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Howick: a strong, independent, healthy, rural community. Proud
to be different
Township of Howick Council Amended Agenda Tuesday May 16, 2017
at 7 pm Howick Community Centre
1. Call to Order
7 pm – Court of Revision Renwick Municipal Drain 2017, Parts of
Lots 3 to 6, Concession 18, Howick Township and Parts of Lots 4 to
6, Concession 1, Municipality of South Bruce
7:30 pm - Drainage Act, Section 42 - meeting to consider the
Engineer’s Report RJ Burnside & Associates Limited presents
report for the Cathers Municipal Drain 2017
2. Acceptance of Amended Agenda (motion to accept amended agenda
to include resignation received from Eric McDougall)
3. Declaration of Pecuniary Interest and the General Nature
Thereof
4. Delegation Mitch Hunt, former Wroxeter Village Management
Board member re Wroxeter dam
5. Approval of Minutes – May 2/17 Council meeting (motion to
approve)
6. Planning Report Planners Jennifer Burns & Craig Metzger,
Huron County Planning & Development Department - consent
application report re B21/17 – Part Lot 5, Concession 18, Gibson
(motion to approve)
7. Wray Wilson, Drainage Superintendent - report ending May
16/17 – results of tenders for the construction of Renwick
Municipal Drain (motion to approve); set date & members for
Court of Revision for Cathers Municipal Drain (motion to
appoint)
8. Staff Reports
8.1 Recreation Facilities Manager Eric McDougall - report to
Council-Recreation-2017-09 – 2017 pool staff (motion to hire)
8.2 Public Works Coordinator David Martin - report to
Council-Roads-2017-14 – 2017 tender results (motion to award) -
report to Council-Roads-2017-15 – cleaning the municipal office -
report to Council-Roads-2017-16 – Howick landfill site
8.3 Treasurer-Tax Collector Jean Hughes - report to
Council-Finance-2017-08 – draft 2016 audit & financial
information return; insurance proposals; accounts payable listing
(motion to approve)
8.4 Clerk Carol Watson - report to Council-Clerk-2017-10 – 2018
election service provider (motion to approve)
9. Council Committee and Board Reports (motion to receive) -
HCCAC minutes April 3/17 - Wroxeter Hall Board minutes April 6
& May 11/17
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The Corporation of the Township of Howick Council Agenda May 16,
2017 Page 2
Howick: a strong, independent, healthy, rural community. Proud
to be different
- CHIP minutes April 12/17
10. Correspondence - Ministry of Citizenship & Immigration –
Lincoln M. Alexander Award - Ministry of Tourism, Culture &
Sport – commuter cycling infrastructure - Ministry of Municipal
Affairs – proposed Building Code – septic system pump out
requirement
11. Members Privilege – Good News & Celebrations (this is an
opportunity for Council members to share information not included
in the agenda that does not require any action)
12. By-laws & Motions - motion to rescind Resolution No.
86-17 - motion to negotiate the sale of Fordwich Hall - motion to
accept Rebekah Msuya-Collison letter of resignation - motion to
approve revenue share from the bar proceeds for Howick Optimist
Lottery Dance June 3, 2017 - motion to declare Wing Night at the
Fordwich Ball Park of municipal significance - motion to authorize
the Reeve & Clerk to sign Contract No. 315025 for the
Douglas-Kreller Municipal Drain - By-law 26-2017, Cathers Municipal
Drain 2017 (1st & 2nd reading only) - By-law 27-2017, confirm
the actions of Council - motion to accept Eric McDougall letter of
resignation
13. Adjournment (motion to adjourn)
If any member of the public would like more information on an
agenda item please contact the Clerk’s office at
519-335-3208 or email [email protected], alternative formats of
this publication available upon request
mailto:[email protected]
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I am here today to ask for the report on the wroxeter mill pond
be removed from record if that is possible. The report is full of
false information, total fabrications, half stories, and slanderous
comments. The reeve has shown his full support of this document and
during a meeting Monday night said he agrees that the trustees have
mismanaged the dam since they took it over. And threatened to sue
me if I came here tonight to prove the trustees did not mismanage
the dam. I will only be touching on a couple of the more serious
point in this report but the entire rebuttle is attached withdozens
of supporting documents to show;
the manuals used by other dams were created using our manual as
a guideline and how it took years to create. The trustees have not
mismanaged the dam. Log books are kept, water is controlled in a
timely matter, we won the legal battle you speak of and we work
endlessly to MVCA to ensure the safety of everyone up and down
stream all the way to wingham. I will also ask that apologies are
written to the present trustees and all past trustees for these
false claims from the reeve art versteg and cemc shaun Edwards who
I don’t believe is at fault for this misinformation after a meeting
Monday night. Where our reeve acted unlike anyone ive ever seen
before. Refusing to accept proof this report is false threatening
the trustees to not help them keep the dam in a legal battle and
removal of the dam and removal from our positions if we didn’t
start doing what he said. I was also yelled at and threatened to be
sued by the township if I came here today and did this. Thank you
mitchell hunt former trustee.
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Report to Council Emergency Management-2017-03 Title of Report:
Agreement for the Operation and Maintenance of the Wroxeter Dam
From: Shawn Edwards – Community Emergency Management Coordinator
(CEMC) Date: 2017-05-02 Recommendation: I respectfully request that
Council receive this report for information and their
consideration, regarding the Agreement for the Operation of the
Wroxeter Dam. Background: Following Council’s review of the latest
amended draft version of the agreement for the operation of the
Wroxeter dam, council gave direction that the CEMC prepare a report
on said agreement. I have previously prepared and presented
numerous reports to Council on the subject of the Wroxeter dam. at
no point were any present or previous trustees contacted for this
report For this particular report I have gone to great lengths to
review any and all documents regarding the Wroxeter dam on file at
the municipal office, in addition I have sought out expert advice
from numerous agencies and subject matter experts who deal with
regulating and operating dams. Including Maitland Valley
Conservation Authority (MCVA) Ministry of Natural Resources and
Forests (MNRF) and R.J. Burnside & Associates Limited. From the
historical information I have reviewed, it is a fact that the
operation of this dam has been hot topic issue for Howick Township
dating back to documents from 1962 to the present day. Below you
will find a summary of this timeline, highlighting some of the many
incidents that are documented. - 1962 A petition was put forth to
Howick Council from the Wroxeter Town Trustees requesting Maitland
Valley Conservation Authority (MVCA) take over the operation of the
dam. This was supported by Howick Council, however there is no
further documentation on this.
Our records reflect that this petition was, indeed, put forth.
In January of that year
the town was flooding as a result of an ice buildup. Mr. Brink
was the owner of the
mill where the current gazebo sits and also owned the water
rights for the dam.
He refused to release the dam. Pudge Gibson and Bruce Chambers,
Wroxeter
Trustees, went and cut the gates to release the water. This
incident resulted in
The Trustees’ request that MVCA take over the operation of the
dam.
Conversation with MVCA resulted in them agreeing to take over
dam operation
but they would not guarantee that the dam would remain if under
their care.
Villlage Trustees and village resident decided to go their own
way. The result was the Village Trustees canvassed the village
residents for funds to purchase the rights
from Mr. Brink. Currently Village Trustees still have the list
of the residents
who contributed. The Village of Wroxeter itself ensured that
future flooding was controlled.
The Police Village of Wroxeter was unable to actually purchase
these water
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Rights without paying for a survey which would have been very
expensive and
Therefore they approached the Township of Howick to hold title
on their behalf
With control of the dam left to the complete discretion of the
trustees.
- 1968 Orders were issued by the Ministry of Natural Resources
and Forests (MNRF) under the Lakes and Rivers Improvement Act that
action be taken to ensure the regulating and operation of the dam
become compliant with this Act.
- 1971 Howick Township was called to appear at an Ontario
Municipal Board (OMB) hearing regarding an assessment appeal of
property affected by dam operations. Our records do not include
anything regarding this and the Trustees would appreciate documents
for their records. - 1981 (July) The estate of Gustar Adolph Brink
conveyed to the Corporation of the Township of Howick with the deed
#R193756 lands including the dam. The agreement included conditions
to maintain a head of water at said dam of ten (10) feet:
maintaining ten (10) feet head providing no greater portion of land
be flooded. This was finalized through legal documentation in Oct
1981.
We agree that this is accurate.
- 1981 (Nov) Agreement between Township of Howick and Wroxeter
Village Trustees was enacted giving care and control over the
operation of the dam to the Trustees.
As previously submitted to the Township, “on November 4, 1981, a
contract was
prepared and signed between the Township and the Wroxeter
Village Trustees to
“administer, manage and exercise control ”. The Township is to
have no ongoing part in
the decisions or maintenance of the dam. This contract has no
expiry. Howick Council
re-confirmed this agreement on February 1, 2000.”
