I I I I I

I I I I

Deficit Recovery/(Surplus Use): I I Lagoon City 45,357.75 45,357.751 45,357.75 45,357.75 45,357.75 45,357.75

Septage Receiving Facility 3,643.99 2,951.20 3,000.00 3,000.00 3,000.00 3,000.00

Bayshore I -16,720.00 -16,720.00 I -16,720.001 -16,720.00 -16,720.00 -16,720.00

I 32,281.74 1 31,588.95 1 31,637.75 1 31,637.75 I 31,637.75 I 31,637.75

27 of 62

I 20121 201 3 1 2014 1 2014[ 20151 2015 1 1 i ACTUAL ACTUAL BUDGET ACTUAL I BUDGET ACTUAL I I 1 1

@ Dec 31 @ Dec 31 @ December 311 @ September 30 I RAMARA WATER SYSTEMS - OPERATION, MAINTENANCE AND CAPITAL BUDGET

1 1

EXPENDITURES OPERATING EXPENSES I

1 1 1

Wages and Benefits I I 428,647.26 450,155.991 465,600.00 476,609.90 1 474,400.00 364,792.40

General Departmental Expenses I

25,000.00 I 18,166.46 25,000.001 13,684.82 I

8,060.191 Administration Building Maintenance I 12,444.38 15,589.92 8,000.00 10,000.00 9,869.86

Treatment Chemicals 23,951.781 32,276.65 30,000.00 38,062.431 33,000.00 33,101.08 I

66,047.251 39,428.101 40,000.001 Operating Parts and Supplies I 40,000.00 51,703.94 30,978.16

Telephone and Monitoring Equipment I

12,097.621 20,287.41 i 11,000.00 I 17,877.69 11,000.00 10,036.15 I

Consulting Engineering 27,502.971 37,564.73, 25,000.00 20,837.40 25,000.00 25,032.27

Legal Consultation I I 302.23

Contracted Services - General 108,597.87 60,012.601 80,000.00 90,073.201 70,000.001 28,206.38

- Emergency 20,244.19 15,000.001 690.76 15,000.00 1,676.80

- Analytical ! 28,571.78 43,761.24 40,000.00 41,589.44 35,000.00 26,663.11

Vehicle Operating Costs I I 35,287.94 1 37,717.791 30,000.00 34,970.52 35,000.001 17,173.49

Insurance I 31,736.95 39,920.44 40,000.00 49,100.45 54,300.00 54,812.89

Insurance Claims I I 1,731.411 1,734.55

Electricity 65,744.06 63,386.221 65,000.001 93,276.91 80,000.001 74,008.44

TOTAL OPERATING EXPENSES 840,629.86 862,076.691 874,600.001 943,056.07 907,700.001 690,035.85

1 I CAPITAL EXPENDITURES I I I I I

Drinking Water Management System 1 1,984.32 5,000.00 1,984.00 5,000.00 5,633.40 1 MOE Inspection Requirements I 9,477.881 772.05 2,500.00 901.001 1,000.001 101.76

Process and control equipment 31,771.68 29,828.91 40,000.00 26,280.00 35,000.001 28,643.37

Chemical Feed Pumps/Syst. 9,046.49 10,005.07 15,000.00 6,868.00 15,000.00 158.75

Distribution Pumps/Equip. I

I 21,355.70 17,500.00 7,223.001 17,500.00 2,633.04

Source Water Protection 1 16,000.00 ,

Lab/Flowmeter Testing/EquipmentlSupplies/Calibration 1,815.82 10,517.05 10,000.00 190.00 15,000.00 13,728.29

Flowmeter Testing & Calibration 9,088.231 8,214.09 10,000.00 10,263.00 I Deep Well Pump Replacement (G.W.) 1 2,569.79 11,000.00 I Raw Intake Pumps/System (S.W.) I 3,952.36 I 1,000.00

Shared Costs (see separate budget) 45,607.851 1,797.23 41,700.00 29,545.00 30,300.001 845.98

Lead Sampling 236.41 3,000.00 347.00 3,000.00 316.47

Infrastructure Repair 15,000.00 9,934.00 15,000.00 14,273.46

Operations & Maint Manuals (All Systems) 13,000.00 22,058.02

Annual Generator Service & Load Testing 12,000.00 5,600.09

Valve Replacement Main Line (Brechin/Lagoon City, BaY~1 11,859.78

Coagulant Testing & CofA Amendment (Brechin/Lagoon I' 1,565.83 3,200.00 I Coagulant Equipment Upgrades (Brechin/LC/S Ramara) 54,374.33 I Well #3 study/replacement (Val Harbour) i 19,699.31 6,734.31 1 Intake Inspection/Cleaning (S Ramara, Brechin/Lagoon City) 40,000.00 34,413.00

Intake Extension Study (S RamaralLagoon City) I 235.32 6,564.961 50,000.00 50,000.00 13,325.97

Water Tower/Standpipe Repair Maintenance(Brechin/Lagoon City) 1

4,986.25 37,000.00 1 37,000.001 I I

Walkway and guardrail (Brechin/Lagoon City) I 427.39

Granulated Active Carbon(Brechin/Lagoon City) I 35,276.29 I Filter #1 GAC Replacement (South Ramara) I I 3,521.63 I

I 20,000.00 1 I

Filter #2 GAC Replacement (South Ramara) 1 I 3,521.63

S Ramara System Expansion Study (MS hydrants) I

I 1 1

7,500.00 I 1 I

Well Inspection/Rehabilitation (Groundwater wells) I 10,239.821 9,569.53 12,000.00 14,853.001 12,000.00

System Flushing I I 15,125.00

OSIFA Loan Interest I I 8,425.45 7,976.16 I Watermain Replacement Study(Brechin/Lagoon City) 1 I 7,500.00 7,525.25

Watermain Replacements (Lagoon City) I 1 I I

81,750.00 1

Clearwell Cleaning (Bayshore) I 2,248.911

Treatment Reservoir & Equipment (Davy Dr) I 32,331.04 37,967.41 174,063.00 4,007.82