- 1990 Complaints of flume/raceway being used to control water
levels and causing flooding. Complaints filed with Howick, MNRF,
MVCA these ended in legal action.
The village of wroxeter hired a lawyer and the outcome was in
favour of the trustees
This was done with tax dollars not donations
- 1991 Complaints filed with the MNRF over the flume/raceway
being used to control water levels and causing flooding. The
original version of the Operation of the Wroxeter Dam Plan
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was started. There is numerous correspondence from the MNRF to
the Trustees regarding draft versions being “sketchy, unclear, hard
to follow” There are also numerous requests from MVCA asking to be
involved with this operational plan, although no documentation
found by me that shows they took part in it. There is also
indication that Trustee(s) were not following procedures, ignoring
requests and there were requests from agencies asking for formal
apologies be made. The last version of the Operations Plan from
1991 is May 8. In this version a water level of (1093-1093.6 feet)
is indicated as the operation level.
The wroxeter manual was created so that the MVCA would then
create their own manuals using ours as a guideline Trustees at the
time worked closely with both entitles in its compilation and quite
possibly there are drafts that are unclear before the final was
completed. Since it was the first and took years to make. We
have
countless notes on file taken during this process.
- 1992 (Feb 24) an amended version of the operating plan was
submitted to the MNRF, this version also included the water height
of (1093-1093.6 feet) The MNRF confirmed through a title search
with deed #R193765 that Howick Township did indeed own the lands
containing the dam. (May 15) The MNRF sent a confirming letter that
dam operations are the responsibility of the Municipality and
Trustees.
Agreed.
- 2000 (Feb) Township of Howick adopts the Village Management
Committee Policy by resolution #26-00, this replaces the 1981
agreement.
we understand that the resolution re-affirms the agreement.
- 2012 Howick Council passes By-law No. 44-2012 Municipal
Service Board/Committee Policy. Establishing policy and procedures
of all Municipal Service Board/Committees and states that any
board/committee serves at the pleasure of Council.
- 2015 (May 9) Dam boards were installed (almost two weeks
before MVCA installed boards in Gorrie) (June 9) there is record of
emergency operations of the dam being done and an area resident
being flooded. (Sept) Council Report 2015-19 Recommendation: Howick
Township order the lowering of the water level at the Wroxeter dam
50% or a minimum of 24 inches. This water level will also be
considered the normal level in 2016 when level is raised again
after winter/spring. (Sept 1) Howick Council resolution that all
boards be removed in dam by Sept 30 2015. This was not complied
with.
In 2015 MVCA ran into difficulty in getting Gorrie’s dam
installed as a result
Of weather. The Dam Manual sets out that the installation order
is to be
Howson in Wingham, then Wroxeter, then Gorrie and removed in the
same
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Order to avoid flooding. These Dam operators are in close
communications
during the entire year to ensure that everyone knows when one is
releasing
water.
At this particular instance, an area resident had water seep
into his basement
Through a hole in his basement floor which has been a consistent
problem
At this particular property since its construction. The house
was allowed to be built lower than the MNR required No other home
adjacent to Mr. Crewson has
received water damage as a result of the Wroxeter dam water
level.
As to removing the dam on September 30, 2015, we would confirm
that
Instructions from Howick Township were not received in time to
allow for
Help or boom truck services. The dam was therefore removed in
accordance with
The Dam Manual by October 15th.
- 2016 (April) Council Report 2016-05 Recommendation: That the
water level remain at low (winter) level until; Leak in dam
embankment is investigated and repaired, New boards and dam
operation in place, tested and approved by MNRF, New dam agreement
is in place between the Twsp and Village that clearly outlines
emergency operations of dam that is reviewed and approved by MVCA.
(May 14) Dam boards installed (one week ahead of MVCA in Gorrie)
(May 15) area resident flooded. Wray Wilson attended at the
embankment with an engineer and advised A Village Trustee at the
time that there was no indication that the road Would wash out and
the water was travelling through a culvert. Since zero silt Was
present in the run off. There is also documentation of
conversations between a Howick resident and Trustee(s) indicating
that it was the residents fault his house flooded because of its
location and not the operation of the dam. Trustee(s) recommended
the resident use two sump pumps and not store anything in the
basement.
It is true that all resident living by a waterway would be best
served by having 2 sump pumps with battery backup. Like many
residents in wroxeter who live on hills not near the river (May 16)
complaint filed with Howick regarding water level and the
flume/raceway
being used to control water level and flooding the park. Village
Management has been advised numerous times of “compaints” but Have
only been given evidence of this particular one. (Aug) Council
Report 2016-10 Wroxeter Dam – The agreement for the operation
of
the dam has not been adopted by council. There seems to be
confusion over what the high water mark is and where it is located.
Investigation following a recent rainfall event found
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that the Dam Board is monitoring water levels and in contact
with MVCA during rainfall events.
Dam Board is in contact with MVCA at all times and not just
during rainfall events. We also monitor weather reports to ensure
we are in a position to act on any potential situation. Currently
we are able to monitor satellite tracked rain gauges and water flow
in the river at numerous points (Sept) Correspondence from the
village management committee indicating their
displeasure with the process and the way Howick Council and
Howick staff are handling the situation and indicating that they
would refuse to sign any document that indicated Howick Council had
control over the water level at the dam. We maintain this position.
Staff Comments: As CEMC for Howick Township I have the
responsibility to oversee and coordinate plans to mitigate
emergency situations. Flooding has been identified in the Howick
Hazard Identification Risk Assessment (HIRA) as being a probable
event. A large part of emergency management is working to do what
we can to prevent emergencies from happening or lessen their impact
if they do occur. It is clear to me having reviewed the history
surrounding this dam and consulting with subject matter experts
that there are several areas that need to be addressed to ensure
that the operation of this dam does not become the sole cause of a
flood emergency. As the historical data shows the Village
Management (Trustees) have a long history of not complying and or
not cooperating with regulations, other agencies, council
direction, requests from residents and the procedures set out in
the current Dam Operations Manual from 1992. This dam is
municipally owned and operated, and maintained and operated by a
municipal service board which creates some unique complications.
Being municipally owned, the MVCA and MNRF have really no authority
over it and due to potential liability issues are very reluctant to
provide and advice or assistance on the matter. However I have been
able to get some information from both agencies and ultimately
there is a unanimous feeling that the best long term solution to
the issue is the decommission of this dam. Eventually if MVCA
decommissions the dam upstream in Gorrie this may be the only
option. We would guarantee that the residents of Wroxeter will work
tirelessly to prevent this from happening. Our residents are very
proud of their millpond and feel that their property values will
decrease considerably should this happen. Operation of the dam
currently costs approximately $2,000.00 per year. Should
decommissioning of the Gorrie dam occur, it would not be a hardship
for the Wroxeter dam but instead make it actually easier to
maintain. However decommissioning a dam is a lengthy and costly
endeavor as advised from Burnside & Associates. It would be in
the best interest of Howick Township to have this
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proposed operation and maintenance manual approved and enforced.
There are some aspects that need MNRF approval as well the Lakes
and Rivers Improvement Act regulations that need to be
followed.
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Concluding Comments: I respectfully request that Council
consider the following suggestions regarding the Manual for the
Operation and Maintenance of the Wroxeter Dam. 3. Gates
Recommendation: The new gates that have been made and have been
used need to engineered and approved by MNFR The current manual of
operations clearly states that they already are. 4. Water Levels
Recommendation: A normal operating level and a max level must be
established. These levels should be clearly marked. The levels
currently used are from the agreement and the mark can be seen on
the bridge abutment as the high water mark. The staff guage
is installed with the dam. A 10 foot head is the minimum height
required to run a water turbine or a mill, for example which is why
that height has historically been used.
MVCA has supplied a staff gauge for monitoring purposes, however
it is unclear if this is being used. MVCA uses historical
information like deeds and such to begin establishing levels at
dams they operate. The Gorrie dam historical deed also states ten
(10) feet maximum head water and is being operated at 7.3 feet of
head water. It should be noted that the 10 feet maximum is the
ultimate high end that should never be reached. Past this 10 feet
the municipality could find themselves held directly liable for any
and all flooding damages.
The deed to the Wroxeter dam states ten (10) feet of head water
and the 1992 Manual shows a level of 1093 feet as normal and 1093.6
feet as max. In 2015 the dam was installed at 8.5’ head water.
There is also correspondence indicating that the 1093-1093.6 level
has been located but it is unclear to where or if it is actually
marked.
Village Management had a meeting with 4 councillors at which
point we showed them where this mark was and they indicated they
were satisfied and we were carry to on operations as usual, as
discussed at that time.
Recommendation: Operation height of seven feet six inches (7.5’)
or 1093 feet, whichever is lower. (It may take some time and
numerous adjustments to find an actual agreeable and safe operating
level) In the dam manual and the deed, it is obviously indicated
that 10 feet of head is the equivalent of 1093 feet above sea
level. MVCA followed us in lowering their dams, not the other way
around.
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We concede that in the spring water levels may fluctuate until
crops are established. We do allow our head to get up to 9.5’
during that fluctuating time but by early in June operating heights
have been leveled out. We would point out that 1,093 feet is
maintenance height and does not include spring fluctuations. During
this time, we take our job very seriously and the dam is monitored
very closely at all times of the day and night. Residents feel
comfortable contacting us to assist us with this monitoring,
especially those along the
river. We feel this works very well and better than putting the
Township Office in the middle of the circuit of communication.
We further concede that the water can affect properties but we
feel it Is also the responsibility of property owners to protect
themselves from the potential pitfalls of living on the waterway.
Recommendation: Once this water level is established it be recorded
in this section. The normal operating water level of the Wroxeter
Dam shall be _______ The maximum water level of the Wroxeter Dam
shall be not more than ________ Or as determined by The Corporation
of the Township of Howick. 5. Other – Any other checks…..
Recommendation: as deemed advisable by The Corporation of the
Township of Howick 6. Reporting – Historical information and
documentation of the operation and maintenance of the dam are
spotty at best. Recommendation: That a report from the
Board/Operators be prepared and sent monthly Apr-Nov to Council
regarding the Operation and Maintenance of the Wroxeter Dam.
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7. Documentation – The current manual speaks to a log book. I
did not come across any “log books” in my records search.
Recommendation: That a log book or new log book be created with
check sheets for; Gate Inspections – Weekly We keep records and
always have. Current dam boards often look back to records from
previous years to maintain continuity. Water Levels – Daily during
normal operation, Every four (4) hours during a Flood Watch, Every
two (2) hours during a Flood Warning Concrete, Earth Embankments,
Dykes, Retaining Walls – Monthly Apr-Nov These check lists would
help ensure consistency in documentation and ease for reporting.
Operating Procedures 1, Recommendation: Gates/stop logs are to be
installed thorough the coordination of Maitland Valley Conservation
Authority (MVCA) coinciding with the installation of gates/stop
logs at Gorrie dam. Gorrie uses the stop log system whereas
Wroxeter uses a sluice gate system. 2. Recommendation: The dam
posts and gates be engineered and approved by MNRF Coordination of
Dam Operations Recommendation: The addition of an Emergency Plan be
added in this section or added separately that would include.
Emergency Procedures Contact/Call Tree Details on responsibilities
in an emergency (who does what) Operations of Control Structures
Recommendation: Installation and removal…. To be installed/removed
thorough the coordination of Maitland Valley Conservation Authority
(MVCA) coinciding with the installation/removal of gates/stop logs
at Gorrie dam. Installation/Removal Recommendation: Have this
sequence approved by MVCA and MNFR. Have all references to dates
removed and replaced with in coordination of MVCA
installation/removal of gates/stop logs at Gorrie dam. Other
Agencies * Recommendation: All flood advisories are issued directly
to the operators of the dam. Therefore it would be the
responsibility of the operators of the dam to follow the emergency
plan and advise the CEMC of impending flood and or emergency
operations of the dam. This could also be moved and included in the
emergency plan. Safety Recommendation: The Board/Operators
installation/removal and operation procedures be reviewed and
approved by a consultant and or Ministry of Labour (MOL) to ensure
all work is done within the requirements of the Occupational Health
and Safety Act (OHSA) and any other applicable legislation. As the
Board/Operators are a committee of council Howick Township is
considered the employer and sec 25 would apply as well the
Board/Operators would be considered the worker and sec 28 would
apply.
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Recommendation: The final draft of this Manual for the operation
and Maintenance of the Worxeter Dam be reviewed by a consultant and
or receive legal opinion. Also sent for review, comment, approval
if applicable by MNRF and MVCA. As I am not an expert in municipal
law, an engineer or a water resource technician. To offer a visual
perspective, please find attached to this report flood mapping
provided by MVCA, prepared for Howick Township’s 2014 emergency
exercise. This map is modeled after a simulated rain event where
the dam was not operated following peak levels. This was based on
actual peak levels similar as seen in the same area in December
2008. It is not a question of “if” a flood emergency will happen,
but a matter of “when”. References: Howick Corporate Records, File
E13 Water Monitoring Wroxeter Dam 1981 Maitland Valley Conservation
Authority, Water Resources Technicians Ministry of Natural
Resources and Forests, Partnership Specialist, Guelph District
MNRF, Lakes and Rivers Improvement Act MNRF, Classification and
Inflow Design Flood Criteria MNRF, Dam Decommissioning and Removal
R.J. Burnside & Associates Limited, Bridge Group Manager Manual
for the Operation and Maintenance of the Wroxeter Dam May 8, 1991,
Amended February 24, 1992, Amended by Howick Council 2016 Howick
Township By-law No. 44-2012, Municipal Service/Board/Committee
Policy Howick Township Village Management Committee Policy #26-00
Office of the Fire Marshall and Emergency Management, Emergency
Management Field Officer Wellington County, Community Emergency
Management Coordinator Township of Chatsworth, Community Emergency
Management Coordinator Respectfully submitted: Shawn Edwards –
CEMC
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Township of Howick Council Meeting Minutes May 2, 2017 Present:
Reeve Art Versteeg
Deputy Reeve Robert Clarkson Councillor Doug Harding Councillor
Linda Henhoeffer Councillor Randy Scott Fire Chief/CEMC Shawn
Edwards Recreation Facilities Manager Eric McDougall Public Works
Coordinator David Martin
Treasurer/Tax Collector Jean Hughes Clerk Carol Watson 1. Call
to Order
Reeve Versteeg called the meeting to order at 7 pm and welcomed
everyone in attendance.
2. Acceptance of Agenda
Moved by Councillor Scott; Seconded by Deputy Reeve Clarkson: Be
it resolved that Council approve the agenda as presented. Carried.
Resolution No. 121/17
3. Declaration of Pecuniary Interest and the General Nature
Thereof
No one declared a pecuniary interest at this time.
4. Delegations
Shawn McCann, owner/operator of S2 Safety Solutions attended to
share his 5 year plan if he was allowed to purchase the Fordwich
Hall. Council questioned Shawn’s plan for replacing the
furnace.
Leone Crewson attended to discuss a final resolution to the
Wroxeter Dam.
5. Approval of Minutes
Moved by Councillor Henhoeffer; Seconded by Deputy Reeve
Clarkson: Be it resolved that Council approve the minutes of the
April 11, 2017 Court of Revision and Council meetings as presented.
Carried. Resolution No. 122/17
6. Business Arising from the Minutes
Council had agreed to move the May 16, 2017 Council meeting to
the Howick Community Centre starting at 7 pm to deal with the
Renwick Municipal Drain 2017 Court of Revision and to accommodate a
larger group that may attend to consider the Cathers Municipal
Drain report.
Moved by Deputy Reeve Clarkson; Seconded by Councillor Scott: Be
it resolved that Council approve a change in the location of the
May 16, 2017 regular Council meeting to the Howick Community
Centre. Carried. Resolution No. 123/17
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Township of Howick Council Meeting Minutes May 2, 2017 Page
2
7. Notice of Motion
The following notice of motion was submitted by Councillor
Harding; seconded by Councillor Scott and will be dealt with at the
May 16, 2017 regular Council meeting.
Be it resolved that Council rescind Resolution No 86/17
approving the demolition of the Fordwich Community Hall.
Be it resolved that Council negotiate the sale of Fordwich Hall
as is with the parties that have shown interest.
8. Wray Wilson, Drainage Superintendent
A report submitted by Drainage Superintendent Wilson ending May
2, 2017 regarding a municipal drain assessment agreement as per
condition of consent B19/16 and B20/16 and the 2016 drain
maintenance grant application was reviewed. Council inquired
whether the property owners were in agreement with the percentage
of assessments.
Moved by Councillor Scott; Seconded by Councillor Harding: Be it
resolved that Council approve staff recommendation to accept the
Township of Howick Municipal Drain Assessment Agreement under
Section 65(2) of the Drainage Act for the No. 12 Municipal Drain as
required per condition of severance B19/16 and B20/16. Carried.
Resolution No. 124/17
9. Staff Reports
9.1 CEMC Shawn Edwards
CEMC Edwards presented report to Council-Emergency
Management-2017-03 regarding the Wroxeter dam. Reeve Versteeg
thanked Edwards for his very detailed report. Council inquired
about an emergency plan that includes procedures and
responsibilities in case of an emergency and questioned the
existence of the 1093’ water level mark, how MVCA measures their
water level at the Gorrie dam, the water level in 2015 and if MNRF
would assist with the Wroxeter dam issue. Council discussed what a
reasonable water level would be and suggested a meeting with the
Wroxeter Village Management. Council directed Public Works
Department to mark 7’ on the bridge prior to the meeting with
Village Management.