Well #3 & #4 Hydrogeological Study (Davy Dr) I 20,000.00

Data Acquisition Hardware(Davy Dr & Parklane) 15,220.70 10,176.021 I I

28 of 62

I 2012 20131 2014 2014 20151 2015

1 ACTUAL ACTUAL I BUDGET ACTUAL BUDGET ACTUAL @ Dec 31 @Dec311 @ December 31 @ September 30

Filter Replacement (Davy Dr & Parklane) 6,537.321 I 1 I

Treatment Equipment (Parklane) I I

I 215,000.001 I I 11,084.03

Lake Ave Watermain Replacement(Br/Lagoon City) 419,450.95 ' 1 I I

Canal Crossing Relocation (Brechin/Lagoon City) I

144,462.27 1

Rate Study I 1 5,000.00 1 5,000.00 4,574.29

Lakeshore Water Expansion Design & Approvals 1

56,000.00 11,914.93

Gas Detection Meter I I

i 860.00 1 I Water Treatment Plant Piping Replacement (Bayshore) I I 50,001.551 I , TOTAL CAPITAL EXPENDITURES I 1 788,099.72 331,640.371 327,200.00 I 325,249.251 678,050.00 I 138,899.67 I ,

I 1 1 1 I i TOTAL EXPENDITURES I 1,628,729.58 1 1,193,717.06 1 1,201,800.00 1 1,268,305.321 1,585,750.001 828,935.52

I I 1 i I I

1 1 1 1 1 1 I , I

RAMARA WATER SYSTEMS - OPERATION, MAINTENANCE AND CAPITAL BUDGET I REVENUES I I 1

I ! 1 , I

: 2012 2013 20141

2014 2015 2015 I

I ACTUAL I ACTUAL BUDGET ACTUAL I BUDGET ACTUAL

I @ Dec 311 @ Dec 31 @ December 311 @ September 30 REVENUES I

I I 1

Charged on tax bills ($546.00 x 1,880.16) + Somerset 1 1 Metered Usage I 1,173,595.391 1,125,272.37 1,200,000.001 1,104,024.36 1,217,333.00 I 617,335.76 Frontage and Connection 1 I 0.00 4,714.78 4,714.78 4,714.78 4,714.781 4,714.78 Direct Billings 6,402.00 3,618.17 7,000.00 4,791.331 5,000.001 Other Revenue i 1,282.33 732.76 2,850.001 3,000.00 2,250.00 Water Tower 1 I 12,806.00 1,445.25 2,000.00 1,792.00 3,000.00 1,804.25 OSWAP Grant 1 25,000.00 0.00 0.00 0.00 Stimulus Fund-Water Meters I 0.00 0.00 0.00 0.00 I

I 0.00 0.00 0.00 0.00 OSWAP 3-Lake Ave I 113,977.00 0.001 0.00 0.00 I

i 113,977.00 0.00 0.00 0.00 Ontario Grants 1 13,914.88 -13,914.88 I

I

MOE Source Water Protec I 1 42,500.00 0.00 I I

Sale of Surplus Equipment I 610.56 I I

Transfer Fire Hydrant Surplus (2012) I 28,105.191 0.00 I Transfer from Development Charges Reserve Fund 1 53,319.301 1,988.26

I I 1,447,039.72 1,231,122.70 1 1,256,214.78 1 1,106,856.41 1 1,233,047.78 1 626,104.79 I

1 1 1 1 I

Net Surplus/(Deficit) -181,689.86 37,405.64 54,414.78 -161,448.91 -352,702.221 -202,830.73 Prior Year's Surplus/(Deficit) I -542,270.34 -723,960.20 -686,554.56 -686,554.56 -848,003.47 -848,003.47 Accum Surplus/(Deficit) - Year-end

, -723,960.20 -686,554.56 -632,139.78 -848,003.47 -1,200,705.691 -1,050,834.20 I

I 1

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Water and Sewer Systems i

I I I

Shared Costs Budget I I 2014 !

I

i I I ! I

I

I I I I

I I 2012 2013 20141 20141 I

2015 2015

1 I ACTUAL ACTUAL BUDGETI ACTUAL I BUDGET ACTUAL

@ Dec 31 @ Dec 31 @ December 31 @ September 30 I I I I I

WATER AND SEWER SYSTEMS I 1 I I Building Rehabilitation (Garage Area) i I I Health and Safety Upgrades I ! Cross connection/backflow prevention bylaw I I i I

Office Parking Lot Paving I

I I i i

Confined Space Breathing Apparatus I I I I

Radio System Upgrade I I i Photo Copier I I i 12,000.00 Data Acquisition and Monitoring Study I !

I

Vehicles 64,308.751 I 64,000 I 32,000.00 I Garage Bay Addition I i I Fuel Handling System-Yard 2 7,895.22 Computer Hardware/Software 907.14 3,237.37 3,000 4,000.00 1,409.97 Small Tools I 2,5001 2,500.00 Rate Study I I I I I I TOTAL EXPENDITURES I 73,111.111 3,237.371 69,5001 0.001 50,500.001 1,409.97

I I I I

I I I

I I I

I ! I I ! I

Water Systems I 41,541.73 1,942.42 41,700 0.00 30,300.001 845.98 Sewer Systems 31,569.38 1,294.951 27,800 0.00 20,200.00 563.99

I 73,111.111 3,237.371 69,5001 0.001 50,500.001 1,409.97

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MEETING:

REPORT NO.

DATE:

SUBJECT:



COMMITTEE OF THE WHOLE

AD-05-15

OCTOBER 19, 2015

ORGANIZATIONAL SERVICE REVIEW

SUGGESTED MOTION:

THAT Staff Report AD-05-15 regarding the Township of Ramara Organizational Review be received; AND THAT Council authorize up to an additional $6,0000. for the Organizational Review as deemed necessary by the Chief Administrative Officer.

BACKGROUND AND DISCUSSION:

On June 29, 2015 the Township Council authorized entering into a contract with John Whitesell to conduct an Organizational Service Review.

It has been twelve years since the last formal organizational review was conducted by a consultant.

The main goal of the study was to review all positions within the Township and their purpose and efficiency in carrying out the duties of the corporation. The overall picture of the Township was carried out which included council and staff interviews and two public meetings.

In speaking with John Whitesell, staff participation in the process was invaluable, very forthcoming and useful. The public meetings were productive as well for the most part.

Mr. Whitesell has spent more time than originally anticipated to be needed to conduct the interviews. In order to get the overall picture of the operations of the municipality, Mr. Whitesell was required to interview council, and staff. Unfortunately, some of the persons to be interviewed were either not present or available at the time of the group interviews. As such, he has been required to spend more time researching and compiling data than anticipated.

. .. 2


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cwainman

Typewritten Text

ITEM 4.4

AD-05-15 Organizational Review October 19, 2015

- 2-

It has turned out to be more complicated than originally anticipated both by staff and the consultant. Mr. Whitesell has had to allocate more time to the review than had been anticipated in order to produce an accurate, succinct review and action plan for council implementation.

Mr. Whitesell anticipates an additional four days to complete the report which represents approximately $6,000.00.

AL TERNATIVES:

Advise Mr. Whitesell that no additional funds are being allocated and to present his recommendations as they now stand.

FINANCIAL INFORMATION:

At total of $25,000.00 was allocated for this review. Mr. Whitesell quoted a price of $22,317.50 inclusive of HST to conduct the review. Subsequently, he offered a 5% reduction to us for payment upon receipt of invoices.

The additional $6,000.00 will result in an over budget amount of $600.00.

STRATEGIC ISSUES:

Under Municipal Services we aim to provide our stakeholders with cost effective services and programs consistent with the community's financial resources, priorities and best interests.

RECOMMENDED ACTION:

That the suggested motion be adopted.

Respectfully submitted,

~~~ ~ice McKinnon, CMO Chief Administrative Officer

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TOWNSHIP OF RAMARA

MEMO TO:

FROM:

DATE:

SUBJECT:

Proud History - Progressive Future


CAROLINE SCHIAVONE

OCTOBER 19, 2015

UPCOMING EVENTS

Committee should be advised of the following public meetings and events being held in the near future. Please advise residents as well as any members of boards and committees you currently attend.

1. October 29th - 7:00 pm - Accessibility Public Meeting in Council Chambers 2. October 29th - 7:00 pm - Parks & Rec Open House (immediately following Accessibility) 3. November 26th - Annual Volunteer Appreciation Dinner - at Brechin Legion- invitations

have been sent.


,) ;// ~/ .,/

_oor/! i'"'( If

Caroline Schiavone

Noted by CAO:r~~

Date: Or ~ \ '--i 116' .


33 of 62

MEETING: REPORT NO. DATE: SUBJECT:



Committee of the Whole ES01 -15 Monday, October 19th

, 2015 Treatment upgrades - Parklane Cresent

SUGGESTED MOTION:

THAT the reservoir portion of the capital project be removed from the tender for pre purchase.

BACKGROUND & DISCUSSION:

COUNCIL has approved in the 2015 budget; a Capital upgrade to the Parklane water treatment plant to improve water quality, service and energy efficiency. The pre purchase of the reservoir will be cost efficient, purchased directly from the single source supplier (Greatario). The Construction and commissioning will insure water service to the residences without interruption during construction.

AL TERNATIVES:

Tender the upgrades as a complete package.


THE Budget for this project is $210,000.00 (dollars). The reservoir portion for pre purchase would be $84,700.00 (dollars) excluding HST; reducing the Tender amount to $125,300.00 (dollars).

STRATEGIC ISSUES:

PRE purchase of the Reservoir will be cost effective and improve customer service.

RECOMMENDED ACTION:

THAT council approve the pre purchase of the Reservoir directly from Greatario.

Respec~~d, _~~:?~;> __ ~_----.---- _/<-«~<------<-------

Dave Stephen, E.E.l. Manager of Environmental Services

Noted by CAOr'1l/~


34 of 62

cwainman

Typewritten Text

ITEM 6.1

MEETING: REPORT NO. DATE: SUBJECT:



Committee of the Whole ES 02-15 October 19th

, 2015 Harrington Water Main Extension

SUGGESTED MOTION:

THAT the Harrington water service be extended to service up to five (5) properties.


REQUEST was made to extend the water service supplying Municipal water to the Harrington residence at (2428) Con. Rd. 3; West approximately 600 meters to service up to five (5) properties. This proposal has been reviewed and supported by our Consulting Engineers by C.C. Tatham and Assoc.

AL TERNATIVES:

NONE


ALL costs for this project will be the responsibility of the parties requesting the service extension.

STRATEGIC ISSUES:

GROUND water availability in the south end of the Township is at a premium. The addition, of up to five (5) services connections will bring revenue into the water system and provide needed water to the interested parties, with no adverse effects to the water system.

RECOMMENDED ACTION:

THAT we proceed with an agreement to supply water to the interested parties.


35 of 62


Dave Stephen, E.E.T. Manager of Environmental Services

Noted by CAojf~~

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THE CORPORATION OF THE4~/, _~pLe\~

TOWNSHIP OF RAMARAProud History — Progressive Future

MEMO

TO: COMMITTEE OF THE WHOLE

FROM: DAVE STEPHEN, E.E.T., Manager of Environmental Services

DATE: October ~ 2015

SUBJECT: Elena Simakova request relief of utility invoiceResolution CR.245.15

I have reviewed thA information from both the property owner and Environmentalstaff regarding The property owners are aware of theirresponsibility to protect the water meter from freezing.

The water Meter froze; causing the excessive bill.

If council was to consider their request; I would support forgiveness for the sewerportion of the bill.

Sincerely,

Dave Stephen, E.E.T.,Manager of Environmental Services

DS/nb

P.O. Box 130, Brechin, Ontario LOK IBO, (705)484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705)484-0441Email: ramara(~ramara.ca Web Site: www.ramara.ca

cwainman

Typewritten Text

ITEM 6.3

7.1 L. Levin representing Elena Simakova, addressed Council regarding a $7,000 waterand sewer invoice from the Township while they were away.

RESOLUTION NUMBER CR.245.15MOVED BY: JOHNSONSECONDED BY: NEHERTHAT we receive the deputation from Elena Simakova requesting relief regarding herutility invoice;AND THAT we request a report from the Environmental Services Department

CARRlED~

Council MinutesJune 29, 2015

Page 3oflO

22: 15:23 06-17-2015 1/1

~ Coundl Meeting 0"0'

TOWNSHIP OF RAMARA DEPUTATION REQUEST FORM

Deputations will take place at <I Council Meeting in the Council Chambers at 2297 Hi~ '." . , __ , _. __ ... .. , _.,

All submissions for consideration by Council must be submitted to the Clerk by 9:00 a.m. on the Wednesday

prior to the requested meeting date.

PERSON REQUESTING DEPUTATION: _---I!!!8~e ..... [) ...... ( ........ ! _'-=-5;-'.... O1:...o.C!~,k-=>oo'4lu'-"a~ SCANNED FOR I CONTACT DETAILS: Email: __ -.-_~ _____ ~ _______ ~ _ _

f RSONAL INFORMATION Work Phone: _____ . _ _ _ _ HomePhone: ______________ --__

Mailing Address: _______ -

DETAILS OF DEPUTATION: Please print clearly. Attach extra pages If necessary. .

'-11\ w ().; ~ieJ 'tJ ~ {;uuJ.. (l!;' (L (e \ u( t iN tl fer ~lt ). 0 r{t .fit. Il'l't1c£ J (q1

J

/if a.:; no t {;§£ en b<f '-ik f ht1.~ hoi we werecAM'ptP fOr dh /5 t1trzowd

I would like to use: Olaptop Dprojector