Moved by Councillor Harding; Seconded by Councillor Scott: Be it
resolved that Council form a committee to meet with Wroxeter
Village Management to discuss head water level and discuss marks we
have made to start water level talks. Carried. Resolution No.
125/17
Reeve Versteeg and Councillor Scott agreed to sit on this
Committee.
9.2 Recreation Facilities Manager Eric McDougall
Manager McDougall presented report to Council-Recreation-2017-05
regarding operating practices at the HCC and provided clarification
on the total additional cost. Council discussed insurance, staff
time and cost.
Moved by Councillor Henhoeffer; Seconded by Deputy Reeve
Clarkson: Be it resolved that Council approve staffing at all
events at the Howick Community Centre. Carried. Resolution No.
126/17
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Township of Howick Council Meeting Minutes May 2, 2017 Page
3
He also presented report to Council-Recreation-2017-06
suggesting an ad hoc committee to review the Howick Municipal
Alcohol Policy. Council suggested other representatives also be
asked (Belmore Arena, Wroxeter and Gorrie Hall Boards).
Moved by Councillor Scott; Seconded by Deputy Reeve Clarkson: Be
it resolved that Council approve the following as members of the Ad
Hoc Howick Municipal Alcohol Policy Review Committee: Reeve
Versteeg; Councillor Harding; Howick Community Centre Advisory
Committee Chair Jennifer Foster; Clerk Watson and Recreation
Facilities Manager McDougall; Belmore Arena member; Wroxeter Hall
member and Gorrie Hall member. Carried. Resolution No. 127/17
Manager McDougall also presented report to
Council-Recreation-2017-07 regarding a request received from the
Howick Agricultural Society to tap into the HCC water. Council
questioned if the Agricultural Society would pay for this.
He also presented report to Council-Recreation-2017-08
recommending amendments to fees and charges in relation to swimming
lessons.
Moved by Deputy Reeve Clarkson; Seconded by Councillor
Henhoeffer: Be it resolved that Council approve amendments to
Recreation Fees and Charges for swimming lessons, Schedule “G” of
By-law 13-2015, as presented. Carried. Resolution No. 128/17
9.3 Public Works Coordinator David Martin
Coordinator Martin presented report to Council-Roads-2017-13
recommending revised MTO rates for 2017.
Moved by Deputy Reeve Clarkson; Seconded by Councillor Harding:
Be it resolved that Council approve revisions to Public Works Fees
and Charges, Schedule “D” of By-law 13-2015, as presented. Carried.
Resolution No. 129/17
9.4 Treasurer-Tax Collector Jean Hughes
Treasurer Hughes presented report to Council-Finance-2017-07
including information on the 2017 approved budget and tax rate
by-law; insurance proposals and Canada Summer Jobs Grant 2017.
Council agreed to hire pool staff for 2017 and forgo hiring an ED
assistant until next year.
10. Council Committee and Board Reports
Minutes from the Belmore Arena Board meeting held March 20, 2017
were received.
Minutes from the Gorrie Hall Board meeting held February 20,
2017 were received.
Notes from the Fordwich, Gorrie and Wroxeter Village Managment
Boards meeting held April 18, 2017 were received.
Minutes from the Coalition for Huron Injury Prevention meeting
held March 8, 2017 were received.
Minutes from the Maitland Valley Conservation Authority Board of
Directors meeting held March 15, 2017 were received.
-
Township of Howick Council Meeting Minutes May 2, 2017 Page
4
Moved by Councillor Scott; Seconded by Councillor Henhoeffer: Be
it resolved that Council receive the minutes from the Council
Committees and Boards included in the May 2, 2017 agenda. Carried.
Resolution No. 130/17
11. Correspondence
Correspondence received from Coalition for Huron Injury
Prevention regarding the speed sign was discussed.
Moved by Councillor Scott; Seconded by Councillor Henhoeffer: Be
it resolved that Council authorize Clerk Watson to sign the
Memorandum of Understanding between the Coalition for Huron Injury
Prevention (CHIP) and the Township of Howick for the 2017 season
and provide the necessary certificate of insurance. Carried.
Resolution No. 131/17
Correspondence received from Lori Rounds seeking volunteers to
work at the two main gates at the 2017 IPM was noted and filed.
Calls for service billing summary report from January – March
2017 from the OPP was noted and filed.
Correspondence received from Ben Lobb requesting support to
Hometown Heroes: raise a little health charity hockey game was
noted and filed.
Correspondence received from the Township of Adjala-Tosorontio
requesting the taxes on flags for Canada’s 150th Birthday be waived
was noted and filed.
Correspondence received from the Ministry of Citizenship and
Immigration calling for nominations for the Champion of Diversity
Award was noted and filed.
Correspondence received from Forest Ontario - Heritage Tree
Program and Ontario’s Green Leaf Challenge was noted and filed.
Drinking Water Source Protection Newsletter Issue # 7 – April
2017 was noted and filed.
12. Members Privilege – Good News & Celebrations
Reeve Versteeg commented on the colourful tulips at the HCC.
Councillor Scott commented on the improvement at the Gorrie Hall
advising that it was a nice place for the community to go to.
13. By-laws
Moved by Councillor Harding; Seconded by Councillor Henhoeffer:
Be it resolved that Council give third and final reading to By-law
No. 13-2017; being a by-law to provide for a drainage works
(Douglas-Kreller Municipal Drain 2017 Improvement) in the Township
of Howick. Carried. Resolution No. 132/17
Moved by Councillor Scott; Seconded by Deputy Reeve Clarkson: Be
it resolved that Council give first, second and third and final
reading to By-law No. 24-2017; being a by-law to adopt the
estimates for the sums required during the year 2017 for municipal
purposes and to establish rates of taxation to be levied during the
year 2017 and to provide for penalty and interest charges. Carried.
Resolution No. 133/17
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Township of Howick Council Meeting Minutes May 2, 2017 Page
5
14. Closed Session
Council proceeded into closed session in order to discuss
matters pertaining to employee negotiations (Howick staff) and
adoption of the April 11, 2017 closed meeting minutes.
Moved by Councillor Henhoeffer; Seconded by Councillor Scott: Be
it resolved that Council go into “Closed Session” at 8:56 pm under
Section 239 of the Municipal Act, 2001 as amended, to discuss
matters pertaining to employee negotiations; and that Clerk Watson
remain in attendance. Carried. Resolution No. 134/17
Moved by Deputy Reeve Clarkson; Seconded by Councillor Harding:
Be it resolved that Council adjourn the “Closed Session” at 9:10
pm. Carried. Resolution No. 135/17
Moved by Councillor Scott; Seconded by Councillor Harding: Be it
resolved that Council approve an increase to step five on the
Howick 2017 wage grid effective April 30, 2017 for Public Works
Coordinator/Operator David Martin following a satisfactory six
month performance review. Carried. Resolution No. 136/17
15. Adjournment
Moved by Councillor Harding; Seconded by Councillor Scott: Be it
resolved that Council give first, second and third and final
reading to By-law No. 25-2017; being a by-law to confirm the
actions of Council at their May 2, 2017 Council meeting. Carried.
Resolution No. 137/17
Moved by Councillor Harding; Seconded by Councillor Scott: Be it
resolved that Council adjourn the Council meeting at 9:12 pm.
Carried. Resolution No. 138/17 Reeve Art Versteeg Clerk Carol
Watson
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PLANNING & DEVELOPMENT 57 Napier Street, Goderich, Ontario
N7A 1W2 CANADA Phone: 519.524.8394 Ext. 3 Fax: 519.524.5677 Toll
Free: 1.888.524.8394 Ext. 3 www.huroncounty.ca
Consent Application Report – File B21/17
Owner: Donald William Gibson Date: May 8, 2017
Property Address: 44081 Huron-Bruce Road
Property Description: Part Lot 5, Concession 18, Township of
Howick
Recommendation: That provisional consent be:
recommended for approval with the attached conditions (and any
additional municipal conditions)
deferred to allow the applicant to provide additional
information recommended for denial (referred to the County
Committee of the Whole Day 1
for a decision)
Purpose: enlarge abutting lot create new lot surplus farm
dwelling right-of-way / easement other:
Area Severed: 0.81 hectares (2 acres)
Official Plan Designation: Agriculture
Area Retained: 19.42 hectares (48 acres)
Zoning: AG1 (General Agriculture),
Review: This application: Is consistent with the Provincial
Policy Statement (s. 3(5) Planning Act); Does not require a plan of
subdivision for the proper and orderly development of the
municipality
(s. 53(1) Planning Act); Conforms with section 51(24) of the
Planning Act; Conforms with the Huron County Official Plan;
Conforms with the Howick Official Plan, Section 3.G.9; Complies
with the Howick Zoning By-law (or will comply subject to a standard
condition of
rezoning or minor variance); and Has no unresolved
objections/concerns raised (to date) from agencies or the public.