Have discussions or correspondence taken place with a member of Councilor Department Manager, if so with whom and when7

Ar~ you speaking; on your own behalf; or a) bl on beh~lf of a group/organization/association (state names)

N~mes and Signatures of Individuals Participating in Deputation:

Name:

Name: __________________ __ Signature: ___________ _

Date:

Date:

06116/2 C'1S-

06 /16 (?OIS~

Date: ______ _

Personal In/ormation on tMs form Is collected under the legdl authority Of the Municipal Act, S.O. 2001, c.25 os am~nded. The in/ormation Is collected and maintained for the purpose Of creating a record thor is available to the general public pursuant to Section 27 o/the Municipal Freedom 0/ InformatIon and Protect/on 0/ Privacy Act. Questions about this. [ollutlon should be directed ta the Gerk's Office, The Corporation of the Township oJ Ramara, 1297 Highway 12, P.O. 80.1( 130, Brechin, ON LOK lBO.

39 of 62

Statement Date: April 13, 2015

Billing Period: January 1, 2015 - March 31, 2015

Your account number:

For service at:

Due Date: April 30, 2015

SIMAKOVA ELENA

Amount Owing

.~~.?~~!.~f.y?~: .. I.~~.~.~i!! ..................................................................... ~??~:.~.~.

.~~j~.~.~~~~.ts .. p.:.~.~~~~ .................................................................... ~.:.??:.?~ .

.. ~.~~~.!::.~.~ .. ~~~.~ ..................................................................................... ~~:.?!. .

. .r:.~¥.~.~!.1.~~.~::.p..~~::~.~.~ ......... T.Q.?.rJ.~.x.q.l! ....................................... :.~.??~:.~.~.

.. N.::.~ .. s:.~.~r~.~.s ..................................................................................................... ~?;~.~!.:~~ .. Lagoon City Sewer Base $95.26

Lagoon City Sewer Consumption

BIL Water Consumption

$3,505.63

$3,188.09

BIL Water Base $72.10 ........................................................................................................... , ............ , ....................... . . !.~~.~.! .. ~~y~.~.I].~ .. ~~~ .. ~~.~ ............................................................ Elg.?.~.'.~g.

Additional Billing Highlights

Number of days in the period: 90

Your average daily utility cost: $76.23

Payments can be made by cash, cheque, debit card, and phonelinternet. Please pay utility bills separately from taxes with your utility account number.

Payment Return Slip

Please complete and return this slip with your payment. Make your payment payable to Township of Ramara. For other payment options, please contact us.

Your Account Number Payment will be due on April 30,2015

$7,034.10

SIMAKOVA ELENA

UTILITY INVOICE Monday to Friday 9:00 arn - 4:30 pm.

Closed on all Stat. Holidays, and Easter Monday

Meter Reading and Usage Details this bill

Meter: 70022300:B Reading on April 8, 2015 Previous reading on January 6,2015 Amount of water you used

Payment and Adjustment Details

Penalties on 2/5/2015



LABOUR on 4/9/2015

MATERIALS on 4/9/2015

Payment on 4/10/2015

Your Historic Usage

1000

500

0 ~

" c. « --, t5 0

u Q)

0

Actual 1,838,484 Actual 568,328

1,270.156 M3

m c: ~

$0.11

$2.83

$2.83

$150.00

$17.25

-$226.14

tu ::;:

_Last Year _ Current Year

Payment enclosed

$

Township of Ramara

2297 Highway 12 PO Box 130 Brechin, ON LOK 1 BO

40 of 62

MEETING:

REPORT NO:

DATE:

SUBJECT:



GENERAL COMMITTEE

CD -13-15 Presen~ to Co, mittee of the Whole Date: ::>epr ft. 1 /)' Action. CWo CJ.DV. / S

September 21, 2015

Bylaw amendments for Bayshore Village.

SUGGESTED MOTION:

THAT we receive Report CD 13-15

AND THAT an Amendment to the Fence Bylaw 2012 .90 not be considered for the Township of Ramara.

AND THAT an Amendment to the Zoning Bylaw to permit Outdoor Storage and Parking in Bayshore Village not be considered for the Township of Ramara.

AND THAT the Property Standards Bylaw be amended to restrict the size of a stack of firewood to one Bush Cord piled neatly outside the residence.


As a result of a deputation from a Representative of The Bayshore Village Association , Council has asked for a Staff Report regarding fences, outside storage regarding vehicles and outside storage regarding construction materials. The representative provided a brief history of Bayshore Village and an outline of the Protective Covenants and Restrictions in place for the past 40 years . These Covenants are due to expire on December 31, 2015. The Association would like to see some of these restrictions continued with a view of maintaining the charm and character of the Village. They recognize that not all their bylaws can be continued because of changes to the Planning Act and the Building Code Act. Their efforts have been focused on three specific areas of concern for Bayshore Village only. The Association has provided an example of suggested wording for amendments to the Ramara Township Bylaws, which they feel would meet their needs.

FENCES:

The Ba'yshore Village Association has asked that there be no fences of any type including hedges on any lot, however, privacy screens are permitted if they contribute to the character of the area.

The Township of Ramara currently has enacted a Fence Bylaw (2012.90) which permits

P.O. Box 130, Brechin, Ontario LOK 1 BO, (705) 484-5374 Toll Free 1-800-663-4054 (for 689 exchange only) Fax (705) 484-0441 Email: [email protected] Web Site: www.ramara.ca

41 of 62

cwainman

Typewritten Text

ITEM 7.1

fences anywhere in the Township, with some restrictions on height and composition. This Bylaw serves us well, however, the word 'fence' is not defined.

The Line Fences Act is a Provincial Statute which regulates boundary fences in the Province of Ontario. It provides for Fence Viewers to arbitrate any disputes arising from the cost of installing and maintaining fences on the Property Line between two neighbours only. It does not apply to fences otherwise on a single property where there is only one owner. Section 3 of the Ad states that if one property owner wants a fence on the property line, then it can be constructed and maintained. The Fence Viewers will determine if the other property owner is liable fo costs and to what amount, even if he doesn't want the fence. Ramara Township has appointed Fence Viewers and they have been deployed on occasion. The word 'fence' is not defined in the Act.

Generally speaking; in law, if a word is not defined in the Act or Law, then a Dictionary definition is used. This keeps lawyers employed arguing over words and their meaning. Duhaime's Law Dictionary includes a definition from English Law, which states; "Although fences are frequently used to mark the situation of boundaries, nonetheless they are primarily guards against intrusion, or barriers to prevent persons or animals from straying out, and therefore in this sense the term includes not only hedges, banks and walls, but also ditches."

Asearch of Ontario Bylaws prohibiting fences produced negative results. No one else in the Province has tried to prohibit fences.

The term Privacy Screen is problematic. What is the difference between a privacy screen and a fence? They appear to be the same thing used for different purposes. How could we determine if they contribute to the character of the area? A very firm definition would be required to enforce this.

Alternatives:

Council could restrict the height of fences including hedges in Bayshore Village. The Bylaw currently permits closed fences to a maximum 1.9 metres and open fences to 3.1 metres. Although these restrictions seem to work well for the rest of the Township, Bayshore Village could have a site specific lower height to maintain sight lines. Property owners could appeal to Council for an exemption if they required a higher fence. An amendment to the Fence Bylaw would be required. The term fence should be defined if hedges are to be included, but it should be noted that there are already numerous hedges existent in Bayshore Village. Some are quite high. Why were they permitted before under the covenants? Would they be exempt?


If Council was to implement an outright ban on fences and hedges, it would not likely survive a Court challenge. It would be a waste of finances trying to defend it. If someone wants a fence, the Provincial Legislation provides that they can have one. Ultimately, it will be up to the individual citizens to determine would kind of neighbourhood they want to live in.

STRATEGIC ISSUES:

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To protect the lives, well being and property of our citizens with comprehensive and efficient protective, emergency and health related services for the betterment of the community. Good fences have a place in promoting good neighbourhoods.

RECOMMENDED ACTION:

That the suggested motion concerning fences be adopted as presented.

OUTSIDE STORAGE OF VEHICLES:

The Bayshore Village Association has asked that no boat, boat trailer, watercraft, RV, house trailer, 'camping trailer, utility trailer, mobile home, ATV, bus, commercial truck, tractor, front end loader or other construction type equipment or similar items shall be stored in the open on any lot or parked on any driveway in such a manner to be visible from the surrounding properties or from Lake Simcoe, or Barnstable Bay, except for purposes of home construction or repairs, loading, unloading or in the performance of temporary work such as snow removal, grass cutting or similar activities except as noted below.

Ramara Zoning Bylaw 2005.85 Section 15.(7) Special Provisions SR-6 was amended on August 30, 2010 to include the following; 'Notwithstanding the parking provisions of this Bylaw to the contrary, outdoor storing of any recreational vehicles, boats and trailers are not permitted on any lot zoned as "SR".' A Zoning Bylaw amendment would be required to add ATV's. I

No inoperative vehicles shall be stored or parked in the open on any lot.

Ramara Property Standards Bylaw 2005.65 Section 5.6 prohibits the parking or storing of inoperative vehicles on any property in the Township. No action is required to meet th is req uest.

No Commercial Vehicle with a gross weight greater than 3,000 kg may be parked on any lot other than during home construction or while making a delivery or pickup and while loading and unloading.

Ramara Zoning Bylaw 2005.85 Section 3.(5) currently permits a maximum of two commercial motor vehicles greater than 3,000 kg to be parked or stored in any residential zone. There was a prolonged debate over this section when the new Zoning Bylaw was enacted in 2005. The previous Zoning Bylaws prohibited the parking of Commercial Vehicles on private property. Many communities especially didn't want school buses. There was no amendment to the Zoning Bylaw to restrict or prohibit commercial vehicle parking.

Snowmobiles shall not be parked or stored in the open on any lot between April 15 and November 15 in any year in such a manner as to be visible from surrounding properties or from Lake Simcoe or Barnstable Bay.

Snowmobile parking and storing is not currently regulated in Ramara Township. An 43 of 62

amendment to the Zoning Bylaw would be required to prohibit outdoor storage. The phrase 'in such a manner as to be visible from surrounding properties or from Lake Simcoe or Barnstable Bay.' should not be used. It suggests that if nobody can see it, then it is permitted. 'Outdoor Storage' denotes a clear meaning which is defined in the Zoning Bylaw as; accessory storage or display of goods and materials outside of a principal or main building or structure on the lot.

Storage of docks and small boatlifts are permitted to be stored as close as possible to the rear of the main dwelling, not within 10 feet of the lot lines, so as not to detract from or obstruct the view of the neighbours.

Ramara Zoning Bylaw 2005.85 Section 2.(1) 12 deals with the location of docks and similar structures. They cannot be closer than 2.0 metres from the lot line. The Bylaw does not address the storage of these items on a lot. The phrase 'so as not to detract from or obstruct the view of the neighbours' should not be used. This puts the onus on the neighbour to determine if the storage is in violation of the Bylaw. An amendment to the Zoning Bylaw would address the dock and boat lift storage concerns.

Canoes, Kayaks, Personal Water Craft, Paddle and Small Boats can be stored on the shoreline, 10 feet away from the lot line or on the property in an unobtrusive way or on a dock or a boat lift during the period May 15 to October 15.

This request contradicts the first item where the Association is requesting no boats, watercraft or similar items be stored in the open. The Zoning Bylaw currently prohibits outdoor storing of any Recreational Vehicles, boats and trailers in Bayshore Village. A Zoning Bylaw amendment would be required to allow boats to be stored on the shoreline. A boat stored in the water at a dock or boat lift would normally be exempt from the Zoning Bylaw as jurisdiction does not extend past the waters edge. The Zoning Bylaw defines boats as watercraft greater than 4.9 metres in length used or capable of being used as a means of motorized transportation on water for recreational purposes, including overnight accommodation. Watercraft less than 4.9 metres are not regulated and can therefore be stored on the lot. SMALL BOATS would have to be defined; perhaps as watercraft less than 4.9 metres; with an amendment to the Zoning Bylaw.

Canoes, Kayaks, Personal Water Craft, Paddle and Small Boats cannot be stored in the open on any lot, but may be stored on the property so as to not be readily noticeable from the surrounding properties or from Lake Simcoe or Barnstable Bay from October 16 to May 14.