(Applications that are unable to meet all of the foregoing criteria
will be referred to the County Committee of the Whole Day 1 for a
decision)
Agency Comments:
Not
Received No
Objections Comments
Howick Staff
- With respect to the Renwick Municipal Drain, that Section
65(1) of the Drainage Act be addressed as a condition of the
severance and costs associated with the Engineer’s apportionment be
charged to the applicant
- Taxes paid, except for May 2017 interim installment and no
tile drain loans at this time.
- $500 parkland fee
Neighbours
-
Consent Application B21/17: Gibson Page 2 of 6 May 8, 2017
Subject Property: yellow = retained parcel; red = severed
parcel
-
Consent Application B21/17: Gibson Page 3 of 6 May 8, 2017
Sketch Showing Subject Property and Severed Parcel:
-
Consent Application B21/17: Gibson Page 4 of 6 May 8, 2017
Severed Parcel: red = severed parcel
Additional Comments:
This application proposes to sever an existing surplus residence
and other buildings from the remainder of the farmland. The
residence qualifies as being surplus to the farm operator as the
owner has another farm with a residence at 45546 Perth Road 178
(Lot 24, Concession 1), 45530 Perth Road 178 (Part Lot 23,
Concession 1E) and 44052 Glenannon Road (Lot 5, Concession 17).
The proposed severed parcel is 0.81 hectares (2 acres) and
contains a residence, shed and driving shed. The applicant would
like to keep the shed and driving shed on the property. The
proposed retained parcel is 19.42 hectares (48 acres) of which all
is workable agricultural land with no buildings or structures.
The Provincial Policy Statement, 2014 (PPS) permits the
severance of surplus farm dwellings. The PPS requires that the
construction of a new residence on the retained farmland created by
the severance be prohibited. This is addressed through the
automatic rezoning provision in the Zoning By-law which will change
the zoning on the farmland to prohibit a residence once the consent
is finalized. The proposed consent is consistent with the PPS.
The Huron County Official Plan (OP) and the Howick OP both
permit surplus residence severances subject to a list of criteria.
The proposed consent meets the following criteria of both the Huron
County OP and Howick OP and therefore conforms to both
documents:
residence: age, habitable, intended as a primary residence
farmland to be zoned to prohibit residence
size of severed parcel minimized
for Howick OP, MDS met to neighbouring barns with 100+ nutrient
units
no previous residential severances after June 28, 1973, except
in Settlement Areas.
retained parcel size a minimum of 19 hectares
-
Consent Application B21/17: Gibson Page 5 of 6 May 8, 2017
residence not within 300 m of aggregate operation/deposit or
supportive aggregate impact assessment
The residence is within 300m of a secondary aggregate
operation/deposit, however a supportive aggregate impact assessment
was included with the application. The aggregate impact assessment
noted that the subject property is located within a Secondary
Aggregate Resource with No Constraints as identified in the
Aggregate Resource Inventory Plan for the Township of Howick. The
aggregate impact assessment concluded that the existing rural
residences and rural school have partially sterilized or restricted
the use of the northern portion of the aggregate resource deposit
which the proposed severance is located. Therefore, the impact
assessment stated that the proposed severance would not negatively
impact or cause any additional sterilization of the Secondary
Aggregate Resource located within the subject property.
Howick staff have no objections to the proposed consent, however
commented that “With respect to the Renwick Municipal Drain that
Section 65(1) of the Drainage Act be addressed as a condition of
the severance and costs associated with the Engineer’s
apportionment be charged to the applicant”. This comment has been
satisfied with an included condition that Section 65(1) of the
Drainage Act be addressed. Howick staff have also commented that
taxes are paid with the exception of the May 2017 interim
installment, and no tile drain loans at this time.
A new septic system was installed in 2017 to the satisfaction of
the Township.
In light of the above comments, the proposed consent is
recommended for approval with the following conditions:
Recommended Conditions Note: The list below may not contain all
Municipal conditions and should be reviewed by Howick
Township Council.
Expiry Period
1. Conditions imposed must be met within one year of the date of
notice of decision, as required by Section 53(41) of the Planning
Act, RSO 1990, as amended. If conditions are not fulfilled as
prescribed within one year, the application shall be deemed to be
refused. Provided the conditions are fulfilled within one year, the
application is valid for two years from the date of notice of
decision.
Municipal Requirements
2. All municipal requirements, financial or otherwise, be met to
the satisfaction of the Municipality (for example: servicing
connections, cash-in-lieu of park dedication, property maintenance,
compliance with zoning by-law provisions for structures).
3. The sum of $500 be paid to the Township as cash-in-lieu of
parkland. 4. 911 addressing for the subject lands be dealt with to
the satisfaction of the Township.
Survey/Reference Plan
5. Provide to the satisfaction of the County and the Township:
a) a survey showing the lot lines of the severed parcel and the
location of any buildings
thereon, and b) a reference plan based on the approved
survey.
Zoning
6. Where a violation of any municipal zoning by-law is evident,
the appropriate minor variance or rezoning be obtained to the
satisfaction of the Township.
Storm Water and Drainage
7. Any tile drains crossing between the severed and retained
parcel be cut and re-routed to the satisfaction of the
Township.
-
Consent Application B21/17: Gibson Page 6 of 6 May 8, 2017
8. Section 65 of the Drainage Act be addressed to the
satisfaction of the Township. Note The applicant is hereby advised
that the severed parcel will be automatically rezoned to recognize
the residential parcel (e.g. AG4-19) and the retained farmlands
will be automatically rezoned to prohibit a new residence (e.g.
AG2-3) in the Municipal Zoning By-law. Sincerely,
____________________ Jennifer Burns Planner
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CORPORARTION OF THE TOWNSHIP OF HOWICK
DRAINAGE SUPERINTENDENT REPORT – May 16, 2017
RENWICK MUNICIPAL DRAIN – Court of Revision (CoR) @ 7:00 p.m. To
date, no appeals have been filed with the Clerk to the CoR under
Section 52.1 of the Drainage Act. If appeals to the Court have been
filed 10 days before the first sitting of the Court, the Court
shall hear the appeal (52)(3). If appeals are not filed in
accordance with (52)(2), the Court may, by resolution passed at the
first sitting, allow an appeal to be heard on such conditions as to
giving notice to all persons interested or otherwise as the Court
considers just”. (52)(4). The CoR is still required to convene even
if appeals are not filed. An information sheet has been included
for review by members of the Court. (Information and/or Decision
required) RENWICK MUNICIPAL DRAIN Tenders for the construction of
this drain will be received until 12:00 noon, May 10, 2017. The
results and a recommendation from Greg Nancekivell from Dietrich
Engineering are attached. If acceptable, Council could award the
tender subject to there being no appeals to the Court of Revision
and/or the Drainage Tribunal or all appeals have been decided.
(Decision requested) CATHERS MUNICIPAL DRAIN REPORT CONSIDERATION @
7:30 p.m. The meeting for Council to consider the Report is
scheduled for at 8:15 p.m. Tuesday, May 16th. Copies of the Reports
will be sent electronically and a hard copy is available in your
mailbox. Council could give first and second reading of the
Drainage By-law following consideration of the Report. A date for
the Court of Revision, members of the CoR and a date for tender
closing should also be determined. I would suggest the CoR be set
for the regular Council meeting on June 6th and tenders close at
12:00 noon on May 31st.(Decision requested) Respectfully submitted
Wray Wilson
Drainage Superintendent
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From: Greg NancekivellTo: Carol Watson ([email protected])Cc:
Rebekah Msuya-Collison ([email protected]); Wray Wilson -
Township of Howick ([email protected])Subject: RE: Renwick
Municipal Drain 2017 TendersDate: Thursday, May 11, 2017 3:08:55
PMAttachments: image006.png
Hi Carol: I have reviewed the three (3) lowest tenders received
for the construction of the Renwick MunicipalDrain 2017. I have
found the tender of the low bidder “Marquardt Farm Drainage
Limited” to be complete and inorder. The starting and completion
dates stated by “Marquardt Farm Drainage Limited” on the “FORM
OFTENDER AND AGREEMENT” being August 15, 2017 and September 15,
2017 respectively were themost preferable dates provided by the
three (3) lowest bidders. Therefore Dietrich Engineering Limited is
recommending that the tender be awarded to “MarquardtFarm Drainage
Limited” for the amount of $184,969.91 plus H.S.T. $24,046.09 for a
Total Tender of$209,016.00. The low bid of $184,969.91 represents
77% of the engineer’s estimated construction costs for thisproject.
If you have any questions with the above information please give me
a call or email . Thanks
Greg Nancekivell, C.E.T.515 Dotzert CourtUnit 8Waterloo, Ontario
N2L 6A7 Office (519) 880-2708 ext. 304Fax (519) 880-2709Cell (519)
572-4167Email [email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]
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Report to Council – Recreation – 2017 - 009
Title of Report: Hiring of Pool staff From: Eric McDougall Date:
May 8th, 2017 Recommendation: Be it resolved that council approve
the hiring of Vienna Van Veen and Nicole Sanburn as Head Guards and
Carly Kreller and Natalie Fear as Instructor Guards and Troy
Walther as a dual role Instructor guard and LIT at the Howick Pool
for the 2017 season. Staff Comments: I respectfully request Council
approve the hiring of the following individuals for the Howick Pool
2017 summer season at the following steps as per the Seasonal staff
pay grid. Vienna Van Veen, Instructor Guard; Step 5 Nicole Sanburn,
Instructor Guard; Step 5 Carly Kreller, Instructor Guard; Step 4
Natalie Fear, Instructor Guard; Step 4 Troy Walther, Instructor
Guard; Step 4/Life guard in training; Step 4 Hire date to be May
22nd, 2017
Respectfully submitted: Eric McDougall – Recreation Facilities
Manager
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Report to Council Roads Department-2017-14
Title of Report: Tenders for 2017 From: Dave Martin Date: May 8,
2017 Recommendation: That Council award the Construction Gravel “A”
& “B” to Joe Kerr Limited for approx 5000 tonnes of “A” gravel
for an estimated price of $43,208.00 and approx 12,500 tonnes of
“B” gravel for an estimated price of $83,337.50. That Council award
the Maintenance Gravel to Donegans Haulage (2010) Limited for
approx 25,000 of “A” gravel for an estimated price of $226,000.00.
That Council award the Winter Sand to D’Arcey Sand & Gravel
Limited for approx 1,000 tonnes of sand for an estimated cost of
$10,000.50 That Council gives direction to retender the fuel as we
had 4 tenders 2 were accepted and 2 were rejected this resulting in
a close but over budgeted result Background: Tenders are released
every year in spring. Staff Comments: Tenders were included in the
Wingham, Listowel and the Plus papers. Financial Impact: To keep in
within operation budget and capital budget as per Tenders
Concluding Comments: Respectfully submitted: Dave Martin Public
Works Co-ordinator
-
44816 Harriston Road, RR 1 Gorrie ON N0G 1X0
Tel: 519-335-3208 Fax: 519-335-6208
www.howick.ca
May 5, 2017 Tender Openings
Contract No. 1 -2017 - Type ‘A’& B Construction Gravel
"A" Gravel Estimate Total HST Total Start Date Finish Date Cert.
Cheque
Per tonne 5000 tonne
Donegan's Haulage (2010) Limited 8.00$ 40,000.00$ 5,200.00$
45,208.00$ 3-Jul-17 7-Aug-17 yes
7.65$ 38,250.00$ 4,972.50$ 43,222.50$ 3-Jul-17 7-Aug-17 yes
"B" Gravel Estimate Total HST Total Start Date Finish Date Cert.
Cheque
Per tonne 12,500 tonne
6.20$ 77,500.00$ 10,075.00$ 87,575.00$ 3-Jul-17 7-Aug-17 yes
5.90$ 73,750.00$ 9,587.50$ 83,337.50$ 3-Jul-17 7-Aug-17 yes
Joe Kerr Limited
Supply, crushing, loading, hauling and placing of 5,000 tonnes
of Type “A” and
12,500 tonnes type “B “ Construction Gravel
Name of Company
Name of Company
Donegan's Haulage (2010) Limited
Joe Kerr Limited
http://www.howick.ca/
-
44816 Harriston Road, RR 1 Gorrie ON N0G 1X0
Tel: 519-335-3208 Fax: 519-335-6208
www.howick.ca
May 5, 2017 Tender Openings
Contract No. 2-2017 - Type ‘A’ Maintenance Gravel
supply, crushing, loading, hauling and placing of 25,000 tonnes
of Type “A” Maintenance Gravel
Per tonne Estimate Total HST Total Start Date Finish Date Cert.
Cheque
8.00$ 200,000.00$ 26,000.00$ 226,000.00$ 11-Sep-17 6-Oct-17
yes
8.36$ 209,000.00$ 27,170.00$ 236,170.00$ 11-Sep-17 6-Oct-17
yes
Name of Company
Donegan's Haulage (2010) Limited
Joe Kerr Limited
http://www.howick.ca/
-
44816 Harriston Road, RR 1 Gorrie ON N0G 1X0
Tel: 519-335-3208 Fax: 519-335-6208
www.howick.ca
May 5, 2017 Tender Openings
Winter Sand Tender Contract #4-2017Dollar cost per tonne (for
more or less 1,000 tonnes)
Supply, deliver, mix with salt and stockpile winter sand at the
public Works Yard
Per tonne Estimate Total HST Total Start Date Finish Date
Cert.Cheque
11.46$ 11,460.00$ 1,489.80$ 12,949.80$ TBD Oct 1/17 yes
10.50$ 10,500.00$ 1,365.00$ 11,865.00$ TBD Oct 1/17 yes
8.85$ 8,850.00$ 1,150.50$ 10,000.50$ TBD Oct 1/17 yes
Kurtis Smith Excavating Inc.
Donegan's Haulage (2010) Ltd
D'Arcey Sand & Gravel Ltd.
Name of Company
http://www.howick.ca/
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Report to Council Roads Department-2017-15
Title of Report: weekly cleaning of the municipal office From:
Dave Martin Date: May 8, 2017 Recommendation: That Council receive
for information only. Background: Ray Stewart resigned as of April
29th 2017 and Council approved advertising for the position. Staff
Comments: 3 resumes for cleaning at municipal office were received
and Margaret Dickert was selected. Financial Impact: Same rate of
pay as HCC cleaning staff. Concluding Comments: Staff followed the
Hiring Policy for the Township of Howick. Margaret will start May
13th 2017. Respectfully submitted: Dave Martin Public Works
Co-ordinator
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Report to Council Roads Department-2017-16
Title of Report: Howick Landfill Site From: Dave Martin Date:
May 10, 2017 Recommendation: That Council receive for information
only. Background: Burnside attended at the Howick landfill site on
May 10, 2017 for spring monitoring. MOE also performed a site visit
the same day. Staff Comments: A few infractions were noted that
need to be dealt with. Waiting for report from the MOE as Burnside
has to get a few things finished on their end. Financial Impact:
unknown at this time. Concluding Comments: We will start working on
what was mentioned for us to follow up on. Respectfully submitted:
Dave Martin Public Works Co-ordinator
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Report to Council-Clerk-2017-10
Title of Report: 2018 Election Service Provider From: Carol
Watson, Clerk Date: May 16, 2017 Recommendation: Be it resolved
that Council approve entering into an agreement with Simply Voting
to provide an internet/telephone voting system for the 2018
municipal election; and further, that staff prepare the necessary
by-law. Background: Council passed the following resolution at the
January 17, 2017 meeting:
Moved by Deputy Reeve Clarkson; Seconded by Councillor Harding:
Be it resolved that Council authorize the use of internet/telephone
as voting methods for the 2018 municipal election; and further,
that staff participate in the County-wide Election Working Group to
establish policies and procedures and investigate potential group
pricing with other Huron County municipalities. Carried. Resolution
No. 10/17
One of the goals of this working group was to investigate
service providers and explore potential group pricing with other
Huron County municipalities for the 2018 municipal election.
Four internet/telephone voting suppliers attended the April 13,
2017 Huron County Election Working Group meeting to make
presentations to the group. Staff Comments: The four suppliers were
Scytl, Intelivote, Dominion Voting and Simply Voting. The
electronic voting systems were relatively similar in terms of
hosting and data centres, security, accessibility, hardware
requirements, support, reporting and ease of use. There were some
differences in mailing options, document processing, audit
procedures, telephone interfacing, integration with our existing
election management system DataFix/Voterview, voter information and
pricing.
The basics of elections are similar in terms of the
functionality of the electronic voting process. Voter certification
notices are sent to voters with a PIN number and they log-in or
phone in with their personal identification. The voting period will
likely be 7 to 10 days and we will make a dedicated effort to
provide on-site polling stations throughout Howick.
The Working Group met again on April 26, 2017 to review and
discuss the presentations as well as previous experiences with some
of the suppliers. The consensus of the group was that Simply Voting
could offer the most reliable, secure and inclusive service for the
2018 election.
-
The majority of the municipalities preferred Simply Voting which
was less expensive for all municipalities except Howick,
Morris-Turnberry and North Huron due to the smaller number of
electors. The Working Group felt there was merit in choosing the
same supplier so Simply Voting was asked to adjust their price for
the 3 smaller municipalities.
Budget Impacts: The costs for internet/telephone voting
suppliers provided in this report are based on 2846 voters as per
the 2014 election and do not include HST.