The Zoning Bylaw currently prohibits outdoor storing of any Recreational Vehicles, boats and trailers in Bayshore Village. It's unclear as to how a boat could be stored on the property to not be noticeable from the surrounding properties unless it is stored inside. The Zoning Bylaw does not address inside storage. There should be no need to change the current zoning to satisfy this request. The phrase 'but may be stored on the property so as to not be readily noticeable from the surrounding properties or from Lake Simcoe or Barnstable Bay.' should not be used. SMALL BOATS needs to be defined and then prohibited during the winter.

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Exceptions to the above are noted:

RV's, Mobile Homes and other Campers

*April 15 to May 15 and September 15 to October 15 - may be stored on any lot for a maximum of 5 days in both of the time periods for a total maximum stay of 10 days.

'*May 16 to September 14 - may be stored on any lot for a maximum of 15 days during the time period with anyone stay not to exceed 5 days.

Box, utility and other small trailers

*April 1 to October 31 - May be stored on any lot for a maximum of 15 days during the time period with anyone stay not to exceed 5 days.

Boats and other Watercraft

"April 1 to October 31 - May be stored on any lot for a maximum stay of 15 days during the period with anyone stay not to exceed 5 days.

The Zoning Bylaw currently prohibits outdoor storing of any Recreational Vehicles, boats and trailers in Bayshore Village. An amendment would be required. The suggested time constraints would be difficult to monitor and impossible to enforce. It would be easier to restrict the parking to a calendar date, rather than a running count of days. For example; parking could be permitted during the months of May and September only. If an item is parked other than these dates, it would be a simple matter to enforce and convict. This request contradicts the request to permit storage of boats on the shoreline. It is unclear what the Association is asking for. The Zoning Bylaw currently contains two definitions for the word trailer. Section 5 Definitions; "Trailer" 'means any portable unit so constructed as to be suitable for attachment to a motor vehicle for the purpose of being drawn or propelled by the motor vehicle; and which is capable of being used for temporary living, sleeping, or eating accommodations, but not occupied continuously or as a principal residence. It may include travel trailers, tents, tent trailers, motor homes, camper pick-ups, camper vans. It does not include a park model trailer. The second definition of trailer is found in Section 3.(6) (a) For purposes of subsection 3.(6), a trailer, other than a recreational vehicle or a motor vehicle, means a vehicle on wheels capable of being drawn by a motor vehicle and is used for carrying or storing materials, goods, objects, recreational vehicles or boats, whether the trailer is enclosed or unenclosed, and that is greater than 4.9 metres in ·Iength, and does not include farm equipment on an operating farm. Five years ago, the Bayshore Village Association wanted NO outside storage of recreational vehicles on any residential lot. That request resulted in the amendment to "SR-6" prohibiting outdoor storing in Bayshore Village only. Parking is permitted to a maximum period of six consecutive months. The difference between parking and storing is not defined in the Bylaw.

ALTERNATIVES:

In regards to Outdoor Storage of Vehicles in Bayshore Village, an amendment to the Zoning

45 of 62

Bylaw would be required to satisfy most of the requests of the Association. A Public Meeting is a statutory requirement as part of the Planning process during a Zoning Bylaw amendment. Any amendments would be subject to appeal to the Ontario Municipal Board.


A Public Meeting would be required to amend the Zoning Bylaw at substantial cost. Once the Bylaw has been amended, there could be the additional ongoing financial burden of enforcement costs, dependent on the number of complaints received. The Township has no control over the number of complaints generated and the ensuing enforcement costs. These expenses would be borne by the entire Township to enforce a relatively small portion of the overall population. An Appeal to the OMB is a likely scenario to any amendment proposed to the Zoning Bylaw. This would add a further expense to the Township.

STRATEGIC ISSUES:

To protect the lives, well being and property of our citizens with comprehensive and efficient protective, emergency and health related services for the betterment of the community.

RECOMMENDED ACTION:

That the recommended motion concerning Outdoor Storage be adopted as presented.

STORAGE AND DISPOSAL OF CONSTRUCTION MATERIAL, FIREWOOD, GARBAGE AND TRASH

No firewood, lumber, metals, garbage, bulk materials, refuse or trash or similar items shall be kept, stored or allowed to accumulate in the open on any lot, except during the course of construction of any approved structure. At all other times such material shall be stored in such a manner so that they cannot be seen from adjacent and surrounding properties and as close to the dwelling as possible.

The Property Standards Bylaw effectively deals with debris which includes garbage, discarded building materials, used vehicle parts and other forms of waste. Trash and refuse are not defined, but should be reasonably expected to be included in the debris definition. The storage of firewood has been accepted throughout the Township. It is not regulated. Other Municipalities have regulated outdoor storage of firewood in their Property Standards Bylaw. An amendment would be required permitting firewood to be stored in a neat pile outside close to the residence. It is unreasonable to expect a stack not to be seen from adjacent and surrounding properties, however, the effect could be minimized by restricting the size of the pile to 1 bush cord. 4' X 4' X 8'. Inside storage would not be impacted.

ALTERNATIVES:

No alternatives are proposed.

FINANCIAL INFORMATION: 46 of 62

Once the Property Standards Bylaw has been amended, there should be no additional financial burden other than normal ongoing enforcement costs. As with any enforcement initiative, costs are variable and difficult to predict.

STRATEGIC ISSUES:

To protect the lives, well being and property of our citizens with comprehensive and efficient protective, emergency and health related services for the betterment of the community.

RECOMMENDED ACTION:

That the recommended motion concerning Storage of Firewood be adopted as presented.

/-: (

Newlands ~

Bylaw Enforcement Officer

Noted by:

Dated:

Chief A ministrative Officer

#I'I/;J-J

Attach: Draft- Ramara Bylaw Changes "Suggest Wording" provided by Mr. Doug Colling

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FENCES