Sctyl Simply Voting
Dominion Voting
Intellivote
Per Voter $2.64 $2.35 $2.00 $2.00
Voting Supplier Cost $7,500.00 $6,688.10 $5,692.00 $5,692.00
Letter Printing/Postage
$3,374.46 $3,374.46 $3,374.46 $3,557.50
Total $10,874.46 $10,062.56 $9,066.46 $9,249.50
For comparison reasons the final election cost of the 2014
vote-by-mail municipal election was $13,471.50 and $14,768.79 for
the 2015 by-election. Concluding Comments: Simply Voting is Howick
staff’s preferred supplier for the 2018 municipal election as well
as the Huron County Election Working Group. The group will continue
to work together in the co-operative development of policies and
procedures, efficiencies in training, education and the sharing of
information for Howick’s first electronic election.
Council recognizes the diverse needs of all of our residents and
strives to provide services and facilities that are accessible to
all. Goal number three of the strategic plan encourages improving
communication, increasing transparency and community engagement
electronically. Respectfully submitted: Carol Watson, Clerk and
Rebekah Msuya-Collison, Admin Assistant/Deputy Clerk
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MINUTES HOWICK COMMUNITY CENTRE ADVISORY COMMITTEE
April 3, 2017 7:00pm
HOWICK COMMUNITY CENTRE
Recorder: Jennifer Foster
1. Call to Order – in attendance Doug Harding, Kevin Armstrong,
Wray Wilson, Lisa Frey, Heather Stinson, Pete king, Eric McDougall,
and Christian Feldskov
2. Acceptance of Agenda – Wray made a motion to accept the
agenda, Pete second – all in favor
3. Minutes from last meeting. – Pete asked for the minutes to be
corrected under fireworks, July 1st was the only day the company
was NOT available
4. New Business,
4.1 Video Dance – 70 people attended, $900 sponsored and made a
$200 at the booth – was a well attended event
4.2 Lights – Pete - $230 each LED outside –front $360 each for
bigger lights – looking into hydro rebates/grants – need to change
2
street lights to LED – price are from Erth, but Pete also priced
out the
lights from ideal supply $178 each side (30 watt) and $415 for
the
bigger lights (80 watt)
4.3 Cruise Night/Roller Derby – fundraising possibility –
Jennifer was contacted by Verdun Zubrig about the Cruise Night and
Roller
Derby wondering if we would like to run the bbq for one of the
events
– we already have to run the door and sell tickets – Pete made
the
motion that they find someone else to do the bbq – Kevin second
it –
all in favor
4.4 Address for Emergencies – Jennifer stated that there was an
incident here last week that emergency services needed to be
called,
and people couldn’t find the address of the arena easily –
Jennifer
suggests that we have the address placed in the lobby above
the
defibrillator so that it is visible to everyone – also maybe
putting it on
the TV
-
4.5 Ag Society Meeting - there is a meeting April 5, 2017
regarding the Ag Society contract – Jennifer is going and will
report back at next
meeting
4.6 Changes to Municipal Alcohol Policy – Eric is to write up a
new alcohol policy – but would like to wait and talk to the new
liquor
control board staff to make sure we are covered and doing
everything
proper
Other Business – Woman’s Institute had the drawers upstairs
repaired – is cost $125 – the gentleman that did the work donated
his
time, but the woman’s institute is looking to give him something
-
Eric mentioned about painting the cupboards and the woman’s
institute have volunteered to wash down the cupboards before
painting
5. Next meeting – May 8, 2017 at 7pm
6. Move for adjournment.
-
MINUTES APRIL 6 2017
WROXETER HALL BOARD
PRESENT: Carol E, Amanda F, Donelda M, Geo P, Marvin G, Diane M,
Janet H, Mary
Jane C, Cam E . NOT PRESENT: Marg H (ill ) Brian McBurney ( ill
) Sherry S ( ill )
March Minutes read and adopted: First: Donelda. Second : Marvin,
All in favor.
FINANCIALS: Mary Jane read financials with everything in good
standing. Passed First:
Donelda: Second: George. All in favor.
NEW BUISNESS
1) Front Door Opener Grant Approved. Approved Quote for $
2318.00 from
Fisher Glass and Mirror. Grant will pick up approx.. $1500.00.
Cam to do
electrical work N/C
2) Order post for outside operator and order Opener: First:
Diane. Second :
Marvin. All in favor
3) George to contact Riverstown Duo to get price for music at
Pub Night:
4) Jen and Donelda to arrange booth for volunteer Appreciation
Night at Council
for May 25th
5) Food Committee will meet April 12 and report back to board at
May Meeting
6) Marvin to report on Bar Shifts required at May Meeting
7) Amanda reported that she will possibly be moving and may have
to step down
from board: Will have info for May Meeting
8) Next Meeting May 4 2017 7:00 Pm : Any change in date Cam will
contact
9) Meeting Adjourned 8:20 Pm. First Marvin, Second Janet
-
WROXETER HALL MAY MINUTES
MAY 11 2017
PRESENT: Cam E , Geo. P, Mary Jane C, Marvin G, Carol E, Marg.
H, Sherry S, Janet
H, Jen Burns ( MISSING: Diane M (ill) Donelda M (working) Brian
M ( ill )
APRIL MINUTES: Passed. 1st Mary Jane 2nd Sherry S All in Favor.
Adopted
FINANCIALS: Good Shape , All bills paid. 1st Janet 2nd Geo .P
All in Favor. Adopted
NEW BUISNESS: Marvin motioned to get price on new hard surface
counter top for
kitchen. 2nd Sherry. All in Favor
Order Wroxeter Hall Board Shirts with each member paying for
their own with the
Design Logo Charge ($50.00) being paid for by hall board. 2
ladies and 2 mens shirts
ordered extra for new members when they join but they will
reimburse hall for the
shirts. Also banner for Hall advertising to be ordered 30” x 60”
with 3 photos at a
budget price of $165.00 plus Tax. 1st Janet 2nd Marg. To be
ordered from Game Day
Retail Kitchener . Jen Burns to order.
To book Gavin Gardiner for June 2nd 2017 Pub Night 1st Marvin
2nd Mary Jane
Carol, Marvin to order new fridge and freezer from KG
Electronics. 1st Mary Jane
2nd Marvin All in Favor.
Distributed Tickets for Fish Fry and to have totals for order by
May 18 2017.
Motion to Adjourn 8:35 Pm 1st Sherry 2nd Mary Jane
June Meeting to be held June 1st 2017
-
Coalition for Huron Injury Prevention: CHIP
Draft minutes for Wednesday, April 12th, 2017
Present: Tim Poole (Wingham Police Service), Paul Bollinger
(ACW), Mike Hausser (Huron County Public Works / Highways), Michele
Hansen (Goderich), Brock Vodden (North Huron), Laura Edgar (Huron
County Health Unit), Sean Wraight (MTO), Jamie Stanley (Huron OPP),
Sharen Zinn (Morris Turnberry), Linda Henhoeffer (Howick)
Regrets: Marnie Hill (Bluewater), Dave Frayne (South Huron)
Agenda Items Discussion Action Items
1. Welcome and call to order Chair Zinn opened the meeting
2. Agenda
2.1 Additions to the Agenda: 6.5 Distracted Driving6.6 New
County Speed Sign6.7 County Bylaw re ATV's
2.2 Adoption of the revised Agenda
Motion: Hansen Seconded: Bollinger Disposition: carried
3. Review of Minutes of March 8th, 2017 Meeting
3.1 Additions / Revisions: n/a3.2 Approval of Minutes
Motion: Edgar Seconded: Hansen Disposition: carried
4. Review of Action Items
4.1 Road Safety Forum Debrief
- preliminary Evaluation results:
- very positive feedback; strong interest from many
organizations in meeting to explore potential partnering on
identified priority issues (i. e., distracted driving, IMPACT
program, Road Safety Strategy, Safe Community designation)
- next steps: Edgar to summarize feedback and report to CHIP;
discussion re organizing a meeting in coming months with interested
organizations
-
4.2 Road Safety Challenge Grant
- $1,000 grant approved by MTO- partnering with Huron County
Cycling committee- funds to be used to promote cycling safety; e.
g., 'share the road' signage, safe cycling
booklets, etc.
4.3 Safe Driving Presentation for Seniors
- Bayfield Lions hosting on Friday, June 2nd- Stanley and
Wraight presenting with Edgar assisting
4.4 Road Safety Community Program
- sixty 'share the road' signs to be installed by County Public
Works in 2017- another one hundred to be installed in 2018
4.5 Road Safety Community Grant
- Edgar to report to MTO re 2016 grant of $3,600 - monies used
to fund fall 2016 Hallowe'en Initiative and March 2017 Road Safety
Forum - 2017 MTO grant priorities: pedestrian safety, distracted
driving, large truck awareness
5. Financial Reports and Updates (Edgar)
- Edgar distributed financial statements and explained our
current financial status
6.1 New Business
6.1 Youth Initiatives
- Stanley to present 'Distracted Driving' at area high
schools
6.2 Speed Sign Update
- repairs: - currently in Ottawa at Dav Tech for checkup and
repairs- Hausser to check with county staff re repainting before
2017 IPM in fall- CHIP logo to be put on after repainting
- MOU review re process for municipalities to access Speed Sign-
n/a revisions to MOU; Edgar to forward to municipalities
- current bookings: request from Huron East; County request for
2017 IPM
-
6.3 Election of Chair, Vice Chair and Secretary
- Zinn to continue as Chair; Vodden to continue as Vice Chair;
Henhoeffer to continue as Secretary
6.4 Review of CHIP's Terms of Reference
- deferred to May meeting
6.5 Distracted Driving
- Stanley to make presentation to non teaching staff at Avon
Maitland District School Board
6.6 New County Speed Sign
- County will use their new Speed Sign to gather data re traffic
numbers and speed; n/a speed display
- 'covert' box to be attached to light posts, etc. - it will be
available for use by request
6.7 County Bylaw re ATV's
- ATV's will not be allowed on county roads; exception would be
considered for 'organized trails' connections
- County Council will review the municipalities' ATV bylaws and
advocate consistency throughout the county
7. Correspondence
- Edgar to invite West Wawanosh Insurance representative to
CHIP's May meeting
8. Meeting Summary
a) positive feedback for Road Safety Forumb) 'Share the Road'
project with Cycling Committeec) Speed Sign MOU to be forwarded to
municipalities by Edgar
9. Next meeting: Wednesday, May 10th, 2017 at 7:00 pm
10. Adjournment: Bollinger
-
Ministry of Tourism, Culture and Sport
Minister
9th Floor, Hearst Block 900 Bay Street Toronto, ON M7A 2E1
Ministry of Transportation
Minister
3rd Floor, Ferguson Block 77 Wellesley St W. Toronto, ON M7A
1Z8
1
Monday, May 8, 2017 Dear Valued Cycling Partners: On April 27th,
Ontario tabled the 2017 Budget. This budget returns the government
to balance while continuing to make investments that make everyday
life easier for people all across Ontario. We are very proud that
our budget includes an investment of $50 million for commuter
cycling infrastructure in 2017–18 to give Ontarians a safe and
low‐cost commuting alternative between residential communities,
workplaces, major transit stations and other destinations and while
enhancing their safety and well-being through investments in
infrastructure. This will enable people to take bikes and transit
for their daily commute instead of personal vehicles, effectively
reducing GHG emissions. Your advocacy contributed to the creation
of #CycleON -- Ontario's cycling strategy -- which serves as a
blueprint to help us create healthy, active and prosperous
communities that have better cycling infrastructure and safer
streets and highways. At the recent Share the Road Cycling
Coalition annual Ontario Bike Summit, we reiterated our
government’s commitment to implement Ontario's Cycling Strategy,
#CycleON. Through #CycleON, the province is working to identify a
long-term network of cycling routes across Ontario that will:
Promote recreational cycling and cycling tourism; Connect
municipal cycling routes and places of interest; Identify areas of
provincial infrastructure that should accommodate cycling; and,
Prioritize future cycling infrastructure investments on provincial
highways.
The draft network we’ve identified includes over 8,000km of
cycling routes that connect the regions of the province – and the
people that live there providing access to major communities and
destinations. We invite you to view and submit comments on the
draft network at www.ontario.ca/cycling. The comment period has
been extended until May 26, 2017. Over 70 per cent of Ontario’s
population resides within 5km of these cycling routes. The
province-wide network has the potential to enhance tourism and
recreation opportunities across the province. And in urban areas,
the network is also an opportunity to look at developing routes
that will serve both recreational and commuter routes in the years
to come.
http://www.ontario.ca/cycling
-
2
It was around this time last year that our government announced
our commitment to provide $10 million under the Ontario Municipal
Cycling Infrastructure program to 37 cities and towns across the
province that are working to build new or improve their existing
cycling infrastructure in ways that make sense locally. This
includes urban, suburban and rural communities like Brampton,
Niagara, Ottawa, Chatham-Kent, Kingston, and Thunder Bay among
others. In 2015, we also announced an additional commitment of $15
million for routes along provincial highways so that cyclists have
a connected and continuous network. The cycling investment in
Budget 2017 builds on the recent cycling initiatives that the
government has made. This unprecedented investment promotes cycling
and walking as part of a healthy, active lifestyle while making
commuter cycling easier and safer. Last month, we were pleased to
introduce Ontario’s first Cycling Tourism Plan: Tour by Bike. It’s
no secret that cycling tourism in Ontario is experiencing rapid
growth as more people realize what a fun and healthy form of
transportation cycling can be. Ontario is home to an extensive
cycling and trails network that stretches across the province,
connects our communities and offers unique views of our urban and
rural landscapes. Through this plan, we will continue to work to
increase and promote cycling as a tourism draw in Ontario
communities. Tour by Bike builds on the work we began with the
Tourism Action Plan and the Strategic Framework for Tourism in
Ontario. We all have the same goal. We want to continue making
Ontario a safe place to cycle, and to stand out as a world-class
cycling destination. Our work to date has positioned us well as we
move forward with the Tour by Bike and our new commuter cycling
infrastructure investment. Of course, your input and collaboration
is invaluable to this process. We are excited to keep working with
you, and look forward to continuing to grow cycling in Ontario
together. All our best,
Eleanor McMahon Steven Del Duca Minister Minister
-
From: Minister MMATo: Undisclosed recipients:Subject: Message
from Minister Mauro - RE: Proposed Building Code - Septic System
Pump Out RequirementDate: Thursday, May 11, 2017 8:59:25 AM
This email is being sent to all Heads of Council. A hard copy
will follow.
Dear Heads of Council:
I am writing today to inform you that the Ministry of Municipal
Affairs will not be moving
forward with the proposals requiring regular inspections,
pumping out of septic tanks and
keeping of the septic tanks and treatment units’ maintenance
records put forth in Phase
One of the Building Code consultation.
The consultation process provided municipalities, industry,
subject matter experts and
members of the public with an opportunity to offer their input
and views on the proposed
changes. The Ministry welcomed the feedback and I was pleased
with the frank responses
with respect to septic systems.
I have always felt that there are sufficient protections in
place to mitigate against septic
system failures. Since 1997, there has been a requirement for
owners of septic tanks and
treatment units to clean out their systems when the working
capacity is one-third full. This
will continue to be in effect.
I value the input of our municipal partners. I’ve heard from
many of you on this issue and I
thank you for your input.
Sincerely,
Original signed by
Bill Mauro
Minister
Madame, Monsieur,
Je vous écris aujourd’hui pour vous informer que le ministère
des Affaires municipales ne
donnera pas suite aux propositions, formulées dans le cadre de
la première phase de la
consultation sur le Code du bâtiment, d’exiger la vidange et
l’inspection régulières des
fosses septiques ainsi que la tenue de registres d’entretien des
fosses septiques et des
unités de traitement.
Le processus de consultation a permis aux municipalités, à
l’industrie, aux spécialistes en
la matière et aux membres du public de faire part de leurs
commentaires et points de vue
sur les changements proposés. Le ministère a été heureux de la
réponse à la consultation
et je suis satisfait d’avoir reçu des réponses franches
concernant les systèmes septiques.
mailto:[email protected]:Undisclosed
recipients:
-
May 12th, 2017
Dear Howick Council,
I Eric McDougall as of May 12th, 2017 am resigning as the
Manager of Recreational Facilities for Howick Township. My last day
of employment will be June 6th, 2017. I’ve enjoyed the time that I
have worked for the Township of Howick which has made this a
difficult decision. I wish Howick Township all of the prosperity
and growth in the future.
Sincerely,
Eric McDougall
May 16 agenda onlyMay 16 agenda pkgMay 16 agenda pkgNotice Court
of RevisionNotice to Consider Cathers MDreport to council (2)7 -
May 2 draftD10HOW2017 B21 Gibson 20170508 rpt to HowickDrainage
Report - May 16, 2017RE_ Renwick Municipal Drain 2017 Tenders(09)
05_02_2017 pool staff hiring (2)report to council 2017 14
tenders
Tender OpeningsMay 16 agenda pkgreport to council 2017 15
cleaning staff at municipal office (2)report to council 2017 16
spring meeting at landfillreport10 2018 Election Voting
ProviderHCCAC April 3 2017 minutesMINUTES APRIL 6 2017WROXETER HALL
MAY 2017 MINUTESCHIP Minutes of April 12th MeetingCall for
Nomination LetterCycling Update from MTO and MTCS MinistersMessage
from Minister Mauro - RE_ Proposed Building Code - Septic System
Pump Out RequirementFordwich
HallRebekahOptimistFordwichagreement26-2017 Cathers Municipal
Drain
resignation