DRAFT - RAMARA BYLAW CHANGES

"Suggest Wording"

No fences of any type, including but not limited to wood, plastic or metal fences, or walls or hedges are permitted on any lot or lot lines.

Hedges are defined as a line of closely spaced shrubs planted and trained to form a barrier or to mark the boundary of an area.

Decorative wooden screening may be permitted as a privacy screen immediately adjacent to the main dwelling located on any lot. The location and type of screening shall contribute to and be in keeping with the character of the area.

The construction of retaining type walls for ground support or lake/bay breakfronts are permitted.

OUTSIDE STORAGE

No boat, boat trailer, watercraft, RV, house trailer, camping trailer, utility trailer, mobile home, A TV, bus, commercial truck, tractor, front end loader or other construction type equipment or similar items shall be stored in the open on any lot or parked on any driveway in such a manner to be visible from the surrounding properties or from Lake Simcoe, or Barnstable Bay, except for purposes of home construction or repairs, loading, unloading or in the performance of temporary work such as snow removal, grass cutting or similar activities except a noted below.

No inoperative vehicles shall be stored or parked in the open on any lot.

No Commercial Vehicle with a gross weight greater than 3,000 kg may be parked on any 'lot other than during home construction or while making a delivery or pickup and while loading and unloading.

Snowmobiles shall not be parked or stored in the open on any lot between April 15 and November 15 in any year in such a manner as to be visible from surrounding properties or from Lake Simcoe or Barnstable Bay.

Storage of Docks and small Boatlifts are permitted to be stored as close as possible to the rear of the main dwelling, not within 10 feet of the lot lines, so as not to detract from or obstruct the view of neighbours.

Canoes, Kayaks, Personal Water Craft, Paddle and Small Boats can be stored on the shoreline, 10 feet away from the lot line or on the property in an unobtrusive way or on a dock or a boat lift during the period May 15 to October 15.

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Canoes, Kayaks, Personal Water Craft, Paddle and Small Boats cannot be stored in the open on any lot, but may be stored on the property so as to not be readily noticeable from the surrounding properties or from Lake Simcoe or Barnstable Bay from October 16 to May 14.

Exceptions to the above are noted:

RV's, Mobile Homes and other Campers

fI April 15 to May 15 and September 15 to October 15 - may be stored on any lot for a maximum of 5 days in both of the time periods for a total maximum stay of 10 days.

(II May 16 to September 14 - may be stored on any lot for a maximum of 15 days during the time period with anyone stay not to exceed 5 days.

Box,utility and other small trailers

e April 1 to October 31 - May be stored on any lot for a maximum of 15 days during the time period with anyone stay not to exceed 5 days.

Boats and other Watercraft

• April 1 to October 31 - May be stored on any lot for a maximum stay of 15 days during the period with anyone stay not to exceed 5 days

STORAGE AND DISPOSAL OF CONSTRUCTION MATERIAL, FIREWOOD, GARBAGE, and TRASH

No firewood, lumber, metals, garbage, bulk materials, refuse or trash or similar items shall be kept, stored or allowed to accumulate in the open on any lot, except during the course of construction of any approved structure. At all other times such material shall be stored in such a manner so that they cannot be seen from adjacent and surrounding properties and as close to the dwelling as possible.

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1WP

MEETING:

REPORT NO:

DATE:

SUBJECT:

TOWNSHIP OF RAMARA FIRE AND RESCUE SERVICES



FD-07-13

OCTOBER 19, 2015

RESCUE 3 REPLACEMENT

SUGGESTED MOTION

THAT we accept the proposal from Asphodel to supply the Ramara Fire and Rescue Services Department a new rescue truck in accordance with the specifications provided, at a cost of $147,126.00 including HST.

BACKGROUND & DISCUSSION

Quotations were invited and notice posted on the Township website for the supply of new rescue truck for Station 3.

Five tender packages were received. Some of the dealers supplied a price for a diesel and a gas chassis . The quotations received were opened and read Tuesday, September 22,2015 by the Tender Opening Committee (see Tender Opening Report FD-06-15).

We have reviewed the submitted tenders in detail to ensure all specifications were met. All of the quotations that were received met the required specifications but only three came in under budget.

AL TERNATIVE

None present at this time.

P.O. Box 130, Brechin, Ontario LOK 1BO (705) 484-5374 Fax (705) 484-0441 Email: [email protected] Web Site: www.township.ramara.on.ca

Proud Member of Lake Country

50 of 62

cwainman

Typewritten Text

ITEM 8.1

FINANCIAL INFORMATION

The bids were received as follows;

Dealer Diesel or Gas Delivery Time Total Price

Chassis (including taxes) Dependable Diesel 365 days $281,202.76 Fort Garry Fire Trucks Diesel 365 days $200,877.84 Fort Garry Fire Trucks Gas 365 days $189,392.52 Arnprior Diesel 75 days $223,740.00 Asphodel Diesel 180 days $155,284.60 Asphodel Gas 180 days $147,126.00 ResQTech Diesel 300 days $360,470.00

STRATEGIC ISSUES

Two strategic issues apply: Municipal Services and Safety and Security.

Municipal Services are of great consideration when providing our stakeholders with cost effective services that are consistent with the community's financial resources, priorities and best interests.

Safety and Security to protect the lives, well being and property of our citizens with comprehensive and efficient protective, emergency and health related services for the betterment of the community.

RECOMMENDED ACTION

That the suggested motion be adopted to accept the quotation as received from Asphodel for the purchase of a new rescue truck.


f)~f1l{~ Dave McCarthy Manager of Fire and Rescue Services/Fire Chief DM/bw

Noted By: ------r-....L..!Z.=----:".~----:--------

Date: ------""'----"'~=--.l.-.4f-L--=~'-------

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TO:

FROM:

DATE:

SUBJECT:



MEMO


KATHY SIPOS, MANAGER OF MUNICIPAL WORKS

OCTOBER 19, 2015

OGRAIROMA COMBINED CONFERENCE 2016

This is to advise Council that the 2016 OGRAIROMA Combined Conference is scheduled for Sunday, February 21 sT to Wednesday, February 24TH. (More information is available on the conference website - http://combinedconference.org).

Conference housing opens Tuesday, October 20, 2015 at 10:00 am for hotel bookings.

Please advise who will be attending the conference on behalf of the Township and which accommodation is preferred.

SUGGESTED MOTION:

THAT _______________ attend the 2016 OGRAIROMA Combined Conference.


~ Kathy Sipos, ~MET, CRS-S, CMMI Manager of Municipal Works

KS/ir

Q ' ~ . Noted: 1)AuA''''-<''~ t1 Janice. McKinnon, CAO


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cwainman

Typewritten Text

ITEM 9.,1


TOWNSHIP OF RAMARA

MEETING:

REPORT NO.:

DATE:

SUBJECT:



WD-28-15

OCTOBER 19, 2015

MCARTHUR SIDEROAD/FAIRGROUNDS ROAD INTERSECTION IMPROVEMENTS

SUGGESTED MOTION

THAT a streetlight be installed at the intersection of McArthur Sideroad and Fairgrounds Road, and;

THAT the Stop sign size be increased to 75 cm X 75 cm (3~'' X 3~'').


The resident at the corner of McArthur Sideroad and Fairgrounds Road has reported three separate accidents resulting in vehicles running the Stop sign on McArthur Sideroad, crossing Fairgrounds Road and ending up on their property. He requested a guard rail be installed to protect his property from vehicles running the Stop sign southbound on McArthur Sideroad.

A guard rail will create a hazard to those motorists that miss the Stop sign and does not protect through traffic from being hit on Fairgrounds Road. As a proactive step, it is recommended illuminating the intersection and increasing the size of the Stop sign as a first measure before considering a guard rail.

AL TERNATIVES

None suggested.


53 of 62

cwainman

Typewritten Text

ITEM 9.2


Streetlights are allocated each year in the annual budget and do have ongoing maintenance costs.

The cost of a larger Stop sign is approximately $100.00, including installation.

The cost of the guard rail is expected to meet or exceed the cost of the streetlight and Stop sign.

STRATEGIC ISSUES

Two Strategic Issues apply in this situation: Through Municipal Services to provide services in the best interests of the community in a cost effective manner, and through Safety and Security in protecting the lives, wellbeing and property of our citizens.

These measures are recommended to improve the safety of the intersection for both residents and motorists.

RECOMMENDED ACTION

That the Suggested Motion be adopted.

Respectfully Submitted

~ Kathy Sipos, AMCT, CRS-S, CMMI Manager of Municipal Works

KSllr

Noted by CAO ri~ ~",; ~

Dated (}d / -y//.5

Page 2 WD-28-15

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MEETING:




REPORT NO.: WD-29-15

DATE: OCTOBER 19, 2015

SUBJECT: 159 BAYSHORE DRIVE - SUMP PUMP DISCHARGE

SUGGESTED MOTION

THAT the owner of 159 Bayshore be required to remove the sump pump line from the roadside ditch in compliance with Township Bylaw 2005.65.


The owner of 159 Bayshore Drive (Con 6 Plan M41 Lot 197) has submitted a site plan appiication. Upon review it was noted that it shows a sump pump discharge line directly into the roadside ditch in contravention of Bylaw 2005.65, Minimum Property Maintenance and Occupancy Standards Bylaw, paragraph 6.6 "Piped stormwater and pumped discharge water shall not be discharged directly into or within 5 meters of a municipal road ditch."

The site plan and building permit were issued with the removal as a requirement.

Staff met on site with the property owner, neighbor and a board member of the association. Staff were advised of the following:

• At times the sump pump at 159 pumps 200 gallons of water per hour, • The line into the ditch is a joint discharge pipe with the property at 157, • The discharge line runs down the side yard property line, • There is an electrical box and bell pedestal located in the road allowance at the side

yard property line • The golf course is located behind the property, • The golf course has a drainage problem, • The sump pump line was installed prior to the 2004 bylaw.

Our records show the house was built in 1980 and the current owner is the fifth owner and purchased it in 2013. The 1989 "as built" lot grading plan shows the lot having split drainage with everything from the front line of the house going to the back and the front yard going to the road side ditch.


55 of 62

cwainman

Typewritten Text

ITEM 9.3

Our customer care tracking system shows that the current owner submitted a complaint November 18, 2013 that ditching was required. At that time he was advised to remove his sump pump line from the ditch.

There are a number of reasons why sump pump lines should not discharge directly into the roadside ditch including the following:

• Pumped water into the ditch causes erosion/damage to the ditch which in turn causes ponding of water and complaints from residents,

• Pumped water during cold weather causes frozen culverts which in turn requires staff to respond and steam the culverts, at a cost to the taxpayers,

• Pumped water during cold weather causes culverts to heave, • Pumped water during heavy rain and or snow melt increases flow which may in turn

exceed ditch capacity, • The existence of snow or water in the ditch may impede the flow of the sump pump

line causing it to back up and freeze the line or flood at the sump pump, • The existence of water in the ditch has the potential of syphoning back to the sump

pump and flood.

Staff have not had an opportunity to meet Hydro One and Bell on-site to determine what restrictions they may have regarding the removal and/or relocation of the sump pump line. At the very least underground locates will be required.

As this is not a gravity fed line the pipe does not have to be below ground to function but is buried for esthetic reasons. The five meter set back from a roadside ditch is the minimum distance and the line could be set back farther. Overland discharge gives flow a chance to disperse and seep into the ground. Direct piping does not.

ALTERNATIVES

1. Council may waive the by-law and allow the sump pump discharge line to stay in the ditch.

If this alternative is taken the owner should be required to waive any future liability claims for damage sustained as a result and be held responsible for the cost to steam any culvert downstream which freezes, the cost of replacing his own culvert including repaving the apron and any repair needed to the roadside ditch including the repair of ponding and erosion.


All works to be at the owner's expense.

Page 2 WD-29-1S

56 of 62

STRATEGIC ISSUES

Under Municipal Services we aim to provide our stakeholders with cost effective services and programs consistent with the community's financial resources, priorities and best interests.

By-laws are in place for the benefit of all residents; in this case to minimize damages and costs both to public and private property.

RECOMMENDED ACTION

That the owner be required to remove the sump pump line from the ditch.

Respectfully Submitted

2-2--Kathy Sipos, AMCT, CRS-S, CMMI Manager of Municipal Works

KS/ir

Noted by __ c::._.~-7"ae&o:,..<:::--=---=--____ _

7 Dated -"-"'twI--'--/-=-I-=='Sff-L.£-$:::c..---_

Page 3 WO-29-15

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